HomeMy Public PortalAboutGAC Minutes 2001 08/08GOLF COURSE ADVISORY COMMITTEE
MINUTES
August 8th, 2001
Attending: Max Williamson Larry Shake Bob Giles
Todd McKenna Donna Glenn Robert Strope
Jeanne Campbell Dan Pillard Carl Hoss
Minutes: Motion was made and seconded to approve the minutes of the July 11th meeting as
written, motion carried unanimously.
Staff Reports: Dan Pillard reported that the cart path on #9 on the cedar course was paved. The
crew is planning to sod the fairway as well.
Public Request or Comments: None.
New Business: Operations Committee Report. Robert Strope mentioned a few items from the
city perspective.
• Direct committee to consider reporting on the issues on the mission statement document,
supported by numbers.
• To recognize and identify the problems:
• Cash flow vs paper
• Infrastructure and improvements
• Fair contracts
• Depreciation
• Debt service
• What other establishments are doing
• RFP to include paying off the bonds
Robert mentioned that until you make your first dollar, depreciation does not matter.
Once you make money the following will occur:
• Fund equipment purchases
• Start funding depreciation
Robert recognizes the depreciation schedule could be inaccurate and would like to recalculate.
The new maintenance facility and practice facility will be considered. Robert mentioned that if
$100K income came from the general fund then an equal deficit amount would be charged to
other city budgets but is not ruled out as a last resort after analysis.
Larry Shake mentioned that the committee should have a long and short term plan to present to
council.
Golf Course control issues, the committee discussed:
• The city needs to validate the correct numbers
• Put controls in place, does anyone know for sure what the numbers are?
• Adding a starter, random sampling
• Ask the auditor's what other controls are in place at other courses they work with.
• Video
• Comparing golfers with the tee sheet.
No controls are currently in place by the city. It was moved, seconded and passed that the city
develops a random sampling program.
Submitted By,
t l Z 2)M
Todd McKenna, Chairman Date