HomeMy Public PortalAbout08-07-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, AUGUST 7, 2008
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, August 7, 2008, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Captain Terry
Hopkins, Planning Technician Sarah Mitchell, Director of Public Works and Engineering Greg
Stiens, Pastor Mark Thomas, Nancy Ulrich and Bruce Ulrich.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the July 31, 2008 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for August 8, 2008 in
the amount of $779,346.24. She explained that of that total $515,632.72 was paid for the
employee's share of the retirement contribution for the Public Employee Retirement Fund,
$27,796.50 was paid to Rose City Shell for unleaded fuel at the pump, Butler Fairman & Seufert
was paid $19,990.70 for design work of Runway 6124 at the Airport and $183,497.16 was paid
to Milestone for Airport Runway 6124 Rehab. Lawson made a motion to approve with a second
by Flood. The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and Planning Technician Sarah Mitchell for the approval of several street closures for
the Richmond Celebrates Kids Parade that is to be held on Saturday, September 13,
2008. They explained that there could be some complication with the route because
of some other events that are taking place at that same time so they decided to table
this request until they have a chance to map out a new route.
Board of Works Minutes
August 7, 2008
Page 2 of 3
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of the closing of South 1st Street on Friday, September 5, Saturday,
September 6, and Sunday, September 7th for the Starr Gennett Foundation's 2nd
Annual Walk of Fame Celebration. Flood made a motion to approve with a second
by Lawson. The motion was unanimously passed.
C. Robinson explained to the board the request for the street closures of the 500 to 900
blocks of East Main Street on Saturday, August 23, 2008 for the Christian Music
Festival has been cancelled.
D. Robinson brought to the board a request that was phresented by Captain Terry Hopkins
for the approval to close the 400 block of North 9t Street (under the Chester Blvd
overpass) starting at 8:00 AM through to 4:00 PM on Saturday, August 16, 2008 for a
Church -Wide Yard Sale fundraiser for Lifegate Ministries. The motion is also to
include the posting of "No Parking" signs in the affected blocks on Friday, August
15, 2008 prior to 8:00 AM with the Street Department delivering the barricades on
Friday afternoon and Life Ministries will be responsible for setting up and taking
down of the barricades and "No Parking Signs ". Lawson made a motion to approve
with a second by Flood. The motion was unanimously passed.
NOISE VARIANCE
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Noise Variance on Sunday through Wednesday, October 19th
through the 22nd from 6:00 PM to 8:00 PM for the Northside Church of Christ church
located at 1962 Chester Blvd for their revival service that will include music and
outside singing. Flood made a motion to approve with a second by Lawson. The
motion was unanimously passed.
CHANGE ORDER
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering for the approval of Change Order No. 1 to Contract No. 24-
2008 for the North "E" Street Project in the increased amount of $6,400.00. Lawson
made a motion to approve with a second by Flood. The motion was unanimously
passed.
TOWING FEES
A. Robinson made a request to the board for the approval to amend the towing fees for
the Towing Rotation Contracts. The vendors asked for an increased because of the
increasing fuel cost. Those fees are as follows:
1) Daytime — 8:00 a.m. — 5:00 p.m. from $60.00 to $70.00
2) Nighttime, Weekends and Holidays — 5:01 p.m. — 7:59 a.m. from
$80.00 to $90.00
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
Board of Works Minutes
August 7, 2008
Page 3 of 3
BID AWARDS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for the Hayes Arboretum Road
Culvert Replacement Project to Brackney Inc. in the amount not to exceed
$43,813.25. Lawson made a motion to award the bid with a second by Flood. The
motion was unanimously passed.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Dian Lawson
Dian Lawson, Vice President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk