HomeMy Public PortalAbout06-14-21 Regular Meeting (Amended)
Minutes
Board of Commissioners
Remote regular meeting
7 p.m. June 14, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt
Hughes, and Evelyn Lloyd
Staff: Interim Human Resources Director Haley Bizzell, Budget Director Emily Bradford, Assistant to
the Manager/Deputy Budget Director Jen Della Valle, Interim Town Clerk/Human Resources
Technician Sarah Kimrey, Stormwater and Environmental Services Manager Terry Hackett,
Police Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret Hauth,
Interim Public Works Director Dustin Hill, Town Attorney Bob Hornik, Town Manager Eric
Peterson, Utilities Director Marie Strandwitz, Public Space Manager Stephanie Trueblood and
Public Information Officer Catherine Wright
Opening of the meeting
Mayor Jenn Weaver called the meeting to order at 7:03 p.m. Interim Town Clerk and Human Resources
Technician Sarah Kimrey called the roll and confirmed the presence of a quorum.
1. Public charge
Weaver did not read the public charge.
2. Audience comments not related to the printed agenda
There was none.
3. Agenda changes and approval
The mayor noted a change sent by the budget director by email prior to the meeting regarding the
Community Development Block Grant project ordinance and an associated budget amendment. She also
noted a change sent by the deputy budget director earlier regarding amending the miscellaneous budget
amendments with two additional amendments regarding an aerator blower.
Motion: Commissioner Kathleen Ferguson moved to approve the amended agenda. Commissioner Mark
Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Commissioners Bell, Robb English, Ferguson, Matt Hughes and Evelyn Lloyd. Nays: 0.
4. Public hearings
A. Request to close unopened right of way named Cole Avenue
The mayor opened the public hearing. Assistant Town Manager and Planning Director Margaret Hauth said
Cole Avenue is an unopened lane that separates property between two neighbors, serves no purpose, is
unimproved and has no utilities. The closure was requested by one of the neighbors. Both neighbors were in
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
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Aug. 23, 2021
attendance at the meeting. The property owner who made the request, Mark Rhoades, said the closure would
allow the two neighbors to have a cleaner property line and would remove questions of maintenance
responsibilities along the boundary. Hauth said the other neighbor, Christina Perrella, had noted in an email
that she was planning to observe rather than participate in the meeting. The mayor asked for confirmation
that both parties are amenable to the request. Hauth said she had not heard otherwise.
Motion: Ferguson moved to close the public hearing. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
B. FY2022 budget public hearing
Mayor Weaver opened the public hearing. A water and sewer customer, William Johnson, provided a brief
presentation against increasing utility rates. His presentation included a comparison of rates with surrounding
communities and a look at specific aspects of the town’s water and sewer fund. There were no other
speakers. The mayor said the board received public comments from three other people via email. She
summarized them:
• Will Lane, who attended the town’s academy on operations, said he was glad to see funding for future
sessions, thanked staff for making the budget document easy to understand, and said he wants to see
the property tax rate stay the same.
• Lavone Tucker expressed concerns about out-of-town water and sewer rates. The mayor noted that
the town manager had responded to the email.
• Michelle Jenkins was curious about the location for the proposed installation of a bench on Nash
Street and had some questions about the installation.
The mayor said the board also received a letter from Fairview Community Watch asking for signage to be
changed to rename the community center in the neighborhood after Dorothy Johnson.
Motion: Bell moved to close the public hearing. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
5. Items for decision ― consent agenda
A. Minutes
1. Joint Public Hearing April 15, 2021
2. Regular meeting May 10, 2021
3. Work session May 24, 2021
B. Miscellaneous budget amendments and transfers (revised item)
C. Miscellaneous Tourism Board amendments and transfers
D. Hillsborough Tourism Board FY2022 Budget Ordinance
E. Proclamation Commemorating Juneteenth Independence Day
F. Consistency statement and ordinance amending Unified Development Ordinance Sections 7.5 – limiting the
requirement to combine nonconforming lots
G. Consistency statement and ordinance amending Unified Development Ordinance Sections 5.1.6 and 5.1.7,
Table of permissible uses
H. Reclassification and pay amendment – utilities analyst position to civil engineer
I. Deed restriction for all town parcels surrounding the West Fork Eno Reservoir
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J. Special event permit – road closure and sponsorship request for police service for Juneteenth March
K. NC 86 Connector Study (Phase II)
L. Community Development Block Grant (CDBG-CV) project ordinance and associated budget amendment
(added item)
Motion: Ferguson moved to approve all items on the amended consent agenda. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
6. Items for decision ― regular agenda
A. Consistency statement and ordinance amending Unified Development Ordinance Sections 5.2.9.2 and 6.3.1 –
citizen request related to accessory dwelling units and setbacks
Planning Director Margaret Hauth said she placed this request for text amendments on the regular agenda vs.
the consent agenda because the Planning Board had a lot of discussion on it at the public hearing. She said
the request is from a private property owner who would like to construct an accessory dwelling on the
property. The ordinance does not allow accessory dwellings on private roads. The owner also would like to
change the setback requirements of the property, which is zoned agricultural residential and has setbacks of
50 feet on all sides. The structures on this property are built closer to the property line already. The owner is
asking to conform with setbacks in a nearby neighborhood, with a 40-foot setback in front and 30-foot
setbacks on the other sides. Hauth said staff does its best to find options that don’t involve changing the
ordinance since it is a solution that impacts the entire town. She said the Planning Board’s recommendation
to allow accessory dwellings on private roads was not unanimous.
She answered questions from the board. She said the property is on Burnside Drive and is one of a few
agricultural residential areas serviced by town water and sewer. Most agricultural residential zoning is outside
town limits, and the impact of the request would be very limited, especially for the setback issue.
Hughes suggested separating the vote on setbacks and accessory dwelling units.
There was additional discussion. Hauth noted a change in the setback would affect all land zoned agricultural
residential. She said that properties with the designation include the mining area and some places in West
Hillsborough and that mining is regulated by the state. She said the only other tool that could be used to grant
the request is a variance, but there is no hardship in this case to justify a variance. Hauth said reducing the
setback gives property owners more ability to use their lot. She said individual houses that would be impacted
likely are a dozen or fewer; a lot of the land in areas without water and sewer service are not developed; and
the town has almost no way to oversee property used for agricultural purposes in its extraterritorial
jurisdiction.
Motion: Hughes moved to approve ordinance change and consistency statement regarding setbacks.
Lloyd seconded.
Kimrey called the roll for voting.
Vote: 3-1. Ayes: Bell, Ferguson, and Lloyd. Nays: Hughes. English lost connection and was unable to
vote.
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The board discussed the request to allow an accessory dwelling unit on a private road. The planning director
said the applicant wants to build a garage with an apartment over it for a family member. She said the town
greatly expanded the ability to have accessory dwelling units but the requirement to be on a public road has
been in place for more than 30 years. Hauth said the Planning Board discussed whether a fixed distance could
be set from a private road to allow accessory dwellings. The distance needed to allow the unit at this
particular property is 300 feet, which would allow accessory dwellings on any private road in town. One of the
Planning Board members was opposed to allowing the unit on a private road.
Hauth answered questions from the board. She confirmed the private road is a gravel road. She said it is one
of the oldest private roads in town and probably one of the more well-constructed ones, noting that garbage
trucks do travel it. She said most of the new private roads built are to access deeper lots and most private
roads in town are very short. Hauth said the Planning Board discussed looking at the standard of a private
road and she was very hesitant to accept the option because town staff are not qualified to look at a road and
determine whether it’s built to a certain standard and because the maintenance and standard for private
roads is determined by the private owners. It was determined that a fair standard could not be implemented
and the only option before the Planning Board was to allow accessory dwellings on private roads or don’t.
In answering what the downside is to allowing accessory dwellings on private roads, Hauth said that not all
private roads have been built in the last five years and some may not be well maintained or have a
maintenance agreement among all the owners. She said the more people who live on a private road, the
more pressure there will be also for the town to accept a road that would be a challenge. Hauth said staff
have had conversations that private roads are a problem in the long run and perhaps they should not be
allowed in town.
The mayor noted that the town has already taken steps to make accessory dwelling units more accessible to
people and that both parts of this request seem to do that. In this case, the dwelling would make it possible
for an aging parent to live on site. For another person, renting out the unit could help produce funds to
maintain the road.
There was continued discussion about the assumption people have that private roads are public and subject
to the same services as public roads and about the treatment of this private road. Hauth said the long
tradition of garbage and recycling service on this road and the possibility of the road becoming public should
be discussed separately.
Motion: Bell moved to adopt the ordinance and consistency statement to allow accessory dwelling units
on private roads. Lloyd seconded.
Kimrey called the roll for voting.
Vote: 3-2. Ayes: Bell, English and Lloyd. Nays: Ferguson, Hughes.
B. Order closing unopened right of way named Cole Avenue
Motion: Hughes moved to close unopened right of way named Cole Avenue. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
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C. Consistency statement and ordinance amending Unified Development Ordinance to be consistent with North
Carolina General Statute 160D and assigned Special Use Permit review to the Board of Adjustment
The planning director noted this item was discussed in April, at which time the board asked staff to check that
the Board of Adjustment was comfortable with the new requirements. She said provisions that are more
policy-based in the review of special use permits were discussed ― affordable housing, green building, water
use and cultural resources. The Board of Adjustment members were willing to take those topics on when
there are specific policies or plans that they can rely on when making related determinations. She said the
draft language in this request does not include those topics but they could be addressed in the update to the
Comprehensive Sustainability Plan and then be added to the Unified Development Ordinance. She said much
of the changes are language and consistency changes, some clarification of administrative processes, and
changes for consistency in formatting. She noted Section 6.20 of draft will be amended due to a typo.
Town Attorney Bob Hornik said the most substantive change is moving special use permit review to the Board
of Adjustment to review. All other changes really are to make processes and references match the North
Carolina General Statute 160D, which is required by July 1.
The mayor asked for clarification on the four items the Board of Adjustment wanted clarification on and what
the impact would be in the interim while the town works on the Comprehensive Sustainability Plan. The
planning director said the requirements are to ask an applicant how much water they will use, ask what green
building standards will be used, have the applicant check whether any documented cultural resources are on
the site, and ask the applicant to talk to the board about affordable housing.
Hauth said to her recollection, there haven’t been any meaningful conditions placed on special use permits for
any of the topics except affordable housing. She said the town did require Forest Ridge and maybe Collins
Ridge to do some green building certificates within 30 days of their certificate of occupancy, but more of
those provisions and requirements are becoming part of the state building code. She said the big gap in the
interim would be with affordable housing as this board has requested affordable housing measures, such as
donation of land or payment in lieu. Those measures only are triggered in projects with more than 20
dwellings. In the interim, there would not be that mechanism to have a conversation with the board about
affordable housing.
Hauth said in discussions with the Planning Board it was noted another round of amendments would be
coming in October that would create some conditional zoning districts that address certain circumstances.
She said conditional zoning would come to the board and the board would have the opportunity to have
affordable housing discussions with applicants then. She noted that the town cannot automatically require
that a project with X number of dwellings fall under conditional zoning. She said the board could give staff
direction to find another mechanism to address affordable housing.
There was discussion about whether special use permits should go to the Board of Adjustment or the town
board. The planning director noted that it is not uncommon across the state for special use permits to go to
the Board of Adjustment or Planning Board for approval.
Bell reminded the board that Hughes had said in the initial discussion that the change in the special use
permit process would make the commissioners pay more attention to how they make appointments to the
Board of Adjustment. He suggested trying the proposed process for 6 months and then evaluating. He recalled
that Hauth had said all the large tracts in the town’s jurisdiction are built out.
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Hughes noted there is a benefit in having appointed board members make quasi-judicial decisions at each
meeting vs. mixing quasi-judicial and legislative decision-making as there is a possibility of melding the two in
their minds.
The planning director urged the board to adopt the proposed ordinance tonight to be compliant with state
law. She said she thinks staff can have a solution by the end of the calendar year for ensuring that affordable
housing gets discussed at the appropriate level. She said staff will propose some conditional zoning districts
that include very large-scale residential developments and mixed-use developments. This will allow for
affordable housing conversations as conditional zoning will always come to the town board because it’s a
legislative decision. She suggested the town also needs to think through the information it needs from
applicants to ask for less upfront but still make an informed decision.
Motion: Bell moved to amend consistency statement and ordinance. Hughes seconded.
Ferguson asked for clarification that the change in process could be revisited. The planning director suggested
adding a discussion to the board’s annual budgetary planning retreat.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
D. Second workshop on the FY22 Budget
Budget Director Emily Bradford opened the work session and noted the abstract in the agenda packet
includes the items noted for further discussion following the June 7 budget work session. Discussion started
regarding a downtown parking study in which Hughes had suggested the town fund a larger portion of the
study. The draft budget proposed $18,000 as the town’s contribution and $16,000 each from the Tourism
Board and Tourism Development Authority. The planning director offered an alternative source of funds. She
said the town receives planning funds from the metropolitan planning organization and the parking study
would be an eligible expense. The town would have to pay 20% of the cost. She said use of the funds would
have no impact on traffic requests. She also said the town has about a $250,000 balance, so the project’s
scope could be increased. The $50,000 cost for the study is a plug figure, she said, adding that a $75,000
project would require $15,000 as the town’s share, which is less than the amount proposed in the draft
budget.
Board members were in agreement to pursue use of Metropolitan Planning Organization funds for the study.
Motion: Hughes moved to change the allocation of the parking study to 50% from the Planning
Department, 25% from the Tourism Development Authority and 25% from the Tourism Board.
English seconded.
Kimrey called the roll for voting.
Vote: 4-1. Ayes: Bell, English, Hughes and Lloyd. Nays: Ferguson.
The budget director confirmed that the parking study estimate would be changed to $75,000 and the cost
would be split.
The board discussed other items brought forth during the June 7 work session. It directed staff to:
• Increase cleaning of park restrooms to four times a week once daily pandemic cleanings end. Prior to
the pandemic, they were cleaned twice a week.
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• Add $3,000 for cellular phone data analysis software for the Police Department.
• Add $7,500 as an initial contribution from the town for a veterans memorial in Orange County.
• Fund community reinvestment requests from the Exchange Club and Hillsborough Arts Council at the
requested levels, $7,500 and $14,520 respectively.
• Keep the proposed 3.25% merit raise for employees and add a $1,000 cost-of-living adjustment for
the current fiscal year since no raises were given this fiscal year due to the pandemic.
The board also discussed compensation for police officers to keep the town competitive amid significant
increases to starting salaries in some area jurisdictions and a nationwide issue of early retirements, a shortage
of candidates and an inability to fill vacancies. Town Manager Eric Peterson suggested increasing market rate
adjustment funds to help cover potential adjustments for police officers and give time for staff to determine a
proposal. He plans to provide a proposed amount for the increase at the June 28 meeting.
The board also discussed the proposed property rates and fees. There was discussion on the need for funding
for sustainability actions to meet the town’s clean energy goals, for taking care of employees, and for
connectivity needs. The manager said he would bring some property tax rate options to the board’s next
meeting.
The utilities director said the Water and Sewer Advisory Committee’s work on examining rates regarding
affordability and the differential charged for out-of-town customers was paused due to the pandemic. The
town manager noted additional time also is needed to examine capital utility projects that need to be funded
but aren’t in the budget because budget adoption must occur this month.
The board directed staff to remove from the fee schedule the higher security deposit for water and sewer
customers considered high risk for nonpayment.
E. Hot topics for work session June 28, 2021
The board will further discuss the budget proposal and adopt a budget ordinance at the June 28 meeting.
The planning director said she does not know if she can have a request to rename the community center in
the Fairview neighborhood processed in time for the June 28 meeting. She said there is a process specified in
the Code of Ordinances regarding naming structures.
7. Updates
A. Board members
Board members gave updates on the committees and boards on which they serve.
B. Town manager
There was none.
C. Staff (written reports in agenda packet)
There was none.
8. Adjournment
Motion: Ferguson moved to adjourn at 10:01 p.m. Lloyd seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
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Aug. 23, 2021
Respectfully submitted,
Sarah Kimrey
Interim Town Clerk
Staff support to the Board of Commissioners
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Aug. 23, 2021
William Johnoson Presentation
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Aug. 23, 2021
William Johnoson Presentation
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William Johnoson Presentation
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William Johnoson Presentation
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William Johnoson Presentation
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Aug. 23, 2021
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
Wastewater Treatment Plant 190,000
Water Distribution 220,000 200,000
Water Treatment Plant 185,500 -
Funding: ARP Fees 595,500$ 200,000$
Water Treatment Plant 600,000
Funding: Cap Reserves 600,000$
Wastewater Collection 10,000,000 8,000,000
Water Distribution 2,000,000 2,600,000
Water Treatment Plant - - - - - 4,250,000
Funding: Debt -$ 2,000,000$ 10,000,000$ -$ 10,600,000$ 4,250,000$
Wastewater Collection 25,000
Wastewater Treatment Plant 100,000 10,000 180,000
Water Distribution 290,000 80,000 465,000 500,000 100,000 -
Water Treatment Plant 47,100 219,000 255,500 - - -
Funding: Regular Operations 362,100$ 399,000$ 730,500$ 680,000$ 100,000$ -$
Wastewater Collection 200,000 - - - - -
Funding: Perpetual Maint 200,000$ -$ -$ -$ -$ -$
Wastewater Collection 180,000 3,550,000
Water Distribution 861,000 150,000 200,000 1,250,000 1,250,000 1,250,000
Funding: System Develop Fees 1,041,000$ 3,700,000$ 200,000$ 1,250,000$ 1,250,000$ 1,250,000$
Wastewater Collection 3,500,000
Funding: Unknown -$ -$ 3,500,000$ -$ -$ -$
Grand Total 2,198,600$ 6,299,000$ 14,430,500$ 1,930,000$ 12,550,000$ 5,500,000$
W&S Proposed Capital Projects & Funding Sources
5
William Johnson presentation
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 14 of 40
Aug. 23, 2021
From:Town of Hillsborough
To:Jenn Weaver; Robb English; Evelyn Lloyd; Kathleen Ferguson; Mark Bell; Matt Hughes; Sarah Kimrey; Eric
Peterson; Margaret Hauth
Subject:Contact form message: DRaft FY22 budget comments
Date:Monday, June 14, 2021 12:24:43 PM
William Lang sent the message below via the Town of Hillsborough website “Contact
Mayor and Commissioners” form. To respond, reply to this email or contact
Wanted to send my comments on the draft FY22 town budget.
Great work by our town staff for making the documents easy to read and understand.
The mantra of “take care of what we have” is more important than ever which makes
moving out of the Eno flood plain to higher ground important.
Amazed and pleased that tax rate might be able to remain at current level given the
stressors of the past year and last year’s concerns regarding holding the status quo.
Fine with the increase in water and sewer as these are such important town services
that I know we pay a lot of attention to regarding quality quantity and infrastructure
maintenance.
Excited to see included the line item for Hillsborough University the catalyst for me
sharing my budget thoughts with you!
Thoughtful and thought provoking town budget that shows us in good stead which I
might say is supported by the future year budgeting (estimating) approach.
Meets my test of: Where do we want to go? How will we know when we get there?
and What will we measure along the way to make sure we are heading in the right
direction?
Thanks!
Will
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 15 of 40
Aug. 23, 2021
From:Eric Peterson
To: Jenn Weaver; Robb English; Evelyn Lloyd; Kathleen Ferguson; Mark Bell; Matt Hughes; Sarah
Kimrey; Margaret Hauth
Cc:Marie Strandwitz; Catherine Wright; Jen Della Valle; Emily Bradford
Subject:RE: Contact form message: Water/Sewer Rate Increase, 6D on Agenda for June 14
Date:Monday, June 14, 2021 3:40:22 PM
Dear Lavone Tucker,
Thank you for taking the time to share you concerns and frustrations regarding water and sewer
rates. You are correct that rates are unquestionably high for water and sewer service. You raise
some excellent questions and points. The town has a frequently asked questions (FAQ) page that
provides responses to some of the information you requested regarding minimum usage,
justifications for higher out-of-town rates, and others: https://www.hillsboroughnc.gov/faqs/faq-
water-and-sewer-rates/
Minimum Usage
Water & sewer utilities charge either using a base rate or volumetric approach. The base charge
approach means customers get charged a flat amount each month for those fixed costs that still
must be paid for even if the customer doesn’t use any water or sewer. This includes costs for making
the water and sewer service available, such as debt payments on the treatment plants or other
system improvements. The calculations are complex and beyond my ability to explain. Utility billing
consultants are usually brought in to calculate what those numbers should be. Thus, the customer is
charged the base rate plus the actual water/sewer they used. This is approach the City of Durham
uses. The volumetric approach is where a unit sets a minimum usage instead of a base rate plus any
usage beyond that amount. As you referenced, Hillsborough’s minimum is 2,500 gallons per month.
In North Carolina 54% of water systems use the same approach as Hillsborough, the other 46% use
Durham’s approach, so it’s split about evenly. Each approach has it’s pros and cons. Hillsborough’s
minimum usage was 3,000 per month. A four year process recommended by the Town’s Water &
Sewer Advisory Committee to lower it to 2,500 was completed in 2016. The most typical minimum
monthly usage amounts by utility systems are 2,000 and 3,000 per month, thus Hillsborough’s is in
the middle. There’s more detail at the town’s website at this link:
https://assets.hillsboroughnc.gov/media/documents/public/understanding-the-minimum-usage-
charge.pdf The town will likely re-evaluate this practice again at some point in the future as it comes
up for discussion and evaluation periodically. If a change occurred, it could be to either lower the
minimum further as you suggested or to change to a base rate approach. Either way, it would
require direction from the town board to re-evaluate the billing structure and hiring a consultant to
generate these options.
Higher Out-of-Town Rates
As with many utility billing practices they can vary widely from jurisdiction to jurisdiction. Charging
higher rates to out-of-town customers is a common practice across the country and North Carolina.
Although, there are many places that don’t charge a different rate amount. Many others charge
multipliers that are less or more than the double or 200% rate that’s common. For example, the City
of Durham charges double or 200%. Some places charge as high as triple or 300%. Hillsborough’s
multiplier is slightly less than Durham at 195%, but the overall charges are higher due to our rates. In
June 14, 2021
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Aug. 23, 2021
North Carolina about 62% of water systems charge higher rates for out-of-town customers. The
following link goes into more detail about this topic, such as rationales that have been cited in
various places for charging higher out-of-town rates:
https://assets.hillsboroughnc.gov/media/documents/public/understanding-in-town-and-out-of-
town-rates.pdf
One option to address this would be to see if your condominium development is interested in
requesting annexation into the town limits. When this happens it’s a trade off of having water and
sewer costs reduced almost in half compared to the additional costs of paying property taxes for
town services like parks, streets, possibly solid waste collection if the streets are public, stormwater,
and having the fire tax removed which saves the homeowners additional money. Some
neighborhoods find after doing the calculations that it’s a savings to be annexed. Others find it’s less
expensive to continue paying the higher rates and avoid paying taxes. Town staff can assist
neighborhoods that are interested in annexation.
Water & Sewer Advisory Committee (WSAC)
The WSAC is a group of volunteer advisory board members that is composed of both out-of-town
and in-town members. They provide policy guidance on various aspects of operating the town’s
system, often making recommendations to the town board on rate, budget, operating, and other
aspects of running the system. They meet periodically and welcome inquiries and participation from
customers. The following link provides more information about this committee and how to get on
one of their agendas: https://www.hillsboroughnc.gov/government/appointed-boards/water-and-
sewer-advisory-committee/ Due to COVID they’ve been meeting remotely since last March, so
hopefully with things appearing to get better they may start meeting in person again later this
summer, which may be more convenient that interacting on Zoom. I’ve copied the Town’s Utilities
Director Marie Strandwitz in case you want to get on one of their future agendas.
Thank you again for taking the time to share thoughtful questions that touch on important concerns.
I’m sure the town board will consider your comments as they regularly re-evaluate the impacts of
rate structures and practices on customers.
Sincerely,
Eric
Eric Peterson
Eric Peterson (he,him,his)
Town Manager
Town of Hillsborough
P O Box 429
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 17 of 40
Aug. 23, 2021
101 E. Orange Street
Hillsborough, NC 27278
( 919-296-9421
7 919-732-3921
E-Mail: eric.peterson@hillsboroughnc.gov
Web: www.hillsboroughnc.gov
**In accordance with the North Carolina general statutes, chapter 132, this email address is subject to North Carolina public records law. As such,
please note that all inbound and outbound messages are subject to requests for review and may be disclosed to third parties.
From: Town of Hillsborough <no-reply@hillsboroughmail.org>
Sent: Sunday, June 13, 2021 10:07 PM
To: Jenn Weaver <Jenn.Weaver@hillsboroughnc.gov>; Robb English
<Robb.English@hillsboroughnc.gov>; Evelyn Lloyd <Evelyn.Lloyd@hillsboroughnc.gov>; Kathleen
Ferguson <Kathleen.Ferguson@hillsboroughnc.gov>; Mark Bell <Mark.Bell@hillsboroughnc.gov>;
Matt Hughes <matt.hughes@hillsboroughnc.gov>; Sarah Kimrey
<Sarah.Kimrey@hillsboroughnc.gov>; Eric Peterson <Eric.Peterson@hillsboroughnc.gov>; Margaret
Hauth <Margaret.Hauth@hillsboroughnc.gov>
Subject: Contact form message: Water/Sewer Rate Increase, 6D on Agenda for June 14
Lavone Tucker sent the message below via the Town of Hillsborough website
“Contact Mayor and Commissioners” form. To respond, reply to this email or contact
I currently live in a condo on Orange Grove Rd, outside the city limits. I moved here in
August 2019 and coming from Durham, I was shocked at the rates for water/sewer.
What is particularly troublesome to me is how the Town can set a "minimum" water
usage which results in some homes paying for gallons of water that are NOT used
(and the sewage rate for those unused gallons). I have never heard of a utility
charging customers for services that are, in fact, not provided. While some type of
"minimum charge" would be acceptable to most, it should be far below 2,500 gal/mo.
My usage varies from 1400 - 1800 gal/mo. To be "equitable", my suggestion is to
charge per gallon (with a reasonable minimum) so that every household pays only for
the gallons they use.
Charging residents outside the City Limits double what residents pay in town is not
equitable. I have heard the argument that in-town residents pay higher property taxes
than those of us that live outside city limits. Yet, when one looks at the use of funds,
no tax dollars are used for Water/Sewer costs, so this argument holds no water (pun
intended). I would love a logical explanation for this discrimination.
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 18 of 40
Aug. 23, 2021
From:Emily Bradford
To:Sarah Kimrey
Cc:Eric Peterson
Subject:FW: Contact form message: Nash St. bench
Date:Friday, June 11, 2021 11:25:18 AM
From: Town of Hillsborough <no-reply@hillsboroughmail.org>
Sent: Friday, June 11, 2021 10:03 AM
To: Emily Bradford <Emily.Bradford@hillsboroughnc.gov>
Subject: Contact form message: Nash St. bench
Michelle Jenkins sent the message below via the Town of Hillsborough website
“Contact Budget Office” form. To respond, reply to this email or contact
Re: Nash St. bench
Hello. Has area/location been narrowed down yet for bench placement? Purpose of
bench?
Consider midpoint of Nash or further south.
Addition of the bench can be beneficial certainly.
Expect placement will be useful, and also encourage moving along instead of
loitering. From my experience with the bus stop bench installed near my residence, I
have witnessed the benefit for bus patrons, but also loitering and litter. For example,
individuals who come with blaring music to sit and just disrupt. Also, for idle
gatherings. Hopefully, this bench will involve less of the latter.
Please consider placement near midpoint of Nash, @ Alma, Hayes, or closer to S.
Nash. Thank you.
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 19 of 40
Aug. 23, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 06/14/2021 TO 06/14/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
74-00-3200-3800-350 MISCELLANEOUS
06/14/2021 0.00 689.00Adj to actual 20909 689.00EBRADFORD
74-00-3900-3900-000 FUND BALANCE APPROPRIATED
06/14/2021 49,646.00 5,311.00To cover potential yr-end overages 20910 60,107.00EBRADFORD
74-51-6250-5300-997 6% HOLDBACK
06/14/2021 18,000.00 6,000.00To cover potential yr-end overages 20911 24,000.00EBRADFORD
12,000.00
EBRADFORD 2:09:02PM06/07/2021
fl142r03
Page 1 of 1
APPROVED: 5/0
DATE: 6/14/21
VERIFIED: ___________________________________
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 20 of 40
Aug. 23, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 06/14/2021 TO 06/14/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3800-3800-350 MISCELLANEOUS
06/14/2021 20,000.00 10,000.00King St. Sidewalk Project 20847 39,219.00EBRADFORD
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
06/14/2021 551,313.00 6,000.00To cover rental generator 20913 1,085,809.89EBRADFORD
10-10-4200-5300-080 TRAINING/CONF./CONV.
06/14/2021 28,645.00 -775.00To cover translation services 20845 26,313.00EBRADFORD
10-10-4200-5300-320 SUPPLIES - OFFICE
06/14/2021 2,200.00 100.00To cover yr-end overages 20835 1,900.00EBRADFORD
10-10-4200-5300-454 C.S.-CATV/ASCAP-BMI/COD/TRANS/PAY S
06/14/2021 61,332.00 -100.00To cover yr-end overages 20836 61,232.00EBRADFORD
10-10-4200-5300-570 MISCELLANEOUS
06/14/2021 9,053.00 775.00To cover translation services 20846 8,622.00EBRADFORD
10-10-4400-5300-338 SUPPLIES - DATA PROCESSING
06/14/2021 1,200.00 -100.00To cover Debt Book 20915 1,100.00EBRADFORD
10-10-4400-5300-458 DATA PROCESSING SERVICES
06/14/2021 6,948.00 100.00To cover Debt Book 20914 18,559.00EBRADFORD
10-10-4900-5300-120 ADVERTISING
06/14/2021 1,500.00 500.00To cover yr-end overages 0 6,035.00EBRADFORD
06/14/2021 1,500.00 1,000.00To cover yr-end overages 20843 7,035.00EBRADFORD
10-10-4900-5300-570 MISCELLANEOUS
06/14/2021 2,500.00 -500.00To cover yr-end overages 0 41,616.00EBRADFORD
06/14/2021 2,500.00 -1,000.00To cover yr-end overages 20844 40,616.00EBRADFORD
10-20-5100-5300-458 DATA PROCESSING SERVICES
06/14/2021 13,983.00 1,300.00To cover simulator maint/support 20832 15,283.00EBRADFORD
10-20-5110-5300-330 SUPPLIES - DEPARTMENTAL
06/14/2021 15,500.00 3,000.00To cover ammunition 20829 42,729.16EBRADFORD
10-20-5110-5300-350 UNIFORMS
06/14/2021 9,360.00 -3,000.00To cover ammunition 20830 14,360.00EBRADFORD
10-20-5110-5700-741 CAPITAL - EQUIPMENT
06/14/2021 0.00 -1,300.00To cover simulator maint/support 20831 68,250.00EBRADFORD
10-30-5550-5300-351 RENTAL - EQUIPMENT
06/14/2021 0.00 6,000.00To cover rental generator 20912 6,000.00EBRADFORD
10-30-5600-5300-130 UTILITIES
06/14/2021 125,000.00 -9,000.00To cover garbage truck tax/tags 20825 128,855.17EBRADFORD
10-30-5600-5300-165 MAINTENANCE - INFRASTRUCTURE
06/14/2021 0.00 10,000.00King St. Sidewalk Project 20848 13,500.00EBRADFORD
10-30-5800-5700-740 CAPITAL - VEHICLES
06/14/2021 310,000.00 9,000.00To cover garbage truck tax/tags 20826 306,388.00EBRADFORD
30-80-7200-5300-571 SAFETY AWARDS PROGRAM
06/14/2021 0.00 250.00To cover cost of safety awards program 20850 4,303.00JDELLAVALL
30-80-7200-5300-580 CUSTOMER SERVICE & INNOVATION AWARD
06/14/2021 4,000.00 -250.00To cover cost of safety awards program 20849 3,750.00JDELLAVALL
30-80-7200-5350-610 SERVICE CHARGE - GOVERNING BODY
EBRADFORD 7:29:37PM06/09/2021
fl142r03
Page 1 of 4
GF-
Revenue
GF-
Revenue
Admin.
Admin.
Admin.
Admin.
Accounting
Accounting
Planning
Planning
Police-
Admin
Police-
Patrol
Police-
Patrol
Police-
Patrol
Fleet
Maint.
Streets
Streets
Solid
Waste
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enterprise
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 21 of 40
Aug. 23, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 06/14/2021 TO 06/14/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/14/2021 138,952.00 -2,000.00To cover year-end overages 20851 136,952.00JDELLAVALL
30-80-7200-5350-611 SERVICE CHARGE - ADMINISTRATION
06/14/2021 794,099.00 -11,000.00To cover year-end overages 20855 783,099.00JDELLAVALL
30-80-7200-5350-612 SERVICE CHARGE - ACCOUNTING
06/14/2021 271,260.00 -4,000.00To cover year-end overages 20853 267,260.00JDELLAVALL
30-80-7200-5350-613 SERVICE CHARGE - FLEET MAINTENANCE
06/14/2021 205,609.00 2,000.00To cover year-end overages 20852 207,609.00JDELLAVALL
30-80-7200-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT
06/14/2021 93,090.00 4,000.00To cover year-end overages 20854 97,090.00JDELLAVALL
30-80-7200-5350-616 SERVICE CHARGE-INFORMATION SERVICES
06/14/2021 271,256.00 11,000.00To cover year-end overages 20856 282,256.00JDELLAVALL
30-80-7220-5100-010 OVERTIME
06/14/2021 1,500.00 3,000.00To cover year-end overages 20858 4,500.00JDELLAVALL
30-80-7220-5100-020 SALARIES
06/14/2021 305,578.00 -3,000.00To cover year-end overages 20857 302,578.00JDELLAVALL
30-80-7220-5300-455 C.S./ENGINEERING
06/14/2021 127,500.00 -5,000.00To cover GIS work 20828 167,500.00EBRADFORD
06/14/2021 127,500.00 -3,371.00To cover year-end overages 20859 164,129.00JDELLAVALL
30-80-7220-5300-493 C.S./GIS
06/14/2021 15,000.00 5,000.00To cover GIS work 20827 26,858.75EBRADFORD
30-80-7220-5300-581 RECOGNITION PAY
06/14/2021 0.00 3,371.00To cover year-end overages 20860 3,371.00JDELLAVALL
30-80-7240-5100-010 OVERTIME COMPENSATION
06/14/2021 2,000.00 2,600.00To cover year-end overages 20862 4,600.00JDELLAVALL
30-80-7240-5125-060 HOSPITALIZATION
06/14/2021 63,414.00 -2,600.00To cover year-end overages 20861 60,814.00JDELLAVALL
30-80-7240-5125-061 LIFE/DISABILITY/VISION
06/14/2021 1,396.00 25.00To cover year-end overages 20864 1,421.00JDELLAVALL
30-80-7240-5127-070 RETIREMENT
06/14/2021 21,923.00 -25.00To cover year-end overages 20863 21,898.00JDELLAVALL
30-80-8120-5100-020 SALARIES
06/14/2021 398,633.00 22,000.00To cover year-end overages 20881 420,633.00JDELLAVALL
30-80-8120-5120-050 FICA
06/14/2021 32,408.00 3,500.00To cover year-end overages 20882 35,908.00JDELLAVALL
30-80-8120-5125-060 HOSPITALIZATION
06/14/2021 77,179.00 10.00To cover year-end overages 20866 77,189.00JDELLAVALL
30-80-8120-5127-070 RETIREMENT
06/14/2021 43,211.00 -10.00To cover year-end overages 20865 43,201.00JDELLAVALL
30-80-8120-5127-071 401(K) RETIREMENT SUPP.
06/14/2021 21,182.00 260.00To cover year-end overages 20868 21,442.00JDELLAVALL
30-80-8120-5300-130 UTILITIES
06/14/2021 82,500.00 -260.00To cover year-end overages 20867 74,433.00JDELLAVALL
30-80-8120-5300-570 MISCELLANEOUS
EBRADFORD 7:29:37PM06/09/2021
fl142r03
Page 2 of 4
Admin. of
Enterprise
Admin. of
Enterprise
Admin. of
Enerprise
Admin. of
Enterprise
Admin. of
Enterprise
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Billing &
Collection
Billing &
Collection
Billing &
Collection
Billing &
Collection
WTP
WTP
WTP
WTP
WTP
WTP
WTP
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 22 of 40
Aug. 23, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 06/14/2021 TO 06/14/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/14/2021 1,200.00 -400.00To cover translation of water quality repor 20916 1,800.00JDELLAVALL
30-80-8120-5300-572 CONSUMER CONFIDENCE REPORT
06/14/2021 600.00 400.00To cover translation of water quality repor 20917 1,000.00JDELLAVALL
30-80-8140-5100-020 SALARIES
06/14/2021 314,813.00 53,000.00To cover year-end overages 20883 367,813.00JDELLAVALL
30-80-8140-5120-050 FICA
06/14/2021 25,039.00 3,000.00To cover year-end overages 20884 28,039.00JDELLAVALL
30-80-8140-5125-060 HOSPITALIZATION
06/14/2021 67,963.00 12,000.00To cover year-end overages 20885 79,963.00JDELLAVALL
30-80-8140-5125-061 LIFE/DISABILITY/VISION
06/14/2021 2,162.00 500.00To cover year-end overages 20886 2,662.00JDELLAVALL
30-80-8140-5125-062 DENTAL INSURANCE
06/14/2021 2,244.00 550.00To cover year-end overages 20887 2,794.00JDELLAVALL
30-80-8140-5127-070 RETIREMENT
06/14/2021 33,386.00 4,500.00To cover year-end overages 20888 37,886.00JDELLAVALL
30-80-8140-5127-071 401(K) RETIREMENT SUPP.
06/14/2021 16,366.00 3,500.00To cover year-end overages 20870 19,866.00JDELLAVALL
30-80-8140-5300-130 UTILITIES
06/14/2021 42,268.00 1,800.00To cover year-end overages 20871 44,068.00JDELLAVALL
30-80-8140-5300-310 GASOLINE
06/14/2021 23,345.00 -5,300.00To cover year-end overages 20869 15,045.00JDELLAVALL
30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
06/14/2021 100,000.00 -2,400.00To cover year-end overages 20872 95,173.00JDELLAVALL
30-80-8140-5300-336 NON-CAPITAL OUTLAY
06/14/2021 0.00 2,400.00To cover year-end overages 20873 2,400.00JDELLAVALL
30-80-8200-5100-020 SALARIES
06/14/2021 314,813.00 25,000.00To cover year-end overages 20889 339,813.00JDELLAVALL
30-80-8200-5120-050 FICA
06/14/2021 25,039.00 1,400.00To cover year-end overages 20890 26,439.00JDELLAVALL
30-80-8200-5125-060 HOSPITALIZATION
06/14/2021 67,963.00 8,500.00To cover year-end overages 20891 76,463.00JDELLAVALL
30-80-8200-5125-061 LIFE/DISABILITY/VISION
06/14/2021 2,162.00 200.00To cover year-end overages 20892 2,362.00JDELLAVALL
30-80-8200-5125-062 DENTAL INSURANCE
06/14/2021 2,244.00 300.00To cover year-end overages 20893 2,544.00JDELLAVALL
30-80-8200-5127-070 RETIREMENT
06/14/2021 33,386.00 1,800.00To cover year-end overages 20894 35,186.00JDELLAVALL
30-80-8200-5127-071 401(K) RETIREMENT SUPP.
06/14/2021 16,366.00 2,300.00To cover year-end overages 20875 18,666.00JDELLAVALL
30-80-8200-5300-110 TELEPHONE/INTERNET
06/14/2021 5,904.00 500.00To cover year-end overages 20877 6,557.00JDELLAVALL
30-80-8200-5300-130 UTILITIES
06/14/2021 53,573.00 -2,300.00To cover year-end overages 20874 51,273.00JDELLAVALL
EBRADFORD 7:29:37PM06/09/2021
fl142r03
Page 3 of 4
WTP
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WW
Collection
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 23 of 40
Aug. 23, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 06/14/2021 TO 06/14/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
30-80-8200-5300-310 GASOLINE
06/14/2021 16,723.00 -500.00To cover year-end overages 20876 19,223.00JDELLAVALL
30-80-8220-5127-071 401(K) RETIREMENT SUPP.
06/14/2021 18,186.00 600.00To cover year-end overages 20879 18,786.00JDELLAVALL
30-80-8220-5300-130 UTILITIES
06/14/2021 159,370.00 -600.00To cover year-end overages 20878 158,770.00JDELLAVALL
30-80-8220-5300-331 SUPPLIES - SAFETY
06/14/2021 1,950.00 2,820.00To cover fall protection device replacemen 20833 4,770.00EBRADFORD
30-80-8220-5300-473 MAINTENANCE CONTRACTS
06/14/2021 77,710.00 -2,820.00To cover fall protection device replacemen 20834 74,890.00EBRADFORD
30-80-9990-5300-000 CONTINGENCY
06/14/2021 300,000.00 -136,250.00To cover year-end overages 20880 44,688.00JDELLAVALL
32,000.00
EBRADFORD 7:29:37PM06/09/2021
fl142r03
Page 4 of 4
WW
Collection
WWTP
WWTP
WWTP
WWTP
WSF-
Contingency
APPROVED: 5/0
DATE: 6/14/21
VERIFIED: ___________________________________
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 24 of 40
Aug. 23, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 06/15/2021 TO 06/15/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
06/15/2021 551,313.00 5,700.00To cover generator repair & rental 20920 1,091,509.89EBRADFORD
10-30-5550-5300-158 MAINTENANCE - EQUIPMENT
06/15/2021 2,500.00 5,000.00To cover generator repair 20919 7,500.00EBRADFORD
10-30-5550-5300-351 RENTAL - EQUIPMENT
06/15/2021 0.00 700.00To cover generator rental 20918 6,700.00EBRADFORD
30-80-8220-5300-158 MAINTENANCE - EQUIPMENT
06/15/2021 65,710.00 10,500.00To cover aeration blower replacement 20931 129,528.00JDELLAVALL
30-80-8220-5300-473 MAINTENANCE CONTRACTS
06/15/2021 77,710.00 -10,500.00To cover aeration blower replacement 20930 64,390.00JDELLAVALL
11,400.00
JDELLAVALLE 12:13:46PM06/14/2021
fl142r03
Page 1 of 1
GF -
Revenue
Fleet
Maint.
Fleet
Maint.
WWTP
WWTP
APPROVED: 5/0
DATE: 6/14/21
VERIFIED: ___________________________________
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 25 of 40
Aug. 23, 2021
Ordinance #20210614-5.D
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 26 of 40
Aug. 23, 2021
Proclamation #20210614-5.E
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 27 of 40
Aug. 23, 2021
Proclamation #20210614-5.E
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 28 of 40
Aug. 23, 2021
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of
planning staff to amend the Town of Hillsborough Unified Development Ordinance as follows
(insert general description of proposed amendment):
Sections 7.5 – limiting the requirement to combine nonconforming lots
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan, and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
This amendment supports the town’s on-going smart growth principles of encouraging more
development with the urban core and available to existing infrastructure, as well as supporting
affordable housing efforts.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of June, 2021.
______________________________
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 29 of 40
Aug. 23, 2021
AN ORDINANCE AMENDING THE UNIFIED DEVELOPMENT ORDINANCE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1. The Unified Development Ordinance Section 7.5, Nonconforming Lots, is hereby amended
to replace section 7.5.1 and 7.5.2 as follows:
7.5.1 COMBINATION OF CONTIGUOUS NONCONFORMING LOTS IN SINGLE OWNERSHIP
Undeveloped nonconforming lots shall be combined to create less nonconforming lots
when all of the following apply:
a) the lots are held in single ownership at the time of permit application
b) the lots have continuous street frontage
c) one or more of the lots is less than 40 feet wide, when measured at the front
setback line
d) the lots are lots of record as defined by this ordinance, were created by a public
taking action, or were created as a result of a court order.
If the resultant lot is still nonconforming, it may be developed subject to Section 7.5.3,
Nonconforming Lot Setback Requirements, as if the lot was created prior to February 17,
1986.
7.5.2 USE OF NONCONFORMING LOTS
7.5.2.1 Any single nonconforming lot of record may be developed, used, and occupied for the
purposes defined by its zoning classification if combination with adjoining lots is not
required under 7.5.1, Combination of Contiguous Nonconforming Lots in Single
Ownership.
7.5.2.2 The setbacks for these lots shall be defined in Section 7.5.3, Nonconforming Lot Setback
Requirements, as if the lot was created prior to February 17, 1986.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was
duly adopted this 14th day of June, 2021.
Ayes: 5
Noes: 0
Absent: 0
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 30 of 40
Aug. 23, 2021
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of
planning staff to amend the Town of Hillsborough Unified Development Ordinance as follows
(insert general description of proposed amendment):
Sections 5.1.6 and 5.1.7 – permitted use tables
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan, and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
This amendment brings the ordinance into compliance with NCGS 160D requirements to no
longer have conditional use permits. Other modernization amendments to processes and where
uses are allowed were also included.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of June, 2021.
_____________ _________
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 31 of 40
Aug. 23, 2021
AN ORDINANCE AMENDING THE UNIFIED DEVELOPMENT ORDINANCE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1. The Unified Development Ordinance Section 5.1.6, Use Table for Residential districts and
5.1.7., Use Table for Non-residential districts are hereby replaced wits the attached tables.
Section 2. Amend Section 9.2, definitions, to modify the definition for Building/Trade Contractor’s
Office to read as follows:
An establishment that serves as the base of operations for building contractors, plumbers,
electricians, mechanical systems technicians, and the like. This use also includes other
service type businesses dispatching to a work site including but not limited to
exterminators, carpet cleaners, or mobile vehicle service with no on-site garage. This use
may include office, on-site and off-site repair, and sale of related supplies and equipment.
Outside storage of supplies, equipment, or vehicles that meet the definition of storage
rather than parking is only permitted if the outdoor storage meets the requirements in
Section 5.2 45.
Section 3. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 4. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was
duly adopted this 14th day of June, 2021.
Ayes: 5
Noes:
Absent or Excused:
Sarah E. Kimrey, Interim Town Clerk
5
0
0
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 32 of 40
Aug. 23, 2021
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 33 of 40
Aug. 23, 2021
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 34 of 40
Aug. 23, 2021
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of
Samantha Johnson to amend the Town of Hillsborough Unified Development Ordinance as
follows (insert general description of proposed amendment):
Section 6.3.1 – to reduce setbacks in the Agricultural residential district
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan, and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
The requested amendments do not conflict with town goals and allow more dense development
within the area served with public water and sewer.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of June, 2021.
______________________________
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 35 of 40
Aug. 23, 2021
AN ORDINANCE AMENDING THE UNIFIED DEVELOPMENT ORDINANCE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1. The Unified Development Ordinance Section 6.3.1, Dimensional Requirements –
Residential, is amended to establish side setbacks of thirty feet, rear setback of thirty feet,
and front setback of forty feet for the Agricultural Residential District.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was
duly adopted this 14th day of June, 2021.
Ayes: 3
Noes: 1
Absent or Excused: 0
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 36 of 40
Aug. 23, 2021
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of
Samantha Johnson to amend the Town of Hillsborough Unified Development Ordinance as
follows (insert general description of proposed amendment):
Section 5.2.9.2 – allow accessory dwellings on private roads
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan, and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
The requested amendments do not conflict with town goals and allow more dense development
within the area served with public water and sewer.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of June, 2021.
______________________________
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 37 of 40
Aug. 23, 2021
AN ORDINANCE AMENDING THE UNIFIED DEVELOPMENT ORDINANCE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1. The Unified Development Ordinance Section 5.2.9.2, Accessory dwelling within a principal
single-family dwelling, is hereby amended to deleted provision “b” which requires the lot
to have direct access to a public road. The section is renumbered to accommodate this
deletion.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was
duly adopted this 14th day of June, 2021.
Ayes: 3
Noes: 2
Absent or Excused: 0
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 38 of 40
Aug. 23, 2021
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of
planning staff to amend the Town of Hillsborough Unified Development Ordinance as follows
(insert general description of proposed amendment):
Entire ordinance rewrite to comply with North Carolina General Statutes 160D
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan, and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
This amendment brings the ordinance into compliance with NCGS 160D requirements
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of June, 2021.
_____________ _________
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 39 of 40
Aug. 23, 2021
AN ORDINANCE REPEALING THE TOWN OF HILLSBOROUGH 2011 UNIFIED DEVELOPMENT
ORDINANCE (as amended) AND ADOPTING A UNIFIED DEVELOPMENT ORDINANCE
CONSISTENT WITH NCGS 106-D.
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1. The Unified Development Ordinance, originally adopted February 28, 2011 and
subsequently amended, is hereby repealed.
Section 2. The attached Unified Development Ordinance consisting of 9 sections, is hereby
adopted to be consistent with new planning legislation in North Carolina General
Statutes 160D.
Section 4. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 5. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote
and was duly adopted this 14th day of June, 2021.
Ayes: 5
Noes: 0
Absent or Excused: 0
_____________________________
Sarah E. Kimrey, Interim Town Clerk
June 14, 2021
Board of Commissioners Regular Meeting
Amended: ____________________
Page 40 of 40
Aug. 23, 2021