HomeMy Public PortalAbout2015-03-24 minutesBOARD OF COMMISSIONERS
BOARD MEETING
MARCH 24, 2015
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, March 24, 2015, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice Chair
Penney Rector, Commissioners Dennis Mueller, Larry Kolb and Myrtle Mayfield. Also in
attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy
Director and Melenie Clardy, Administrative Assistant.
Regular Special
Vincent 10-12 1-1
Rector 10-12 1-1
Mueller 11-12 1-1
Kolb 11-12 1-1
Mayfield 9-12 1-1
White 10-12 1-1
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for the month of
February 2015 were presented.
B. The Missouri Rural Service Workers’ Compensation Insurance Trust will recognize the
Jefferson City Housing Authority as a Hall of Fame winner during their Annual Meeting on
April 9, 2015.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes, March 3, 2015.
B. Approval of the Executive Session Meeting Minutes, March 3, 2015.
C. List of Disbursements for the month of February 2015. (Exhibit #1, 3/24/2015)
D. Occupancy Report for the month of February 2015. (Exhibit #2, 3/24/2015)
Vice Chair Rector made the motion to approve the Consent Agenda, seconded by Commissioner
Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
RESOLUTION NO. 4486
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT
ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Mueller made the motion to approve the proposed rent and damage write-offs for the
month of February 2015 for LaSalette, Capitol City, Hamilton Towers and Public Housing in the
amount of $3,526.00. Commissioner Kolb seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #3, 3/24/2015)
RESOLUTION NO. 4487
A RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING
JANITORIAL SERVICES CONTRACTS
See attached Resolution
Mr. Pollock reported that staff publicly advertised for janitorial services that were split into five
contracts. Administration; Hyder/Herron; Locke I & II; LaSalette/Linden Court; and Dulle/Hamilton
Towers.
Commissioner Kolb made the motion to approve After Hours Building Maintenance, Inc. for
Administration; Hyder/Herron; Locke I & II; and LaSalette/Linden Court in the amount of $3,939.00
per month and Christian Service Company for Dulle/Hamilton Towers in the amount of $3,550.00
per month. Commissioner Mueller seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #4, 3/24/2015)
RESOLUTION NO. 4488
A RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING PEST
MANAGEMENT PROGRAM
See attached Resolution
At the previous Board meeting Mr. Pollock reported that Rottler Pest & Lawn Solutions had designed
an Integrated Pest Program for Hamilton and Dulle Towers for the treatment of bed bugs. Rottler is
the current provider at Hamilton and Dulle Towers with 18 months remaining on that contract. Staff
has reviewed the cost impact and determined that the modification would be less expensive for the
Housing Authority than the current price per treatment approach. Vice Chair Rector made the motion
to amend the existing contract to include the Pest Management Program with Rottler Pest & Lawn
Solutions for the remainder of the contract period. The motion was seconded by Commissioner Kolb.
Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit # 5, 3/24/2015)
RESOLUTION NO. 4489
A RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING THE
NATURAL GAS SALES AGREEMENT
See attached Resolution
At the previous Board meeting the Commissioners requested that Mr. Pollock continue investigating
Ameren UE fees and the transportation charges for the bulk purchase of natural gas for Dulle &
Hamilton Towers. Mr. Pollock followed up with Pro Energy Solutions and concluded that those
charges were the consumer’s responsibility and that it would not affect the cost saving calculations.
Mr. Pollock also reported that staff had not found any competing proposal for the sale of natural gas
in bulk to the Housing Authority.
Commissioner Kolb made the motion to approve the Natural Gas Sales Agreement with Pro Energy
Solutions, seconded by Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent
declared the motion approved. (Exhibit #6, 3/25/2015)
NEXT MEETING DATE: 7:30 a.m., April 21, 2015
Commissioner Kolb made the motion to adjourn into Executive Session for the purpose of
considering the following.
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO.
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Mueller seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, Mueller, Kolb, Rector, Vincent
NAYS: None
ABSENT: White
Following adjournment of the executive session, the Board reconvened in open session.
Vice Chair Rector made the motion to adjourn the meeting, seconded by Commissioner Mueller.
Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary