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HomeMy Public PortalAbout1997 Crandon Median Lighting.tifAugust 1, 1997 Village Council John F. Festa, Mayor tichele Padovan, Vice Mayor Mortimer Fried Gregory C. Han Hugh T. O'Reilly Christina Dearing Reed Betty Sime TO: FROM: RE: VILLAGE OF KEY BISCAYNE Department of Building, Zoning and Planning MEMORANDUM C. Samuel Kissinger Village Manage Raul A. Lastra Village Planner Bids for materials and the installation of in -ground lighting & receptacles for medians #1,2 & 3 on Crandon Blvd. The following is a list of bids opened and received for the installation of in -ground lighting and receptacles for medians #1,2 & 3 on Crandon Blvd. • Horsepower Electric, Inc. $29,900.00 • Traffic Control Devices, Inc. $49,252.00 • Electrical Contracting Service $59,900.00 It is my recommendation that as the lowest bidder, Horsepower Electric be awarded the job. II. The following is a list of all bids opened and received for the materials of in -ground lighting & receptacles for medians #1,2 & 3 on Crandon Blvd. • Paramount Electronic Dist. $33,234.30 • South Dade Electrical Supply, Inc. $34,182.00 • Gem -B Electric Supply, Inc. $35,073.00 • It is my recommendation that as the lowest bidder, Paramount Electronic Dist. be awarded the job. This lighting project will accomplish the following: 1. Eliminate outages occurring to median one on Crandon Blvd. 2. Provide lighting to the coconut palms in median two and three. (Electrical sleeves were previously installed during the Street Lighting Project) 3. Provide adequate lighting to the American flag. This project is a goal of the Village Council and part of the Crandon Boulevard improvement project. Funding is available for this project. 85 West McIntyre Street • Key Biscayne, Florida 33149 • (305) 365-5511 • Fax (305) 365-5556 MISSION SIA 11 N11 N I 1() PROA 101 A Sal 1 (ll al I I Y ( OMNII NI Il I NVINONNII N 1 I OR AI I ISLANDERS FIiROIK,11 RI SPONSI8tI (.011 RNMI N t August 28 1997 Village Clerk The Clerk reported that the Mayor had issued the following proclamations during the month of August a) Proclaiming August 25 -September 1, 1997 as Firefighter Appreciation Week, b) Proclaiming September 16, 1997 as Flonda International University Day, c) Proclaiming September 16, 1997 as International Day of Peace, d) Proclaiming September 17-23, 1997 as Constitution Week, e) Proclaiming October 14-20, 1997 as Licensed Midwives Awareness Week, f) Proclaiming November 18, 1997 as National Community Education Day Village Manager The Village Manager requested a motion to authonze him to award the following contracts a) Contract for landscaping maintenance services for a two year period to Gorgeous Lawns, Inc in the amount of $ 99,967 00 The Attorney addressed the Council regarding this issue Councilmember Fried made a motion to award the landscaping contract to Gorgeous Lawns, Inc The motion was seconded by Councilmember Han and approved by a 4-0 roll call vote The vote was as follows Councilmembers Fried, Han, Vice Mayor Padovan and Mayor Festa voting Yes Martha Broucek, 177 Ocean Lane Drive, Cecile Sanchez, 260 Cypress Dnve, Carlos Coto, 310 Harbor Court, Jane Lusk Smith, 350 W Enid Dnve, Haydee Archibald, 881 Ocean Dnve, Bob Hinkley, 800 Crandon Boulevard, Mike Bracken, 224 W Mashta, Roger Castro, Property Manager of a Broward County addressed the Council b) Contracts for lighting Crandon Boulevard medians 1 Installation $ 29,900 + 10% contingency for a total of $ 33,000 to Horsepower Electric, Inc 2 Materials $ 33,234 30 + 10% contingency for a total of $37,000 to Paramount Electronic Distributor Councilmember Han made a motion to award the contract for lighting Crandon Boulevard medians Councilmember Fried seconded the motion Mayor Festa made a motion to defer this item to the next Council meeting The motion was seconded by Vice Mayor Padovan and failed by a 3-1 voice vote The vote was as follows Councilmembers Han, Vice Mayor Padovan and Mayor Festa voting Yes Councilmember Fned voting No Councilmember Fned made a motion to reconsider the motion to defer The motion was seconded by Vice Mayor Padovan and approved by a 4-0 voice vote The vote was as follows Councilmembers Fried, Han, Vice Mayor Padovan and Mayor Festa voting Yes The motion to defer was approved by a 4-0 voice vote The vote was as follows Councilmembers Fried, Han, Vice Mayor Padovan and Mayor Festa voting Yes 3 of 5 VILLAGE OF KEY BISCAYNE AGREEMENT FOR SERVICES THIS AGREEMENT, made and entered into on the a day of 3ePtemter , 1997 by and between the Village of Key Biscayne, Dade County, Florida, party of the first (hereinafter called "Village"), and Horsepower Electric, Inc. , party of the second part (Hereinafter called "Contractor"); RECITALS The VILLAGE wants to engage the CONTRACTOR to perform certain services as described in accordance with paragraph 1, scope of services to this Agreement ("Specified Services"). The CONTRACTOR wants to provide such Specified Services in connection with the installation of in - ground lighting and receptacles on Crandon Boulevard In consideration of the mutual covenants in this Agreement, the parties agree as follows. 1. SCOPE OF SERVICES A. The CONTRACTOR agrees, as directed by the Village Manager, to perform the following services: - Provide the Village of Key Biscayne with the installation of in -ground lighting and receptacles for medians #1, 2, and 3 on Crandon Boulevard as stated in Addendum No 1, dated June 30, 1997. (Attached as Exhibit A) 2. FEES FOR SERVICES The CONTRACTOR agrees to charge the VILLAGE for Specified Services provided in accordance in Exhibit in an amount not to exceed TWENTY NINE THOUSAND NINE HUNDRED dollars ($29,900.00). 3. TERM The term of this agreement is 1 year unless terminated pursuant to paragraph 7 or extended pursuant to paragraph 9. 4. GENERAL TERMS AND CONDITIONS The VILLAGE reserves the right to increase or decrease the quantity of items installed with appropriate adjustments to the contract price. 5. ASSIGNMENT This Agreement shall not be assignable by the CONTRACTOR 6. PROHIBITION AGAINST CONTINGENT FEES The CONTRACTOR, warrants that it has not employed or retained any company or person, other than a bonafide employee solely for the CONTRACTOR, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the CONTRACTOR any fee, commission, percentage, gift, or any other consideration, continent upon or resulting from the award or making of this Agreement unless approved by the Manager of the Village of Key Biscayne. 7. TERMINATION This Agreement may be terminated by the VILLAGE upon ten days' written notice with or without cause by the CONTRACTOR upon 45 days' written notice with or without cause. If this agreement is terminated, the CONTRACTOR shall be paid in accordance with the provisions of Paragraph 2 of this contract for all acceptable work performed up tp the date of termination. 8. NONEXCLUSIVE AGREEMENT The services to be provided by the CONTRACTOR pursuant to this Agreement shall be nonexclusive and nothing herein shall preclude the VILLAGE engaging other firms to perform the same or similar services for the benefit of the VILLAGE within the VILLAGE'S sole and absolute discretion. 9. ENTIRE AGREEMENT The parties hereby agree that this Agreement between the parties. This Agreement cannot be amended or modified without the express written consent of the parties 10. WARRANTIES OF CONTRACTOR The CONTRACTOR hereby warrants and represents that all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under Federal, State and local laws necessary to perform the Specified Services. The CONTRACTOR shall furnish proof that he has Worker's Compensation Insurance as required by Chapter 440, Florida Statutes and, where applicable, coverage for the U S Longshoremen's and Harbor Worker's Act and the Jones Act. 2 The CONTRACTOR shall also furnish proof that he has Contractual Liability Insurance and Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this work, in an amount no less than $1,000,000 per Occurrence for Bodily Injury and Property Damage combined. 11. ATTORNEY'S FEES In connection with any litigation arising out of this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and costs This provision shall exclude all litigation resolved by agreement of the parties 12. NOTICES All notices and communications to the VILLAGE shall be in writing and shall be deemed to have properly given if transmitted by registered or certified mail or hand delivery All notices and communications shall be effective upon receipt Notices shall be addressed as follows: Village. With a copy to: Contractor. C Samuel Kissinger Village Manager 85 West McIntyre Street Key Biscayne, Florida 33149 Richard Jay Weiss, Esq Village Attorney Weiss Serota & Helfman, P.A. 2665 South Bayshore Drive Suite 204 Miami, Florida 33133 Conchita H. Alvarez Village Clerk 85 West McIntyre Street Key Biscayne, Florida 33149 Horsepower Electric, Inc 8105 West 20th Avenue Hialeah, Florida 33014 3 14. GOVERNING LAW This Agreement shall be construed in accordance with the laws of the State of Florida. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated on the day and year first above written CONTRACTOR: Horserpower Electric, Inc. 8105 West 20th Avenue Hialeah, Florida 33014 Attest: 4 VILLAGE. Village of Key Biscayne 85 West McIntyre Street Key Biscayne, Florida 33149 By: C. Samuel Kissinger Village Manager / Village of Key Biscayne Key Biscayne, Florida Addendum No. 1 June 30, 1997 Invitation to Bid — New Bid date Clarification to previous plans issued June 18, 1997. Installation of In -ground Lighting and Receptacles Medians # 1, 2 and 3 at Crandon Blvd. New Bid Date and Time: July 11, 1997 — 2:00 P.M. 1. Enclosed Drawings # El, E2 and E3 dated June 30, 1997. Disregard all other drawings and specifications issued previously. 2. Clarifications and/or directives shall be addressed to "Raul Lastra, Village Planner" Tel: 305-365-8912 at least five (5) calendar days before bid time. 3. Bond Requirements: $ 50,000 4. Time of Construction: 90 calendar days. 5. Special Provisions: All lighting fixtures will be provided by the Village of Key Biscayne, to be installed by the Contractor.