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Home My Public Portal AboutMinutes-09/01/2010 •a CITY OF TIFFIN, IOWA PLANNING AND ZONING COMMISSION September 1; 2010 WEDNESDAY 6:30 PM • Clear Creek Amana.Middle School Cafeteria I. Call Meeting to Order II. Roll Call of Members III. Approval of Agenda IV. Approval of May 5, 2010 Minutes New Business. , A. Woodfield Ridge Estates !! 1. Final Plat Part Two 2. Preliminary Plat Part Three B. Rolling Hills 1. Final Plat Part Four C. Chad Freeman E Marengo Bldg. Remodel D. The Depot Tiffin Building Plans E. Second 2010 TIF Amendment ' F. Other V. Old business A. Ireland Avenue Extension B. .Park Plans C. Other VI. Adjournment • • a City of Tiffin Planning and Zoning Commission Wednesday September 1, 2010 Springmier Library The Chairperson Steve Berner called the Planning and Zoning Commission meeting to order at 6:30 pm. The results of the roll call of Commission members present were'Steve Berner, Shawna Colvin, Melvin Reeve and Stephanie Surine. Absent was Jim Schmidt. Also present at the Planning and Zoning Commission meeting were City.Council persons Jim Bartels and - Mark Petersen and the City Clerk Ruth Demuth. A motion was made by Steve Berner to approve the Agenda and to make changes in order of items of discussion and seconded by Melvin Reeve for approval of the Agenda with changes as motion made. All actions have been approved by all Ayes unless so noted other and one absence., A motion was made by Stephanie Surine and seconded by Shawna Colvin to approve the minutes of the May 5, 2010 meeting. New Business: Discussion held on Rolling Hills Part Four Final Plat request. It was noted that a few items still needed to be completed on the Engineer's punch list. Motion made by Melvin Reeve and seconded by Shawna Colvin to approve the Final Plat request for Rolling Hills Part Four pending City Engineer's approval and request that Outlot C, located on northside of Rolling Hills Dr: be graded into a usable form. (Outlot "C" to be dedicated to the City of Tiffin and to be used for Storm Water Management Area.) Chad Freeman, Freeman Construction, presented a site plan and floor plan of the re-modeling request for a restaurant and bar at the 607 E Marengo Rd. location. Inquiries were made by commission members on parking and number of employees. Mr. Freeman answered that additional hard surface would be paved on south'side of building to provide adequate parking. Inquiry made regarding the side yard set back. It was. suggested t`o check if foot print of building will be changing and check ordinance on side yard set back. Freeman stated that he was working with IDOT for permit to work on access driveway. Motion made by Melvin Reeve and seconded by Stephanie Surine to approve commercial remodeling request with Engineer's approval. Tom Scheetz, The Depot Tiffin, presented his site'plan for the construction of a new commercial building on the lots that had previously been re-zoned for C2-B district. Discussion held by Commission members on the location of the new building and fuel pumps, driveway location and joint access with adjoining commercial business, imporvements to the cul-de-sac on the north end of College St. and storm water runoff. Suggested by members to direct half of lot runoff toward front and half to south of lot. Inquires were made of Ireland Ave Extension plans and how that project would affect the Depot reconstruction project. Suggested that City contact IDOT and Engineer on Ireland Ave Extension regarding the road improvements that would affect the Depot and Jon's Ice Cream. Motion made by'Shawna Colvin and seconded by Steve Berner to approve the site plan for the reconstruction of the Depot with the contingencies that site plan includes a joint driveway with Jon's Ice Cream, Drainage Plan be submitted with plans, includes Engineer's and Fire Chief's approval. Brian Crawford and a 2nd associate of McClure Engineering, presented to the Commission a request for the Final Plat for Woodfield Ridge Part Two for approval. One zero lot duplex, one four plex unit and one single family unit are under construction on Part Two, with three additional single family units planned. McClure representatives said that infrastructure is nearly completed and testing with the City Engineer's office is scheduled for Friday, September 3, 2010. Motion made by Steve Berner and seconded by Melvin Reeve to r approve the Final Plat request for Woodfield Ridge Part Two pending the City Engineer's final approval. McClure representatives presented the Preliminary Plat request for Woodfield Ridge Estates Part Three includes two Outlots and 25 Single Family sites. Extensive discussion held by Commission members on site plan and details. City Engineer's comment reviewed and discussed. Motion made by Stephanie Surine and seconded by Shawna Colvin to make the following recommendation for the approval of the request for the Preliminary Plat for Woodfield Ridge Estate Part Two: 1. Outlot A will be graded to be usable for park area. 2. Second access for a 4' sidewalk per City Design Standards, to Outlot One to be constructed between Lots#3 and #4, over the drainage easement in addition to the sidewalk already presented on the site` plan north of Oakdale`Blvd west of Lot#1. 3. City will notaccept Outlot B green space and retention pond. 4. Temporary turn-a-rounds with 100' radius will be constructed at north end of Cherry Ln and Linden Ln" to allow for fire trucks, snowplows, garbage trucks, and possible school buses. 5. Meet all of City Engineer's comments with the exclusion of comment#2 and #7. Motion made by Stephanie Surine and seconded by Steve Berner to amend the previous recommendation made on Preliminary Plat to also eliminate#3 of City Engineer's comments. Information was presented to Commission members outlining the second 2010 Urban Renewal Area map: Commission members will be asked to make a recommendation at the October Planning and Zoning meeting. Old Business: Members were updated on the status of the Ireland Avenue Extension Design Plans. Discussion held on the timeline and specific features•of the design plan. Council members present stated that they anticipate a final design plan to be approved at a special City Council meeting scheduled for Monday September 20, 2010. The current City Park development plans were reviewed and discussed. The Commission'members were updated on the plans to start clearing trees and brush from the Bigelow land for future soccer fields. Proposals will be accepted on Tuesday September 14 and reviewed and possibly have a contract awarded at Wednesday September 15, 2010 City Council meeting. Inquiries were made on future plans for restrooms, trails, parking lots and tennis courts. Member inquired on basketball courts in addition to tennis courts on concept plan.. Other Business: Commission member inquired on placement of signage installed at intersection of Roberts Ferry Rd and Goldfinch Dr., it appeared that "Crosswalk Ahead" sign was obstructing the view of the "Stop Sign" at ° intersection from the north. Inquiry will be passed along to Public Works to check. Commission member inquired on progress of discussion of Sprinkler Systems for inclusion in the City Zoning and /or Design Standards in regards to Commercial Buildings. Council members present stated that it has been on the Agenda for Work Session for several months. Discussion held on the costs of installation and insurance costs. Member asked Council members to continue with inquiry for installation of Sprinkler Systems. Motion made by Shawna.Colvin and seconded by Stephanie Surine for adjournment at 8:30pm. <- Submitted by: Ruth Demuth, City Clerk 4 • 2 a. } Y .f L y 7