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HomeMy Public PortalAbout2015-04-23 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street April 23, 2015 Committee Members Present: Attendance Glen Costales 2 of 2 Larry Henry 2 of 2 Rick Prather 2 of 2 Bob Scrivner, Chairman 2 of 2 Laura Ward 2 of 2 Staff Present: Matt Morasch, Director of Public Works David Bange, PE, Engineering Supervisor Steve Crowell, City Administrator Britt Smith, PE, Operations Division Director Mark Mehmert, Transit Division Director Eric Barron, Senior Planner Shane Wade, Civil Engineer Don Fontana, Stormwater Engineer Drew Hilpert, City Counselor Bryan Wolford, Associate City Counselor Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Councilman Rick Mihalevich, Mayor Carrie Tergin, Vicki Schildmeyer, and Madeleine Leroux with News Tribune. 1. Introductions Introductions were made at this time. 2. Approval of the March 19, 2015 and April 20, 2015 Committee meeting minutes Councilman Prather moved and Councilman Henry seconded to approve the March 19, 2015 minutes, motion carried. Councilman Costales moved and Councilman Henry seconded to approve the April 20, 2015 minutes, motion carried. 3. New Business 1. Don Ray Drive Construction Contract (David Bange) Mr. Bange explained staff would like the Committee to support its recommendation for the construction of a concrete box culvert, which would lead to a lower life cycle cost and ease of entry for maintenance. There was discussion among Committee members and staff regarding Kauffman Enterprise past work performance. Minutes/Jefferson City Public Works and Planning Committee April 23, 2015 2 Councilman Costales moved and Councilman Prather seconded to refer the contract for the concrete box culvert to the City Council with recommendation to approve, with a note of concern that the contractors work will be evaluated, motion carried. 2. Water Quality Code Update (David Bange) Mr. Bange explained in the coming months meetings will be held with the engineering and development communities to discuss the ramifications of the water quality standards that have been set forth in the consent agreement with the Environmental Protection Agency. There was discussion among Committee members and staff regarding the standards, the consent agreement, penalties and proposed adoption by ordinance a portion of the MARC stormwater quality manual. 3. Sink Hole Report (Don Fontana) Mr. Fontana explained gave a presentation showing various sink holes throughout the City. There was discussion among Committee members and staff regarding funding and manpower. 4. Airport Leases (Britt Smith) Mr. Smith explained the City owns the property at the Airport and rents the ground to tenants for hangars. There was discussion among Committee members, staff and Councilman Mihalevich regarding the changes, including the city administrator execution of leases and the yearly rate increase. Councilwoman Ward moved and Councilman Henry seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 5. Street Resurfacing Update (Britt Smith) Mr. Smith explained changes made to the street resurfacing list since discussion at the previous Committee meeting. There was discussion among Committee members and staff regarding diamond grinding and milling and overlay. Councilman Henry moved and Councilwoman Ward seconded to approve the street resurfacing list per staff recommendation, motion carried. 6. Transit Facebook Page (Mark Mehmert) Mr. Mehmert gave the Committee an overview of the Transit Facebook page for marketing and outreach of Transit. 7. Correspondence from Airport Advisory Committee Chairman Scrivner referred Committee members to the correspondence from the Airport Advisory Committee requesting funds pledged to subsidize the Columbia Regional Airport be utilized Minutes/Jefferson City Public Works and Planning Committee April 23, 2015 3 to the benefit of the Jefferson City airport since the subsidy to Columbia was no longer needed for that purpose. Committee members referred the request to the Finance Committee. 4. Other Topics 1. Planning & Protective Services Monthly Reports (Janice McMillan) Mr. Barron referred Committee members to the reports included in the packet. 2. Water Main Leak Report (Britt Smith) Mr. Smith explained the street cut and right-of-way report. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues The JeffTran “Ride the Bus” will be April 30th from 11:30am to 1:00pm. The Transit Advisory Committee meeting is scheduled for May 12th at 1:30pm. Councilwoman Ward explained the old Bassman house stones located at the Airport will be used in Munichburg for landscaping on Dunklin Street. 6. Adjourn Councilman Costales moved and Councilman Henry seconded to adjourn the meeting at this time (9:18 a.m.), motion carried.