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GAC Minutes 2003 11/12GOLF COURSE ADVISORY COMMITTEE MINUTES November 12th, 2003 Attending: Dan Pillard Bob Giles Marc Rhoades Hank McCauley Public Request or Comment: None Staff Reports: Dan Pillard mentioned the greens were in good shape. He mentioned many trees were removed, wetland areas on cedar #3 and #7 were seeded and complete, the cartpath paving project was complete with the section on aspen #6 green and the trash dumpster area which will be completed in the spring. Dan mentioned he authorized payment to Valley Paving for work completed. New Business: Dan Pillard reported the following: • All 27 greens, including the practice green were covered with turf covers. • Year-end fertility programs included increased potassium levels, especially on greens. The overall fertility of the golf course was increased to enhance recovery in the spring. • All greens were aerated and topdressed to enhance drainage. • Fairways were aerated. The committee would like to see increased involvement with committee members. Dan Pillard read the by laws to the committee. Bob Giles mentioned he would like to see the removal of stumps, Hank McCauley mentioned the stump removal was low on the priority list. Old Business: The committee discussed golf operations. Marc Rhoades presented a draft letter based on the recommendations from the October 8th GCAC Meeting. It moved and seconded, all in favor to include the letter with corrections with the minutes. The committee would like to have input on the structuring of golf fees and will have Dan Pillard mention that to Robert Strope, City Manager. Adjournment Respectfully Submitte G(/ Marc Rhoades, Chairman November 12, 2003 Dear McCall City Council, The McCall Golf Course Advisory Committee is aware of the tenuous financial situation of McCall's municipal golf course and some of the proposed solutions. We would like to address the proposition of an individual, group of individuals, or company contracting the full operation of the McCall Golf Course with the Council in this forum. The McCall G.C. Advisory Committee feels that the golf course's operational structure, as it currently exists, is a viable one. With this in mind, we also realize that the current structure is not the only viable operational system available to the city of McCall and its citizens. We recognize there has been a proposed option submitted to the city of McCall that would eliminate the financial burden of the golf course on the city in the short term and place full responsibility with the contractor with annual payments going to the city. The McCall G.C. Advisory Committee would recommend that the McCall City Council and the city staff take sufficient time to study any legalities involved with a transfer of this type. If the Council decides a fully contracted golf course is the proper course of action, we also strongly recommend opening the proposition to a Request for Proposal process rather than immediately accepting the first submission. Although the currently submitted proposal may be the best option for the city of McCall, we feel it is owed to the citizens of McCall to open the search in order to secure the most beneficial contract. We feel this will give the city ample time to study the impact of a transfer on bond structures, worth of proposed capital improvement repayment, and other items such as these. These are difficult times for the McCall G.C. The golf course and its profitability has had many challenges in recent years and the Golf Course Advisory Committee hopes the Council will thoroughly look at all aspects when making their decisions on how to proceed. Sincerely, Marc Rhoades McCall G.C. Advisory Committee Chairman