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HomeMy Public PortalAboutExhibit MSD 94L - MSD Prequalification Procedures ContractorsPROCEDURE FOR PRE-QUALIFICATION AND EVALUATION OF CONSTRUCTION CONTRACTORS ON CAPITAL IMPROVEMENT PROJECTS ________________________________________________________________________ Purpose: The purpose of this procedure is to assure that only qualified construction contractors are allowed to bid as the prime contractor on Capital Improvement Projects while at the same time allowing for the development of the construction resources in the St. Louis area required to complete the District’s current and future annual Capital Improvement Programs. Pre-Qualification Process: The District shall require that any construction contractor wanting to bid on a Capital Improvement Project be pre-qualified by the District to perform this work before being allowed to bid. a.The District shall require that all previously pre-qualified construction contractors apply for pre- qualification annually. The District shall initiate this process around the beginning of the calendar year. Any contractor who was pre-qualified after July 1 of the previous year will not be required to submit a new pre-qualification package. b.A construction contractor may submit a pre-qualification package at any time during the year. However, a contractor will be eligible to bid on any specific project only if the contractor was pre- qualified to perform that type of work prior to advertising for that specific project. c.The District may at its discretion, require a special and separate pre-qualification process for any project, which the District feels that the standard pre-qualification process is not adequate. In this case, provisions will be made in the bidding process to allow any contractor who is pre-qualified to perform that general type of work to submit a special and separate pre-qualification package. The form and procedure for any required special and separate pre-qualification process shall be at the sole discretion of the District. Pre-Qualification Package: The District shall determine the pre-qualification status of any construction contractor by reviewing the Experience Questionnaire submitted by each contractor. The factors the District shall use in determining the pre- qualification status of a construction contractor shall include but not be limited to the following: bonding capacity, overall experience, quality of past performance, available company resources. a.The contractor will request to be pre-qualified in one or more of six types of construction: 1.Sewer Construction (Drainlayer’s License Required for City or County) 2.Deep Sewer Construction (Drainlayer’s License Required for City or County) 3.Building Construction 4.Natural Channel Restoration and Stormwater BMPs 5.Pipe Rehabilitation (of the pipe sizes and rehabilitation type indicated including structure rehabilitation) Exhibit MSD 94L Pre-Qualification & Evaluation Procedures February 12, 2002 Page #2 6. Concrete Channels, Walls, and Structures Sewer Construction shall consist of sewer projects requiring excavation of approximately 20 feet or less in depth and which do not require significant involvement with urban type features such as utilities, structures, urban landscape, other features of an urban nature, or significant amounts of classified excavation. Deep Sewer Construction shall consist of sewer projects requiring excavation of greater than approximately 20 feet in depth or any project that requires significant involvement with trench bracing for urban type features, or significant amounts of classified excavation. The District shall be the sole judge as to the type of construction each project falls under. b. Contractors may also be limited to bid only on projects estimated to cost less than $0.5 million in each category. If a contractor so limited is a new contractor or if in the opinion of the District, the contractor has so little recent project history with the District that they are essentially pre-qualified as a new contractor, then this contractor shall be allowed to hold only one active contract with the District until in the opinion of the District the project has been substantially completed and the contractor has demonstrated his ability to successfully complete future projects. Contractor Evaluation: As part of the annual pre-qualification, the District shall evaluate the past performance of the contractor and use this evaluation in determining the pre-qualification status of the contractor. a. Annually, the Assistant Director(s) of Engineering shall assemble the Managers, Supervisors and other Engineering Department personnel involved in the past calendar year’s construction projects to evaluate the performance of the construction contractors. The contractors shall be evaluated in four categories: Quality of Work, Addressing Changed Conditions, Public Relations, and Overall Performance. The contractors shall be rated in whole numbers from 1-5 in each category with a 1 being poor and a 5 being excellent. The ratings shall be a consensus of the individuals involved with the contractor over the past year. The Assistant Director(s) shall determine any ratings where a consensus is not possible. b. Any contractor receiving a total score less than 10 or a 1 in any category will receive a warning or be restricted to holding only one active construction contract at a time for the next calendar year. Any construction contractor receiving a total score less than an 8 will be restricted to holding only one active construction contract at a time for the next calendar year, or be restricted from bidding on any District project for the next calendar year. Any sanction recommended by the rating assembly will require approval by the Director of Engineering. c. With the approval or at the request of the Director of Engineering, any contractor may receive an interim evaluation at any time. The Director may approve any variation of the above listed sanctions at his discretion. Pre-Qualification & Evaluation Procedures February 12, 2002 Page #3 d. Contractors shall receive the results of their evaluations upon notification of their pre-qualification status. For the first year of this policy, the contractors shall be rated on their performance during calendar years 2000 and 2001. Any sanctions resulting from this first year’s review will be for information only and not enforced unless otherwise determined by the Director of Engineering.