HomeMy Public PortalAbout2015-04-15 minutesMINUTES
Board of Directors
CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION
April 15, 2015
12:15 p.m.
BOARD MEMBERS PRESENT
Brian Crane, Designee for Doc Kritzer, Callaway County
Larry Benz, P.E. Cole County*
Jeff Hoelscher, Chairman, Cole County
Larry Henry, Jefferson City
Ken Hussey, Jefferson City*
Janice McMillan, AICP, Jefferson City
Rick Mihalevich, Jefferson City
Matt Morasch, P.E., Jefferson City
Bob Scrivner, Vice Chairman, Jefferson City
Doug Reece, St. Martins, Small Cities Representative
Travis Koestner, Designee for David Silvester, P.E., MoDOT
*Arrived Late
EX -OFFICIO MEMBERS ABSENT (Non-Votinq)
Bruce Hackmann, Callaway County Economic Development Representative
Michael Henderson, MoDOT
Michael Latuszek, Federal Highway Administration
Jeremiah Shuler, Federal Transit Administration
CAMPO STAFF PRESENT (Non -Voting)
Sonny Sanders, Senior Transportation Planner
Alex Rotenberry, Transportation Planner
Anne Stratman, Administrative Assistant
OTHERS PRESENT
Doc Kritzer, Callaway County
Katrina Williams, Mid Missouri Regional Planning Commission
Bryan Wolford, City of Jefferson
1. Call to order, roll call, and determination of a quorum
Chairman Hoelscher called the meeting to order at 12:18 p.m. and asked Ms. Stratman to call
roll. A quorum was present with 9 of 11 members or their designee present.
2. Public Comment
No comments were received.
3. Adoption of the agenda as printed or amended
Mr. Mihalevich moved and Mr. Morasch seconded to adopt the agenda as printed. The motion
passed unanimously.
4. Approval of the minutes from the meeting of March 18, 2015
Mr. Morasch moved and Mr. Reece seconded to approve the minutes from the Regular Meeting
of March 18, 2015 as printed. The motion passed unanimously.
5. Communications Received
None.
Minutes/Capita! Area Metropolitan Planning Organization Board of Directors
April 15, 2015 Page 2
6. Old Business
A. FY2016 Unified Planning Work Program
Mr. Sanders explained that the Planning Process Review recommendations include improving
technical planning capacity to address development management, livability and sustainability
practices and transit planning; and upcoming performance based planning and programming
activities. He stated that other MPO's use Surface Transportation Program (STP) funds for surface
transportation planning activities. Mr. Sanders explained that additional work items include: (1)
consultant services for the update of the Travel Demand Model, project list, transit ridership and
related analysis; (2) potential new staff member to be funded with STP funds to assist with
comprehensive planning activities, transit planning, and performance based planning; and (3) public
transportation planning.
Mr. Hussey arrived at 12:24 p.m.
Mr. Scrivner requested clarification of the additional personnel. Mr. Sanders explained that one
of the recommendations from the Planning Process Review is to focus on sustainability, livability
and transit planning. He stated that this would require the addition of a new staff member. Mr.
Sanders explained that Federal Highway Administration (FHWA) and Federal Transit Administration
(FTA) are encouraged that we are adding this is a work element in the UPWP. He stated that this
person would have experience working on comprehensive planning activities, transit planning and
performance based planning. Mr. Sanders explained that this position would be funded by STP
funds and is an eligible expense.
Mr. Scrivner inquired that with a limited budget is this a good time to be adding personnel. Ms.
McMillan explained that in order to have a capital improvement and a construction program you
have to have planning first. She stated that the 2003 County Wide Transportation Study was funded
by Cole County and all of the projects identified in that plan have been constructed. Ms. McMillan
explained that one of the advantages of putting a more permanent planning effort into CAMPO is
that we can continue to grow on that 2003 study but also keep the process going so that we have a
continuing process of planning and project development. She stated that since we do not have
plans or studies to base future projects on, we will either have to hire staff to develop that capability
in house or contract out additional studies. Ms. McMillan commented that it works best to have a
combination of both. She stated that there is an element in the work program that proposes
consultant services to assist with pre -engineering studies. Ms. McMillan explained that to keep that
continuing process going it is important to have a planner whose focus is to keep the
comprehensive plan and general plans up to date for the City of Jefferson and our region. She
stated that this comprehensive plan would be similar to the 2003 study.
Mr. Scrivner inquired of the local match to fund this project. Mr. Sanders explained that since this
position will be CAMPO staff, all of the local match will be funded by the City of Jefferson.
Ms. McMillan explained that the City is in the process of developing the FY2016 budget. She
stated that this project will be reflected in the Department of Planning and Protective Services
budget. Ms. McMillan explained that this work element would have to be approved by the Board of
Directors and City Council since the City will be providing the local match.
Mr. Hussey moved and Mr. Henry seconded to adopt the FY2016 Unified Planning Work
Program. The motion passed unanimously.
B. 2016-2020 Transportation Improvement Program
Mr. Sanders explained that the Technical Committee recommended forwarding the draft 2016-
2020 Transportation Improvement Program to the Board of Directors in order to initiate a 25 day
public comment period.
Mr. Morasch moved and Mr. Mihalevich seconded to initiate the 25 day public comment period to
conclude at the May 20, 2015 Board of Directors meeting. The motion passed unanimously.
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
April 15, 2015 Page 3
C. Memorandum of UnderstandingBylaws
Mr. Sanders gave a summary of proposed changes to the Memorandum of Understanding (MOU)
and Bylaws.
Original Motion:
Mr. Mihalevich moved and Mr. Morasch seconded to adopt the Memorandum of Understanding
and Bylaws as amended.
Discussion:
Mr. Crane inquired whether the MOU and Bylaws will be presented to the participating
jurisdictions as one set of documents instead of section by section. Ms. McMillan explained that the
participating jurisdictions would only approve the MOU.
Motion 1 (a) to Amend:
A motion was made by Mr. Crane, seconded by Mr. Scrivner, to separate Section 3 of the
Memorandum of Understanding and Sections 11 and 21 of the Bylaws in order to vote on them
separately.
Discussion:
Mr. Scrivner inquired of the reason to add a Social Advocate and Regional Entity or Non -
Motorized Transportation Interest seat to the Board of Directors. Ms. McMillan explained that one of
the rationales to include a Social Advocate and Non -Motorized Transportation Interest was to make
sure that we are reaching out and representing those groups in our planning processes.
Mr. Hussey inquired whether it is a common practice for other MPO's to have a Social Advocate
and Regional Entity or Non -Motorized Transportation Interest representative. Mr. Sanders
explained that since 2010, the Federal Highway Administration has had a stronger emphasis on
including Non -Motorized Transportation Interests in the planning process. He clarified that the
Regional Entity Interest could represent the local schools and colleges/universities.
Mr. Hussey suggested making the Social Advocate seat an ex -officio member. He stated that it
would follow better form to have those groups choose their representative.
Mr. Kritzer expressed concerns that the small cities are losing their representation to special
interests. He suggested giving the small cities a vote at the table. Mr. Kritzer also expressed
concerns for the makeup of the Board of Directors and allocation of STP funds.
Mr. Scrivner commented that looking around the table everyone sitting here is either an elected
official who has responsibility for spending tax payer money or an employee who is responsible for
accounting for and spending tax payer money. He stated that the Social Advocate is just an
individual and does not see the same purpose.
Mr. Scrivner inquired whether the proposed changes to the Technical Committee membership
would lower the City of Jefferson vote to where they are no longer a majority. Mr. Morasch
suggested adding a transit group as the Social Advocate representative. He also suggested having
the school district or a college/university serve as the Regional Entity representative.
Mr. Crane expressed concerns that there could potentially be five to six small cities that would
like to have a seat on the Board. He commented that he has not seen a request from any of these
groups to have a seat on the Board and have not seen them attending meetings.
Mr. Benz arrived at 11:0 p.m.
Mr. Koestner explained that some Boards have a Social Advocate and Regional Entity or Non -
Motorized Transportation Interest and some do not. He stated that the City of Columbia does not
have any of those types of representatives however they do get input from those groups at their
meetings.
Minutes/Capital Area Metropolitan Planning Organization
April 15, 2015
Board of Directors
Page 4
Motions Withdrawn
Following discussion, Mr. Scrivner withdrew his second from Mr. Crane's motion. The motion died
for a lack of a second.
Motion 1 (b) to Amend:
A motion was made by Mr. Scrivner, and seconded by Mr. Henry to strike Section 3.1.E. Social
Advocate and Section 3.1.F. Regional Entity or Non -Motorized Transportation Interest from the
Memorandum of Understanding. Section 3.1 Voting Members of the Memorandum of
Understanding shall read - There shall be 13 voting members on the Board of Directors.
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Ms. McMillan inquired of Mr. Kritzer whether Callaway County still has an interest in being
represented on the Board of Directors since the population of Callaway County is mostly
represented by the urbanized population of unincorporated areas such as Holts Summit and Lake
Mykee. Mr. Kritzer commented that after the last Census that area shrunk. He explained that there
is a need to represent those few areas in population in the planning area. Mr. Kritzer stated that he
does not see a need for the two advocate seats. He explained that he would prefer one seat for a
Callaway County Representative and one seat for a Small City Representative.
Mr. Hoelscher commented that he is fine with the number of seats for Cole County one of which
could be a small city member.
Mr. Henry explained that he would prefer to add a small city voting member and remove the
Social Advocate and Regional Entity or Non -Motorized Transportation Interest. He stated that we
can invite the Social Advocate and Regional Entity or Non -Motorized Transportation Interest to
participate at meetings.
Mr. Hussey commented that the Cole County Commission could appoint members at their
discretion.
Mr. Crane stated that Holts Summit should be able to appoint the Small City Representative
rather than Callaway County. He explained that unincorporated Callaway County and
unincorporated Holts Summit are equal in population.
Motion 1 (b)(i) to Amend Motion 1(b)
Mr. Hussey made a motion to amend Mr. Scrivner's motion by further amending Section 3.1
Voting Members: City of Jefferson — 7 voting members; Cole County — 2 voting members; Callaway
County — 1 voting member; Cole County Small City —1 voting member; Callaway County Small City
—1 voting member; MoDOT —1 voting member.
Discussion:
Mr. Reece commented that unincorporated Cole County seems under represented and that
another seat would be justified. He stated that Cole County is paying % to participate for 18,500
population.
Mr. Crane commented that the City of Jefferson is a part of Cole County and they have seven
seats. Add those to Cole County's seats and you have a pretty good majority. Mr. Crane clarified
that the small city seat for Holts Summit should be specified as such in the MOU.
Motions Withdrawn
Following discussion, Mr. Hussey withdrew Motion 1 (b)(i) to Amend Motion 9 (b).
Mr. Scrivner called for the question on his amendment to strike 3.1.E. Social Advocate and 3.1.F.
Regional Entity or Non -Motorized Transportation Interest. The motion passed with the following roll
call vote:
Aye: Benz, Henry, Hoelscher, Hussey, Koestner, McMillan, Mihalevich, Morasch, Reece, Scrivner
Nay: Crane
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
April 15, 2015 Page 5
Motion I (c) to Amend
A motion was made by Mr. Hussey, seconded by Mr. Crane to amend Section 3.1.A. City of
Jefferson voting members - 7; Section 3.1.B. Cole County voting members — 2; Specify in Section
3.1.B. One Small City Member from the County of Cole; and Section 3.1.F. One Small City Member
from the City of Holts Summit.
Discussion:
Mr. Hoelscher inquired of Mr. Hussey as to why not have a small city member for all of the small
cities in Cole County. Mr. Hussey explained that the City of Jefferson and County of Cole voting
members would be out balance.
Mr. Hussey commented that Cole County has the authority to appoint one Commissioner and
could if St. Martins were to fill the small city seat from Cole County. He explained that the County
Commission has the authority to appoint a representative from Wardsville. Mr. Hussey stated that
he hopes our County Commissioners would represent the entire county and not just the
unincorporated portions of the County in which they serve. He explained that the Cole County
Commission representatives whether they be staff or elected officials would also be representing
the City's of Jefferson, St. Martins, Wardsville and Taos.
Mr. Kritzer commented that he supports Holts Summit having a seat as a small city
representative. He explained that Callaway County can represent Lake Mykee since they have
such a small population.
Mr. Reece asked why the City of Jefferson is increasing their voting members from six to seven.
He stated that based on Cole County's population it seems like they are underrepresented.
Mr. Scrivner commented that he supports Cole County having three seats. He explained that we
need to specify that the three seats are appointed by the Cole County Commission.
Mr. Hussey clarified that the three Cole County seats should be one Commissioner; one Small
City; and one elected or appointed official. He explained that this way Cole County has one small
city member and it specifies who makes the appointment of the small city seat.
Motion 1 (00) to Amend
A motion was made by Mr. Hussey to amend his own motion by modifying Cole County's voting
members from two to three, seconded by Mr. Scrivner. The motion passed unanimously.
After no additional discussion, a vote was taken on Mr. Hussey's Motion I (c) to Amend Section
3.1.A. City of Jefferson voting members - 7; Section 3.1.B. Cole County voting members — 3;
Specify in Section 3.1. B. One Small City Member from the County of Cole; and Section 3.1.17. One
Small City Member from the City of Holts Summit. The motion passed unanimously.
Section 3 (MOU). Board of Directors Membership:
3.1 Voting Members. There shall be thirteen (13) voting members on the Board of Directors,
comprised as follows:
A City of Jefferson: Seven (7) voting members shall be appointed by the City of Jefferson
to represent the City of Jefferson. Members shall be comprised of four (4) elected officials
(e.g. Mayor, or City Council Members) and three (3) department director level staff with
transportation related responsibilities (e.g. administration, planning, transit, public works,
parks & recreation).
B. Cole County: Three (3) voting members shall be appointed by Cole County to represent
the County of Cole. The members shall be comprised of one County Commissioner, one
small city representative and the other elected or appointed representatives filled at the
County's discretion.
C. Callaway County: One (1) voting member shall be appointed by Callaway County to
represent the County of Callaway. The member shall be a County Commissioner or an
elected or appointed representative filled at the County's discretion.
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
April 15, 2015 Page 6
D. Missouri Department of Transportation: One (1) voting member shall represent the
Central District of the Missouri Department of Transportation.
E. Holts Summit: One (1) voting member shall be appointed by the City of Holts Summit to
represent the City of Holts Summit.
After no additional discussion, a vote was taken on Mr. Mihalevich's original motion to adopt the
Memorandum of Understanding and Bylaws as amended. The motion passed unanimously.
7. New Business
A. Resolution RS2015-03 in Support of Missouri Senate Bill 540
Mr. Crane moved and Mr. Benz seconded to adopt Resolution RS2015-03 supporting Missouri
Senate Bill 540.
Mr. Koestner explained that there is a change by the Senate for the motor fuel sales tax that it will
be two cents for this year. He requested striking any references to SB540 in the resolution.
After no additional discussion, the correction was noted to strike any references to SB540 in the
resolution. The motion passed unanimously.
B. Resolution RS2015-04 Proclaiming May as Bike Month and May 11-15, 2015 as Bike to Work
Week.
Mr. Scrivner moved and Mr. Crane seconded to adopt Resolution RS2015-04. The motion
passed unanimously.
C. MTP Financial Plan and Illustrative List Update
Mr. Sanders explained that the Metropolitan Transportation Plan has projects carried out to 2017.
He stated that the Transportation Improvement Program has projects carried out to 2020. Mr.
Sanders explained that he would like to include the list of illustrative projects in the MTP in the
event funding becomes available. He suggested incorporating the TIP into the first five years of the
MTP and revisit every year. Mr. Sanders requested to initiate the 25 day public comment period.
Mr. Benz moved and Ms. McMillan seconded to initiate the 25 day public comment period to
conclude with a public hearing on May 20, 2015. The motion passed unanimously.
8. Other Business
A. Status of current work tasks
• Planning Process Review; waiting on recommendations from FHWA and FTA
• Performance Surveys
• Bicycle/Pedestrian Planning Process: Steering Committee met on April 2; Advisory
Committee met on April 14
• Wayfinding Final Design and Plan
9. Next Meeting Date — Wednesday, May 20, 2015 at 12:15 p.m. in the Boone/Bancroft Room
#200
10. Adjournment
Mr. Hussey moved and Mr. Reece seconded to adjourn the meeting at 2:02 p.m.
Res ectfully Submitted,
nne Stratman, Administrative Assistant