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HomeMy Public PortalAbout19750611 - Minutes - Board of Directors (BOD) Meeting 75-13 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S 745 Distel Drive June 11, 1975 Los Altos, CA I. ROLL CALL President Duffy called the meeting to order at 7 :32 P.M. Members Present: Katherine Duffy, Barbara Green, Nonette Hanko, Edward Shelley and Daniel Wendin. Personnel Present: Herbert Grench, Edward Jaynes , Jon Olson, Anne Crosley and Stanley Norton. Audience of two persons. APPROVAL OF MINUTES A. Minutes of May 28 and May 30 , 1975 N. Hanko said she did not include the words "for the present time" in her motion that the Board of Directors exempt the North Foothills Open Space Preserve Addition from entry permit requirements on page three of the minutes. E. Shelley said he would second the motion either way, and the Board agreed that the minutes would reflect approval of the motion without the words "for the present time. " N. Hanko said she did not feel the statement attributed to her in item (2) of the last paragraph on page four of the minutes accurately reflected one of her reasons for opposing a two-term limit. K. Duffy stated the consensus that the tape of the minutes of May 28 be reviewed to determine the accuracy of the statement attributed to N. Hanko. N. Hanko asked that the review be presented at the meeting of July 9 , since she would be absent from the second meeting in June. The Board agreed that this was acceptable. ADOPTION OF AGENDA H. Grench said there would be a brief personnel matter to be discussed in Executive Session. k TT. APPROVAL OF MINUTES A. Minutes of June 11, 1975 K. Duffy stated the consensus that the minutes of June 11, 1975 be approved as presented. Meeting 75-13 Page two K. Duffy stated the consensus that the agenda be adopted with that addition to the Executive Session. IV. ORAL COMMUNICATIONS There were no oral communications at this time. V. WRITTEN COMMUNICATIONS K. Duffy stated there were no written communications other than the one to be discussed under agenda item No. 5. VI. OLD BUSINESS REQUIRING ACTION A. Resolution of the Board of Directors of the Midpeninsula Re- ional Park District Confirming Approval of Stipulation for Entry of Judgment and Authorizing Counsel for District, Gen- eral Manager and Other District Personnel to Take All Acts Necessary to the Carrying Out of Same (Perham Ranch) S. Norton advised the Board that the proposed resolution was intended to confirm previous approval of the Stipulation for Entry of Judgment in the matter of Midpeninsula Regional Park District v. Francis Bell Perham, et al. , which had been given by the Board on May 30, 1975, through Resolution No. 75-9. Since that date, a few minor changes in the document had been made, which were as follows: Page 2, line 7, the words "and attendant utilities" were added at the end of the line; Page 6, line 10, the date of May 30 was filled in; Page 7, line 8, the word "express" was inserted before the word "invitees" ; Page 9, line 2 , the words "by fire or other insured cas- ualty" were added after the words "in part" ; Page 10, line 14 , a typographical error was corrected so that the date June 6 would read June 16; Page 11, the form of the page was changed to include the names of the firms of the attorneys involved in the case. S. Norton recommended that the Board adopt the resolution. N. Hanko asked if the change made on page 2, line 7 of the Stipula- tion for Entry of Judgment should also be made on page 2 , line 23 of the Judgment. S. Norton replied that he did not feel that would be necessary. Motion: D. Wendin moved adoption of Resolution No. 75-10, a Reso- lution of the Board of Directors of the Midpeninsula Re- gional Park District Confirming Approval of Stipulation for Entry of Judgment and Authorizing Counsel for District, General Manager and Other District Personnel to Take All Meeting 75-13 Page three Acts Necessary to the Carrying Out of Same (Perham Ranch) . K. Duffy seconded the motion. The motion passed unani- mously. B. Resolution of the Board of Directors of the Midpeninsula Re- gional Park District Providing for a System of Permits for the Use of District Lands ("Permit Standards") H. Grench referred to his memorandum (M-75-82) dated June 6, 1975, which introduces a memorandum regarding Permit Standards from J. Olson, Land Manager, as well as the resolution needed to adopt them. He recommended that the Board adopt the resolution. J. Olson said that the permit standards accompanying his memoran- dum (M-75-83, dated June 6, 1975) were prepared in accordance with the Board' s direction, given at the April 9, 1975 meeting when the Regulatory Ordinance for the District was adopted. Section 200. 1 of the Ordinance provides for the establishment of permit standards. He emphasized that the proposed permit standards were intended to provide a general structure for the issuance of per- mits. The interim and long term use and management plans that will be developed for each site will include a detailed section on permits. He noted that information sheets would be prepared for each site and would refer to the permit requirements for the particular site. J. Olson explained the four different types of permits that the District might conceivably establish: (a) Permits of limited purpose or duration, which would generally be granted to groups or individuals for one day; (b) Permits of long term duration (up to a year) , which might be issued to organized groups or indivi- duals for a particular recurring purpose; (c) Permits by telephone request, whereby permission to enter District land would be granted verbally for up to one day' s duration; and (d) Permits for MRPD Board members, which would allow Board members access to District land during their tenure in office. K. Duffy suggested it would be thoughtful if Board members did advise staff when they planned to take groups on District lands. S. Norton pointed out that changes had been made in the proposed Permit Standards as follows: (a) Under Section 30. 0, the Congress Springs Open Space Preserve was added as exempt from entry permit requirements; (b) Under Section 50. 0, Subsection e. , "Permits Issued of Limited Purpose or Duration by Field Personnel" was eliminated; and (c) a new section, 70. 1, "Hearing; Reinstatement" was added. D. Wendin said he felt there should be a section which allows the District to terminate long-term permits for reasons other than violation of a regulation or law• for example, if District land is being overused by equestrians. Meeting 75-13 Page four H. Grench suggested that under Section 60. 0 of the proposed Per- mit Standards, a "reasonable condition" of the long-term permit could be termination if a particular use is no longer desirable. S. Norton advised that such termination might be preceded by a statement of finding by the General Manager, and all persons or groups holding permits would have to be treated equally. B. Green suggested it might be helpful to have users let the staff know when they use District land and for what purposes. Motion: D. Wendin moved adoption of Resolution No. 75-11 , a Resolution of the Board of Directors of the Midpeninsula Regional Park District Providing for a System of Permits for the Use of District Lands ("Permit Standards") , pro- vided that staff return to the Board with suggested language for the cancellation of long term permits when conditions require it. B. Green seconded the motion. Discussion: H. Grench said he would prefer that the Board simply postpone consideration of the Permit Stand- ards until the next meeting. D. Wendin withdrew his motion and B. Green withdrew her second. K. Duffy stated the consensus that staff return to the Board at its next meeting with revised 'Permit Standards. VII. NEW BUSINESS REQUIRING ACTION H. Grench introduced his report (R-75-14) dated June 6 , 1975, re- garding a proposed application for a Land and Water Conservation Fund grant for an approximately 54 acre parcel in the Mountain View-Sunnyvale baylands next to Mountain View Shoreline Park. He advised that the deadline for applications during the coming fiscal year is July 1. He said there would probably be in- creased competition for grant funds because the 15-acre minimum was expected to be removed, and the baylands parcel was not intended to have intensive recreational facilities. The District had received supporting letters , however, from Lawrence White, Director of Nature and Sciences for the City of Palo Alto, from the Environmental Volunteers, and from Mr. Walter Stieglitz of the U.S. Department of Interior Fish and Wildlife Service. The City Council of Mountain View has given its support for the pro- ject, and it is hoped the City of Sunnyvale will do the same. N. Hanko said she was aware of a horsemen's association which is very supportive of trails in the baylands. H. Grench advised that the District could only use a gift of land for matching funds within the year it is received. Meeting 75-13 Page five J. Olson said the baylands parcel was located near Moffett Field and Mountain View Shoreline Park, and adjacent to Stevens Creek. He said he felt the parcel relates well to acquisition criteria of the California Outdoor Recreation Resources Plan. He acknowl- edged the work of R. Garcia in preparing the environmental de- scription and of D. Woods in research of the past uses and pos- sible future uses of the parcel. J. Olson described the parcel as having remained remarkably intact, and he said there was an abundance of wildlife on the site. He noted the parcel was about one mile from Highway 101, which would be especially convenient for school buses. The acquisition of the site would be good not only for preservation of wildlife and vegetation, but also for environmental education. In response to a question from the audience, J. Olson said the only gates on the property belonged to the Santa Clara Valley Water District. H. Grench advised that the only parking currently available was on Crittenden Lane. He recommended that the Board adopt the proposed resolution which would approve the application for funds for the site. B. Resolution of the Board of Directors of the Midpeninsula Regional Park District Adopting New Interim Master Plan_ of the Midpeninsula Regional Park District H. Grench stated that the District's present Interim Master Plan was based upon the UD/OS map of Santa Clara County. Unfortunately, that map shows the baylands parcel which the District is consider- ing applying for funds for as vacant land within the urban area. Based on recent changes in the scoring of proposed Master Plan maps for the District, wet flatlands score higher than before. Accessibility was given more importance in scoring, also. As a result, the baylands site scores better on the new composite map than on the UD/OS map. He recommended adoption of the composite map as the District' s new Interim Master Plan. In response to a question from the Board, D. Woods stated that there appeared to be no plans for an interpretive center in the wildlife mitigation area of Mountain View Shoreline Park; however, there did appear to be plans for an equestrian center and parking at the east end of the park. Mrs. W. R. McCann, 783 Garland Drive, Palo Alto, noted that some of the upper baylands in Palo Alto which had been disturbed are now considered important. Motion: N. Hanko moved adoption of Resolution No. 75-11, a Reso- lution of the Board of Directors of the Midpeninsula Regional Park District Adopting New Interim Master Plan of the Midpeninsula Regional Park District. K. Duffy seconded the motion. The motion passed unanimously. Meeting 75-13 Page six A. Stevens Creek-Shoreline Nature Study Area Grant Application (continued) Motion: E. Shelley moved adoption of Resolution No. 75-12 , a Resolution of the Board of Directors of the Midpeninsula Regional Park District Approving the Application for Land and Water Conservation Funds for the Stevens Creek- Shoreline Nature Study Area Project. B. Green seconded the motion. The motion passed unanimously. C. Appointment to Trails Subcommittee of the Planning Policy Committee of Santa Clara County K. Duffy introduced a letter dated May 28 , 1975 which she had received from the Planning Policy Committee of Santa Clara County requesting the District to appoint a representative to serve on the Trails Subcommittee to the Planning Policy Committee. She sug- gested N. Hanko would be glad to serve on the Subcommittee. K. Duffy stated the consensus that N. Hanko be appointed as the District's representative to the Trails Subcommittee of the Plan- ning Policy Committee of Santa Clara County, with B. Green as alternate. VIII. CLAIMS Motion: N. Hanko moved acceptance of the revised claims (C-75-12) dated June 11, 1975 . B. Green seconded the motion. The motion passed unanimously. The Board recessed at 9 :00 P.M. and reconvened at 9 :20 P.M. IX. EXECUTIVE SESSION The Board recessed at 9 :20 P .M. to discuss Land Negotiations and Personnel Matters. X. ADJOURNMENT The Board reconvened to adjourn at 10 :40 P.M. Anne Cathcart Crosley Administrative Secretary