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Home My Public Portal About19750813 - Minutes - Board of Directors (BOD) 1 Meeting 75-18 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S Ili August 13, 1975 745 Distel Drive Los Altos, CA I. ROLL CALL President Duffy called the meeting to order at 7 : 37 P.M. Members Present: Katherine Duffy, Barbara Green, Nonette Hanko and Daniel Wendin. Member Absent: Edward Shelley. Personnel Present: Herbert Grench, Edward Jaynes, Jon Olson, Del Woods, Stanley Norton, Carroll Harrington, Jennie George, Robert Garcia and Russ Irvin. II. APPROVAL OF MINUTES Minutes of July 23, 1975 On page six, paragraph three, under discussion of approval of annual claims list, D. Wendin asked that the following state- ment be added: The Board felt that the claims should receive the same broad distribution that minutes receive. K. Duffy stated the consensus that the minutes of July 23 , 1975 be approved with the above addition. III. ADOPTION OF AGENDA S. Norton stated that Harry Turner, Chairman, Citizens' Committee on Annexation, would like to speak under Agenda Item #1. D. Wendin asked that a written communication from Gilbert Fayette, Santa, Clara County Planning Department, be placed on the agenda under New Business Not Requiring Action. N. Hanko asked that a report about the August 9, 1975 litter clean-up day at North Foothills Open Space Preserve be placed on the agenda under New Business Not Requiring Action. K. Duffy stated the consensus that the agenda be adopted as presented with the above additions. II. APPROVAL OF MINUTES A. Minutes of August 13 , 1975 K. Duffy stated the consensus that the minutes of August 13, 1975 be approved as presented. I Meeting 75-18 Page two IV. ORAL COMMUNICATIONS There were no oral communications at this time. V. WRITTEN COMMUNICATIONS The Board referred to a July 29, 1975 letter from Lucille Gould in which she referred to the Board' s decision "to change the basic policy to acquire lands within the urban areas that it feels are of 'regional significance. "' Mrs. Gould described her reasons for disagreeing with this decision. After Board discussion, it was agreed that K. Duffy would respond to Mrs. Gould. In her letter she will clarify the Board' s posi- tion on this decision. The Board also discussed the July 28, 1975 written communica- tion from Mrs. Veneita Gale and a letter to the editor from Ruth T. Smith, M.D. which appeared in the July 29, 1975 Palo Alto Times. After Board discussion, it was agreed that K. Duffy will also respond to these letters. VI. OLD BUSINESS REQUIRING ACTION A. Resolution of Commendation for Volunteers who Participated in the Midpeninsula Regional Park District Annexation Survey Harry Turner, Chairman, Citizens' Committee for Annexation, spoke in favor of the resolution of commendation which would recognize the efforts of the 39 volunteers who assisted with the south San Mateo County annexation survey. He mentioned the approval given by the Santa Clara County LAFCO for the citizens' committee to circulate petitions. The committee hopes to have the signatures collected within three months, although they have six months if it becomes necessary. E. Jaynes referred to meetings with the San Mateo County LAFCO, Santa Clara County LAFCO and Santa Clara County Planning Depart- ment regarding planning and coordination for the proposed annexation, particularly in the area of the environmental assessment. Motion: N. Hanko moved adoption of Resolution 75-19, a Resolution of Commendation for Volunteers who Parti- cipated in the Midpeninsula Regional Park District Annexation Survey. D. Wendin seconded the motion. Discussion: S. Norton commented that William Spangle is preparing the property description for the peti- tion. This will be ready in a week. After the signa- tures are collected, the Santa Clara County LAFCO will hold a public hearing. Harry Turner commended the District for its cooperation. The motion passed. Ayes: Duffy, Green, Hanko and Wendin. Absent: Shelley. Meeting 75-18 Page three B. Resolution of the Board of Directors of the Midpeninsula Regional Park District in Support of Efforts of Citizens Committee for Annexation and Authorizing Staff to Provide Information and Technical Assistance Motion: B. Green moved adoption of Resolution 75-20, a Resolution of the Board of Directors of the Midpeninsula Regional Park District in Support of Efforts of Citizens Committee for Annexation and Authorizing Staff to Pro- vide Information and Technical Assistance. N. Hanko seconded the motion. The motion passed. Ayes: Duffy, Green, Hanko and Wendin. Absent: Shelley. VII. NEW BUSINESS REQUIRING ACTION A. Interim Site Use and Management Recommendations J. Olson referred to his memorandum (M-75-116, dated August 4, 1975) in which he discussed Interim Site Use and Management Recommendations. N. Hanko suggested that each site be discussed and voted upon separately. The Board agreed. 1. Congress Springs Open Space Preserve: J. Olson reviewed the current use and interim recommendations for this site. Motion: N. Hanko moved the adoption of the recommended interim use plan for this site. K. Duffy reconded the motion. The motion passed. Ayes: Duffy, Green, Hanko and Wendin. Absent: 'Shelley. 2. Saratoga Gap Open Space Preserve: J. Olson reviewed the current use and interim recommendations for this site. N. Hanko commented about the winter use of this site. B. Green asked about the old road bed at the edge of the property. J. Olson replied that the County may want to use the road bed as a trail. Motion: K. Duffy moved the adoption of the recommended interim use plan for this site. B. Green seconded the motion. Ayes: Duffy, Green, Hanko and Wendin. Absent: Shelley. 3. North Foothills Open Space Preserve: J. Olson reviewed the current use and interim recommendations for this site. C. Harrington described the August 9,1975 litter clean-up by the Campfire Girls from Palo Alto. It was a successful effort and more clean-up days are planned for this fall. Motion: B. Green moved the adoption of the recommended interim use plan for this site. K. Duffy seconded the motion. The motion passed. Ayes: Duffy, Green, Hanko and Wendin. Absent: Shelley. Meeting 75-18 Page four 4. Fremont Older Open Space Preserve: J. Olson reviewed the current use and interim recommendations for this site. He referred to safety hazards on the property, e.g. , under- ground water shafts, the pool and the Older home. N. Hanko suggested that youth hostels on the site be considered. J. Olson commented on the present high intensity use. D. Wendin suggested that the staff monitor the number of requests for permits to use the site. J. Olson added that the staff will return within six months with a use and management plan for the site. Motion: N. Hanko moved the adoption of the recommended interim use plan for this site. K. Duffy seconded the motion. The motion passed. Ayes: Duffy, Green, Hanko and Wendin. Absent: Shelley. B. Selection of Independent Certified Public Accountants J. Melton referred to his memorandum (M-75-119, dated August 7, 1975) regarding the Annual Audit and the Selection of Auditors for this process. Motion: D. Wendin moved that the proposal be accepted from Elmer Fox, Westheimer & Co. to audit the books for the 1974-75 fiscal year. B. Green seconded the motion. The motion passed. Ayes: Duffy, Green, Hanko and Wendin. Absent: Shelley. VIII. NEW BUSINESS NOT REQUIRING ACTION A. Answering and Paging Service R. Garcia explained the answering and paging service as described in his memorandum (M-75-113, dated July 31, 1975) . He summarized that an answering and paging service has been retained to aid in the management of the District' s properties in a responsible way. The answering service will enable the District to receive calls which otherwise might be missed and allows an integral link among the public, staff and Directors, and the ranger unit. B. Letter from Gilbert Fayette, Santa Clara County Planning Department The Board acknowledged receipt of a letter from Gilbert Fayette, Santa Clara County Planning Department, which supported the proposed acquisition on 1, 000 acres of land in the Santa Cruz Mountains above Monte Sereno and Los Gatos. The letter also referred to the desirability for a road connection along the ridge. It was agreed that this could be considered when site plans were developed. Meeting 75-18 Page five IX. CLAIMS Motion: B. Green moved acceptance of the revised claims (C-75-16) dated August 13, 1975. K. Duffy seconded the motion. The motion passed. Ayes: Duffy, Green and Wendin. Abstain: Hanko, because of items 1239 and 1246. Absent: Shelley. X. EXECUTIVE SESSION The Board recessed to Executive Session at 9:20 P.M. to discuss land negotiations. XI. ADJOURNMENT The Board reconvened to adjourn at 10: 30 P.M. Carroll Harrington Acting Administrative Secretary