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GAC Minutes 2001 08/08GOLF COURSE ADVISORY COMMITTEE MINUTES August 8th, 2001 Attending: Max Williamson Larry Shake Bob Giles Todd McKenna Donna Glenn Robert Strope Jeanne Campbell Dan Pillard Carl Hoss Minutes: Motion was made and seconded to approve the minutes of the July 11th meeting as written, motion carried unanimously. Staff Reports: Dan Pillard reported that the cart path on #9 on the cedar course was paved. The crew is planning to sod the fairway as well. Public Request or Comments: None. New Business: Operations Committee Report. Robert Strope mentioned a few items from the city perspective. • Direct committee to consider reporting on the issues on the mission statement document, supported by numbers. • To recognize and identify the problems: • Cash flow vs paper • Infrastructure and improvements • Fair contracts • Depreciation • Debt service • What other establishments are doing • RFP to include paying off the bonds Robert mentioned that until you make your first dollar, depreciation does not matter. Once you make money the following will occur: • Fund equipment purchases • Start funding depreciation Robert recognizes the depreciation schedule could be inaccurate and would like to recalculate. The new maintenance facility and practice facility will be considered. Robert mentioned that if $100K income came from the general fund then an equal deficit amount would be charged to other city budgets but is not ruled out as a last resort after analysis. Larry Shake mentioned that the committee should have a long and short term plan to present to council. Golf Course control issues, the committee discussed: • The city needs to validate the correct numbers • Put controls in place, does anyone know for sure what the numbers are? • Adding a starter, random sampling • Ask the auditor's what other controls are in place at other courses they work with. • Video • Comparing golfers with the tee sheet. No controls are currently in place by the city. It was moved, seconded and passed that the city develops a random sampling program. Submitted By, t l Z 2)M Todd McKenna, Chairman Date