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HomeMy Public PortalAbout2015-03-19 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street March 19, 2015 Committee Members Present: Attendance Glen Costales 9 of 10 Larry Henry 3 of 3 Rick Prather 9 of 10 Bob Scrivner, Chairman 10 of 10 Laura Ward 7 of 7 Staff Present: Matt Morasch, Director of Public Works David Bange, PE, Engineering Supervisor Janice McMillan, Director of Planning and Protective Services Steve Crowell, City Administrator Britt Smith, PE, Operations Division Director Mark Mehmert, Transit Division Director Jayme Abbott, Neighborhood Services Coordinator Drew Hilpert, City Counselor Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Councilman Carlos Graham, Vicki Schildmeyer, Lucia Kincheloe, and Madeleine Leroux with News Tribune. 1. Introductions Introductions were made at this time. 2. Approval of the February 19, 2015 Committee meeting minutes Councilman Costales moved and Councilwoman Ward seconded to approve the February 19, 2015 minutes, motion carried. 3. Old Business 1. Union Pacific Railroad Crossing Replacement Update (David Bange) Mr. Bange explained MoDOT has completed an inspection of all the crossings along the rail corridor and has indicated that the railroad is responsible for making repairs or replacements. 2. Ohio Street and Edgewood Drive BEAP Studies (David Bange) Mr. Bange explained the reports and associated costs of replacing the bridges. 3. Request for Suspension of Rules for Stadium, Monroe, Christy Construction Project (David Bange) Mr. Bange explained staff is requesting suspension of the rules to allow the project to be completed prior to the summer break when work will shift to Stadium Boulevard. Minutes/Jefferson City Public Works and Planning Committee March 19, 2015 2 Councilwoman Ward moved and Councilman Costales seconded to recommend approval of the suspension of the rules for the project to the City Council, motion carried. 4. 2015 Milling and Overlay List (Britt Smith) Mr. Smith explained the street resurfacing plan for the coming year, as well as a working plan for streets to be considered in the future years of FY2016 and FY2017. There was discussion among Committee members and staff regarding the streets on the list, trash trucks damage, rising costs of materials and labor and additional streets needing resurfacing. Committee members requested adding Roland Court to the list in the current fiscal year. 5. Cultural Arts Foundation Lease of City Property for the Fountain of Hope at (200 Commercial Way/High Street Walk-Through between 227 and 231 E High Street) (Janice McMillan) Ms. McMillan referred Committee members to Lucia Kincheloe regarding the project. There was discussion among Committee members, Mr. Kincheloe and staff regarding who would pay for utilities for the fountain and the maintenance of the fountain. Committee members requested Ms. Kincheloe work with City staff on an agreement for the project. Councilman Prather moved and Councilwoman Ward seconded for support of the project, motion carried. 4. Other Topics 1. Planning & Protective Services Monthly Reports (Janice McMillan) Ms. McMillan referred Committee members to the reports included in the packet . 2. Water Main Leak Report (Britt Smith) Mr. Smith explained the street cut and right-of-way report. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Chairman Scrivner introduced Ms. Schildmeyer regarding Transit. Ms. Schildmeyer explained upcoming “ride the bus” day and other events to encourage citizens to utilize the bus services. Chairman Scrivner asked that Ms. Schildmeyer work with Mr. Mehmert. 6. Adjourn Councilman Costales moved and Councilman Henry seconded to adjourn the meeting at this time (8:44 a.m.), motion carried.