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HomeMy Public PortalAboutPRR 15-1725RECORDS REQUEST (the "Request") Date of Request: 1/19/2015 Requestor's Request ID#: 995 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Commerce Group, Inc. REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce- group.com Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Please provide copies of all communications (to or from the Town of Gulf Stream or the law firms of Jones, Foster, Johnston & Stubbs, P.A. or Sweetapple, Broeker & Varkas, P.L.) where the law firm of Richman Greer (including any of its lawyers) is the recipient or the sender. This would include any Retainer %Retention Agreements and would include any - billingsurotherducuments ThisRoquestisfarthaperiod begirmirfg- March1,2014 -threugh - fhe- date -uf- this - Request. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO ARTICLE L SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDA STATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. OF 6119.01 (2)(F), FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REOUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON I I X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALSO PLEASE TAKE NOTE. OF §119.07(1)(H) OF THE FLORIDA STATUTES, WHICH PROVIDES THAT "IF A CIVIL ACTION IS INSTITUTED WITHIN TIIE. 90 -DAY PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF Tl1E RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT.IURISDIM. ON AFTER NOTICE 7'O ALL AFFECTED PARTIES." ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestor approve of any costs, asserted by the Agency (as defined In Florida Statute, Chapter 119.01 (Dentitions)), in advance of any costs Imposed to the Requestor by the Agency. "BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES ". I/P/NP/FLRR 1.12.2015 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail January 21, 2015 Commerce Group, Inc. [mail to: records @commerce- group.com] Re: GS #1725 (995) Please provide copies of all communications (to orfrom the Town of Gulf Stream or the law firms of Jones, Foster, Johnston & Stubbs, P.A. or Sweetapple, Broeker & Farkas, P.L.) where the law firm of Richman Greer (including any of its lawyers) is the recipient or the sender. This would include any Retainer /Retention Agreements and would include any billings or other documents. This request is for the period beginning March 1, 2014 through the date of this request. Dear Commerce Group, Inc. [mail to: records(a,commerce- eroun.coml, The Town of Gulf Stream received your public records requests on January 19, 2015. You should be able to view your original request at the following link: hgp: / /www2.eulf- stream. ore/ WebLink8 /0 /doc /34208/Pasel.aspxx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The town has not received any billings from Richman Greer as of this date. You will find the agreement with Richman Greer at the following link: http://www2.¢ulf- stream.ore/WebLink8/DocView.aspx?id= 28917 &dbid =0. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the remainder of the documents that you have requested, the Town of Gulf Stream estimates the need for .5 hours of administrative support at $36.39 per hour, Jones, Foster estimates the need for 1 hour of administrative support at $50.00 per hour and I hour of attorney support at $235.00 per hour, and the law firm of Sweetapple, Broeker & Vargas estimates the need for 1 hour of administrative support at $50.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town maybe able to provide these records at a lower cost. (.5 hours @ 36.39 = 18.20) - (.25 hour @ 36.39= 9.10) + (1 hour @ 50.00 = 50.00) + (1 hour @ 235.00 = 235.00) + (1 hour @ 50.00 = 50.00) = Deposit Due: $344.10 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk