HomeMy Public PortalAboutMinutes-09/07/2011 CITY OF TIFFIN, IOWA
PLANNING AND ZONING COMMISSION
SEPTEMBER 7, 2011
WEDNESDAY 6:30 PM
Clear Creek Amana Middle School Springmier Library
I. Call Meeting to Order
II. Roll Call of Members
III. Approval of Agenda
IV. Approval of August 3, 2011 Minutes
V. New Business
A. Conditional Use Permit Half Moon
B. Fence Neighbor Agreements
C. Annexation Agreement with Coralville
D. Other
VI. Old Business
A. Little Clippers Addition Drawing
B. The Depot Drawing
C. Ireland Avenue Extension Update
D. Woodfield Ridge Retention Pond
E. Other
VII. Adjournment
(Subject for Approval)
City of Tiffin
Planning and Zoning Commission
Kate Fitzgerald, Commission member called meeting to order at 6:33 pm on Wednesday, September 7, 2011
at the Springmier Library.
Roll call of Commission members present: Shawna Colvin, Kate Fitzgerald, Melvin Reeve and Peggy Upton.
Absent: Stephanie Surine.
Also present: Mayor Phillips, Council persons Jim Bartels and Travis Weipert.
Motion made by Peggy Upton and seconded Shawna Colvin for approval of Agenda as printed. Chairperson
Fitzgerald asked that preparation of Agenda in future follows Robert's Rules. All ayes. Absent Surine.
Motion made by Shawna Colvin and seconded by Peggy Upton for approval of minutes of August 3, 2011
meeting. All ayes. Absent Surine.
New Business:
A Conditional Use Permit was submitted by Russ'Meade.for review by the City of Tiffin regarding use of
home site for a commercial business, non-conforming to the zoning ordinance of Johnson County.
Commissions members reviewed the application and discussed the parking issue for employees and
customers to be adequate and do not voice any objections for the approval of Johnson County Board of
Adjustments for approval of application. The City of Tiffin was asked to make comments because the location
of the site is within the two mile radius of theTiffin city boundaries.
Discussion held on the Zoning Ordinance Section Five Fence and Hedge Regulations, regarding the
requirements for a Neighbor Agreement, between adjoining neighbors when a fence or hedge is placed less
than three feet from the property line or installed on the property line. Recommendation made by Shawna
Colvin and seconded by Peggy Upton to add language to Ordinance under section 5.02 as an alternative to
the current ordinance to allow applicant to hire a certified surveyor to survey lot lines and submit a certified
copy to City Hall before the issuance of a Fence or Hedge Building Permit. In addition the recommendation
equested a change in Section 5.03 regarding the attractive side of the fence to face out or toward neighbors.
Inder Section 5.04 the recommendation was to change the wording to reflect fences over seven feet needing
permission from city and eliminating the word "hedges"from this section. All Ayes. Absent Surine.
Mayor Phillips explained the discussions being held regarding the possible future annexation of Johnson
County land into the city limits of Tiffin. Discussion held on past annexations into the City of Tiffin. Members
were asked to read materials presented on Iowa Annexation law and contact landowners in possible affected
area. Issue will be further discussed in future meetings.
Old Business:
A site drawing and plans for the Little Clippers Child Development Center were presented for review.
No site drawing and plans were available for review of the new Depot reconstruction.
Mayor Phillips updated Commission on the plans for the Ireland Avenue Extension Project.
Discussion held on the Woodfield Ridge Estates Part One Outlot B Storm Water Retention Pond and the
plans in progress to repair the outlet structure and regarding on surrounding area and the request by the
adjoining landowners to purchase the land for and maintain the-area in the future.
Inquiries were made on recent work conducted by utility companies regarding disturbance of areas around
their work areas. It was reported that City Hall was not aware of these activities because the utility
companies failed to obtain permits. The concerns would be reviewed.
Motion made by Shawna Colvin and seconded by Peggy Upton for adjournment at 7:45pm. All Ayes.
Submitted by: Ruth Demuth, City Clerk