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HomeMy Public PortalAbout08-07-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 7, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, August 7, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Captain Terry Hopkins, Planning Technician Sarah Mitchell, Director of Public Works and Engineering Greg Stiens, Pastor Mark Thomas, Nancy Ulrich and Bruce Ulrich. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the July 31, 2008 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for August 8, 2008 in the amount of $779,346.24. She explained that of that total $515,632.72 was paid for the employee's share of the retirement contribution for the Public Employee Retirement Fund, $27,796.50 was paid to Rose City Shell for unleaded fuel at the pump, Butler Fairman & Seufert was paid $19,990.70 for design work of Runway 6124 at the Airport and $183,497.16 was paid to Milestone for Airport Runway 6124 Rehab. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. STREET CLOSURES A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and Planning Technician Sarah Mitchell for the approval of several street closures for the Richmond Celebrates Kids Parade that is to be held on Saturday, September 13, 2008. They explained that there could be some complication with the route because of some other events that are taking place at that same time so they decided to table this request until they have a chance to map out a new route. Board of Works Minutes August 7, 2008 Page 2 of 3 B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of the closing of South 1st Street on Friday, September 5, Saturday, September 6, and Sunday, September 7th for the Starr Gennett Foundation's 2nd Annual Walk of Fame Celebration. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson explained to the board the request for the street closures of the 500 to 900 blocks of East Main Street on Saturday, August 23, 2008 for the Christian Music Festival has been cancelled. D. Robinson brought to the board a request that was phresented by Captain Terry Hopkins for the approval to close the 400 block of North 9t Street (under the Chester Blvd overpass) starting at 8:00 AM through to 4:00 PM on Saturday, August 16, 2008 for a Church -Wide Yard Sale fundraiser for Lifegate Ministries. The motion is also to include the posting of "No Parking" signs in the affected blocks on Friday, August 15, 2008 prior to 8:00 AM with the Street Department delivering the barricades on Friday afternoon and Life Ministries will be responsible for setting up and taking down of the barricades and "No Parking Signs ". Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. NOISE VARIANCE A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Noise Variance on Sunday through Wednesday, October 19th through the 22nd from 6:00 PM to 8:00 PM for the Northside Church of Christ church located at 1962 Chester Blvd for their revival service that will include music and outside singing. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDER A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering for the approval of Change Order No. 1 to Contract No. 24- 2008 for the North "E" Street Project in the increased amount of $6,400.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. TOWING FEES A. Robinson made a request to the board for the approval to amend the towing fees for the Towing Rotation Contracts. The vendors asked for an increased because of the increasing fuel cost. Those fees are as follows: 1) Daytime — 8:00 a.m. — 5:00 p.m. from $60.00 to $70.00 2) Nighttime, Weekends and Holidays — 5:01 p.m. — 7:59 a.m. from $80.00 to $90.00 Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes August 7, 2008 Page 3 of 3 BID AWARDS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens to award the bid for the Hayes Arboretum Road Culvert Replacement Project to Brackney Inc. in the amount not to exceed $43,813.25. Lawson made a motion to award the bid with a second by Flood. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Dian Lawson Dian Lawson, Vice President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk