HomeMy Public PortalAboutPRR 15-1725RECORDS REQUEST (the "Request")
Date of Request: 1/19/2015
Requestor's Request ID#: 995
REQUESTEE: Custodian of Records Town of Gulf Stream
REQUESTOR: Commerce Group, Inc.
REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce- group.com
Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST:
Please provide copies of all communications (to or from the Town of Gulf Stream or the
law firms of Jones, Foster, Johnston & Stubbs, P.A. or Sweetapple, Broeker & Varkas, P.L.)
where the law firm of Richman Greer (including any of its lawyers) is the recipient or the
sender. This would include any Retainer %Retention Agreements and would include any
- billingsurotherducuments ThisRoquestisfarthaperiod begirmirfg- March1,2014
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ADDITIONAL INFORMATION REGARDING REQUEST:
THIS REQUEST IS MADE PURSUANT TO ARTICLE L SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDA STATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
OF 6119.01 (2)(F), FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REOUESTED THAT THIS
RECORDS REQUEST BE FULFILLED ON I I X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES
SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2)
ALSO PLEASE TAKE NOTE. OF §119.07(1)(H) OF THE FLORIDA STATUTES, WHICH PROVIDES THAT "IF A CIVIL ACTION
IS INSTITUTED WITHIN TIIE. 90 -DAY PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF Tl1E RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT.IURISDIM. ON AFTER NOTICE 7'O ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will be required that the Requestor approve of any costs, asserted by the Agency (as defined In Florida Statute, Chapter 119.01
(Dentitions)), in advance of any costs Imposed to the Requestor by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES ".
I/P/NP/FLRR
1.12.2015
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
January 21, 2015
Commerce Group, Inc. [mail to: records @commerce- group.com]
Re: GS #1725 (995)
Please provide copies of all communications (to orfrom the Town of Gulf Stream or the law firms
of Jones, Foster, Johnston & Stubbs, P.A. or Sweetapple, Broeker & Farkas, P.L.) where the law
firm of Richman Greer (including any of its lawyers) is the recipient or the sender. This would
include any Retainer /Retention Agreements and would include any billings or other documents.
This request is for the period beginning March 1, 2014 through the date of this request.
Dear Commerce Group, Inc. [mail to: records(a,commerce- eroun.coml,
The Town of Gulf Stream received your public records requests on January 19, 2015. You should
be able to view your original request at the following link: hgp: / /www2.eulf-
stream. ore/ WebLink8 /0 /doc /34208/Pasel.aspxx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced numbers.
The town has not received any billings from Richman Greer as of this date. You will find the
agreement with Richman Greer at the following link: http://www2.¢ulf-
stream.ore/WebLink8/DocView.aspx?id= 28917 &dbid =0.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the remainder of the documents that you have requested, the Town of Gulf Stream
estimates the need for .5 hours of administrative support at $36.39 per hour, Jones, Foster
estimates the need for 1 hour of administrative support at $50.00 per hour and I hour of attorney
support at $235.00 per hour, and the law firm of Sweetapple, Broeker & Vargas estimates the
need for 1 hour of administrative support at $50.00 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town maybe able to provide these records at a lower
cost.
(.5 hours @ 36.39 = 18.20) - (.25 hour @ 36.39= 9.10) + (1 hour @ 50.00 = 50.00) + (1 hour
@ 235.00 = 235.00) + (1 hour @ 50.00 = 50.00) = Deposit Due: $344.10 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk