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HomeMy Public PortalAbout19741023 - Minutes - Board of Directors (BOD) Meeting 74-22 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S October 23 , 1974 745 Distel Drive Los Altos, CA I. ROLL CALL President William Peters called the meeting to order at 7 : 44 P.M. Members Present: Katherine Duffy, Barbara Green, William Peters, Daniel Wendin and Nonette Hanko (arrived 7 :46 P.M. ) . Personnel Present: Edward Jaynes, Stanley Norton, Anne Cros- ley, Carroll Harrington and John Melton (Arrived 10 : 10 P.M. ) . Audience of seven persons. APPROVAL OF MINUTES W. Peters stated the consensus that the Administrative Secre- tary review the tapes of the meeting of October 9, 1974 to ascertain the following: (1) if there was a second to the motion to adopt Resolution No. 74-23; (2) if there was a response to W. Peter' s question of whether or not the Sub- committee report (R-74-20) met the spirit of the City of Sunnyvale' s request for District funds for the purchase of urban open space; and (3) how representatives from the City of Sunnyvale responded to questions regarding the City' s alternative plans, if any, for the preservation of urban open space. ADOPTION OF AGENDA W. Peters asked that the Written Communication to the Board asking for support of Proposition #15 be considered under New Business Requiring Action. K. Duffy asked that the Saratoga Sphere of Influence and a Workshop Retreat both be considered under New Business Not Requiring Action. W. Peters stated the consensus that the addition of the above mentioned items to the agenda was acceptable to the Board. Motion: D. Wendin moved adoption of the minutes of October 23, 1974 as presented. B. Green seconded the motion. Amendment: D. Wendin moved to amend the motion to reflect his request to L. Anderson that the Master Plan draft include definitions on air quality, fire risk, and historical and archeological resources (page five, under Discussion) . N. Hanko seconded the motion to amend. The amendment to the motion passed unanimously. The motion passed unanimously. Meeting 74-22 Page two IV. SPECIAL ORDERS OF THE DAY A. Announcement of Hiring of Land manager of Midpeninsula Regional Park District E. Jaynes announced that Mr. Jon Olson, currently with the East Bay Regional Park District as Acquisition and Management Associate, would join the District as its Land Manager on November 11, 1974 . Mr. Jaynes said he had worked with Mr. Olson in the past and felt he would be an excellent addition to the staff. Mr. Olson, he added, is experienced in trail system planning, in the development of acquisition and manage- ment plans for park and open space lands, and in master plan preparation. E. Jaynes also introduced his wife of three weeks, Sue Jaynes , who was attending the meeting. V. NEW BUSINESS REQUIRING ACTION A. Sunnyvale Open Space Bond Issue Motion: B. Green moved adoption of Resolution No. 74-24 , a Resolution of the Board of Directors of the Midpen- insula Regional Park District in Support of Sunny- vale Open Space Bond Issue. N. Hanko seconded the motion. Discussion: N. Hanko said she was supportive of the resolution as it was in accordance with the District' s policy of working with and encouraging private and other agencies to preserve, maintain, and enhance open space. K. Duffy said she felt bonds were a proper way to raise funds, and that the Sunnyvale Open Space Bond Issue deserved the wholehearted support of the District. The motion passed unanimously. N. Hanko said she thought it was appropriate for the District to advise cities how to plan and implement their open space policies. She commented that charter cities such as Palo Alto, Mt. View and Sunnyvale had to amend their charters in order to protect their park and open space lands, and that Palo Alto was the only charter city who had done so. W. Peters noted that the City of Sunnyvale, according to a newspaper article, is eligible for about $2.1 million for public services, and that public hearings on the matter had been scheduled. Action: W. Peters stated the consensus that the Subcommittee adopt any such recommendations they feel are appro- priate with respect to protection of city park and open space lands and, subject to the approval of the Meeting 74-22 Page three Board, that such recommendations be forwarded to the cities within the District following the November 5, 1974 general election. B. Communication Regarding Proposition #15 W. Peters introduced a Written Communication to the Board from Kathy Berson of "Yes on Proposition #15" , dated October 16, 1974 , asking for District support of Proposition #15 on the ballot of the November 5, 1974 general election. Motion: W. Peters moved that the Board of Directors of the Midpeninsula Regional Park District go on record as endorsing Proposition #15 on the ballot of the November 5, 1974 general election. The motion failed for lack of a second. Discussion: K. Duffy said she did not feel this matter was an appropriate one for Board considera- tion, even if individual Board members personally supported the measure. B. Green added that it appeared that Proposition #15 did not deal directly with open space. W. Peters said that actions taken by other agencies, especially on questions regard- ing transportation and housing, do affect the job of the District, even if indirectly. Motion: D. Wendin moved that the Board of Directors of the Midpeninsula Regional Park District determined that the subject matter of Proposition #15 on the ballot of the November 5, 1974 general election was not an appropriate item for Board consideration. N. Hanko seconded the motion. The motion passed on the fol- lowing vote: AYES: D. Wendin, N. Hanko, B. Green and K. Duffy. NOES: W. Peters. VI. NEW BUSINESS NOT REQUIRING ACTION A. Saratoga Sphere of Influence K. Duffy advised the Board that she and E. Jaynes had toured certain properties located within Saratoga' s Sphere of Influ- ence with Mr. Bob Yeaton, a developer. She said that Mr. Yeaton had a number of ideas regarding donation possibilities and land usage, and had asked that he be placed on the agenda of a future Board meeting so he could communicate some of his ideas to the Board. Action: W. Peters stated the consensus that Mr. Bob Yeaton be placed on the agenda of a future Board meeting, and that staff be directed to contact Mr. Yeaton to arrange for an appropriate meeting date. Meeting 74-22 Page four B. Workshop Retreat K. Duffy reminded the Board that it had discussed at a previ- ous meeting the possibility of having a workshop-retreat for Board and staff members following the November 5, 1974 gen- eral election. W. Peters suggested topics for discussion at the workshop- retreat, including (1) ideas and modifications for the Dis- trict' s Basic Policy; (2) updating the District's Action Plan; and (3) reflection on the progress and future direction of the District, especially with respect to its economic philo- sophy. K. Duffy and N. Hanko suggested the Basic Policy be omitted from this workshop-retreat; however, they agreed that the other topics mentioned would be appropriate. K. Duffy also suggested that land management be considered as a possible topic. Action: W. Peters stated the consensus that the Board and staff would plan to conduct a workshop-retreat fol- lowing the November 5, 1974 general election. VII . OLD BUSINESS NOT REQUIRING ACTION A. Master Plan of the Midpeninsula Regional Park District L. Anderson, the District' s Master Plan consultant from Wil- liam Spangle & Associates, advised the Board that computers were ready to manipulate the data given it regarding the characteristics of the landscape provinces determined to be within the District. D. Weden, Santa Clara County Planning Department, showed the Board a map which had been prepared designating about 400 separate landscape provinces that had been determined from an accumulation of 16 different evaluation factors. D. Weden and L. Anderson both advised that trial runs of the data were scheduled to be made prior to the next Board meet- ing, and that some experimentation with the data is possible and will provide flexibility. L. Anderson referred to his report dated October 17 , 1974, a Draft of Policies Concerning Open Space Preservation Within the Midpeninsula Regional Park District. He asked the Board members for their comments concerning whether or not the categories listed in the draft report reflect the Board 's policies. He said he thought it was important to state in writing what the Board' s policies were with respect to cer- tain categories of open space uses and resources. Meeting 74-22 Page five K. Duffy said she thought the policies should be listed in the order of their importance, and that the "negative" poli- cies of the Board be de-emphasized in favor of more "posi- tive" policies. Action: W. Peters appointed a Subcommittee consisting of K. Duffy, D. Wendin and unopposed candidate from Ward 4, E. Shelley, and stated the consensus that the Subcommittee study the draft policy proposals in the proposed Master Plan and make appropriate recommendations to the Board. The Board agreed that the matter would be agendized for the second meeting in November, 1974 , and that all other Board members should submit their recommendations to the Subcommittee by Wednesday, October 30. Discussion: D. Wendin suggested a statement on Air Quality be included. E. Jaynes advised that the General Manager had indicated it might not be appropriate to include a statement regarding urban open space in the Master Plan inasmuch as the District's primary activities are outside the Urban Service Areas. B. Proposed Santa Clara County Charter Revisions E. Jaynes introduced a memorandum (M-74-151) dated October 16, 1974 from General Manager H. Grench regarding proposed Santa Clara County charter revisions. He said it appeared that most of the revisions were being proposed in order to streamline the language in the charter, and that nothing in the revisions seemed to be of a controversial nature from the District' s point of view. W. Peters and N. Hanko commented that the proposal for an intergovernmental planning council did not seem to be specific enough at this point for the Board to make a determination of whether or not to support the proposal. D. Wendin sug- gested that the first sentence of paragraph 2 on page 20 of the proposed revisions could be supported by the District. Action: W. Peters stated the consensus of the Board that staff be directed to send a letter to the Charter Review Committee of Santa Clara County indicating that the District would be interested in partici- pating in any discussions of the formation of an intergovernmental planning council, and stating that the District supports the spirit of the first sentence of paragraph 2, page 20, of the proposed revisions, reading as follows: "The Committee felt that there is a very real need for interjurisdictional cooperation and coordinated planning, that it is a Meeting 74-22 Page six strong issue in the community, and that the county should take a leadership role in organizing the forum for this cooperation by providing for such a body in the Charter. " B. Green referred the Board to page 9 of the Charter Review Committee' s report, under paragraph (b) , which states the following regarding a proposed change: "Widens the ability of the county to provide services by agreement to special districts as well as cities. " S. Norton advised that this referred to the ability of the County to contract for the use of services by other agencies or cities. Mrs. Mildred Justeson, 420 Seale Avenue, Palo Alto, advised that there is a group of officials from the County of Santa Clara and the City of San Jose who are known to meet about twice a month on an unofficial basis and who do not invite representatives from any other cities or agencies within the County to those meetings. VIII . OLD BUSINESS REQUIRING ACTION A. Resolution of the Board of Directors of the Midpeninsula Regional Park District Affirming Acceptance of Gift of Real Property and Correcting Property Description in Connection Therewith E. Jaynes referred the Board to his memorandum (M-74-153) of October 17, 1974 , which advises that an Amended Resolution Accepting Gift of Real Property must be adopted by the Board due to the omission of a small sliver of land from the property description of the 136-acre parcel accepted by the Board as a gift at its October 9, 1974 meeting. Motion: N. Hanko moved adoption of Resolution No. 74-25 , a Resolution of the Board of Directors of the Midpen- insula Regional Park District Affirming Acceptance of Gift of Real Property and Correcting Property Description in Connection Therewith. B. Green seconded the motion. Discussion: W. Peters advised that a suggestion had been made by the General Manager that a second title search or actual survey of the land might be re- quested of the Board with respect to future proper- ties if there is some question of the sufficiency of the legal description. The motion passed unani- mously. IX. CLAIMS Motion: B. Green moved acceptance of the revised claims (C- 74-20) dated October 23, 1974 . K. Duffy seconded the motion. The motion passed unanimously. Meeting 74-22 Page seven X. EXECUTIVE SESSION The Board recessed to Executive Session at 9: 43 P.M. to dis- cuss land negotiations. XI. ADJOURNMENT The Board reconvened to adjourn at 11: 17 P.M. Anne Cathcart Crosley Administrative Secretary