HomeMy Public PortalAboutMinutes_City Council Work Meeting_10182022 CITY COUNCIL REGULAR MEETING
IONA CITY HALL
OCTOBER 18,2022—7:00 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael
Thompson (via telephone), Council Member Peter Wadsworth, Council Member Evan Mann,
City Attorney Andrew Rawlings, Public Works Director Zech Prouse and City Clerk/Treasurer
Keri West.
ABSENT: None.
VISITORS: Brooke Allen, Kevin Harris and Rebekah Brinkerhoff.
Mayor Gubler welcomed everyone, and Deputy Randall led the Pledge of Allegiance. A roll call
was taken by Clerk West to open the meeting.
CONSENT AGENDA: City Council Work Meeting and Regular Meeting Minutes of
September 27, 2022 were reviewed. Council reviewed the finance reports for the period ending
September 30, 2022 (100% of the fiscal year elapsed). The City had $2,516,063.43 in the bank
and routine bills had been paid,"Exhibit A".
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the
consent agenda as presented. Council Member Wadsworth seconded the motion. All in favor.
Motion carried.
ITEMS OF BUSINESS:
Presentation of Tree City USA Award, Arbor Day Foundation—Gerry Bates with the Urban
Forestry Department of the Idaho Department of Lands approached the Council and stated he
assists municipalities throughout the state with their tree programs. He continued and
congratulated the City of Iona as a Tree City USA recipient for 19 consecutive years. He also
stated the City has a tree inventory and there are currently 203 trees in the City's inventory. Mr.
Bates stated the program started in 1976, as a way for cities to recognize the contribution trees
make to communities. He continued and explained the history and requirements of being
recognized as a Tree City USA recipient. Mr. Bates then presented Mayor Gubler with the Tree
City USA plaque for the City of Iona.
Approval of FY2023 Law Enforcement Contract with Bonneville County Sheriffs Office—
Mayor Gubler stated this contract was discussed at last month's meeting, but there was not an
updated contract to review. He continued and stated the main portion of the contract that has
changed is the annual cost, which will increase 5%. Council President Geray asked about the
status of the animal control and dispatch portions of the contract. He continued and stated at one
point the Council did discuss changing shelters for dogs to be taken to after they are picked up in
the City. He also stated dispatch has been discussed and wondered how that charge has been
finalized. Clerk West stated the contract with Bonneville County Sheriff's Office (BCSO) does
include the charges for dispatch services,but the City is still required to pay 50%of all revenues
from court fines and fees. She continued and stated the contract does include animal control
services,but the City pays for animal shelter services separately and directly to the City of Idaho
Falls Animal Shelter. Deputy Randall stated BCSO and Ammon have ended their contracts with
IONA CITY COUNCIL REGULAR MEETING—OCTOBER 18, 2022
the Idaho Falls Animal Shelter and now take all stray dogs that are picked up in the county and
Ammon to a veterinary hospital on County Line Road. He continued and stated he knows the
City of Iona discussed that option previously but does not remember if a change had been
decided. Clerk West did inform the Council that the Idaho Falls Animal Shelter does have a new
manager that has been much better to work with and sends monthly reports and checks to the
City when animals are reclaimed. Council President Geray stated the animal shelter issue is
something that still needs to be monitored. Clerk West agreed and stated BCSO is paying for
dispatch services as part of this year's contract. However, they have informed her that next year
the City will need to begin covering that cost.
Council President Geray also mentioned a reporting requirement by BCSO in the contract that he
doesn't believe has been happening in the past. Mayor Gubler stated he is in communication with
Deputy Randall weekly, but he does not receive a monthly report. Deputy Randall stated he will
begin compiling a monthly report for the Council, if desired. Council President Geray stated the
Council used to receive those before each month's meeting and he would appreciate receiving
them in the future. He then inquired about the full-time officer's schedule and whether that was
being distributed. Clerk West stated she receives a quarterly schedule from Deputy Randall and
always knows when he is"on shift".
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
Fiscal Year 2023 Law Enforcement Contract with the Bonneville County Sheriff's Office.
Council Member Mann seconded the motion. All in favor. Motion carried.
Approval of Fiber Internet Contract with Direct Communications — Mayor Gubler stated
this discussion has gone back and forth between the City and Direct Communications (DC) with
various edits and suggestions. Attorney Rawlings stated he did receive an email this afternoon
from DC's attorney with edits that he reviewed immediately preceding this meeting. Clerk West
confirmed that version is in the Council's packet. Council President Geray stated he has been
told by DC that they have not reviewed those edits suggested by their attorney. Brooke Allen
with DC confirmed their General Manager has not received that version of the contract yet.
Council President Geray suggested if the City is satisfied with the edits suggested by DC's
attorney, the Council can approve the contract tonight contingent upon DC's review and
approval. Attorney Rawlings stated that is an option,but he does have concerns with some of the
edits. Mayor Gubler asked Attorney Rawlings to go through the contract and identify his
concerns.
Attorney Rawlings stated one of his largest concerns is the unilateral nature of the contract that
gives more control to DC in terms of the design and construction processes used, as well as the
completion deadlines. He continued and stated he would suggest a more cohesive process that
requires DC to communicate with the City prior to any changes occurring.
Attorney Rawlings stated another large concern he has refers to the completion status being tied
to the amount of money DC has contributed, rather than the actual completion of the project
itself. Council President Geray agreed the City is more concerned with the finished product and
not how much DC contributes, especially since those values are constantly changing. Attorney
Rawlings stated there are also minor changes in the wording throughout the contract that he
would edit to keep consistent. He continued and stated he feels these are large enough changes to
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IONA CITY COUNCIL REGULAR MEETING—OCTOBER 18, 2022
work through that he does not think the contract is ready to be approved by either party. Council
Member Wadsworth agreed and stated he has concerns regarding the construction methods
chosen by DC without the City's consideration. Attorney Rawlings agreed and stated other
sections of the contract do address this, but he would like to see more consistency between the
sections to eliminate confusion. He also encouraged a requirement of the design plan to be
included as part of the contract when approved, rather than a deliverable after the contract is
signed. All Council Members agreed to table this discussion. Council President Geray asked
Attorney Rawlings how soon he thinks this contract could be ironed out between both parties.
Attorney Rawlings stated it could definitely be ready by next month's Regular Council Meeting,
but if the City wants to consider a Special Meeting in a couple of weeks that is feasible. Council
Member Wadsworth suggested Thursday,November 3rd as the tentative date. All agreed.
Mayor Gubler entertained a motion. Council President Geray made a motion to table the
approval of the Direct Communications contract until a Special Meeting has been scheduled.
Council Member Wadsworth seconded the motion. All in favor. Motion carried.
Ordinance to Repeal and Replace Iona City Code § 8-1: Parks and City Property,
designating no tobacco products allowed on City property (Ord. 282-10-22)—Mayor Gubler
stated this is the written Ordinance based on the recommendation by the Mayor's Youth
Advisory Council (MYAC) to eliminate all tobacco products from City property. Attorney
Rawlings described the enforcement as an infraction and explained the fine schedule. Council
President Geray stated he prefers to have the fine schedule be consistent with other chapters.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve
Ordinance No. 282-10-22, an Ordinance of the City of Iona, Idaho; repealing and reenacting
Chapter 1 in Title 8 of the Iona City Code, relating to regulation of City parks and property;
preserving prior ordinances in each instance; providing for severability; and establishing an
effective date, subject to revising Section 8-1-9 to simply reflect an infraction. Council President
Geray also moved to dispense with the rule of reading the proposed Ordinance in full and on
three separate occasions. Council Member Wadsworth seconded the motion. A roll call vote was
taken:
Council President Geray: YES Council Member Thompson: YES
Council Member Wadsworth: YES Council Member Mann: YES
Discussion of Road Section Designs for future developments — Mayor Gubler stated he and
Director Prouse have discussed Road Section Designs and have come up with two options for
new developments. He continued and stated the main difference pertains to drainage. He said
developers can either install the infiltrators or they can create a catch basin within the
development. Kevin Harris with Forsgren and Associates distributed paper drawings for the
Council to consider. Mayor Gubler stated the right-of-way would continue to be 70 feet in width,
which includes 40 feet of asphalt and 5 feet of sidewalk, mow/park strips, as well as rollback
curb and gutter on both sides. He continued and reiterated this is for new developments only and
does not apply to existing neighborhoods. Council Member Wadsworth stated he agrees with this
for new developments but asked if existing homes would be held to this standard if they decide
to update or make repairs to their property. Mayor Gubler said this would be added to the new
subdivision ordinances. Director Prouse suggested adding this to the City's Standards and
3
IONA CITY COUNCIL REGULAR MEETING—OCTOBER 18, 2022
Specifications. Council Members then reviewed and discussed the various drawing options and
associated measurements. Director Prouse suggested increasing the total right-of-way to 75 or 80
feet wide to better accommodate for snow removal and on-street parking. Mayor Gubler stated a
major advantage of this change would be to eliminate all problems associated with drainage
swales. Council President Geray stated he understands this is for new developments only but
asked how the City is going to address the subdivision ordinance concerns pertaining to
improvements and repairs to existing homes. Director Prouse stated he is working on that issue
to discuss at a future meeting.
STAFF REPORTS: Clerk West reported the Bonneville County Library District (BCLD) has
the Iona Library now open from 1-6pm Monday-Saturday. She continued and stated they will be
having a Grand Opening this Saturday at 1pm and would like the Mayor and Council Members
to attend, if possible. Clerk West also stated she has discussed with BCLD a change in the
contract stating the City would provide internet for the library. However, the City is unable to
provide internet without adding a new line and cost to the City. BCLD agreed to this and had
their own internet installed today. Clerk West also reported the City Halloween Carnival will be
held Saturday,October 29th from 2-4pm.
Director Prouse stated nothing to report.
Council Member Wadsworth stated he appreciates the City Council and staff being willing to
discuss how to allow existing homes to make necessary repairs to older infrastructure.
Deputy Randall stated there has been a string of mailboxes and pumpkins damaged. He
continued and stated there has also been increasing vandalism outside of the City that he is
concerned will migrate into the City.
Council Member Mann reiterated the Iona Library Grand Opening this Saturday. He also stated
he has been participating in the Mayor's Walking Challenge and he is on pace to earn $1,000 to
donate to Iona Elementary School for new playground equipment.
Council President Geray asked what time the Veterans Day Program will take place on Friday,
November 11`h. Clerk West stated she has not confirmed the time but assumes it will be the same
time as last year. Council President Geray asked to be informed when that is confirmed.
Attorney Rawlings stated nothing to report.
Mayor Gubler reported Iona Bonneville Sewer District (IBSD) had a Facilities Planning Report
done to possibly put in their own treatment plant. He continued and stated there will be a meeting
tomorrow night at 6pm to discuss the report at the IBSD office. He encouraged all Council
Members to attend as the City of Iona is the only entity that is exclusively serviced by IBSD.
Mayor Gubler also reported there is a potential large development of fourplexes off 49th North
that is Y2 mile from our City boundaries. He said there will be a Public Hearing at the Bonneville
County Planning & Zoning Meeting next Wednesday to consider a Rezone Application from
Single Family Residential to allow this type of development. Mayor Gubler stated he has
received a multitude of calls from nearby residents concerned about this development. He
4
IONA CITY COUNCIL REGULAR MEETING—OCTOBER 18, 2022
continued and stated he would like the City Council to allow him to work with Attorney
Rawlings to draft a letter from the City to Bonneville County opposing this development in our
Area of Impact. Clerk West clarified it is not in the defined Area of Impact on the Agreement
from 2001, but it is within %2 mile of Sunrise Acres, which should be considered the Area of
Impact. Mayor Gubler agreed and stated his opinion is that this type of development does not
belong in an area surrounded by single family homes. He continued and stated high density
housing in that area would impact many homeowners surrounding the development and will
decrease their property values. Council President Geray agreed and supports a letter from the
City opposing this application. All Council Members agreed. Mayor Gubler advised Attorney
Rawlings to draft a letter from the City of Iona to be presented to Bonneville County opposing
the rezone and development. Council President Geray then stated this situation also reinforces
the need to have the Area of Impact Agreement with Bonneville County reviewed and updated.
Mayor Gubler stated the City has tried working with Bonneville County in the past to
accomplish this and they were difficult to work with. Council President Geray stated he
remembers previous attempts being made by the City but not much emphasis on the matter in
recent years. Clerk West stated she will work with Attorney Rawlings and will contact
Bonneville County Planning&Zoning to get this process started.
Mayor Gubler then reported he received information today regarding the water bond loan and
was informed the City has nearly $250,000 in accrued interest and fees. He continued and stated
the City has that money in the budget, in addition to the regular payment.
SUGGESTED AGENDA ITEMS: None.
Meeting Adjourned at 8:17 p.m.
COUNCIL APPROVED: November 15. 2022 _
Dan Gubler, Mayor
ATTEST: AVA
Keri West, City Clerk/Treasurer
5
City of Iona Check Register-Iona Page: 1
Check Issue Dates:10/1/2022-10/31/2022 Nov 07,2022 02:01PM
Report Criteria:
Report type: Summary
GL Period Check Issue Date Check Number Payee Description GL Account Amount
10/22 10/03/2022 19644 ALLEN ELDRIDGE Building Inspections 104720 7,000.00
10/22 10/03/2022 19645 GREG MCBRIDE Mech&Plumbing Inspections 104720 1,208.58
10/22 10/04/2022 19646 AMERICAN CONSTRUCTION SUPPLY &REN Shop Supplies 514710 308.73
10/22 10/04/2022 19647 CORE&MAIN Shop-Pits and Pads 514710 1,007.98
10/22 10/04/2022 19648 HOLDEN KIDWELL HAHN&CRAPO P.L.L.C. BCLD Lease,Annexation Agreem 514160 1,224.00
10/22 10/04/2022 19649 LANDON EXCAVATING,INC. Sand 104711 69.56
10/22 10/04/2022 19650 MOUNTAIN WEST RENTALS-IF Mortar Mixer Rental 104711 63.80
10/22 10/04/2022 19651 SAVANNAH COON Softball Awards 104955 105.00
10/22 10/04/2022 19652 SERMON SERVICE&ELECTRIC Shop&Mower Shed Furnace Mai 104712 237.00
10/22 10/04/2022 19653 TETON MICROBIOLOGY LAB Water tests 514710 84.00
10/22 10/04/2022 19654 GLAYD HAWKES REFUND FOR FALL BASKETBAL 103750 250.00
10/22 10/04/2022 19655 MICHELLE FICKER REFUND FOR FALL BASKETBAL 103750 475.00
10/22 10/06/2022 19656 AAA SEWER SERVICE Pump septic tank 104712 616.28
10/22 10/06/2022 19657 CITY OF IONA City water usage/bill 104711 539.00
10/22 10/06/2022 19658 CORE&MAIN Meter Pit 514710 1,167.56
10/22 10/06/2022 19659 MOONSHINE COMMERCIAL CLEANING SER September Building Cleaning 514710 160.00
10/22 10/06/2022 19660 PRO RENTAL&SALES,INC. Air Filter 104710 100.81
10/22 10/06/2022 19661 RMT EQUIPMENT Lawn mower parts 104712 1,363.61
10/22 10/06/2022 19662 RON'S TIRE&MOTORSPORT Zee Line 1000 Radial 514710 1,068.13
10/22 10/06/2022 19663 VERIZON WIRELESS Cell phones-Randy 104955 297.23
10/22 10/11/2022 19664 ALPINE HEATING&AIR CONDITIONING Preventive Maint.service 104711 157.00
10/22 10/11/2022 19665 BMC WEST LLC Portland Cement 514710 341.06
10/22 10/11/2022 19666 INNOVATIVE CONCRETE SYSTEM,LLC REPAIR BUILDING STEPS 50% 514710 1,282.50
10/22 10/11/2022 19667 INTERMOUNTAIN GAS CO. Natural gas 514175 56.06
10/22 10/11/2022 19668 IONA BONNEVILLE SEWER DISTRICT Splash Park sewer fees 104712 90.00
10/22 10/11/2022 19669 PROTECH FENCE CO. FINAL FOR TENNIS COURT FEN 104820 6,524.00
10/22 10/11/2022 19670 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104711 154.33
10/22 10/11/2022 19671 TACOMA SCREW PRODUCTS,INC. Shop Supplies 104711 86.29
10/22 10/13/2022 19672 CHEMSEARCH Contract Water Treatment Progra 514710 235.52
10/22 10/13/2022 19673 DIGLINE,INC. Utility Locator Monthly Fee 514710 48.62
10/22 10/13/2022 19674 Millissa Kendall Veterans Flag Keychains(50) 104770 250.00
10/22 10/13/2022 19675 TETON MICROBIOLOGY LAB Water tests 514710 56.00
10/22 10/13/2022 19676 BONNEVILLE METROPOLITAN PLANNING 0 BMPO Unified Planning Work Loc 104713 438.00
10/22 10/13/2022 19677 PORTER'S OFFICE PRODUCTS Toner&Office Supplies 514150 551.22
10/22 10/17/2022 19685 GREG MCBRIDE Mech&Plumbing Inspections 104720 585.00
10/22 10/17/2022 19686 CRITERION PICTURES PRINCESS BRIDE-MOVIES IN 104770 350.00
10/22 10/18/2022 19687 A-1 RENTAL-IDAHO FALLS Discovery Elementary T-Ball Field 104970 218.08
10/22 10/18/2022 19688 ASSOCIATION OF IDAHO CITIES Federal Water Quality Coalition M 514150 35.00
10/22 10/18/2022 19689 BLACKFOOT COMMUNICATIONS TELEPHONE 514150 171.94
10/22 10/18/2022 19690 FORSGREN ASSOCIATES,INC. Road Sample Sections 104163 315.00
10/22 10/18/2022 19691 PORTER'S OFFICE PRODUCTS Shop Printer Ink 514710 186.74
10/22 10/18/2022 19692 ROCKY MTN.POWER Shop 104175 4,855.58
10/22 10/18/2022 19693 TETON MICROBIOLOGY LAB Coliform/E.Coli Water Tests 514710 506.00
10/22 10/25/2022 19694 ALLEN ELDRIDGE Previous Charge for 5350 E.Elliot 104720 11,320.00
10/22 10/25/2022 19695 APG WEST PAYMENT Treasurer's 4th Qtr Report 104155 83.00
10/22 10/25/2022 19696 BONNEVILLE COUNTY SHERIFF FY2022 4th Quarter Contract Pay 104680 53,037.12
10/22 10/25/2022 19697 CITY OF IDAHO FALLS TREASURER OFFICE ANIMAL SHELTER QRTLY PART! 104690 2,769.00
10/22 10/25/2022 19698 FALLS PLUMBING SUPPLY,INC. Shop Supplies 514710 62.64
10/22 10/25/2022 19699 HOME DEPOT CREDIT SERVICES Concrete Additives 104711 363.60
10/22 10/25/2022 19700 KONEXUS Public Alerting Service 104750 850.00
10/22 10/25/2022 19701 LANDON EXCAVATING,INC. Roads Base 104711 768.68
10/22 10/25/2022 19702 MATTISON DAVIE REFUND WATER OVERPAYMEN 011075 15.81
10/22 10/25/2022 19703 MCCi,LLC LF Project Management-Laserfich 104150 4,936.00
10/22 10/25/2022 19704 METROQUIP,INC. Street Sweeper parts 104713 189.66
M=Manual Check,V=Void Check
City of lona Check Register-lona Page: 2
Check Issue Dates:10/1/2022-10/31/2022 Nov 07,2022 02:01 PM
GL Period Check Issue Date Check Number Payee Description GL Account Amount
10/22 10/25/2022 19705 NASASP Membership dues 104711 39.00
10/22 10/25/2022 19706 NETBACK,LLC Data Backup 5GB 104150 75.00
10/22 10/25/2022 19707 ROCKY MTN.POWER Street Lights 104713 44.87
10/22 10/25/2022 19708 SPARKLIGHT Internet-Office 104150 168.86
10/22 10/25/2022 19709 TETON MICROBIOLOGY LAB Coliform/E.Coli Water Tests Elim 514710 196.00
10/22 10/25/2022 19710 ROCKY MTN.POWER Elim Estates-Street Lighting Adv 104713 6,267.00
10/22 10/25/2022 19711 ROCKY MTN.POWER Harvest Cove-Street Lighting Ad 104713 2,509.80
10/22 10/31/2022 19712 CAMILLE BRIGHTON 3RD PLACE HALLOWEEN HOU 104770 25.00
10/22 10/31/2022 19713 DAVID KARNS 1ST PLACE HALLOWEEN HOUS 104770 100.00
10/22 10/31/2022 19714 JEANAATKISON 3RD PLACE HALLOWEEN SOUP 104770 25.00
10/22 10/31/2022 19715 JILL READING 1ST PLACE HALLOWEEN SOUP 104770 100.00
10/22 10/31/2022 19716 SHARLA MANN 2ND PLACE HALLOWEEN SOUP 104770 50.00
10/22 10/31/2022 19717 TRISTAN HYATT 1ST, 2ND, 3RD HALLOWEEN PU 104770 175.00
10/22 10/31/2022 19718 WLLIAM WINDER 2ND PLACE HALLOWEEN HOU 104770 50.00
10/22 10/31/2022 19719 C-A-L-RANCH STORES Shop Supplies 514710 393.77
10/22 10/31/2022 19720 INNOVATIVE CONCRETE SYSTEM,LLC REPAIR BUILDING STEPS 50% 514710 1,282.00
10/22 10/31/2022 19721 ROCKY MTN.POWER Well#5 514710 1,389.71
10/22 10/31/2022 19722 SAVANAH COON Halloween Wood Spoon Engravin 104770 12.00
10/22 10/31/2022 19723 IDAHO FALLS PLUMBING SOURCE REFUND FOR DUPLICATE PER 103410 90.00
Grand Totals: 122,228.73
Summary by General Ledger Account Number
GL Account Debit Credit Proof
01-1075 15.81 .00 15.81
01-2010 .00 15.81- 15.81-
10-2010 440.00 108,766.16- 108,326.16-
10-34-10 90.00 .00 90.00
10-37-50 725.00 .00 725.00
10-41-50 3,076.03 .00 3,076.03
10-41-55 83.00 .00 83.00
10-41-60 979.20 .00 979.20
10-41-63 315.00 .00 315.00
10-41-75 190.74 .00 190.74
10-46-80 53,037.12 .00 53,037.12
10-46-90 2,769.00 .00 2,769.00
10-47-10 674.05 .00 674.05
10-47-11 4,312.36 .00 4,312.36
10-47-12 2,399.40 .00 2,399.40
10-47-13 10,644.37 .00 10,644.37
10-47-20 20,595.46 440.00- 20,155.46
10-47-50 850.00 .00 850.00
10-47-70 1,137.00 .00 1,137.00
10-48-20 6,524.00 .00 6,524.00
10-4 9-5 5 14 6.3 5 .00 146.35
10-49-70 218.08 .00 218.08
51-2010 .00 13,886.76- 13,886.76-
51-41-50 2,944.69 .00 2,944.69
51-41-60 244.80 .00 244.80
51-41-75 3,456.81 .00 3,456.81
51-47-10 7,240.46 .00 7,240.46
M=Manual Check,V=Void Check
City of Iona Check Register-Iona Page: 3
Check Issue Dates:10/1/2022-10/31/2022 Nov 07,2022 02:01 PM
GLAccount Debit Credit Proof
Grand Totals: 123,108.73 123,108.73- .00
Dated: /.5—Ae V ZC Z
Mayor:
City Council:
A „ /1,Zuol
Mr(4 :5/7,..
Report Criteria:
Report type: Summary
M=Manual Check,V=Void Check