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HomeMy Public PortalAbout2015-04-15 minutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION April 15, 2015 12:15 p.m. BOARD MEMBERS PRESENT Brian Crane, Designee for Doc Kritzer, Callaway County Larry Benz, P.E. Cole County* Jeff Hoelscher, Chairman, Cole County Larry Henry, Jefferson City Ken Hussey, Jefferson City* Janice McMillan, AICP, Jefferson City Rick Mihalevich, Jefferson City Matt Morasch, P.E., Jefferson City Bob Scrivner, Vice Chairman, Jefferson City Doug Reece, St. Martins, Small Cities Representative Travis Koestner, Designee for David Silvester, P.E., MoDOT *Arrived Late EX -OFFICIO MEMBERS ABSENT (Non-Votinq) Bruce Hackmann, Callaway County Economic Development Representative Michael Henderson, MoDOT Michael Latuszek, Federal Highway Administration Jeremiah Shuler, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Sonny Sanders, Senior Transportation Planner Alex Rotenberry, Transportation Planner Anne Stratman, Administrative Assistant OTHERS PRESENT Doc Kritzer, Callaway County Katrina Williams, Mid Missouri Regional Planning Commission Bryan Wolford, City of Jefferson 1. Call to order, roll call, and determination of a quorum Chairman Hoelscher called the meeting to order at 12:18 p.m. and asked Ms. Stratman to call roll. A quorum was present with 9 of 11 members or their designee present. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Mihalevich moved and Mr. Morasch seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the minutes from the meeting of March 18, 2015 Mr. Morasch moved and Mr. Reece seconded to approve the minutes from the Regular Meeting of March 18, 2015 as printed. The motion passed unanimously. 5. Communications Received None. Minutes/Capita! Area Metropolitan Planning Organization Board of Directors April 15, 2015 Page 2 6. Old Business A. FY2016 Unified Planning Work Program Mr. Sanders explained that the Planning Process Review recommendations include improving technical planning capacity to address development management, livability and sustainability practices and transit planning; and upcoming performance based planning and programming activities. He stated that other MPO's use Surface Transportation Program (STP) funds for surface transportation planning activities. Mr. Sanders explained that additional work items include: (1) consultant services for the update of the Travel Demand Model, project list, transit ridership and related analysis; (2) potential new staff member to be funded with STP funds to assist with comprehensive planning activities, transit planning, and performance based planning; and (3) public transportation planning. Mr. Hussey arrived at 12:24 p.m. Mr. Scrivner requested clarification of the additional personnel. Mr. Sanders explained that one of the recommendations from the Planning Process Review is to focus on sustainability, livability and transit planning. He stated that this would require the addition of a new staff member. Mr. Sanders explained that Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) are encouraged that we are adding this is a work element in the UPWP. He stated that this person would have experience working on comprehensive planning activities, transit planning and performance based planning. Mr. Sanders explained that this position would be funded by STP funds and is an eligible expense. Mr. Scrivner inquired that with a limited budget is this a good time to be adding personnel. Ms. McMillan explained that in order to have a capital improvement and a construction program you have to have planning first. She stated that the 2003 County Wide Transportation Study was funded by Cole County and all of the projects identified in that plan have been constructed. Ms. McMillan explained that one of the advantages of putting a more permanent planning effort into CAMPO is that we can continue to grow on that 2003 study but also keep the process going so that we have a continuing process of planning and project development. She stated that since we do not have plans or studies to base future projects on, we will either have to hire staff to develop that capability in house or contract out additional studies. Ms. McMillan commented that it works best to have a combination of both. She stated that there is an element in the work program that proposes consultant services to assist with pre -engineering studies. Ms. McMillan explained that to keep that continuing process going it is important to have a planner whose focus is to keep the comprehensive plan and general plans up to date for the City of Jefferson and our region. She stated that this comprehensive plan would be similar to the 2003 study. Mr. Scrivner inquired of the local match to fund this project. Mr. Sanders explained that since this position will be CAMPO staff, all of the local match will be funded by the City of Jefferson. Ms. McMillan explained that the City is in the process of developing the FY2016 budget. She stated that this project will be reflected in the Department of Planning and Protective Services budget. Ms. McMillan explained that this work element would have to be approved by the Board of Directors and City Council since the City will be providing the local match. Mr. Hussey moved and Mr. Henry seconded to adopt the FY2016 Unified Planning Work Program. The motion passed unanimously. B. 2016-2020 Transportation Improvement Program Mr. Sanders explained that the Technical Committee recommended forwarding the draft 2016- 2020 Transportation Improvement Program to the Board of Directors in order to initiate a 25 day public comment period. Mr. Morasch moved and Mr. Mihalevich seconded to initiate the 25 day public comment period to conclude at the May 20, 2015 Board of Directors meeting. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization Board of Directors April 15, 2015 Page 3 C. Memorandum of UnderstandingBylaws Mr. Sanders gave a summary of proposed changes to the Memorandum of Understanding (MOU) and Bylaws. Original Motion: Mr. Mihalevich moved and Mr. Morasch seconded to adopt the Memorandum of Understanding and Bylaws as amended. Discussion: Mr. Crane inquired whether the MOU and Bylaws will be presented to the participating jurisdictions as one set of documents instead of section by section. Ms. McMillan explained that the participating jurisdictions would only approve the MOU. Motion 1 (a) to Amend: A motion was made by Mr. Crane, seconded by Mr. Scrivner, to separate Section 3 of the Memorandum of Understanding and Sections 11 and 21 of the Bylaws in order to vote on them separately. Discussion: Mr. Scrivner inquired of the reason to add a Social Advocate and Regional Entity or Non - Motorized Transportation Interest seat to the Board of Directors. Ms. McMillan explained that one of the rationales to include a Social Advocate and Non -Motorized Transportation Interest was to make sure that we are reaching out and representing those groups in our planning processes. Mr. Hussey inquired whether it is a common practice for other MPO's to have a Social Advocate and Regional Entity or Non -Motorized Transportation Interest representative. Mr. Sanders explained that since 2010, the Federal Highway Administration has had a stronger emphasis on including Non -Motorized Transportation Interests in the planning process. He clarified that the Regional Entity Interest could represent the local schools and colleges/universities. Mr. Hussey suggested making the Social Advocate seat an ex -officio member. He stated that it would follow better form to have those groups choose their representative. Mr. Kritzer expressed concerns that the small cities are losing their representation to special interests. He suggested giving the small cities a vote at the table. Mr. Kritzer also expressed concerns for the makeup of the Board of Directors and allocation of STP funds. Mr. Scrivner commented that looking around the table everyone sitting here is either an elected official who has responsibility for spending tax payer money or an employee who is responsible for accounting for and spending tax payer money. He stated that the Social Advocate is just an individual and does not see the same purpose. Mr. Scrivner inquired whether the proposed changes to the Technical Committee membership would lower the City of Jefferson vote to where they are no longer a majority. Mr. Morasch suggested adding a transit group as the Social Advocate representative. He also suggested having the school district or a college/university serve as the Regional Entity representative. Mr. Crane expressed concerns that there could potentially be five to six small cities that would like to have a seat on the Board. He commented that he has not seen a request from any of these groups to have a seat on the Board and have not seen them attending meetings. Mr. Benz arrived at 11:0 p.m. Mr. Koestner explained that some Boards have a Social Advocate and Regional Entity or Non - Motorized Transportation Interest and some do not. He stated that the City of Columbia does not have any of those types of representatives however they do get input from those groups at their meetings. Minutes/Capital Area Metropolitan Planning Organization April 15, 2015 Board of Directors Page 4 Motions Withdrawn Following discussion, Mr. Scrivner withdrew his second from Mr. Crane's motion. The motion died for a lack of a second. Motion 1 (b) to Amend: A motion was made by Mr. Scrivner, and seconded by Mr. Henry to strike Section 3.1.E. Social Advocate and Section 3.1.F. Regional Entity or Non -Motorized Transportation Interest from the Memorandum of Understanding. Section 3.1 Voting Members of the Memorandum of Understanding shall read - There shall be 13 voting members on the Board of Directors. nisr_ustinn Ms. McMillan inquired of Mr. Kritzer whether Callaway County still has an interest in being represented on the Board of Directors since the population of Callaway County is mostly represented by the urbanized population of unincorporated areas such as Holts Summit and Lake Mykee. Mr. Kritzer commented that after the last Census that area shrunk. He explained that there is a need to represent those few areas in population in the planning area. Mr. Kritzer stated that he does not see a need for the two advocate seats. He explained that he would prefer one seat for a Callaway County Representative and one seat for a Small City Representative. Mr. Hoelscher commented that he is fine with the number of seats for Cole County one of which could be a small city member. Mr. Henry explained that he would prefer to add a small city voting member and remove the Social Advocate and Regional Entity or Non -Motorized Transportation Interest. He stated that we can invite the Social Advocate and Regional Entity or Non -Motorized Transportation Interest to participate at meetings. Mr. Hussey commented that the Cole County Commission could appoint members at their discretion. Mr. Crane stated that Holts Summit should be able to appoint the Small City Representative rather than Callaway County. He explained that unincorporated Callaway County and unincorporated Holts Summit are equal in population. Motion 1 (b)(i) to Amend Motion 1(b) Mr. Hussey made a motion to amend Mr. Scrivner's motion by further amending Section 3.1 Voting Members: City of Jefferson — 7 voting members; Cole County — 2 voting members; Callaway County — 1 voting member; Cole County Small City —1 voting member; Callaway County Small City —1 voting member; MoDOT —1 voting member. Discussion: Mr. Reece commented that unincorporated Cole County seems under represented and that another seat would be justified. He stated that Cole County is paying % to participate for 18,500 population. Mr. Crane commented that the City of Jefferson is a part of Cole County and they have seven seats. Add those to Cole County's seats and you have a pretty good majority. Mr. Crane clarified that the small city seat for Holts Summit should be specified as such in the MOU. Motions Withdrawn Following discussion, Mr. Hussey withdrew Motion 1 (b)(i) to Amend Motion 9 (b). Mr. Scrivner called for the question on his amendment to strike 3.1.E. Social Advocate and 3.1.F. Regional Entity or Non -Motorized Transportation Interest. The motion passed with the following roll call vote: Aye: Benz, Henry, Hoelscher, Hussey, Koestner, McMillan, Mihalevich, Morasch, Reece, Scrivner Nay: Crane Minutes/Capital Area Metropolitan Planning Organization Board of Directors April 15, 2015 Page 5 Motion I (c) to Amend A motion was made by Mr. Hussey, seconded by Mr. Crane to amend Section 3.1.A. City of Jefferson voting members - 7; Section 3.1.B. Cole County voting members — 2; Specify in Section 3.1.B. One Small City Member from the County of Cole; and Section 3.1.F. One Small City Member from the City of Holts Summit. Discussion: Mr. Hoelscher inquired of Mr. Hussey as to why not have a small city member for all of the small cities in Cole County. Mr. Hussey explained that the City of Jefferson and County of Cole voting members would be out balance. Mr. Hussey commented that Cole County has the authority to appoint one Commissioner and could if St. Martins were to fill the small city seat from Cole County. He explained that the County Commission has the authority to appoint a representative from Wardsville. Mr. Hussey stated that he hopes our County Commissioners would represent the entire county and not just the unincorporated portions of the County in which they serve. He explained that the Cole County Commission representatives whether they be staff or elected officials would also be representing the City's of Jefferson, St. Martins, Wardsville and Taos. Mr. Kritzer commented that he supports Holts Summit having a seat as a small city representative. He explained that Callaway County can represent Lake Mykee since they have such a small population. Mr. Reece asked why the City of Jefferson is increasing their voting members from six to seven. He stated that based on Cole County's population it seems like they are underrepresented. Mr. Scrivner commented that he supports Cole County having three seats. He explained that we need to specify that the three seats are appointed by the Cole County Commission. Mr. Hussey clarified that the three Cole County seats should be one Commissioner; one Small City; and one elected or appointed official. He explained that this way Cole County has one small city member and it specifies who makes the appointment of the small city seat. Motion 1 (00) to Amend A motion was made by Mr. Hussey to amend his own motion by modifying Cole County's voting members from two to three, seconded by Mr. Scrivner. The motion passed unanimously. After no additional discussion, a vote was taken on Mr. Hussey's Motion I (c) to Amend Section 3.1.A. City of Jefferson voting members - 7; Section 3.1.B. Cole County voting members — 3; Specify in Section 3.1. B. One Small City Member from the County of Cole; and Section 3.1.17. One Small City Member from the City of Holts Summit. The motion passed unanimously. Section 3 (MOU). Board of Directors Membership: 3.1 Voting Members. There shall be thirteen (13) voting members on the Board of Directors, comprised as follows: A City of Jefferson: Seven (7) voting members shall be appointed by the City of Jefferson to represent the City of Jefferson. Members shall be comprised of four (4) elected officials (e.g. Mayor, or City Council Members) and three (3) department director level staff with transportation related responsibilities (e.g. administration, planning, transit, public works, parks & recreation). B. Cole County: Three (3) voting members shall be appointed by Cole County to represent the County of Cole. The members shall be comprised of one County Commissioner, one small city representative and the other elected or appointed representatives filled at the County's discretion. C. Callaway County: One (1) voting member shall be appointed by Callaway County to represent the County of Callaway. The member shall be a County Commissioner or an elected or appointed representative filled at the County's discretion. Minutes/Capital Area Metropolitan Planning Organization Board of Directors April 15, 2015 Page 6 D. Missouri Department of Transportation: One (1) voting member shall represent the Central District of the Missouri Department of Transportation. E. Holts Summit: One (1) voting member shall be appointed by the City of Holts Summit to represent the City of Holts Summit. After no additional discussion, a vote was taken on Mr. Mihalevich's original motion to adopt the Memorandum of Understanding and Bylaws as amended. The motion passed unanimously. 7. New Business A. Resolution RS2015-03 in Support of Missouri Senate Bill 540 Mr. Crane moved and Mr. Benz seconded to adopt Resolution RS2015-03 supporting Missouri Senate Bill 540. Mr. Koestner explained that there is a change by the Senate for the motor fuel sales tax that it will be two cents for this year. He requested striking any references to SB540 in the resolution. After no additional discussion, the correction was noted to strike any references to SB540 in the resolution. The motion passed unanimously. B. Resolution RS2015-04 Proclaiming May as Bike Month and May 11-15, 2015 as Bike to Work Week. Mr. Scrivner moved and Mr. Crane seconded to adopt Resolution RS2015-04. The motion passed unanimously. C. MTP Financial Plan and Illustrative List Update Mr. Sanders explained that the Metropolitan Transportation Plan has projects carried out to 2017. He stated that the Transportation Improvement Program has projects carried out to 2020. Mr. Sanders explained that he would like to include the list of illustrative projects in the MTP in the event funding becomes available. He suggested incorporating the TIP into the first five years of the MTP and revisit every year. Mr. Sanders requested to initiate the 25 day public comment period. Mr. Benz moved and Ms. McMillan seconded to initiate the 25 day public comment period to conclude with a public hearing on May 20, 2015. The motion passed unanimously. 8. Other Business A. Status of current work tasks • Planning Process Review; waiting on recommendations from FHWA and FTA • Performance Surveys • Bicycle/Pedestrian Planning Process: Steering Committee met on April 2; Advisory Committee met on April 14 • Wayfinding Final Design and Plan 9. Next Meeting Date — Wednesday, May 20, 2015 at 12:15 p.m. in the Boone/Bancroft Room #200 10. Adjournment Mr. Hussey moved and Mr. Reece seconded to adjourn the meeting at 2:02 p.m. Res ectfully Submitted, nne Stratman, Administrative Assistant