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HomeMy Public PortalAboutCity of Tybee Island Sprite meters proposal FE 11182022.pdfAMANO McGANN YOUR PARKING TECHNOLOGY PARTNER PROPOSAL Prepared For The City of Tybee Island Project Location 403 Butler Ave Tybee Island, GA 31328 Submission Date Oct 24, 2022 Submitted To The City of Tybee Island 403 Butler Avenue GA 31328 Prepared By RickBruner National MSM Rick.Bruner@amanomcgann.com 02021 Amano McGann, Inc. Information contained in this document is confidential and proprietary to Amano McGann, Inc. Freight Total QUOTE 2434 Project Name: City of Tybee Island Sprite meters SKU Name Equipment (Hardware / Software) APM-1600/A986 Metric Sprite Meter Solar 20 Price Total Discount $11,495.00 $229,900.00 0.00% This quote include 20 Sprite meters with: • Pay and Display keyboards • Sprite software, app and config files • ID Tech credit card reader • Coin system • No coin safes (existing coin safes to be reused) • One week of on -site technician for inspection, setup and commissioning of the meters • No decals other than the Metric instructional fascia decals Modems from existing Elite LS meters will be reused in the new Sprite meters- no adaptors needed • Freight charges for transport from Metric UK to Tybee Island GA Discount 0.00% System Subtotal $229,900.00 SKU Installation, Service, and Support Name Price Total 1 $6,825.00 $6,825.00 1 $0.00 $0.00 Service Subtotal $6,825.00 Price Total $4,500.00 Name Applicable Tax TAX Price $0.00 Total $0.00 Tax Total $0.00 Grand Total: $241,225.00 Recurring Costs Current recurring costs apply to the replacement meters. 1 Price Total $0.00 $0.00 1 $0.00 $0.00 Monthly Total $0.00 Terms and Conditions Conditions and Disclaimers 1. Amano McGann calculates installation labor using our standard Merit Shop Labor Rates. Should Client require Prevailing Wage, Union, and/or PLA Labor, additional costs may apply and will be quoted separately. 2. Amano McGann shall not be liable for penalties and/or consequential damages. 3. If the proposed solution describes a requirement for monthly, quarterly, or annual maintenance fees, these fees will be billed in advance of providing services. If these fees are not paid within 30 days after receipt of invoice, Amano McGann may, after giving seven (7) days' written notice, suspend services until all amounts due have been paid in full. 4. Specific requirements for EMV, E2EE and P2PE are determined independently by others outside Amano McGann and our industry, including the respective card networks, issuers and processors and are subject to change. Clients are strongly encouraged to evaluate specific requirements against their own specific business needs and to work with their bank, and processor to evaluate the approved solution provider configurations that satisfy relevant minimum card and terminal requirements. 5. For any product that accepts credit card as a means of payment and is configured for EMV, E2EE and P2PE: owner/merchant is responsible for negotiation and execution of an agreement with an approved Amano McGann Gateway/Merchant Service Provider and are required to select from a list of processors supported by that gateway. Fees associated with gateway and transaction processing through the solution provider are the responsibility of owner/merchant. 6. All orders must be submitted in writing and are effective only upon acceptance by an Amano McGann authorized representative. Amano McGann may reject any proposed purchase order prior to its acceptance by an Amano McGann authorized representative for any reason. 7. Amano McGann reserves the right in its sole discretion to modify, change and/or to discontinue the availability of, or support for, any product, feature or service. 8. Job -site services such as installation, system commissioning, startup and training are not included unless otherwise specifically stated. 9. Amano McGann assumes that all existing conduit, power and low -voltage cabling, and inductive loops are functional and serviceable unless otherwise included in the proposal equipment list. 10. This quotation does not include a cardholder database conversion/import from the facility's existing access control system database. Additional professional services fees apply for such work. Upon request, Amano McGann will update this quotation to include a cardholder database conversion/import. 11. Prices in this proposal do not include any third -party setup and/or service fees including, but not limited to, internal: service. telephone service, hosting, credit card processing, etc. 12. Any Flexpass, Command, or Data API's through the Subscribe Cloud API service conduit will require applicable subscription setup and/or fees for services. it is the owner's responsibility to enter an agreement with each third - party. All fees associated with this agreement are the responsibility of the owner/operator, 13. This quotation excludes additional customer policies and/or procedures not specified in this document. 14. Overture software/maintenance licensing fee is included through the standard and extended warranty periods. Upon expiration of the standard or extended warranty, the required applicable licensing fees will be billed annually. 15. Allowance pricing, if any, is provided based on the information available at the time of bidding. If pricing exceeds allowance, Amano McGann will provide actual pricing to purchaser before proceeding with work. 16. Depending on configuration, Airtime, Hosting, Integration and Credit Card Processing fees for Amano Multi -Space Meters are required per meter per month. Price per meter per month is in addition to the base proposal amount and will be billed quarterly or annually depending on agreement. 17. AmanoValet powered by CVPS solutions will require an annual CVPS Gold licensing and support plan is required for on -premises solutions. Depending on configuration, an AmanoValet solution may also require a recurring data hosting fee. Cellular fees, if any, are the responsibility of the owner. 512021 Amano McGann, Inc. Information contained in this document is confidential and proprietary to Amano McGann. Inc. 18. Amano McGann reserves the right to negotiate mutually acceptable contract terms. Installation Meter commissioning by Amano McGann as detailed above, installation by Tybee Island. All work to be performed during the standard business hours of 8AM - 5PM, Monday through Friday. Additional charges apply for work requested to be performed after standard business hours and/or weekends. Firm start date for installation to be determined after complete order, including any setup/configuration forms, has been received by Amano McGann. • Installation scheduling varies based on the current project workload at the time complete order is received. • Provide a project manager to coordinate, plan and execute the system installation. • Supply electrical wiring diagrams and equipment/conduit layout drawings/specs to contractors, • Supply and install all parking equipment and software listed above. Terminate low -voltage electrical connections. • Program all equipment to customer rates and per operational requirements/policies. • Install and configure all operating and database systems. • install and configure all software applications. • Install and configure credit card software/readers. Commission all equipment and software for properly functionality. One (1) comprehensive training program for all equipment and software modules. • One (1) group training session per software module. • One (1) group training session on equipment operations and maintenance. One (1) group training or supervisor training session. Final system testing, checkout, and walk-through. Provided by Others (unless otherwise specified in the proposal) Permits, drawings, inspection fees and any costs associated with permits and drawings. • • Any work required to bring the existing facility up to code. Re -bar and post tension cable locating. • Power circuits, conduit, wiring and connections in accordance with Amano McGann specifications and typical layout drawings. • Low -voltage conduit and wiring in accordance with Amano McGann specifications and typical layout drawings. • Concrete/asphalt (including new, repair/restoration of existing, modifications to existing) and safety bollards in accordance with Amano McGann layout drawings. Server system in accordance with Amano McGann specifications. High speed internet service with connection provided to the server system (50 Mbps upload and download w/static IP address). Failure to provide internet connectivity and remote access software shall result in standard service charges for any on -site warranty software support. For any network runs over 300 ft, it is strongly recommended that fiber optic communication is installed, multi - mode is preferred but single mode can be utilized to accommodate the existing network. Failure to use fiber optic communication may result in poor throughput and ultimately affect the performance of the parking system overall • All IP networking hardware and configuration for the proper functioning of the system. IP networking devices include, but are not limited to, modems, routers, switches, firewalls, and VPN devices. • TCP/IP LAN drops to specified areas. • Dedicated "P.O.T. S" phone lines or analog PABX extensions with wiring provided to the specified communications head end location. • Merchant account with a Credit Card Processor (Clearinghouse) required for credit card transactions must be received 15 days before installation. 2.2021 Amano McGann. inc, information contained in this document is confidential and proprietary to Amano McGann, Inc. Canopies / weather -covers for pay -in -lane pay station. • Construction build -out for lobby pay station. Overhead rolling grille/door interface, including safety equipment, IR photo -beam and close timers. Remote access for system support via Internet connectivity. Owner/operator shall provide a secure user account with login/password credentials to Amano McGann. • SMTP relay email account with login/password credentials for "Notification Service" software. • Removal, installation, or tie-in of new or existing third -party card access, camera and/or intercom systems. ▪ Safe, secure, and climate -controlled location, including office fixtures, for head -end server installation. • Permission to saw -cut and drill in equipment locations. Product Delivery Estimated lead time for equipment and software is 8-10 weeks from receipt of all required order forms and deposit payment for product delivery. Quoted delivery dates are approximate, and not guaranteed, and represent Amano McGann's best estimate based upon current lead times. All equipment and software is subject to final billing and shipment immediately upon shipping notification to Client unless other arrangements are agreed in writing. Delivery Date to be set forth at the time of Contract Execution. Delivery date for equipment and software is 03/01/2023or 90-12Odays after receipt of all required order forms and deposit payment for product delivery, whichever occurs later. Time of Project Performance Substantial Completion date is Upon delivery and coordination or 90-120days after receipt of deposit payment and all required setup/configuration order forms, whichever occurs later. Should Amano McGann be delayed in the completion of the work by any act, inaction, or default of Client, or of any agent or contractor of Client ("Client Delay"), or by any labor dispute, unusual delay in deliveries, abnormally adverse weather conditions, damage by fire or other casualty or act beyond the control of Amano McGann, then the Substantial Completion Date shall be extended for a period equivalent to the time lost by reason of any of the aforesaid causes, if any Client Delay exceeds 30 days, Client shall accept immediate delivery of the equipment at the jobsite or arrange for delivery to other Client storage location and Amano McGann shall invoice Client any balance due for the equipment. or Substantial Completion Date to be set forth at the time of Contract Execution. Bonding, Insurance, & Liquidated Damages Payment and Performance Bonding requirements and costs are not included in this proposal (unless otherwise noted) and shall be quoted at additional cost to the Client upon request. Any insurance requirements outside of standard coverages carried by Amano McGann shall be quoted to the Client (at Amano McGann's option and if available) at an additional cost based upon additional requirements and terms of coverage. Amano McGann shall not be liable for liquidated damages. Taxes Applicable taxes included in this proposal. if Client is tax exempt, Client will provide a tax exemption certificate for this project. Client agrees to pay and satisfy any taxes levied in connection with this project and to hold Amano McGann harmless from all tax obligations, penalties and interest imposed by arty governmental entity in connection with this Contract. Z12021 Amano McGann. inc. Information contained in this document is confidential and proprietary to Amano McGann, Inc. Payment Terms 1. 50% deposit payment due upon acceptance of proposal. 2. Final 50% invoice upon delivery and commissioning of the Sprite meters. 3. All payments due - Net 30 days. A 1.5% finance charge may be added to any invoice over 90 days. 4. Ali accounts are subject to a credit approval process. Payment terms are based on a credit score that is considered to be satisfactory. Amano McGann reserves the right to increase, decrease, suspend, or cancel a customer's credit privilege at any time. Change Orders Any alteration or deviation from the above specifications including, but not limited to, any such changes involving additional material and/or labor costs, will be executed only upon a written change order for the same, signed by both Client and Amano McGann. If there is any charge for such alteration or deviation, the additional charge will be added to the contract price including any restocking or reengineering charges resulting from such changes. Cancellations and Returns Client may not cancel orders or return goods without the written consent of Amano McGann. if Amano McGann approves a cancellation or return, Client agrees to pay a minimum 25% cancellation/restocking charge. All sales involving custom products are non -cancelable and are final. Equipment Storage Fees Unless otherwise agreed in writing, Client shall pay to Amano McGann a $25 per pallet, per week storage fee for any equipment stored in our warehouse after the delivery date agreed upon by the parties, provided that the equipment is available for delivery on such date. Storage fees will begin fourteen (14) days after the mutually agreed delivery date if Client is unable or unwilling to accept the finished goods. Storage fees will continue until Client accepts delivery of the equipment. Client will receive weekly charges against their account for storage of their equipment at an Amano McGann location. Invoices will be sent monthly. Warranty Unless noted otherwise, a standard one-year warranty on parts and labor for defects in materials or manufacture is included. Warranty does not cover damage or malfunctions resulting from acts of God, collision, vandalism, misuse, electrical surges, power failure, or use of non -manufacturer approved parts or consumable supplies. Force Majeure Amano McGann shall not be liable for any damages, direct, indirect, incidental, or consequential, resulting from delay in performance or nonperformance caused by contingencies, happenings or causes beyond the control of Amano McGann, including, but not limited to, fire, flood, storm, power failure, labor trouble or shortage, war, acts of Government, accidents, material shortage, equipment failures or Acts of God. In the event of the occurrence of any such contingencies, Amano McGann may suspend or terminate its performance hereunder without responsibility to the Client for any damages resulting from such suspension or termination. ?1202i Amano McGann. Inc. Information contained in this document is confidential and proprietary to Amano McGann, Inc. Relationship; Non -Solicitation Amano McGann and the Client understand and agree that each is an independent contractor. The Client is not a franchisee, partner, broker, employee, servant, or agent of Amano McGann and neither has, nor will represent that it has any power, right or authority to bind Amano McGann or to assume or create any obligations or responsibilities, express or implied, on behalf of Amano McGann or in Amano McGann's name. Client also agrees not to solicit, contract with, hire or other©, ise engage the services of any Amano McGann employee rendering services to the Client for a period of one hundred eighty (180) days after the termination of any and all obligations between the parties. Software License Amano McGann grants the Client a limited, non-exclusive, and non -transferable license to the Amano McGann computer software programs in object code form listed in the Proposal and related user guides (collectively, "the Software"). Proprietary Rights; Reverse Engineering Ail copies of the Software in any form are, and shall remain. the exclusive property of Amano McGann and shall be treated as Confidential Information by the Client. The Client acknowledges that it: (i) is not acquiring any right, title, or interest, express or implied. in the Software; (ii) shall not use, sell, transfer or otherwise copy or distribute the Software except as expressly authorized by Amano McGann; and (iii) shall not assert, claim any interest in, or do anything that may adversely affect the validity or enforceability of, any trademark, trade secret, copyright or other proprietary right belonging to Amano McGann (including, without limitation, any act, or assistance to any act, which may infringe or lead to infringement of any copyright in any of the Software), nor attempt to grant any right therein. Client acknowledges and agrees that: (I) it shall not reverse engineer, disassemble or decompile the Software, nor permit the disassembly, de -compilation or reverse engineering of the Software; (ii) that a violation of this Agreement may irreparably harm Amano McGann; and (iii) in addition to any other right or remedy available at law or in equity, Amano McGann shall be entitled to obtain injunctive relief to prevent Client from continuing any violation of this provision. Proposal Validity This proposal is valid for until November, 24 2022. If the executed contract and/or purchase order is received after the expiration date, Amano McGann will issue a revised proposal. Proposition 65 Disclaimer For California Customers - The products to be purchased pursuant to this proposal are not consumer products and are not intended to be consumer products under the California Safe Drinking Water and Toxic Enforcement Act of 1986, codified as Cal. Health & Safety Code g 25249.5, et, seq. Acceptance & Authorization THE PRICES, DELIVERABLES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. AMANO MCGANN IS AUTHORIZED TO PERFORM THE WORK AS SPECIFIED. ©2021 Amano McGann. Inc. Information contained in this document is confidential and proprietary to Amano McGann. Inc. Proposal Number: Total Proposal Amount: Agreed on Behalf of: [Account Name] Signature: Print Name and Title: Date: Billing Address: 2434 $241,225.00 a 751 __ Agreed on Behalf of Amano McGann, Inc Signature: ee kBr u n e r Inc., ou=General Manager, Print Name and Title: email=rick.bruner@amanomcgann.com Date: , c=US Date: 2022.11.18 08:02:58 -05'00' /�7iq-7crfZ� Client PO Number: Digitally signed by Rick Bruner DN: cn=Rick Bruner, o=Amano McGann +2021 Amano McGann. Inc. information contained in this document is confidential and proprietary to Amano McGann. Inc. iv: Onimelpiw AMANO McGANN A history of innovation, customer dedication, and financial stability has let Amano McGann to the forefront of the parking industry. As the world leader in parking management solutions, Amano McGann is committed to developing quality products and long-term relationships in every market we serve through integrity, operational excellence, and a strong customer focus. Amano McGann supports numerous installations across multiple markets through an extensive sales, service and support network comprised of branch offices, dedicated distribution partners, and US -based software development and manufacturing facilities.