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GAC Minutes 2001 06/13GOLF COURSE ADVISORY COMMITTEE MINUTES June 13, 2001 Attending: Marc Rhoades Max Williamson Mary Clemmer Jeff Goodman Todd McKenna Donna Glenn Jeanne Campbell Dan Pillard Carl Hoss Carol Coyle Minutes: Motion was made and seconded to approve the minutes of the June 13th meeting as written, motion carried unanimously. Public Request or Comments: Charles Waters requested the committee to consider the following: • Replacement of cartpaths • Replacement of carpet in the clubhouse • Repairs in the clubhouse, such as holes in the walls, etc. Mr. Waters mentioned that the city should have the following items in the golf course maintenance budget. Dan Pillard mentioned that the items are part of an unfinanced requirement list at the city. He mentioned that the city has designated excess money for capital improvements and the golf fund has requested the following: • Cartpath replacement $100,000 • Equipment replacement $250,000 • Irrigation improvements $100,000 • Maintenance facility improvements $150,000 • Clubhouse repairs $ 50,000 • Drainage improvements $ 10,000 Dan mentioned that the current maintenance can only be supported by current revenues and capital improvement items can only be budgeted through the unfinanced requirements list, which is subject to city priorities. New Business: The operations committee report stated: A discussion on the City of Lewiston golf management contract. A meeting with the local accommodators determined a desire to book long-term advanced tee times (90 days) with an agreeable cancellation policy. Boise people are buying season passes to golf on the weekends in McCall. Review of FY 2001-02 budget: Dan Pillard presented a draft copy of the FY 2001-02 golf operations budget. The major changes were: an increase the management transfer fee from $38,521 to $90,600, an increase of $52,079. The city requested that $178,000 in depreciation expense be expensed in the golf fund FY 2001-02 cash flow budget. After discussion the committee would like to remove the management transfer fee and the marketing line item. The marketing amount can be added after the marketing plan is developed.