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HomeMy Public PortalAboutTBM 1984-11-07Mayor Jensen called the meeting to order at 7:40 p.m. Board present were Finlay, Clayton, Buchheister. Bills presented for payment: RECORD OF PROCEEDINGS Board of Trustees Nov. 7, 1984 .a Buchheister made a motion to pay these bills, 2nd Finlay, carried. ED OPTIZ WATER UPDATE Opitz reviewed status of various contracts with the board. Bomerato Pumps. Change orders presented: #3 well 3 $26,315.00 #4 misc. work 4 636.00 payment due in the amount of $35,812.08. .Town holding the 10% retainage. Opitz reported that pay estimate is based on essentialy 100 completetion. some punch work remaining. Finaly made a motion approving the change orders and payestimate, 2nd Clayton, carried. DIRT WORKS Advertizement for final pay is for this meeting. Opitz reported that several small items had not yet been done as indicated by the puch list. Requested to table this contract. POWER SYSTEMS Opitz reported that Power systems were done. Nothing remains on the punch list. No advertizement for final payment was needed as this contract is under the limit. Final payment being $2010.30. Clayton made a motion to pay final payment on this contract, 2nd Finlay. carried. Town Board ESCROW MONT.Y HELD BY THE TOWN RECORD OF PROCEEDINGS Nov. 7, 1984 page 2 D.S.C. FOREST MEADOWS IMPROVEMENT PARCEL S.I.D. escrow Opitz reviewed water and sewer project to be completed in the improvements district. Sewer alignment has been a problem and Opitz has not reviewed an acceptance of the line with the Sewer Board as yet. Town had waived liquadated damages some time ago with verbal statement that additional engineering charges relating to the delay and above the orginial cost would be assessed against the contract. That amount being 741.25. Buchheister made a motion to approve payment with the following conditions. 1. Sewer District accept the sewer main. 2. DSC agrees to the assessment of $741.25 for the additional expenses incurred by the delay. 2nd Finlay, carried. Opitz explained the Clayton construction billing as it relates to the 2 separate funds. A breakdown will be provided so that each of these escrow funds pay their share of the expenses to date for improvements. Also reviewed was the Rarks Excavating billing. Amount submitted was not the contract price as Opitz knows it. There is some question as to that. Opitz recommended approving 90% of the billing as to provide a cash flow for Parks and he will determine later where the difference is. Holding 10% retainage on both of these billings. Finlay made a motion to allow escrow funds to pay for these two billings as presented, 2nd Buchheister. carried. Engineering bills presented for the escrow funds. Buchheister made a motion to pay the Engineering bills from the escrow funds, 2nd Finlay carried. Opitz reported on the test wells. preliminary testing shows between 50 70 gpm at the Jensen location. 50 100 gpm Twin Rivers location. Opitz reported that the geophysical study in the other (St. Louis area) was not promising and study had been discontinued. Fire flow was reviewed at the Safeway project. Opitz stated that the system was designed for 3000 gpm and on completetion of the looping in Forest Meadows 3500 gpm would be attained. Water system mapping project was discussed. Buchheister made a motion to authorize Opitz to do an initial drawing not to exceed $1000.00, 2nd Clayton, carried. Bob and Shirley Smith discussed the trailer park conversion to individually owned lots. Improvements survey revealed that the trailers as they now sit are overlapping lot lines, so that they have to take other steps to comply with zoning as that they can sell lots. Ideas suggested were, re- subdividing allowing those trailer opening a certain direction ownership of actually what they should have, moving the trailers, Smith's given some ideas, and will have to determine what approach is needed and proceed thru the P.C. to obtain approvals. Gray Prebyl presented a proposed budget for self -Town police dept. also submitted a resume. C.B. discussed the idea that we might want work done by the Marshall other than just law enforcement. C.B. directed to sit down with Prebyl and work on some of the ideas and futher communicate with the Grand County Sherrif's Dept. as needed. Further discussions at a later date. RECORD OF PROCEEDINGS Nov. 7, 1984 Town Board page 3 RESOLUTION NO. 1984 -11 -1 Resolution to approve leasing the new truck, snowplow and sander with Muncipal Investors Service Inc.. Clayton made a motion to approve Resolution No. 1984 -11 -1 2nd Buchheister, carried. RESOLUTION NO. 1984 -11 -2 Resolution 1984 -11 -2, Personell Policy was reviewed and added to as necessary, Form that employees must sign aknowledgement and reciept was reviewed and made a part of policy. Clayton made a motion to adopt the Personell Policy and aknowledgement form, 2nd Buchheister. carried. Job description's were reviewed. Clayton made a motion to approve job descriptions as written and as attachments to Personell policy. 2nd Finlay. carried. Clerk to make corrections to the policy langauge as determined and to hand out the booklet to the employee's and to get the signed aknowledgement within 3 days from the employees, to be filed in their file. C.B. reported that he Hy. Dept owned the parcel of land that the Town wanted to acquire. He was told that they Hy. Dept. would sell this land for what they had orginally paid for it provided that the property was used in a parks or parking manner. C.B has offered to purchase this property. No word yet. TRAIN STOP IN FRASER C.B. reported that he had been approached with regards to Fraser having a train stop. Evidently DR &G determined that they wanted a stop located in Fraser. Town needs to be consulted concerning another delay of traffic at the Eisenhower section of track. Delay would not be over 10 minutes at a time. If expected to stop for longer periods of time the train would break. Ideas as to a permane`rlocation for a train stop were reviewed. Centennial office building is presently for sale or lease. This location abutting the location that the town wants to purchase from the Hy. Dept. seems to facilate the needs for a train stop. Groswold and Tevurbaugh both representing entities who have budgeted money to get a stop in Winter Park are agreed to spend the money in Fraser for the Stop. C.B. related to these individuals that Fraser did not have money to build a station but might be able to provide plowing for the parking, tf the land can be aquired from the Hy. Dept. it would be designed as needed in conjuction with a depot. Name of the train stop was also in question. Board determined that the name winter Park could appear. But the Train stop is Fraser. Board advised C.B. to relay these ideas to others involved, and to be encouraging but to make it clear that the delays at Eisenhower would only be allowed this winter and that by next year additioanl track needs to be layed or other plans devised so that this intersection was not blocked. Other plans included a 2nd access into town. Board approved Stanley Cazier as the replacement for Gerald Dahl, for the reviews:of water augumentation of Forest Meadows. Drake submitted a letter of aknowledgment as to the new attorney and new charges. Buchheister made a motion to approve the contract price of $3500.00 for the firm of Foxfire to produce a PUD document for the Town, 2nd Finlay. carried. C.B. presented a price schedule for water services from the Granby Water District, Bub Wilson for coverage for the town water system page 4 Town Board Nov. 7, 1984 on weekends, hoildays, emergencies, coverage on vacation of water operator etc. weekends/ $25.00 day Holidays/ 35.00 day, emergencies on an hourly basis. vacation coverage $15.00 per day Clayton made a motion to approve this coverage, 2nd Buchheister. carried. Board determined that a meeting would be needed to review the time cards submitted by Monte Rogers. Klancke and Buchheister have reviewed these cards and would like to present finding to the full board so that a determination may be made asto allowed comp. time for this employee. Rogers to be notified that this will take place at 6:30 p.m. at the Nov. 19th meeting and he may be present if he wants to. No futher business meeting adjourned at 12:30 a /m/ 6:30 7:30- closed session. Mayor Jensen called the meeting to order at 7: 55 p.m. Board present were Klancke, Buchheister, Parks, Clayton, Finlay. Attorney Hartlaub and Vicky Winter. Bills presented for payment: MINUTES BOARD OF TRUSTEES NOV. 19, 1984 Buchheister made a motion to pay these bills, 2nd Finlay, carried. Minutes of the previous meeting were approved of written. Mayor Jensen closed the regular meeting and opened the Hearing of a liquor licence- Bottle Pass Liquor Inc. 8:00 p.m. Mayor Jensen opened the regular meeting at 8:20 p.m. Larry Petersen, Bob Dart and Attorney Newton representing the Fire Dist. were present to discuss the Fire District property. Petersen made several statements concerning the property. Peterson stated that the Dist. had to be fair to the tax payers of the Fire District and could not give the property back to the Town. Bonds were issued with the value of this property listed as an asset. Master planning for future fire houses were dependant on sales of this property. Counter offer to the town of $58,000 sales price for the land and building. Fire District would not recognize the idea that when the town had given the property to the Fire District that thexe was any understanding as to given this back should it some day not be used as a fire house. Jensen and Clayton addressed the problem with the land locked property. No water access. C.B. stated that the people of Fraser had given land, water and sewer without regards to all people within the fire dist. boundaries enjoyment of these gifts and to state that now the taxpayers of the fire dist. had to be protected from what the town is asking is ridicules. Board disagreed with the appraisal of land $7.50 to $10.00 a sq. ft. Newton stated that by giving this property the town had stated an implied access to this property. Clayton responded with access was considerated for the use of a fire house not a commercial use, as zoning is violated. C.B. and Clayton stated that the town is in need of this property. Offer to rent for $200.00, and some agreement as to the rent being applied to the purchase price could be worked out. Town and fire district feels that this can be worked out later as far as a purchase price. Fire Dist. has given notice to the tenate to vacate by Jan. 1st and the Town can assume rental of this property. Board to re- structure offer for purchase, and get back to the fire dist. .air.. '10! ../4.! rt 1 iV TOWN BOARD Nov. 19, 1984 page 2 TWIN RIVERS FIRE PROTECTION Fire District on review of adequate fire protection systems within the Twin Rivers Development have advised all parties in the past month or so that no hydrants are available for fire fighting. Fire Dist. has been communicating with the owners of this development, and have work out some arrangement to solve the problem. The fire Dist. has advised this board that they do not want a C.O. issued on the Vasquez Building presently under construction until an agreement has been executed by the developer to provide hydrants. Board and attorney reviewed agreement. Agreement provides that the developer install a hydrant on the 6" service main located within the development and that an access be maintained to a hydrant the Jensen Bros. installed on a water main. This is an interm measure with other work to be done at a later date or as other building are erected on the property. A C.O. could be issued once this agreement is signed but no occupancy of the building until actual work has been done on the measures. Klancke made a motion to notice the building dept. that no C.O. is to be issued until this agreement is signed, 2nd Finlay, carried. Furthur discussion involving the steps to be taken concerning processing of building permits with regards to the Fire Code. No decission made. Should meet with reps from each involved entity. TEEN DANCE Phil Compton and Matt Forbes presented a proposal to use this building to put on dances for ages 12 -20. Phil presented a written proposal and brief personel and experience notes on both of them.. They call there service P.M. Entertainment. Discussions on Insurance, no smoking, drinking, socks on gym floor, parents at the dance, policy of not leaving the dance and getting back in, clean up, damage deposit. Compton will be charging an admission of $2.00, for expenses incurred with advertizment, and related costs. Board felt that any money over the actual expenses could be put in a a fund for clean up, damage deposit and cost of Ins. Klancke made a motion to allow the dance, with the Town as a Co- Sponsor, Town will provide necessary Ins., kids will sign a disclaimer /permission slip as they enter the premises, funds collected in excess of expenses incured by this group will be put aside and used for Ins./ damages/ cleanup, P.M. Entertainment to provide clean -up after the dance, 2nd Buchheister carried. Board reviewed personnel file on Monte Rogers. Mayor related several statements that Mr. Rogers had made to him on a recent talk. Board directed that Mr. Rogers be notified in writting as to the following. 1. Formal advisement as to the comp. time within the past year. 2. Town will require up- grading of the presently restricted water licence to a certified licence. 3. As Rogers has changed his phone number and is unlisted all Town Board members and Mayor must have his number so a to be able to call for an emergency situation at any time day or nite. 4. Rogers to determine if he wants the Health Plan, as he stated that he never asked for it. No futher business, meeting adjourned. 10:45 p.m. Town Board Nov. 19, 1984 page 3 Mayor Jensen called the meeting to order at 7 :30 p.m. Board present were Klancke, Clayton, Finlay, Buchheister, Schauner and Parks. Attorney Hartlaub and Vicky Winter. Bills presented for payment: NFM- supplies Alpine West- paper Granby Auto Boiler Inspection Ace. Hardware Arapaho Sports- waders Jr. Jerry Bickle furnace repair Public Service Kerber Oil- Oct. Nov Mt. Parks Elec. RAD- pump rental- saw rental UPL- wood Grand County- police Anchor Plan- emp Ins. Foxfire Planning- PUD work Trash Co. Clayton Const.- streets SKy Hi News Baker and Cazier- water attorney Central Bank paying agent Mt/ Bell Timberline lawns holding 10% plus $70.00) finish up additional. park Rocky Mt. Engineers USPO- box rent Boudreaux- cleaning 411 TOWN OF FRASER MINUTES DEC. 5, 1984 42.54 125.00 66.33 20.00 124.72 79.99 42.40 27.84 1003.18 1196.38 193.08 79.47 2756.00 677.50 1890.00 64.50 552.57 13.74 146.75 175.50 139.77 966.80 2041.13 7.00 400.00 Klancke made a motion to pay these bills, 2nd Buchheister. carried. Minutes of the previous meeting were approved as written. John Philpott representing Winter Wild West Week asked if the Town could provide piled snow at various locations in Fraser for those businesses interested in snow sculpture. Clayton made a motion to provide piling as required as long as the locations not interfere with street maintance and as time allows, 2nd Finlay, carried. Board discussed the Dance that was held over the weekend. Funds from the dance have not yet be placed as a damage deposit. Town Ins. policy covers the dance. Some 100 kids attended this dance. M. Klancke moved to allow 2 more dances, Dec. 15 and Jan 1st, provided a funds report and damage deposit was placed with the Town and to evaluate additional dances as needed, 2nd Clayton. carried. PROPOSED ORDINANCE 130- parking restrictions Board discussed the proposed Ordinance. As it is to late to properly sign some of the areas as parking restrictions is was determined to place signs as we can, in particular at the Crooked Creek Saloon location, asking the owners if we can place the signs on the building with regards to parellel parking and to take care of Doc Susie at the Moffat Stop location as this location is a problem. Place the keept right signs on the Planter. Schauner made a motion to adopt Ordinance 130, 2nd Clayton. carried. Schauner made a motion to extend Zerex Street to the new boundaries of the Town, 2nd Clayton. Clayton discussed the sign at the planter as needing to be moved 2 feet up and 3 feet back so as to be able to see better on the approach of Hy. 40. TOWN BOARD DEC. 5, 1984 Page 2 Discussion on naming the County Rd. 72 and County Rd. 804. Klancke made a motion to have a contest for the naming of this road, both sides to be named as one street to the boudaries of the town limits and to award $50.00 to the entry chosen, if any is picked. Deadline and decission to be made at the Jan. 21st meeting, 2nd Buchheister. carried. SMITH VARIENCE REQUEST RECOMMENDATION TO BOARD OF ADJUSTMENT Board reviewed request and various problem that could be encountered: M /S /P/ Clayton, Buchheister request be granted with the following restrictions with these comments forwarded to Board of adjustment. 1. Deed lot 29 to the Homeowners Assoc. with a deed restriction of open space. 2. Structures limited to a single story on all of these lots. 3. Set back varience or zero lot line allowed on the East lines only and only with the following restrictions: Main entrances of the trailers to face west property lines. If a 2nd exit door face the east property line the minimum set back required shall be 3 feet, to provide use and fire escape. 4. Escrow money set aside for the cost of re- location of the trailers on the lots, and the date of Oct. 1, 1985 be placed on the deeds as the deadline for the re- location of the trailers RESOLUTION 1984 -12 -1 Klancke made a motion approving Resolution 1984 -12 -1, granting a liquor licence to Bottle Pass Liquors Inc. 2nd Schauner. carried. Board discussed painting the Town logo on the new truck. Board agreed to have this done. BILLING/ RELATING TO WATER PROJECTS AND ENGINEERING Engineer recommended reducing retaintion on the Bomerato Contract to 5 Clayton made a motion to allow reduction of 5% on this contract contingent on the following: 1. Problem with wells 4 and 6 be resolved before reduction, 2. Bonding Co. approval of the reduction. 2nd Parks, carried. Hold Dirt Works until punch list is complete. Rocky Mt. Engineering billing approved, motion by Schauner, 2nd Finlay carried. Rocky Mt. Engineers proposed a bid of $5000.00 to complete mapping of town water system. Schauner made a motion to approve contract, 2nd Klancke. Police protection discussed. Officer Brossart reviewed Oct. and Nov. stats. Jensen discussed aspects of getting our own force and determined that at this time it was not feasable. Klancke discussed the apparant double taxatation with regards to police funding. Board will review this at a later date` with the Commissioners and review our own police force at a later date. M. Klancke made a motion to approve the new police contract with Grand County, 2nd Schauner, carried. No futher business, board adjourned for executive session. M /S /P Schauner, Finaly. 11:00 p.m.