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GAC Minutes 2001 05/09Minutes Golf Course Advisory Committee Wednesday, May 9th 2001 Attending: Roger Snodgrass Jeff Goodman Carl Hoss Marc Rhoades Max Williamson Todd McKenna Dan Pillard Mary Clemmer Donna Glenn Larry Shake Minutes: Motion was made and seconded to approve the minutes of the April 11tn meeting as written, motion carried unanimously. New Business: A copy of the mission statement, proposed by the city was distributed to all committee members. Larry Shake gave a report on his visit to the City of Idaho Falls. He mentioned that in Idaho Falls the city council mandated that affordable golf be offered to citizens. The city does not expense depreciation and lost about $200,000. They depreciate equipment and allocate money towards capital improvements. Dave Christensen is the recreation director. Larry mentioned the City of Pocatello charges $.50/round for capital improvement. Larry will set up a meeting with representatives from the city of Lewiston to discuss their contract issues. Donna Glenn mentioned the Elkhorn resort allocates 3% towards capital improvement. Larry Shake Mentioned he would like to see the group formulate a list of questions to ask in addition to the mission statement. Dan Pillard mentioned that an organized process is needed to accomplish the goals of the operations committee. He divided this process into steps as follows: First — step 1 - formulate a business plan with the following items. • A marketing plan to find our niche in the marketplace • Study of fee structures and volumes • What the impact on the area is, image of the golf course • Comparisons — local, state and national • Formulate a list of questions to make comparisons. • Study all expenses from contracts to maintenance all items within. • Debt restructuring • Depreciation — study restructuring and what other cities do • Govt structure — enterprise fund vs general fund or a combination or what city government can do to help • Education individuals about the golf business, specifics of the industry • Look for grant availability • Develop a cost/benefit report or analysis. Second — step 2 — • Gather information • List solutions/scenarios • Choose the best solution • Formulate a report and present to council Third - step 3 — • Current golf department employees give their perspective on the situation • Current contractors give their perspective on the operation • City representative to give perspective on the operation Todd McKenna mentioned that in order to achieve these goals, the operations committee may have to meet more often. Old Business: Todd McKenna, Dan Pillard and Max Williamson met with Patty Crandall and her attorney Steve iilimann is meeting took place on 5/2/01, ideas were exchanged, options discussed and no proposal was decided at that time. After a lengthy discussion the committee decided the snack shack should remain in its current location. The primary reasons were: • If we move it, it will suit the needs of Ms Crandall but will block the view from her neighbor's house, to the left. • If we move the snack shack across the path, the building and amenities will be too much in play behind the 7th hole. • If we move it to a different location, the frequency or amount of hits from golfers will be reduced, making it economically unviable. • It was in the present location first. Motion was moved and seconded, passedtani to not move the snack shack from its current location. After discussing alternatives, it was moved and seconded, passed unanimously to develop the shelter structure behind # 5 tee. Staff Reports: Carl Hoss — Carl submitted a proposal for a clan tournament from Don Trawicki. Dan mentioned the golf course will open on May 18th and he completed a wetlands tour with Bill McMurry, the SMR representative. Submitted By, u.A& 13 Zooj Todd McKenna, Chairman Date