The URL can be used to link to this page

Home My Public Portal About2015-04-27 work session1 CITY COUNCIL WORK SESSION, APRIL 27, 2015 CALL TO ORDER The City Council Work Session of April 27, 2015, was convened at 5:31 P.M. by Mayor Carrie Tergin. ROLL CALL The following Council Members were present for the roll call: Present: Graham, Henry, Mihalevich, Prather, Schreiber, Scrivner, and Ward Arrived late: Branch (arrived at 5:32 P.M.) and Hussey (arrived at 5:35 P.M.) Absent: Costales A quorum was present. BUDGET DISCUSSION ITEMS Mayor Tergin turned the floor over to both City Administrator Steve Crowell and Finance and I.T. Director Bill Betts who jointly presented the following items related to FY2015 budget process: FY 2015 Revenues Update: Documentation of revenue as of March 31, 2015, was distributed to the Council in their packets, and the data was explained by Mr. Bett s. Fund Balance Overview: Mr. Betts distributed a fund balance model, explained the various line items, and answered questions asked by the Council. Capital Replacement Plan (CRP) Overview : Mr. Betts answered questions about the document which had been provided to the Council in their packets. He explained the calculations and demonstrated how they affect projections. He answered questions following the presentation. 2 CITY COUNCIL WORK SESSION, APRIL 27, 2015 Long Range Financial Plan Review: Mr. Betts distributed a document showing current pre liminary estimates of revenues and expenses as well as the additional requests made by each department not included in the current estimates. Following his presentation, he answered Council’s questions regarding the data in the document. FY 2016 Council Budget Parameters Discussion: City Administrator Steve Crowell made a presentation of his review, after which he asked for direction from the Council regarding items they would like to see included or changed in the plan as the budget process moves forward. Mr. Betts distributed a handout and discussed the data as well as answered questions. Mayor Tergin asked the Council to contact Mr. Crowell in the very near future to provide their input and some direction. Discussion on FY 2015funding for equipment/personnel City Administrator Crowell explained the positions and equipment needs , and explained how he had prioritized the positions shown in the document provided in the Council packets. Following his presentation, he asked if the Council had any direction for staff regarding the next step in dealing with the issue. No specific directions were provided at this time by the Council; discussion indicated that in the upcoming weeks and months of budget meetings more specific direction could be provided by the Cou ncil regarding the impact of positions on long range budgets. FY 2016 Budget Schedule: As the Mayor and Council did not request any changes to the proposed budget schedule distributed by Mr. Betts, the schedule will be publicized and implemented as presented. Sales Tax G (2017 – 2022) Discussion: Percentages were presented showing how the sales tax funds were spent during the last sales tax cycle, and Council was asked if they had any input regarding any changes to those percentages. Councilman Mihalevich requested that the Council receive information regarding previous sales tax percentages. Mr. Betts stated he will get that information to the Council. Mr. Betts also provided cost estimates for placing the ballot issue on various election dates. He stated that there would be little or no additional cost to place the item on the 3 CITY COUNCIL WORK SESSION, APRIL 27, 2015 April, 2016 ballot since that is already a designated municipal general election date. However, since August, 2016, will be a gubernatorial and presidential primary, and November, 2016, will be a gubernatorial and presidential general election , placing the issue on either of those ballots would potentially increase the City’s cost considerably. New Business: No new business was brought forward. Old Business: No old business was brought forward. ADJOURNMENT A motion to adjourn was made by Councilman Scrivner, seconded by Councilman Prather, and approved unanimously at 6:50 P.M.