HomeMy Public PortalAboutPCM 2015-06-10 FRASER PLANNING COMMISSION
MINUTES
DATE: Wednesday, June 10, 2015
MEETING: Planning Commission Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Commission: Commissioners: Chair Jean Wolter, Steve Sumrall, Peggy Smith, Debbie
Young, Cody Clayton Taylor, Parnell Quinn
Staff: Town Planner, Catherine Trotter; Town Clerk, Lu Berger, Public Works
Director, Allen Nordin and Finance Manager, Nat Havens
Others: See attached list
Chairperson called the meeting to order at 6:33 p.m.
1. Roll Call:
2. Approval of Agenda: Minutes of May 27, 2015.
Commissioner Smith moved, and Commissioner Sumrall seconded the motion to
approve the Agenda. Motion carried: 6-0.
3. Open Forum:
4. Public Hearing/Regarding:
a. Development Permit-Murdoch's Ranch & Home Supply
Commissioner Sumrall moved, and Commissioner Taylor seconded the motion to open
the public hearing on Development Permit-Murdoch's Ranch & Home Supply. Motion
carried: 6-0.
Commissioner Quinn recused himself from the meeting due to working relationship with
the Manager of Fraser Valley Shopping Center(Center).
The application and proof of publication, were entered into the record,
The applicant is DTJ Design with an authorization letter submitted by Winter Boat LLC.
Lee Payne from DTJ Design representing the applicant briefed the Commission on the
plans for the site.
Craig Clark outlined the snow removal plans for the Center, the management(landlord)
will be responsible for 100% of the snow removal for the center.
Page 2 of 3
Adding additional landscaping to the Center is a mutual desire of the staff and the
Center's management.
The description of the development includes the following: renovations of existing
building for a new entry, addition of enclosed outdoor storage area, and restriping of
existing parking. The proposed location is adjacent to US 40 in the Fraser Valley Center.
The Business District regulations are detailed in Section 16-4 of the Fraser Municipal
Code. This development proposal is classified as a minor Development Permit and
technically should only be reviewed by Town Staff at an administrative level. However,
due to the façade renovations and change in the parking configuration due to the
addition of the outside storage area, we decided to present this development permit to
the Planning Commission.
Most of the development standards associated with this property aren't applicable to this
proposal because the property was developed years ago and are considered
grandfathered in.
Due to the nature of the proposed business, outside storage of products is a necessity.
The applicant has provided a proposed site improvement plan indicting the outside
storage location, details of the dumpster enclosure, a parking summary chart and
location of snow storage (Sheet A1.1).
The parking regulations in the Business District, Section 16-4-130, allow for a reduction
in the number of required spaces by up to twenty percent (20%)when parking is
provided in common for more than one (1) business. The utilization of joint parking
facilities to minimize the proliferation of parking areas is encouraged. For parking lots
with ten (10) or more parking spaces, eighty percent(80%) of the required spaces shall
be ten (10)feet by twenty (20)feet, while the reminder of the spaces may be reduced to
nine (9) by eighteen (18).
The parking regulations require one (1) parking space for every 200 SF of office space
and one (1) parking space for every 230 SF of retail sales, devoted to sales and display.
Utilizing the incentives discussed above, the applicant is required to provide 200 parking
spaces and 204 are shown on the site plan.
The applicant must provide on-site snow storage or if the development parcel
necessitates off-site snow storage, an agreement from the property owner is required.
The applicant has indicated that any excess snow that will not fit in the permanent snow
storage area and needs to be placed in the temporary snow storage area will be
removed from the temporary snow storage area within 10 days of said snow being
placed in the temporary snow storage area. The snow will be hauled to an off-site
location. The applicant has found a location and is working to finalize an agreement by
next week.
There is an existing Veteran's Memorial located within the proposed outside storage
area. The applicant is working with Staff to relocate this memorial.
Pending any issues that may arise at the public hearing, staff recommends approval of
this Development Permit with conditions, based on the representations of the
development proposal.
Page 3 of 3
Public Comment was taken from:
Vesta Shapiro
Sam Brewer
Commissioner Smith moved, and Commissioner Taylor seconded the motion to close
the public hearing on Development Permit-Murdoch's Ranch & Home Supply. Motion
carried: 5-0.
Commissioner Sumrall moved, and Commissioner Smith seconded the motion to
approve the Development Permit-Murdoch's Ranch & Home Supply via PC Resolution
2015-06-01. Motion carried: 5-0.
5. Adjourn
Commissioner Sumrall moved, and Commissioner Young seconded the motion to
adjourn. Motion carried: 6-0. Meeting adjourned at 7:25 p.m.
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PLANNING COMMISSION REGULAR MEETING
REGISTRATION SHEET
June 10, 2015
The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to
the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation.A maximum of six (6) people will
be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town
Board Meeting,we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will
not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the
following guidelines in mind:
• Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political
affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board.
• Defamatory or abusive remarks or profanity are out of order and will not be tolerated.
Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of
discussion on the sign in sheet. Thank you for your cooperation.
NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the
Board Agenda when posted
PLEASE PRINT LEGIBLY
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