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HomeMy Public PortalAbout19740626 - Minutes - Board of Directors (BOD) Ak, Nlee rueeting 74-14 Ammodow MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S June 26, 1974 745 Distel Drive Los Altos, CA I . President Peters called the meeting to order at 7 :44 P.M. Members Present: Katherine Duffy, Nonette Hanko, William Peters and Daniel Wendin. The seat for Ward 3 was vacant due to the resignation of Daniel Condron on June 13, 1974. Personnel Present: Herbert Grench, Edward Jaynes, Stanley Norton, Anne Crosley, Dennis Kuzak and Carroll Harrington. Audience of six persons. APPROVAL OF MINUTES Motion: D. Wendin moved acceptance of the minutes of June 12, 1974 as presented. W. Peters seconded the motion. Discussion: W. Peters suggested the minutes be amended on page three, line two, to read "request to do so" rather than "motion to do so" . D. Wendin accepted the amendment as part of his main motion. The motion, as revised, was passed unanimously. ADOPTION OF AGENDA N. Hanko asked that the letter of June 24 , 1974 from Art Ogil- vie and Jess Smith of the Santa Clara County Planning Depart- ment be considered on the agenda under Written Communications. W. Peters requested that a discussion of the termination of the interview schedule for the Board of Directors replacement for Ward 3 be considered under old Business Requiring Action. K. Duffy asked that the question of limitation of the time of Board meetings be placed on the agenda under Old Business Re- quiring Action. W. Peters asked that conference and workshop activities, as well as the Santa Clara County Special Districts Association, both be considered as New Business Not Requiring Action. It was suggested that the City of Sunnyvale Resolution No. 221-74, which had just been received by the District office, be placed on the agenda under Written Communications. II. APPROVAL OF MINUTES Motion: K. Duffy moved acceptance of the minutes of June 2V. 1974 as presented. N. Hanko seconded the motion. The motion passed unanimously. Meeting 74-14 Page two W. Peters stated the consensus that the above requested items be considered under their respective categories. IV. ORAL COMMUNICATIONS Don Weden, Santa Clara County Planner, distributed copies of the Planning Policy Committee draft recommendations for an Open Space Action Program. He asked that suggestions and comments be submitted to the Committee by September 30, 1974. V. SPECIAL ORDERS OF THE DAY AND PUBLIC HEARINGS A. Resolution of Commendation to Daniel Condron for Service to the Midpeninsula Regional Park District W. Peters read Resolution No. 74-15 to the Board commending Daniel Condron for his contributions to the District as one of its "founding fathers" during the past two years. Motion: W. Peters moved adoption of Resolution No. 74-15 as presented. K. Duffy seconded the motion. Discussion: W. Peters expressed his appreciation for D. Condron' s reasoned counsel and said the Board was indebted to his contributions to the District. H. Grench added that he felt D. Condron had always been a very supportive person as the staff and Board were learning to run a new District, and this too was appreciated. The motion passed unanimously. B. Introduction of Real Estate Analyst H. Grench introduced Dennis E. Kuzak as the District' s Real Estate Analyst for the summer. He noted that D. Kuzak had received his Master' s in Civil Engineering at M.I.T. and was currently a student at the Stanford Graduate School of Busi- ness. VI . OLD BUSINESS REQUIRING ACTION A. Additional Citizens' Task Forces W. Peters introduced his memorandum dated June 25, 1974 (M- 74-90) concerning a proposed Baylands Task Force. He said he felt there was an urgent need to identify baylands parcels of interest to the District. D. Wendin suggested the task force be given more latitude than set forth in the memorandum and that volunteers might be used under the direction of the General Manager and with the help of the Real Estate Analyst. Motion: N. Hanko moved that consideration of the Additional Citizens' Task Forces be placed on the agenda for the July 24 meeting. D. Wendin seconded the motion. Meeting 74-14 Page three Amendment: W. Peters moved to amend the motion to place the item on the July 10 agenda. K. Duffy seconded the motion. Discussion: D. Wendin and N. Hanko said they would approve the amendment to the motion with a proviso that the item be placed on the July 10 agenda only if W. Peters and staff have prepared an analysis based on appropriate available information. W. Peters said he would accept the proviso. The amend- ment passed unanimously. The motion passed unani- mously. B. Board Meeting Structure K. Duffy expressed concern that meetings were continued until very late hours. She suggested a cutoff time be established and that unfinished business be continued to a future meet- ing or special session (such as the succeeding Wednesday) . It was the consensus that greater effort be made to start on time and work within schedules, before establishing a cutoff time. C. Termination of Advertisements of Director Vacancy W. Peters noted that advertisements for the vacancy to fill D. Condron' s seat from Ward 3 appeared in the Palo Alto Times, the Valley Journal, the Sunnyvale Scribe, the San Jose Mer- cury and the San Jose News. Notices were posted in the Dis- trict office, the Sunnyvale Public Library, the Sunnyvale Main Post Office and the Sunnyvale City Hall. Newspaper articles appeared in the Sunnyvale Scribe, the Valley Journal and in the Palo Alto Times. N. Hanko advised that the Board must make a decision before two weeks ' time, or the Governor will appoint a successor Director. D. Condron requested the Board appoint his successor as quickly as possible in the best interests of serving the citizens of Sunnyvale. Motion: N. Hanko moved that the interviewing for a Director to fill the vacancy in Ward 3 be conducted in this evening ' s Executive Session. D. Wendin seconded the motion. The motion passed unanimously. VII. OLD BUSINESS NOT REQUIRING ACTION A. Master Plan of the Midpeninsula Regional Park District L. Anderson, planning consultant to the MRPD, advised that the County of Santa Clara was in the process of defining on maps the exact boundaries of the District and of the Urban Service Areas. He said the process of collecting data about the landscape provinces would begin shortly. He said he felt it would be difficult, although necessary, to gather data concerning the Wilderness Experience category. When questions arose regarding extending the timetable for com- pletion of the Master Plan study, H. Grench commented he Meeting 74-14 Page four thought the Master Plan should be completed on schedule and within budget. L. Anderson advised the Board that its con- tributions on policy statements would be solicited after distribution of the draft statements. Although the District might indicate its non-involvement in areas such as Mineral Extration , he added, an indication that it recognizes and supports other agencies which are involved in these areas should be set forth in the statements. N. Hanko and K. Duffy expressed a desire to see Historical/ Archaeological Resources included in the scoring of land- scape provinces. L. Anderson stated that areas of special interest would be noted, although inclusion in the major scoring categories would not be feasible. W. Peters sug- gested that Guidance of Urban Form and Links Between Open Space Areas be considered extrinsic or intrinsic factors, but not both. D. Wendin expressed concern that the raw information be compiled, and that the District have flexi- bility in determining its use and scoring. Don Weden advised that he thought the calculations could be done in a much simpler method than the one proposed. H. Grench introduced to the Board Mr. Weden' s proposed scoring system. Action: W. Peters stated the consensus that Wm. Spangle & Associates proceed with their plans and present a mock-up to the Board at its July 24 meeting. If a presentation is not ready by that date, a Sub- committee consisting of W. Peters and D. Wendin could meet with Don Weden and L. Anderson to re- view the scoring system. N. Hanko suggested the entire Board might wish to meet with them. She suggested that she and K. Duffy meet with the con- sultants and County regarding wording of policy statements. B. Santa Clara County Special Districts Association and Other Organizational Memberships and Meetings Action: W. Peters asked that this item be agendized for the July 10 Board of Directors meeting. VIII. CONSENT ITEMS A. Resolution of the Board of Directors of the Midpeninsula Regional Park District Approving the Application for 1974 State Grant Funds for the North Foothills Open Space Pre- serve - Permanente Creek Park Project Motion: K. Duffy moved adoption of the above Resolution No. 74-16. N. Hanko seconded the motion. The motion passed unanimously. D. Wendin asked that a Discussion of the Consent Items Cate- gory be added to the July 10 meeting agenda. Meeting 74-14 Page five IX. WRITTEN COMMUNICATIONS A. Abandonments on Old Summit Road H. Grench introduced his memorandum (M-74-89) with the above title dated June 24, 1974 , and recommended referral of the information received from Art Ogilvie and Jess Smith of the County Planning Department to the Trails Task Force for its consideration. Motion: W. Peters moved that the Memorandum dated June 24, 1974 from Art Ogilvie and Jess Smith regarding Pro- posed Abandonment of Portions of Old Summit Road be referred to the Trails Task Force for its con- sideration, and that H. Grench determine whether the County had a deadline regarding this matter. N. Hanko seconded the motion. The motion passed unanimously. B. Letter from Mrs. Adeline Risucci W. Peters asked that the letter he received from Mrs. Adeline Risucci be copied and sent to the other members of the Board. C. Letter and Resolution from City of Sunnyvale W. Peters noted the Board had just received a letter from the City of Sunnyvale dated June 21, 1974, enclosing its Resolution No. 221-74 . He suggested the Board consider a study session or workshop regarding MRPD involvement in urban open space matters. N. Hanko commented that several requests to the City of Sunnyvale for maps of proposed urban open space areas have been met with no reply. She added that the Basic Policy and the ballot proposal of the MRPD very clearly state the District' s emphasis on acquisition of foothills and bay- lands parcels. D. Condron suggested the Board postpone any action regarding Sunnyvale matters until a replacement Direc- tor is appointed; however, once the Board does make an ap- pointment, it should act rapidly. Motion: K. Duffy moved that the matter of Policies Regarding Funding Parks and Open Space Within Urban Service Areas be placed on the July 10 meeting agenda, as- suming the Board has appointed a replacement Direc- tor for Ward 3. N. Hanko seconded the motion. Amendment: N. Hanko moved the motion be amended to request a representative from the City of Sunnyvale be present at the July 10 meeting to answer questions concerning the resolution and the bond proposals, and that the representative bring a map of the City' s proposed open space matters. W. Peters seconded the motion to amend. Discussion: D. Wendin and K. Duffy said they felt no action should be taken without the presence of Meeting 74-14 Page six a Director from Sunnyvale, however, when a Director is appointed, immediate action should be taken to establish communications with City officials. The amendment failed on the following vote: AYES - W. Peters and N. Hanko; NOES - D. Wendin and K. Duffy. The motion passed on the following vote: AYES: W. Peters, D. Wendin and K. Duffy. ABSTAIN: N. Hanko. X. CLAIMS Motion: W. Peters moved adoption of the revised claims (C- 74-12) as presented. K. Duffy seconded the motion. The motion passed unanimously. Motion: W. Peters moved adoption of the revised claims (C- 74-11) as presented at the June 12, 1974 meeting. K. Duffy seconded the motion. The motion passed un- animously. XI. EXECUTIVE SESSION The Board recessed to Executive Session at 11: 40 P.M. to dis- cuss applicants for the vacant Board position for Ward 3, land negotiations and personnel matters. The Board left Executive Session to announce that it had ap- pointed Mrs. Barbara Green, 1170 Crandano Court, Sunnyvale, as Director from Ward 3 to replace Daniel Condron for the duration of his unexpired term, effective immediately. The Board resumed Executive Session. XII. ADJOURNMENT The Board reconvened to adjourn at 12: 30 A.M. Anne Cathcart Crosley Administrative Secretary