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Home My Public Portal About20160920 - Select Board - Agenda` TOWN OF HOPKINTON BOARD OF SELECTMEN’S MEETING AGENDA TOWN HALL, 18 MAIN STREET, 2ND FLOOR Tuesday, September 20, 2016 5:30 PM CALL TO ORDER 1.EXECUTIVE SESSION (ROOM 211) i. The Board will consider approving executive session minutes. ii. CONTRACT NEGOTIATIONS, LITIGATION AND REAL PROPERTY Joint Meeting of Board of Selectmen and School Committee: 1.To discuss strategy with respect to litigation in relation to Doe v.Town of Hopkinton because an open meeting may have a detrimental effect on the litigation position of the Board. Board of Selectmen: 2.To discuss strategy with respect to litigation in relation to Hopkinton Wine and Spirits because an open meeting may have a detrimental effect on the litigation position of the Board. 3.To discuss strategy relative to the deployment of public safety personnel and equipment or with respect to strategies thereto in connection with HOPCO; 4.To discuss strategy in preparation for negotiation with nonunion personnel Town Manager and Police Chief because an open meeting may have a detrimental effect on the negotiating position of the Board. PLEDGE OF ALLEGIANCE 6:45 PM PUBLIC SESSION (ROOM 215) 2.PUBLIC FORUM Residents are invited to share ideas, opinions or ask questions regarding town government. 6:50 PM STAFF RECOGNITION/PINNING CEREMONY 3.Chief Stephen Slaman will present to the Board of Selectmen and the Town, William R. Miller as the new Deputy Fire Chief. Page 1 7:05 PM CONSENT AGENDA 4.i. The Board of Selectmen will consider approving the following Parade Permits: 1. Proponent: Thomas S. Grilk, Executive Director, Boston Athletic Association 121st running of the Boston Marathon Starting Point: Route 135, Hopkinton Ending Point: Hopkinton/Ashland Town Line Date & Time: Patriot’s Day, Monday, April 17, 2017, 7 a.m. to 2 p.m. Street Closings: (attached) Supporting Exhibits: Application & Permitting Team Comments 2. Proponent: Deborah Thomas on behalf of ReMax Executive Charitable Foundation for “Neighbors helping Neighbors” 5K Walk/Run Starting Point: Hopkinton Country Club Ending Point: Hopkinton Country Club Date & Time: Saturday, November 19, 2016, 9 a.m. (no rain date) Street Closings: none Supporting Exhibits: Application & Permitting Team Comments ii. MARATHON FUND REQUEST The Board of Selectmen will consider approving a $2,000 Marathon Fund Request to help pay for exercise programs at the Senior Center. Supporting Exhibits: Marathon Fund Request; Marathon Fund Balance 7:30 PM PUBLIC HEARING: GRANT OF LOCATION EVERSOURCE ENERGY WOOD STREET 5.The Board of Selectmen will consider a petition and plan by the NSTAR Electric Company d/b/a as Eversource Energy for the purpose of obtaining a Grant of Location to install approximately 45 feet of conduit within Wood Street. The work is necessary to provide electric service to the new DPW building. Supporting Exhibits: Wood St. Eversource Application; Wood St. Permitting Team Comments 7:50 PM ADDENDUM TO HOPKINTON CENTER FOR THE ARTS (HCA) LEASE (ACTION) 6.The Board will consider announcing a public hearing on October 4, 2016 to review an addendum to the Lease Agreement between the Town of Hopkinton and the Hopkinton Center for the Arts and the Hopkinton Community Endowment for the lease of real property located at 98 Hayden Rowe. This is a two year amendment clarifying independent events rentals and sale and/or distribution of alcohol at the facility. Supporting Exhibits: HCA Lease Agreement 8:00 PM WATER RESTRICTIONS AND DROUGHT SITUATIONAL UPDATE 7.The Board will receive a report from Director of Public Works and Water & Sewer Page 2 Manager regarding the drought and water restrictions in Town. 8:20 PM BOARD REVIEW OF LETTER FROM PLANNING BOARD CHAIR REGARDING PUBLIC 8.SAFETY CONCERNS LNG FACILITY ON WILSON STREET The Board will review letter from Planning Board Chair, dated August 16, 2016 recommending construction of a stone wall or barrier on Wilson Street to address an identified accident potential and installation of gas lights to mitigate vapor cloud. Supporting Exhibits: Letter from Planning Board Chair Regarding Public Safety Concerns at LNG dated August 16, 2016 8:30 PM FY’17 GOAL SETTING (ACTION) 9.The Board of Selectmen will set annual performance goals for Police Chief, Fire Chief and Town Manager. 8:50 PM BOARD LIAISON ASSIGNMENTS/BOARD INVITES 10.Board Liaison assignments Board Invites for September 20, 2016 BoS Meeting 9:00 PM TOWN MANAGER’S REPORT 11.a. FY ‘18 Budget Calendar (ACTION): Per Section 62 of the Town Charter, the Town Manager will request the Board of Selectmen to approve the FY ‘18 budget calendar commencing approximately a month earlier and ending by March 31, 2017, to allow adequate time for public participation and education prior to Town Meeting. Per the Town Charter, the budget schedule may deviate from the dates in the Charter as “recommended by the Town Manager and approved by the Board of Selectmen and the Appropriations Committee.” Supporting Exhibits: Proposed FY ‘18 Budget Calendar b. Business Guide Update: The Board will receive a report from Director of Land Use and Town Operations regarding the updated Town Business Guide. Supporting Exhibits: Town of Hopkinton Business Guide c. Office Space Rental (ACTION): Town Manager will request Board of Selectmen approval to secure rental office space for Parks and Recreation Department. 9:20 PM FUTURE BOARD AGENDA ITEMS 12. 9:30 PM ADJOURN 13. Correspondence to the Board of Selectmen Page 3 1. Sharon Timlin Memorial Event to Cure ALS 2.Verizon License Expiration Notice 3.Lake Maspenock Weed Management and Control Advisory Group Public Forum Upcoming Board Meetings 1.October 04 2.October 25 3.November 01 (originally scheduled for November 8) The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Board to move more quickly through the agenda. Page 4 gto Procedure for Convening an Executive Session 1. The Board or Committee posts proper notice of its meeting, together with an agenda stating its intention to convene in Executive Session and the legal purpose(s) of the Executive Session, at least 48 hours prior to convening (excluding Saturdays, Sundays and legal holidays). If the Executive Session will be convened for one of the puaposes set forth on the reverse side in Motion la or lb, the individual in question must receive written notice 48 hours in advance of the Executive Session. 2. The Board or Committee convenes in an open session. 3. If the intention and purpose(s) of the Executive Session could not have been reasonably anticipated by the Chair at the time of the posting of the meeting, the Chair should explain the circumstances that justify convening in Executive Session without having posted its intention and purpose(s) at least 48 hours prior to convening. 4. The Chair requests a motion stating the purpose of the Executive Session and identifying all subjects to be discussed that may be revealed without compromising the purpose(s) for which the Executive Session was called (See model motions on the reverse side). 5. A majority of members vote (by roll call recorded in the minutes) to convene in Executive Session. 6. The Chair states (before the Executive Session) whether the open session will reconvene following the Executive Session. Records Relating to an Executive Session 1. All votes taken during an Executive Session must be recorded roll call votes and shall become a part of the record of the Executive Session. 2. The minutes of the Executive Session and records used during the Executive Session may remain secret only as long as publication would defeat the lawfii purpose(s) of the Executive Session, but must thereafter become public records. 3. The Board or Committee must, at reasonable intervals, review the minutes of Executive Sessions to determine if the minutes remain exempt from disclosure, and such determination must be announced at the next meeting of the Board or Committee and recorded in the minutes of that meeting. 111 Harrington LLP Model Motions for Convening in Executive Session [CHAIR READS]: I request a motion that the Board vote to convene in Executive Session for the purpose of [INSERT ONE OR MORE OF THE FOLLOWING PURPOSES]: 1. a.* Discussing the reputation, character, physical condition or mental health, rather than professional competence, of an individual; b.* Discussing the discipline or dismissal of, or complaints or charges brought against, a public officer, employee, staff member or individual; If the Board wishes to convene in Executive Session for these purposes, the individual in question has the right to receive written notice 48 hours in advance of the Executive Session; to be present at the Executive Session.; to have counsel or another representative present to advise the individual, though not to actively participate in the session; to speak in his/her own behalf; to make an audio recording or transcription of the Executive Session; and to require that that the discussion be held in open session. 2. a. Conducting strategy sessions in preparation for negotiations with nonunion personnel; b. Conducting collective bargaining sessions; c. Conducting contract negotiations with nonunion personnel; 3. a. Discussing strategy with respect to collective bargaining, because an open meeting may have a detrimental effect on the bargaining position of the Board; b. Discussing strategy with respect to litigation, because an open meeting may have a detrimental effect on the litigation position of the Board; 4. Discussing the deployment of security personnel or devices, or strategies with respect thereto; 5. Investigating charges of criminal misconduct or considering the filing of criminal complaints; 6. Considering the purchase, exchange, lease or value of real property, because an open meeting may have a detrimental effect on the negotiating position of the Board; Complying with, or acting under the authority of, a general or special law or federal grant-in-aid requirements; 8. Considering or interviewing applicants for employment or appointment as part of a preliminary screening process, because an open meeting may have a detrimental effect in obtaining qualified applicants; 9. Meeting or conferring with a mediator with respect to any litigation or decision; 10. Discussing trade secrets or confidential, competitively sensitive or other proprietary information provided in the course of activities conducted by the Board in its capacity as an energy supplier, municipal aggregator or energy cooperative because an open session may adversely affect its ability to conduct business in relation to other entities making, selling or distributing electric power and energy. BOSTON MARATHON' OODYC Zttijtttic t ociatton 185 DARTMOUTH STREET, 6th FLOOR, BOSTON, MASSACHUSETTS 02116 617.236.1652 www.baa.org August 15, 2016 Brian Herr, Chair Board of Selectmen Town of Hopkinton 18 Main Street Hopkinton, Massachusetts 01748 Re: The 2017 Boston Marathon Parade Permit Dear Chair Herr: '16 AUG 29 A9:ti The 121st running of the B.A.A. Boston Marathon is scheduled for Patriots' Day, Monday, April 17, 2017 and we look forward to working with you toward another exciting celebration of this great event. In order for the Boston Athletic Association to conduct a safe and successful Marathon in Boston on April 17, 2017, I respectfully request that a Parade Permit or Permission be granted to the Boston Athletic Association. Our vision for 2017 is to again have four waves of 7,500 runners, working within the same roadway footprint utilized since 2006 thus not impacting any additional roads. The current recommendation for start times for the various divisions are as follows: • 8:50am — Mobility Impaired • 9:17am — Wheelchair • 9:22am — Handcycle • 9:32am — Elite Women • 10:00am — Elite Men and Wave 1 • 10:25am — Wave 2 • 10:50am — Wave 3 • 11:15am — Wave 4 All this is subject to further review, discussion and decision. Parade Permit Request — Hopkinton Page Two And as a formal matter, I note, as usual, that this authorization should include the right to exclusively control and utilize the course roadway and adjacent sidewalks and other appropriate areas, as determined in our planning sessions, to conduct the race in a safe and controlled manner. Included should be the permission to erect necessary course signage, locate the official B.A.A. water stations, port -o -johns, Red Cross stations, computer chip timing mats, mile markers, and other official functions, the locations of which are outlined on the attachments herein. As in previous years, the fluid stations will be staffed by B.A.A. volunteers and the first - aid stations will be managed by the American Red Cross, both under the auspices of the Boston Athletic Association. The Town of Hopkinton is named as an additional insured on our Marathon liability insurance policy, and certificate of insurance is included with this mailing. We would like to be included on an upcoming Agenda to start a dialogue to discuss and resolve any and all of your concerns regarding the 2017 race. As always, we appreciate the support of the Town of Hopkinton and look forward to a successful and safe running of the 2017 Boston Marathon. Kind regards, Thomas ril Executive Director Enclosures cc: Norman Khumalo, Town Manager Maria Glynn, Executive Assistant Edward Lee, Chief of Police Stephen Caman, Fire Chief hist oric c ourse starts on Main Street in the rural New Engla nd town of Hopkinton and f oll ows mute 135 thr ough Ashland, Framingham, Natick, and Wellesley to where R oute 135 joins Ro ute 16 . It conti nues al ong Route 16 thr ough Newton L ower Falls, turning right at the fire station a nt * Commonwealth Avenue, which is R oute 30 . It follows C ommonweelth thr ough the N ewton Hills, bea ring right at the reserv oir ont o Chestnut Hill Avenu e to Cle vela nd Circle. The route then turns left onto Beacon Stre et continuing thr ough K enmore Sty e, a nd under Massach usetts Aven ue. The cou rse turns right ont o Her eford Stre et (NOTE: agai nst normal traffic fl ow) then left onto Boylsto n Street, finishi ng near the John Ha nc ock Tower in Copley Square. ion of ttis rra o may be reproduced without permission of the Marathone, B.A.A. Marathot `, and the &AA . Unicorn logo rston Athletic Association. Use of :hese trademarks w thous Athletic Association is prohibited. M ASS PIKE EXIT 12 ■ • IN, — O NION STA',E PARK ASHLA ND CRm kn rlrhi START LINE sh,+nksssa IC 1897-1913 1 START 135 • st Union 133 Un cn eet Street FRA MINGHAM O STYLIANOS KYRIAKIDrS STATUE 0 0" 26) Waverly Street ASHLAN D FRAMINGHAM O 16 126 27 COCI UTUATE 0 135 O1SK tTJ central St • We st Ce ntra l rip Stre et iI N ATICK -1 TOWN COMMON V 1 1 .... 27 16 Centra l Stre et isa15' ii 20K ID tai ,128] p „, CorrnoNEINTON WOODLAND''h Nealth Ave COUNTRY any - C3 �yT t�) L) .1r io RRE STATION • Charles River w H ALF WELLESLEY r-rl�:�lr5�'� et 30K HEARTBREAK HI HILL RESERVOIR BOSTON JOHNNY COLLEGE ENE RGY KELLEY STATUE 129 E R' T `� `0 Ave • COOLIDGE CORM 35K.; CHESTNUT • jetBl Tr. ^ c^ KENMORE SQ . t� -`c BROOKLINE B OST ON MARATHON@ Official JetBlue Course Map Washingto n Street ', OTT 1 0Ir WORLD a0s•D n - OriC CN MARATHON atv urr MAJORS w oa°. Gat orade and Poland Spring are availabl e to ru nners at ev ery mile mark alo ng the course and at the finish line. Comm onwealth Avenue ur RZ11 S M pJEL Ml. 13 MILES A 15 16 IS # c9 17 18 MiES MIS NA TICK WELLESLEY BROOKLINE NEWTON ENDURANCE Bea: on Street RACE DAY STREET CLOSINGS Monday, April 18, 2016: - From 5:00 AM: streets in the vicinity of Boston Common - From 6:30 AM: streets in the vicinity of Copley Square - From 8:00 AM: all streets east of Massachusetts Avenue (as well as Massachusetts Turnpike, Exit 22. - From 8:00 AM all streets west of Mass Ave., in the Kenmore Square, Audubon Circle area. - From 8:30 AM: all streets in the Brighton area leading into the route Boston Common- 5:00 Am - Tremont street: from Court Street to Boylston Street - avery street: from Washington Street to Tremont Street - west street: from Washington Street to Tremont Street - - temple place: from Washington Street to Tremont Street - winter street: from Washington Street to Tremont Street - park street: from Beacon Street to Tremont Street - bromfield street: from Washington Street to Tremont Street - beacon street: from Somerset Street to Tremont Street - cambridge street (inbound): from New Sudbury Street to Tremont Street BACK BAY AREA- 6:30 AM - Boylston St.: from Hereford to Arlington St. BACK BAY AREA- 8:00 am - Berkeley Street: from St. James Avenue to Newbury Street. - Clarendon Street: from St. James Avenue to Newbury Street. - Dartmouth Street: from St. James Avenue to Newbury Street. - Exeter Street: from Newbury Street to Huntington Avenue. - ring road: from Huntington Avenue to Boylston Street. - Fairfield Street: from Newbury Street to Boylston Street. - Gloucester Street: from Newbury Street to Boylston Street. . - Providence Street: from Arlington Street to Berkeley Street. (BEMS vehicles only) - Trinity Place: from St. James Avenue to Massachusetts Turnpike on ramp. BACK BAY AREA- 8:00 am - Boylston St.: from Massachusetts Avenue to Arlington Street. - Newbury Street: from Arlington Street to Charles Gate East. - St. James Avenue: from Arlington Street to Dartmouth Street. - Huntington Avenue (outbound): from Dartmouth Street to Belvidere Street. - Stuart Street: from Arlington Street to Dartmouth Street. - Blagden Street: from Huntington Avenue to Exeter Street - Berkeley Street: from Columbus Avenue to Newbury Street. - Clarendon Street: from Commonwealth Avenue to Columbus Avenue. - Dartmouth Street: from Commonwealth Avenue to Columbus Avenue. - Exeter Street: from Commonwealth Avenue to Huntington Avenue. - Fairfield Street: from Commonwealth Avenue to Boylston Street. - Gloucester Street: from Commonwealth Avenue to Boylston Street. - hereford: from Commonwealth Avenue to Boylston Street. - Dalton Street: from Belvidere Street to Boylston Street. - Belvidere Street: from Huntington Avenue to Dalton Street. Kenmore AREA- 8:00 am - Beacon Street: from Park Drive to Commonwealth Avenue - Brookline Avenue: from Lansdowne Street to Commonwealth Avenue - Newbury street extension: from Brookline Avenue to Charlesgate west - Commonwealth Avenue (inbound): from BU Bridge to Gloucester Street - Commonwealth Avenue (outbound): from Hereford Street to Deerfield Street - Kenmore Street: from Newbury Street Ext. to Comm. Ave. outbound - raleigh Street: from Beacon Street Ext. to Comm. Ave. outbound BRIGHTON AREA- 9:00 am Commonwealth Avenue: - From Beacon Street to Gloucester Street and from Newton City Line, (Lake Street), to Chestnut Hill Avenue. Beacon Street: - From Chestnut Hill Avenue to Brookline town line (Cleveland Circle). The entire length of Beacon Street in Brookline is closed since it is part of the race's route. Chestnut Hill Avenue: - From Commonwealth Avenue to Brookline town line, (Ayr Road). ROAD CLOSURES — COURSE - Hopkinton 7:OOAM — 2:00 PM - Ashland 7:15AM — 2:15 PM - Framingham 8:30AM — 2:45 PM - Natick 8:30AM — 3:15 PM - Wellesley 8:30 AM — 3:45 PM - Newton 8:45 AM — 4:45 PM - Brookline 9:15AM — 5:45 PM - Boston Variable - 7:00 PM 2016 BOSTON MEDICAL STATION LIST Citv/Town Station# Main Road Ashland 1 Rt. 135 Union St. 2 904 Waverly Framingham 3 Rt. 135 Waverly St. Natick 4 Rt. 150 W. Central St. Natick 5 Rte. 135 Wellesley 6 Rt. 135 Central St. 7 Rt. 16 Washington St. Wellesely 8 Rt. 16 Washington St. 9 Rt. 16 Washington St. Newton Newton 10 Rt. 16 Washington St. 11Rt. 30 Comm. Ave. 12 Rt. 30 Comm. Ave. 13 Homer and Comm Ave 14 Rt. 30 Comm. Ave. 15 Rt. 30 Comm. Ave. 16 Rt. 30 Comm. Ave. 17 2045 Comm. Ave. Cross Street Miles/Side Intersection at Summer Street at Winter St. (Parking lot) Beaver Street In parking lot just before BK Roch Brothers Parking Lot 8.6 Right Before Natick Senior Center Right After at Pond Street 11.8 Right Before 3.3 5.4 6.9 Left After Right After Right After at Rt. 135 East -Wellesley Ave. 13.4 Right Before Across from Maugus Rest 14.7 Left Before 300 Washington Street at Walnut Street 15.3 Right On Northland Parking Lot after right turn from Washington Street, on divider Across from Fire Station at Chestnut Street City Hall grassy lot at Centre Street @ Benches at Grant Avenue at Hammond Street College Road Boston- 18 Rt. 30 Comm. Ave. Grass lawn at Thomas Moore Drive/BC Campus Brighton 19 Comm. Ave. Chestnut Hill Drive Across from Reservoir Tower Apts. 20 Beacon Street Cleveland Circle/DD 16.6 Right 17.5 Left After 18.3 Left Before 19.3 19.9 20.4 20.8 Right After Left Before Left After Left Before 21.1 Right At 21.5Right After 22.0 Right At 22.4 Right After Brookline 21 Beacon Street Boston 22 Beacon Street 23 Beacon Street 24 Beacon Street 25 Beacon Street 26 Comm. Ave. at Dean Road (Church) 22.8 Right On at Washington Street 23.2 Left After at bus stop w/benches at Harvard Street (Bank) 23.9 Right After 1163 at Kent Street (Temple) 243 Right On at Park Drive on road 24.8 Right On Charlesgate, under overpass 25.5 Right Before 2017 Boston Marathon Parade Permit Permitting Team Comments Please respond to Maria Glynn regarding your comments/questions/concerns regarding the 2017 Boston Marathon scheduled for Patriots’ Day, April 17, 2017. Road closures are being requested for the course from 7 a.m. until 2 p.m. Hi Maria, The Building/Zoning Dpts. have no issues with this request. Thanks, Chuck ------------------------------------------------------------------------------------------------------------------------------- Maria, I have no comments or recommendations with respect to the application. Elaine Good Morning, The Police Department has no issues with this permit. We have already begun conversations and meetings with outside agencies and the BAA to make sure this event is safe and fun for the community. We request that they (B.A.A.) continue this ongoing process. Thank you Lt. John J. Porter Maria, The Board of Health has no comments on these street closures for the marathon. Thank you, Ed Hi Maria, I have reviewed the parade permit and noticed the right to exclusively control the race areas. This may be standard language, however I have not met with the BAA as of this date, which means that I have not seen or spoken with them about the plan in detail yet. Each year we receive access to outside resources that complete our public safety solution. I would recommend that we have a contingency in the permit based on our satisfaction in those results or wait for the meetings to occur. Thanks, Steve TOWN OF HOPKINTON OFFICE OF THE SELECTMEN 18 Main Street, Hopkinton, MA 01748 1 508-497-9700 selectmenna,hopkintonma.gov A Complete Application must be filed a minimum of 30 days before event date APPLICATION FOR PARADE PERMIT '16 dJGi 31 i m9l:45 r - PLEASE PRINT - I �a i ( Applicant's Name: :`�. Y� ! r ` ri `�t. S ,�rC/�9 i� rx-2c Lh ire a Odcd vi Applicant's Address: )10 J 0-01 a ir Telephone Number: 1 Cell Number: i �0 6 7 O v Email Address: deb Cria S J�� ' iN(CI! (A/4 Applicant: 0 Private/Individual 0 Business A6tfi- Date of Event: Day/Date: l � i I R (Rain Date): nl Time: q Purpose of Parade Permit: 0 1k W& l c (0 it ` ir u ( e f q 00 (3 (1214 g 1 b�� pprs��)�� Description/Purpose of Event (also provide a separate visual or map of the complete route of the proposed (� �" ✓�" "� event): Irz f�v ►1i rear s c r f6,{ /MR% cola li. fA. lj(. fiv (.4v w a -t T) Ix i 1(wred U bre St s len+ cj,t c Starting Point: t ---Or 1(V I U r t Coo ► l--YA-'t.,/ Ending Point: 1, uvo I t CL k lL{ /// JC ADDITIONAL REQUIREMENTS: ILt� Non -Profit 0 Town Dept./Board/Committee 1. A copy of a Certificate of Insurance must be provided to the Board of Selectmen's Office with this application, naming the Town of Hopkinton as an additional insured for at least $1 million dollars in the case of accident. 2. The undersigned applicant agrees that the applicant and parade participants will conform with applicable laws, by-laws and regulations, as well as special requirements that may be made a condition of the granting of a Parade Permit pursuant to this application. 3. Map or specific description of the route of the proposed event. I/we agree to hold the Town of Hopkinton harmless from any and all liability and will defend the Town of Hopkinton in connection there within. Signature of Applicant: '') C1171 (Nn 1O Y\. Date: 8131 1 - OrtOoMaloQ -7101acti7 b() k CAit1) it) irajtvl 11-e .( I DOD u() tt *Id '"6- e- -hr-ikc ties s I l I no ss, 4J S`IZIr DA Gt CU SS Y0 Gt(), UiVI'vu CL t.�Jo "TV rn MAD Ladd z t -h II nku i t Stfeefi on -b {-A)a-z,b-evrj - go a.wuvt, Do+) seRct(r-f--- oknio etAD‘rade, OCe\,0-F St(eet--- br\AAD bn.-6 Caw (Aub access v Da. cl ReMax Executive Charitable Foundation “Neighbors Helping Neighbors” 5K Run/Walk Road Race Parade Permit Permitting Team Comments Please respond to Maria Glynn regarding your comments/questions/concerns regarding a parade permit request from Deborah Thomas on behalf of ReMax Executive Charitable Foundation for a “Neighbors helping neighbors” 5K Run/Walk road race scheduled for Saturday, November 19, 2016 at 9 a.m. starting and ending at the Hopkinton Country Club. Maria, The Board of Health has no issues with this request for a Parade permit. Ed Maria, I have no comments or recommendations with respect to the application. Elaine Good Morning, I have already begun discussions with the applicant regarding this permit. This is a new race, so we would request that they contact us once the permit is approved, to continue discussion regarding the race and the need for Police Assistance on race day. There will be no road closures for this event. Lt. John J. Porter MARATHON FUND REQUEST • Funding is hereby requested by g lot t Name of organization or department for the purpose of h elp .4 < a/ 7' Y 7 -7 -/fm S l e_ 7 &' Recommended by vote of the Marathon Fund Committee ,*'mac, Chairman or.Secretary $ ‘2 Amount Approved by vote of the Board of Selectmen FS cc: Town Accountant Treasurer Marathon Fund Committee Organization or Department Date "x_13 SEP _4 HM8: MARATHON FUND COMMITTEE July 1, 2012 - August 31, 2016 ACCOUNT ACTIVITY Amount 7/1/2012 Beginning Balance 25,892.87 Income Amount 9/5/2012 Donation 20.00 3/21/2013 B.A.A. Gift 85,000.00 4/2/2014 B.A.A. Gift 118,000.00 5/16/2014 Police ODD Details 17,014.00 4/14/2015 B.A.A. Gift 118,000.00 5/13/2015 15,259.00 3/17/2016 B.A.A. Gift 118,000.00 TOTAL 471,293.00 Marathon Fund Committee Payments Purpose Amount 10/30/2012 Energy Focus Senior Center Exercise 630.00 10/30/2012 Stadium System, Inc.Youth Football 4,856.00 12/10/2012 Energy Focus Senior Center Exercise 630.00 1/14/2013 Tri-Valley Sports HHS Hockey 1,368.00 1/14/2013 Michael Decina Scholarship 1,000.00 1/14/2013 William Elder Scholarship 1,000.00 1/14/2013 Jennifer Lynds Scholarship 1,000.00 1/14/2013 Energy Focus Senior Center Exercise 405.00 2/28/2013 Energy Focus Senior Center Exercise 335.00 3/25/2013 Rachel Muench Scholarship 1,000.00 3/25/2013 Paul's Rental & Supply Post Prom 1,000.00 3/25/2013 Hopkinton Athletics Lacrosse 3,000.00 5/21/2013 Midland Graphics T Shirts 108.75 5/21/2013 Midland Graphics Caps 246.40 5/21/2013 NE Laminating Co 262.86 5/21/2013 Anthony Cunha Haz-Mat Detail 228.36 5/21/2013 Robert Ljungren Jr Haz-Mat Detail 229.50 5/21/2013 Sobe Promos LLC Lanyards 374.25 5/21/2013 Northborough Fire Dept 1,029.60 5/21/2013 Westborough Fire Dept 973.77 5/21/2013 Lawrence Gay Haz-Mat Detail 350.34 5/21/2013 Paul Nault Haz-Mat Detail 241.38 5/21/2013 Fred Flynn Haz-Mat Detail 381.66 5/21/2013 Paul Zompetti Haz-Mat Detail 378.66 5/21/2013 Town of Boxborough Fire 630.00 5/21/2013 Southborough Fire Dept 1,440.00 5/21/2013 Town of Milford Fire 2,538.15 5/21/2013 Town of Upton Fire 684.00 5/23/2013 Hopkinton P & R Skate Park 600.00 5/23/2013 Hopkinton Schools Salaries/Maintenance 11,939.68 5/23/2013 Hopkinton DPW Salaries 7,126.39 5/23/2013 Hopkinton Fire Dept Salaries 4,799.49 5/23/2013 Hopkinton Police Dept Salaries/Supplies/Gas 23,392.59 5/30/2013 Action Copy Custom printing 798.25 6/18/2013 Steven Grosso Scholarship 1,000.00 8/7/2013 Dorothy Ferriter-Wallace Reimbursement 2,063.12 1/22/2014 Energy Focus Senior Center Exercise 630.00 1/22/2014 Kerri McBride Scholarship 1,000.00 1/22/2014 Holly Franke Scholarship 1,000.00 1/22/2014 Stephen McCluskey Scholarship 1,000.00 1/22/2014 Andrew Welzel Scholarship 1,000.00 2/20/2014 Energy Focus Senior Center Exercise 630.00 3/13/2014 Hank Ruddin Scholarship 1,000.00 3/13/2014 Energy Focus Senior Center Exercise 540.00 4/9/2014 Energy Focus Senior Center Exercise 200.00 5/7/2014 Staging Dimension Center for the Arts 2,555.98 5/7/2014 Paul's Rental & Supply Post Prom 2,500.00 5/12/2014 Town of Shrewsbury 1,852.88 5/12/2014 Town of Bellingham 1,113.74 5/12/2014 Town of Southbridge 373.48 5/12/2014 Auburn Fire 251.44 5/12/2014 Town of Framingham 1,221.71 5/12/2014 Hudson Fire 792.00 5/12/2014 Northborough Fire Dept 1,930.50 5/12/2014 Westbprpugh Fire 1,028.58 5/12/2014 Town of Franklin 1,887.50 5/12/2014 Town of Boxborough Fire 810.00 5/12/2014 Town of Southborough 1,768.93 5/12/2014 Town of Milford Fire 3,331.42 5/12/2014 Town of Upton Fire 1,003.20 6/3/2014 Milford Auxiliary Police 250.00 6/3/2014 Georgetown Police 500.00 6/3/2014 Chicopee Special PD 500.00 6/3/2014 CEMLEC SWAT 750.00 6/3/2014 South Hadley Reserves 250.00 6/3/2014 Southborough Emergency Mgmt 500.00 6/3/2014 Westbprpugh Police 750.00 6/3/2014 Tewksbury Reserve 250.00 6/3/2014 Southborough CERT/MRC 750.00 6/3/2014 Northborough Police 250.00 6/3/2014 Middlesex County Sheriffs 750.00 6/3/2014 Civil Air Patrol 750.00 6/3/2014 Belmont Auxiliary Police 500.00 6/3/2014 Melrose Auxiliary 750.00 6/3/2014 Hopkinton Auxiliary 250.00 6/3/2014 Hampden County Sheriffs 750.00 6/3/2014 Winthrop Police 500.00 6/3/2014 Southborough Police 250.00 6/3/2014 Sommerville Auxiliary Police 750.00 6/3/2014 Revere Auxiliary Police 250.00 6/3/2014 Holyoke Auxiliary Police 750.00 6/3/2014 Holliston Police 250.00 6/3/2014 Holliston Auxiliary Police 500.00 6/3/2014 Haverhill Auxiliary Police 500.00 6/3/2014 Billerica Emg Mgmt 750.00 6/3/2014 Bellingham Auxiliary Police 500.00 6/3/2014 Attleboro Auxiliary Police 500.00 6/3/2014 Central Mass 750.00 6/3/2014 Upton Police Association 250.00 6/4/2014 Town of Hopkinton Police 50,319.77 6/4/2014 Town of Hopkinton DPW 7,613.23 6/4/2014 Town of Hopkinton Fire 4,965.61 6/4/2014 Town of Hopkinton Schools 12,663.18 6/17/2014 Scott's Landscaping 3,850.00 7/21/2014 Ideal Printing 176.15 7/21/2014 Sobe Promos LLC 384.00 7/21/2014 Dorothy Ferriter-Wallace 2,109.69 8/20/2014 Mass Vest-A-Dog 250.00 11/26/2014 Energy Focus 315.00 11/26/2014 Hopkinton Athletics Hall of Fame 2,500.00 11/26/2014 Jeanne Friswell 40.00 11/26/2014 Joni Lebov 330.00 11/26/2014 Robin Nataniel 225.00 1/7/2015 Robin Nataniel 180.00 1/7/2015 Robin Nataniel 180.00 1/7/2015 Joni Lebov 330.00 1/7/2015 Jeanne Friswell 40.00 1/7/2015 Energy Focus 270.00 1/7/2015 Energy Focus 315.00 1/7/2015 Adpro Team Sports 1,269.00 1/29/2015 Thomas Motyka 1,000.00 1/29/2015 Donald Johnson 1,000.00 1/29/2015 Joni Lebov 220.00 1/29/2015 Jeanne Friswell 40.00 2/19/2015 Robin Nataniel 135.00 2/19/2015 Joni Lebov 165.00 2/19/2015 Energy Focus 270.00 2/19/2015 Shannon Donovan 1,000.00 2/19/2015 Catherine Cote 1,000.00 2/19/2015 Laura McKenzie 440.58 2/19/2015 Jeanne Friswell 40.00 2/19/2015 Autumn Kramer 1,000.00 3/26/2015 Matthew Saklad 1,000.00 3/26/2015 Robin Natanel 180.00 3/26/2015 Joni Lebov 55.00 4/29/2015 Mendon Police Dept 750.00 4/29/2015 Milford Auxiliary Police 250.00 4/29/2015 Georgetown Police 250.00 4/29/2015 CEMELEC SWAT 750.00 4/29/2015 Mass Environmental Police 250.00 4/29/2015 Southborough Emergency Mgmt 2,459.00 4/29/2015 Westborough Police 500.00 4/29/2015 Tewksbury Reserve 250.00 4/29/2015 Southborough CERT/MRC 750.00 4/29/2015 Northborough Police 250.00 4/29/2015 Middlesex County Sheriffs 750.00 4/29/2015 Civil Air Patrol 750.00 4/29/2015 Belmont Auxiliary Police 250.00 4/29/2015 Hopkinton Auxiliary 250.00 4/29/2015 Hampden County Sheriffs 750.00 4/29/2015 Winthrop Police 250.00 4/29/2015 Southborough Police 250.00 4/29/2015 Sommerville Auxiliary Police 750.00 4/29/2015 Revere Auxiliary Police 250.00 4/29/2015 Holyoke Auxiliary Police 750.00 4/29/2015 Holliston Police 250.00 4/29/2015 Holliston Auxiliary Police 500.00 4/29/2015 Billerica Emg Mgmt 750.00 4/29/2015 Bellingham Auxiliary Police 750.00 4/29/2015 Attleboro Auxiliary Police 750.00 4/29/2015 Central Mass 750.00 4/29/2015 Paul's Rental & Supply 1,000.00 4/29/2015 Energy Focus 60.00 5/11/2015 Framingham Department 160.00 5/11/2015 Town of Hopedale 97.66 5/11/2015 Town of Hopedale 257.32 5/11/2015 Town of Hopedale 248.49 5/11/2015 Town of Hopedale 147.43 5/11/2015 Town of Shrewsbury 1,570.89 5/11/2015 Town of Bellingham 1,082.40 5/11/2015 Town of Framingham 1,852.11 5/11/2015 Northborough Fire Dept 1,415.70 5/11/2015 Westborough Fire Dept 2,666.07 5/11/2015 Town of Franklin 1,085.32 5/11/2015 Town of Boxborough Fire 810.00 5/11/2015 Town of Boxborough Fire 135.00 5/11/2015 Town of Southborough 2,401.00 5/11/2015 Town of Milford Fire 3,992.67 5/11/2015 Town of Upton Fire 779.52 5/26/2015 HFD 8,370.35 5/29/2015 Hopkinton DPW 7,082.21 5/29/2015 HPD 51,439.92 5/21/2015 Paul's Rental & Supply 2,260.00 6/8/2015 Hopkinton Schools 12,782.76 6/18/2015 Town of Shrewsbury 609.08 6/22/2015 Hopkinton Police Fishing Derby 1,000.00 6/22/2015 Energy Focus 360.00 6/22/2015 Energy Focus 360.00 6/30/2015 Ideal Printing 590.00 6/30/2015 NE Laminating Co 273.00 6/30/2015 Dorothy Ferriter-Wallace 1,662.66 6/30/2015 Midland Graphics 300.00 6/30/2015 Midland Graphics 150.00 7/31/2015 Ideal Printing 176.15 8/5/2015 Energy Focus 280.00 9/25/2015 Taylor Rental 1,145.00 10/1/2015 Friends of Hopkinton 2,000.00 11/12/2015 Energy Focus 360.00 12/21/2015 Energy Focus 315.00 12/28/2015 Energy Focus 225.00 1/11/2016 Megan Kelley 1,000.00 1/11/2016 Jason Randall 1,000.00 1/5/2016 Amy Morrissey 1,050.00 1/19/2016 Madelyn Hammond 1,000.00 1/19/2016 Matthew Elliott 1,000.00 1/19/2016 Colin Staub 1,000.00 2/16/2026 Void check Mass Environmental Police (250.00) 2/11/2016 Energy Focus 270.00 3/9/2016 Energy Focus 270.00 3/17/2016 Shelby Arden 1,000.00 4/5/2016 Energy Focus 315.00 4/11/2016 Professional Elec HHS Hall of Fame 1,380.00 4/11/2016 Christopher Schen 1,000.00 5/4/2016 Energy Focus 245.00 5/10/2016 HPD 38,180.78 5/10/2016 Hopkinton DPW 7,627.03 5/10/2016 HFD 7,510.89 5/2/2016 Town of Holliston 1,847.70 5/2/2016 Hopedale Fire Dept 695.45 5/2/2016 Framingham Department 200.00 5/2/2016 Mendon Police Dept 500.00 5/2/2016 Milford Auxiliary Police 250.00 5/2/2016 CEMELEC SWAT 750.00 5/2/2016 Town of Shrewsbury 1,605.49 5/2/2016 Town of Bellingham 1,350.00 5/2/2016 Town of Framingham 3,271.68 5/2/2016 Southborough Emergency Mgmt 750.00 5/2/2016 Westborough Police 500.00 5/2/2016 Northborough Fire Dept 1,716.00 5/2/2016 Tewksbury Reserve 250.00 5/2/2016 Southborough CERT/MRC 750.00 5/2/2016 Northborough Police 250.00 5/2/2016 Middlesex County Sheriffs 750.00 5/2/2016 Belmont Auxiliary Police 250.00 5/2/2016 Westborough Fire Dept 2,515.25 5/2/2016 Hampden County Sheriffs 500.00 5/2/2016 Winthrop Police 750.00 5/2/2016 Southborough Police 250.00 5/2/2016 Somerville Auxiliary 750.00 5/2/2016 Revere Auxiliary Police 250.00 5/2/2016 Holyoke Auxiliary Police 750.00 5/2/2016 Holliston Police 500.00 5/2/2016 Holliston Auxiliary Police 500.00 5/2/2016 Billerica Emg Mgmt 750.00 5/2/2016 Bellingham Auxiliary Police 250.00 5/2/2016 Central Mass 750.00 5/2/2016 Town of Franklin 1,821.89 5/2/2016 Town of Boxborough Fire 950.00 5/2/2016 Town of Southborough 2,891.00 5/2/2016 Upton Police Association 250.00 5/2/2016 Town of Milford Fire 3,438.60 5/2/2016 Town of Upton Fire 909.44 5/11/2016 Foxboro Sports Center 1,500.00 5/25/2016 Paul's Rental & Supply 3,201.50 5/25/2016 HPTA 250.00 6/10/2016 Hopkinton Police 1,000.00 6/16/2016 Tri Valley Sports 920.00 6/28/2016 Hopkinton Schools 13,342.50 7/25/2016 Midland Graphics 302.30 7/25/2016 Dorothy Ferriter-Wallace 1,708.07 TOTAL 465,331.05 Cash Balance in Marathon Fund as of March 14, 2014Marathon Fund as of 8/31/16 31,854.82 AUTHORIZATIONS OUTSTANDING Board of Selectmen - Original Authorizations/Remaining Balances Original Remaining 10/2/2012 Senior Center Exercise 2,000.00 - 10/2/2012 Youth Football 4,856.00 - 10/9/2012 Scholarships 6,000.00 - 12/4/2012 Friends of Hiller Hockey 1,739.78 371.78 12/4/2012 Post Prom Committee 2013 1,000.00 1/22/2013 Skate Park Club 600.00 3/5/2013 HHS Varsity Lacrosse 3,000.00 10/1/2013 Scholarships 6,000.00 - 3/12/2014 Hall of Fame 2,500.00 3/12/2014 Center for the Arts 2,555.98 3/11/2014 Post Prom Committee 2015 2,500.00 4/8/2014 Marathon Fitness Challenge 440.58 10/14/2014 Senior Center Exercise 3,500.00 150.00 10/14/2014 Friends of Hiller Hockey 1,269.00 - 10/14/2014 Scholarship Agriculture (partially funded J Pratt Gift)1,000.00 - 1/21/2015 Scholarships 6,000.00 - 2/10/2015 Post Prom Committee 3,260.00 - 3/18/2015 300th Anniversary Committee 1,375.00 230.00 5/19/2015 Senior Center Exercise 1,000.00 5/19/2015 Friends of 300th Anniversary 2,000.00 - 6/2/2015 Hopkinton Police Association 1,000.00 - 6/23/2015 300th Anniversary Committee 400.00 400.00 6/9/2015 300th Anniversary Committee 2,708.00 2,708.00 6/9/2015 300th Anniversary Committee 450.00 450.00 10/13/2015 Senior Center Exercise 2,000.00 Hopkinton/Ashland Cheerleading 1,050.00 - Hopkinton Hiller Ice 1,500.00 - 2/9/2016 High School Hall of Fame 1,750.00 370.00 4/12/2016 Post Prom Committee 3,509.00 57.50 5/17/2016 Hopkinton Patrolmen's Association 1,000.00 - 5/17/2016 Hopkinton Babe Ruth 1,000.00 80.00 TOTAL 68,963.34 4,679.78 Amount Available for Marathon Fund Authorization 27,175.04 EVERS=URNERGYCE E July 28, 2016 Board of Selectmen Hopkinton Town Hall Hopkinton, MA 01746 RE: Wood Street Hopkinton, MA W.O. #2143118 Hearing Required Dear Members of the Board: 157 Cordaville Road Southborough, MA 01772 3.8= SEP = p42:5 The enclosed petition and plan is being presented by the NSTAR ELECTRIC COMPANY d/b/a as EVERSOURCE ENERGY for the purpose of obtaining a Grant of Location to install approximately forty five (45) feet of conduit within Wood Street. This work is necessary to provide underground electric service to 89 Wood Street (New DPW Building) If you have any further questions, contact Chris Cosby @ (508) 305-6989. Your prompt attention to this matter would be greatly appreciated. Very truly yours, INLAA,thmbko4140 William D. Lemos, Supervisor Rights and Permits WDL/zj Attachments WO 2143118 PETITION OF NStar Electric Company d/b/a EVERSOURCE ENERGY COMPANY FOR LOCATION FOR CONDUITS AND MANHOLES To the Board of Selectmen of the Town of HOPKINTON Massachusetts: Respectfully represents NStar Electric Company d/b/a EVERSOURCE ENERGY Company a company incorporated for the transmission of electricity for lighting, heating or power, that it desires to construct a line for such transmission under the public way or ways hereinafter specified. WHEREFORE, your petitioner prays that, after due notice and hearing as provided by law, the Board may by Order grant to your petitioner permission to construct, and a location for, such a line of conduits and manholes with the necessary wires and cables therein, said conduits and manholes to be located, substantially as shown on the plan made by A. Debenedictis Dated July 25, 2016 and filed herewith, under the following public way or ways of said Town: Wood St. — Southerly approximately 334 ± feet East of Walker Street a distance of about 45 ± feet of conduit at pole 30/30 HEARING REQUIRED NStar Electric Company d/b/a EVERSOURCE ENERGY COMPANY BY t%' vU;LM, William D. Lemos Rights & Permits,Supervisor Dated this 28th day of July 2016 Town of HOPKINTON Massachusetts Received and filed 2016 ORDER FOR LOCATION FOR CONDUITS AND MANHOLES Town of HOPKINTON WHEREAS, NStar Electric Company d/b/a EVERSOURCE ENERGY has petitioned for permission to construct a line for the tranmission of electricity for lighting, heating or power under the public way or ways of the Town thereinafter specified, and notice has been given and a hearing held on said petition as provided by law. It is ORDERED that NStar Electric Company d/b/a EVERSOURCE ENERGY COMPANY be and hereby is granted permission to construct and a location for, such a line of conduits and manholes with the necessary wires and cables therein under the following public way or ways of said Town: Wood St — Southerly approximately 334 ± feet East of Walker Street a distance of about 45 ± feet of conduit at pole 30/30 All construction work under this Order shall be in accordance with the following conditions: 1. Conduits and manholes shall be located as shown on the plan made by A.Debenedictis, Dated July 25, 2016 on the file with said petition. 2. Said shall comply with the requirements of existing by-laws and such as may hereafter be adopted governing the construction and maintenance of conduits and manholes. 3. Company All work shall be done to the satisfaction of the Board of Selectmen or such officer or officers as it may appoint to supervise the work. 1 2 Board of Selectmen 3 the Town of 4 HOPKINTON 5 CERTIFICATE We hereby certify that the foregoing Order was adopted after due notice and a public hearing as prescribed by Section 22 of Chapter 166 of the General Laws (Ter. Ed.), and any additions thereto or amendments thereof, to wit: -after written notice of the time and place of the hearing mailed at least seven days prior to the date of the hearing by the Selectmen to all owners of real estate abutting upon that part of the way or ways upon, along or across which the line is to be constructed under said Order, as determined by the last preceding assessment for taxation, and a public hearing held on the day of 2016 at in said Town. 1 2 Board of Selectmen 3 the Town of 4 HOPKINTON 5 CERTIFICATE I hereby certify that the foregoing are true copies of the Order of the Board of Selectmen of the Town of HOPKINTON, Masssachusetts, duly adopted on the day of , 2016 and recorded with the records of location Orders of said Town, Book , Page and of the certificate of notice of hearing thereon required by Section 22 of Chapter 166 of the General Laws (Ter.Ed.) and any additions thereto or amendments thereof, as the same appear of record. Attest: Clerk of the Town of HOPKINTON, Massachusetts ORDER FOR LOCATION FOR CONDUITS AND MANHOLES Town of HOPKINTON WHEREAS, NStar Electric Company d/b/a EVERSOURCE ENERGY has petitioned permission to construct a line for the tranmission of electricity for lighting, heating power under the public way or ways of the Town thereinafter specified and p ed for notice has been given and a hearing held on said petition as provided by law. or It is ORDERED that NStar Electric Company d/b/a EVERSOURCE ENERGY COMPANY and hereby is granted permission to construct and a location for, such a line of cond be manholes with the necessary wires and cables therein under the following itsand ways of said Town: public waa y or Wood St — Southerly approximately 334 ± feet East of Walker Street a distance of about 45 ± feet of conduit at pole 30/30 All construction work under this Order shall be in accordance with the following g L Conduits and manholes shall be located as shown on the plan ma A.Debenedictis, Dated July 25, 2016 on the file with said petition. de by 2. Said shall comply with the requirements of existing by-laws and such as may hereafter be adopted governing the construction and maintenance of conduits and manholes 3. Company All work shall be done to the satisfaction of the Board of Selectmen or officer or officers as it may appoint to supervise the work. such 1 2 3 Board of Selectmen 4 the Town of 5 HOPKINTON CERTIFICATE We hereby certify that the foregoing Order was derwas adopted after due notice and a public hearing as prescribed by Section 22 of Chapter 166 of the General Laws (Ter. Ed.) additions thereto or amendments thereof, to wit: -after written notice of the time anand d any of the hearing mailed at least seven days prior to the date of the hearing by the Sele place to all owners of real estate abutting upon that part of the way or ways upon along across which the line is to be constructed under said Order, as determined b the last cpreceding uring assessment for taxation, and a public hearing held on the y or at day of 2016 in said Town. 1 2 3 Board of Selectmen 4 the Town of 5 HOPKINTON C E I hereby certify that the foregoing Eare lFtrue Tcopies of the Order of Selectmen of the Town of HOPKINTON, Masssachusetts, duly adopted on the day of , 2016 and recorded with the records of location Orders of said Town, Book te thereon required by Section 22 of Chapter 166 of the oft Gheneral ecertifi Lawsca sf notice of hearing additions thereto or amendments thereof, as the same appear of record. (Ter.Ed.) and any Attest: Clerk of the Town of HOPKINTON, Massachusetts WO#2143118 WOOD STREET HOPKINTON, MA 01748 U14/19/0 #83 WOOD STREET N/F TOWN OF HOPKINTON, HIGHWAY BARN, HIGHWAY DEPARTMENT 81 WOOD ST. HOPKINTON, MA. 01748 U15/34/0 #80 WOOD STREET N/F ERICA. & AMANDA L. BERGER 80 WOOD ST. HOPKINTON, MA. 01748 U14/17/0 #84 WOOD STREET N/F 84 WOOD STREET, LLC 84 WOOD ST. HOPKINTON, MA. 01748 U14/16/0 #86 WOOD STREET N/F PETER B. PORTER 86 WOOD ST. HOPKINTON, MA. 01748 U14/20/0 WOOD STREET N/F DANIEL AHO, TRUSTEE WOOD NOMINEE TRUST P.O. BOX 54 RINGE, NH. 03461 NAS HARED•comawf021CIMAGEIBASELINSIHOPUOODAA.dwg 30/31 • ` WATER EDGE OF PAVEMENT EDGE OF ROAD WCX)D STREET WG0 EDGE OF ROAD SEWER WATER U14/17/0 #84 WOOD STREET N/F 84 WOOD STREET, LLC 84 WOOD ST. HOPKINTON, MA. 01748 INSTALL 2 - 411 PVC PIPES TYPE EB IN CONCRETE SECTION 2 FIG. 1 45.0'± 30/30• EDGE OF PAVEMENT WG 131 0%31A U14/20/0 WOOD STREET N/F DANIEL AHO, TRUSTEE WOOD NOMINEE TRUST P.O. BOX 54 RINGE, NH, 03461 8" GAS WATER EDGE OF ROAD SMH 334'± TO WALKER STREET PAVED DRIVEWAY U14/19/0 #83 WOOD STREET N/F TOWN OF HOPKINTON, HIGHWAY BARN, HIGHWAY DEPARTMENT 81 WOOD ST. HOPKINTON, MA. 01748 NOTES: THE LOCATION OF UMERGROUND STRUCTURES ARE FROM PLANS AND RECORDS AND ARE AWBOXRAATE ONLY. IN ADDITION. SURFACE FEATURES OF URLIIIESAND SERVICES LOCATED BY FIELD SURVEYARE TIED -INTO THEIR NEAREST VAINSERVICE LINE 15140 RECORDS WERE A7AILABLE TO CONFIRM R5 UNDERGROUND EXISTENCE. ANY UNDERGROUND STRUCTURES NOT EVIDENT WERE REQUESTED, YET UN0VAIABLE AT THIS PRESENT TIME. 0 20 40 SCALE IN FEET BY YOUR USE or THE WF0R4481100 500181003 IN THIS MAP, YOU AGREE THAI NO WARRANTY OF ANY KIND. EXPRESS OR IMPLI(0, 15 EMIT WITH RESPECT 10 THE INFORMATION NEIIHCR NS1AR ELECTRIC COMPANY, 1151AR CAS COMPAIV NOR 115 PARENTS, AFFRL0IES, OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES OSS OR INJURYY CAUS 0 INWHOLEOR INT PART B7 USE 105 THIS TIIN 045481ION FOR M RELLIABLE LIiANCCR CUPON D. TO THE MAXIMUM EXTENT ALLOWED B1' LAW. YOU AGREE BY YOUR ACCEPTANCE OF THE INFORMATION TO RELEA55, INDEMNIFY AND HOL0 THE 051AR ENTRIES FORMLESS FROM ANY SUCH L055 OR IWURY. THE *4FORMAImN MAY NOT REPRESENT A 50RVM, MAY NOT 8E THE MOST COMPLETE AND 5 SUBJECT 10 CHANGE WITHOUT NOTICE. NO LOBAR 15 ASSUMED FOR THE ACCURACY Of THE 1NFORMATION, EITHER EXPRESSED OR IMPLIED. UNAUTHORIZED ATTEMPTS TO MODIFY THE INFORMATION OR USE THE NFORMA11012 FOR OTHER THAN ITS INTENDED PURPOSES ARE PROHi81150 MASS. LAW REQUIRES 72 HOURS ADVANCE NOTICE TO UTILITY COMPANIES BEFORE DIGGING BY ANYONE. CALL DIG -SAFE 1.888.344-7233 c# 120/16 EDGE OF ROAD APPROX. PT, OF PICKUP Ward # Work Order# 2143118 Surveyed by: MR/JF Research by: SC SECTION - 2 STREET SURFACE 3'-O' MIN. SEWER 8" GAS DIMENSIONS FIG 4' Ducts 5-0408 6- Ducts Tomes 100444 I Aga 1 Bae I Aee O,c0e. 1 163 103- 183' 113 2r 123 2 223- 103' 253' 113- 20' 123' 3 283' 103' 32.' 113 3r 123 4 133 163 183 193 21' 21- 5 223' 103' zs3' 183' 2B' 21' 6 103' 223- 163' 253' 21' 29' 7 163' 293' 183- 323' 21' 37' 8 263' lea- 323 163 37' 21' 0 223' 223' 253- 253' 29' 29' 10 343' 193' 393' 183' 45- 21' 11 193- 343' 193' 3933 21' 45' 12 223" 283 263- 323' 29' 37' 13 283' 223' 323' 263' 3Y 20' 14 403 163' 463' 193- 533' 21' 15 163' 403' 103- 403' 21' 633- 16 103' 463' 1e3- 533' 21' er "Md; EVERS;URCE 1105 MASSACHUSETTS AVE. DORCHESTER, MNSS. 02125 Plan of WOOD STREET HOPKINTON Plotted by: SC Showing PROPOSED CONDUIT LOCATION Proposed Structures: SC Approved: A DEBENEDICTIS Scale 1 "=20' Date JULY 25, 2016 P# SHEET 1 of 1 Permitting Team Comments – Grant of Location, Wood St. – DPW Building Sept. 10, 2016 Hi Elaine, The Fire Department has no comments for the application. Thanks, Steve -- Stephen T Slaman Fire Chief Emergency Management Director Hopkinton Fire Department 73 Main Street Hopkinton Ma. 01748 Sept. 13, 2016 Elaine The DPW strongly recommends that the Board consider approving this Grant of Location. This will allow Eversource to install the necessary electric utility to the new DPW facility. Thank you. Sincerely, John K. Westerling Director of Public Works Town of Hopkinton Department of Public Works 66 Fruit Street PO Box 209 Hopkinton, MA 01748 Sept. 13, 2016 The PD has no concerns. Chief Lee Edward J Lee Jr. Chief Of Police Town Of Hopkinton 74 Main Street Hopkinton, Ma 01748 Sept. 13, 2016 Hi Elaine, The Building/Zoning Dpts have no issue with this request. Thanks Chuck. Charles E. Kadlik Director of Municipal Inspections Zoning Enforcement Officer Town of Hopkinton 18 Main Street Hopkinton, MA 01748 LEASE AGREEMENT THIS LEASE AGREEMENT, dated as of the later of the signature dates below (the "Effective Date"), between the Town of Hopkinton, a Massachusetts municipal corporation having a mailing address of 18 Main Street, Hopkinton, Massachusetts (hereinafter referred to as "Landlord"), and the Hopkinton Center for the Arts and the Hopkinton Community Endowment (hereinafter jointly referred to as "Tenant"). BACKGROUND Landlord owns certain real property located at 98 Hayden Rowe Street, Hopkinton, Middlesex County, Massachusetts, and shown on Assessors Map U22 as Block 1, Lot 0. The portion of this property that includes the house, barn and out buildings contains approximately 1.30 acres or 56,714 sq. ft. of land, and is more particularly bounded and described in Exhibit A attached hereto. The aforesaid premises leased hereunder are hereinafter referred to as the "Leased Premises" or "Premises". Tenant desires to lease the Leased Premises for a purpose that enriches the lives of Hopkinton residents and others by offering community programming and activities that primarily serve a diverse range of individuals, and Landlord desires to grant to Tenant the right to use the Leased Premises in accordance with this Lease Agreement. The parties agree as follows: 1. Lease to Use Premises Landlord does hereby lease to Tenant and Tenant does hereby take and hire Landlord, upon the terms and conditions hereinafter set forth, the Leased Premises as defined above. The Leased Premises shall also include as appurtenant thereto the right for Tenant and its officers, agents, employees, customers and invitees and their vehicles to use (in common with others entitled to the use thereof) (a) all entrances, sidewalks, and driveways which now or hereafter afford access to the {Client Files/25125/0007/08186727.DOC }1 Leased Premises and the building thereon, and (b) the parking areas associated with the buildings. 2. Term The term of this Lease Agreement shall commence on (the "Term Commencement Date") and shall be for period of twenty (20) years, unless earlier terminated in accordance with the terms of this Lease Agreement. 3. Use of the Leased Premises; Leases and Permits Tenant shall use the Leased Premises only for the purposes described in this Lease to the extent now and hereafter from time to time permitted under applicable laws, bylaws, ordinances, codes, rules, regulations, orders and other lawful requirements of governmental bodies having jurisdiction, written agreements of the parties and for no other use or purpose. Tenant, its subtenants, invitees and any other users of the Leased Premises shall apply in their own names for and obtain at their own expense any and all leases, permits and other approvals that may be required from such governmental bodies in connection with any particular use of the Leased Premises during any of the terms. 4. Minimum Fixed Rent During the Term of this Lease, the Tenant agrees to pay a fixed minimum rent to the Landlord (at the original address of the Landlord or such other place as the Tenant may designate in writing from time to time) at the annual rate of One Dollar ($1.00) per year, the first payment having been received by Landlord and each subsequent payment due and payable on each anniversary of the commencement date hereafter. - 5. Utilities and Services The Tenant shall make its own arrangements for gas and electric, telephone, water, sewer, and any and all other utility service and shall promptly pay all charges therefor, including any costs of installation or service origination charges. Notwithstanding the foregoing, in the event that through no fault of Tenant, during the term of this Lease, the Leased Premises shall not be or shall cease to be serviced {Client Files/25125/0007/08186727.DOC }2 by gas, electric, water, or sewer in sufficient quantities for Tenant to maintain reasonable conduct of its business and there shall be no reasonable expectation that such service shall be restored to such quantities within one hundred and eighty (180) clays of their discontinuation, Tenant may terminate this Lease upon thirty (30) days written notice to Landlord specifying the lack of such service and the reason that Tenant does not reasonably expect such service to be restored. The Tenant shall be responsible to provide for the repair, maintenance and replacement of all such utility systems which service the Leased Premises, including the heating and air conditioning. The Tenant shall have all service provided in its name and shall pay all charges for heat and air conditioning and all other utilities during the term hereof. The Tenant shall also make its own arrangements for cleaning, trash removal and all building maintenance and repairs and shall promptly pay all charges therefore. 6. Tenant's Additional Covenants The Tenant covenants at its expense at all times during the lease term, any extensions thereof and such further time as the Tenant occupies the Leased Premises or any part thereof: (a) To perform promptly all of the obligations of the Tenant set forth in this lease and to pay when due the rent and all other amounts which by the terms of the lease are to be paid by the Tenant. (b) To use the Leased Premises only for a purpose that enriches the lives of Hopkinton residents and others by offering community programming and activities that serve primarily a diverse range of residents and others. Tenant may also perform such other customary office services associated with the above uses, all other uses, unless agreed upon in writing by Landlord, being hereby expressly prohibited. Tenant shall conduct its business at all times in a high grade and reputable manner. (c) Damage by fire or unavoidable casualty specifically not excepted, at the Tenant's expense to keep the entire Leased Premises clean, neat and in the same good order, repair and condition (subject to improvements/alterations that Tenant may be making after receiving the appropriate permits, etc.) as they are delivered at the commencement of the term or as they may be put in {Client Files/25125/0007/08186727.DOC }3 during the term of this Lease including the replacement of lighting fixtures and glass, reasonable wear & tear excepted. Tenant shall be responsible for all repairs, maintenance and replacement of all systems and components of the Leased Premises. (d) To make no structural alterations, additions or improvement in or to the Leased Premises, including restoration of any portion or all of the Leased Premises which may be damaged or destroyed by fire or other casualty under the provisions of Section 6.1 hereof, without the Landlord's prior written consent. It is understood and agreed that Tenant shall be responsible at its expense for any renovation of the Leased Premises necessary to make it appropriate for the use set forth above. The Landlord shall not be responsible for any of the costs of renovation which the Tenant may incur including the preparation of plans, designs or specifications for the proposed use of the Leased Premises. All such renovations, restorations, improvements and alterations shall be subject to the prior written approval of Landlord; shall be completed based upon plans and specifications, stamped by a qualified engineer, architect or, if such renovations, restorations and improvements shall not affect the structural integrity of any buildings then by licensed contractors performing such work (which shall not require a stamp), which have been delivered to Landlord along with a proposed time schedule for the proposed work and approved in writing by it prior to the commencement of such construction, which approval shall not be unreasonably withheld or conditioned; shall be completed in compliance with (i) all applicable laws, ordinances, regulations and order of governmental authorities having jurisdiction over the Leased Premises and (ii) all orders, rules and regulations of any board of fire underwriters or governing insurance rating bureau having jurisdiction thereof; and shall be completed within the time schedule submitted by the Tenant to the Landlord and approved by the Landlord and Landlord agrees to execute and/or agree to such reasonable extensions required by Tenant which may be caused by unforeseeable delays. Tenant shall obtain all permits, approvals and certificates required by any governmental authority having relevant jurisdiction. Tenant will cause its contractors and subcontractors to carry (Client Files/25125/0007/08186727.DOC 14 such worker compensation, general liability and personal and property damage insurance as the Tenant may reasonably require. Tenant shall not permit any mechanics' liens, or similar liens, to remain upon the Leased Premises for labor or materials furnished to Tenant or claimed to have been furnished to Tenant in connection with work of any character performed or claimed to have been performed at the direction of Tenant and shall cause any such liens to be released of record within sixty (60) days of Tenant's receiving written notice of such liens and without cost to Landlord. The parties hereto do hereby specifically understand, acknowledge and agree that any and all alterations, additions, installations, changes and improvements made to or upon the Leased Premises shall at all times be and remain the property of Landlord, subject to the provision, however, that Tenant's trade fixtures and any non-structural alterations, installation or improvements made pursuant hereto shall be and remain the property of Tenant. Upon the expiration or termination of this Lease, the Tenant may deliver the Leased Premises to Landlord with any buildings erectedby and/or improvements performed by Tenant on the Premises which were performed or erected with consent of the Landlord hereunder. (e) To maintain in responsible companies qualified to do business in Massachusetts and in good standing therein, broad form fire and extended coverage insurance insuring the Leased Premises against all perils for full replacement cost, naming the Landlord as well as the Tenant as named insureds, and comprehensive general liability insurance covering the Leased Premises insuring the Landlord as well as the Tenant and in amounts of not less than $2,000,000.00 for bodily injury or death and property damage occurring to, upon or about the Leased Premises, during the term or any extensions hereof, and to deposit promptly with Landlord and within thirty (30) days prior to the expiration of such insurance to deposit with Landlord certificates for such insurance and for the renewal thereof bearing the endorsement that the policies will not be cancelled or reduced until such written notice to the Landlord within the time period which may be insurance carriers custom in the industry; copies of all endorsements issued after the date of such policy will be forwarded to the Landlord. Such {Client Files/25125/0007/08186727.DOC }5 certificates of insurance must provide for such coverages, be in such amounts and be in such form as is reasonably acceptable to the Landlord. (f) To permit the Landlord and its agents to enter and examine the Leased Premises at all reasonable times; to permit the Landlord to show the Leased Premises to prospective purchasers, lenders and tenants; to permit the Landlord and its agents to enter into and upon the Leased Premises or any part thereof at all reasonable times for the purpose of making such repairs or alterations therein as may be necessary for the safety and preservation thereof, to remove placards and signs which have not been approved by Landlord, unless such placards and signs are of the type necessary and common to be used and or displayed for the use of the premises by Tenant as set forth in this Lease and to affix notices and signs for letting or selling the Leased Premises; and to permit the Landlord or its agents to enter Leased Premises at any time in the event of emergency. (g) At the termination of this lease, to remove Tenant's goods, trade fixtures and effects from the Leased Premises, and peaceably to yield up the Leased Premises clean and in good order, repair and condition, reasonable wear & tear excepted, but damage by fire or insured casualty specifically not excepted and to repair any damage as a result of the removal of such trade fixtures. Any goods, trade fixtures and effects not removed from the Leased Premises within forty-five (45) days after the termination of the lease shall be deemed to be abandoned by the Tenant and shall thereupon become the property of the Landlord. All of the Tenant's goods, trade fixtures and effects shall remain on the Leased Premises during the original term of this lease and any extensions thereof at Tenant's sole risk. (h) To erect exterior permanent signs, if Tenant shall choose to do so, but only with the consent in writing of the Landlord, which consent Landlord may not unreasonably withhold or delay. Such signs shall be at Tenant's expense and Tenant shall obtain at its expense all permits and licenses which may be required for the erection and maintenance of such sign. Any sign erected by the Tenant shall conform in all respects to all laws and municipal regulations relating to the nature, size, maintenance and location of any such sign and shall be in location agreeable to Landlord. At the termination of this Lease {Client Files/25125/0007/08186727.DOC }6 Tenant shall remove or cause to be removed from the Leased Premises all signs which it has erected thereon, unless the Landlord gives their express provision otherwise. (i) Not to assign this lease or to make any sublease of the Leased Premises or any portion thereof, except the subleasing to entities with uses which are permitted under the terms of this lease and uses which are consistent with and compliment the Tenant's use without the express written consent of the Landlord which consent the Landlord may withhold or delay, provided, however, the Landlord shall not unreasonably withhold or delay such consent so long as any such sublease is for a use consistent with those described in section (b) of this Paragraph. To hold the Landlord harmless and indemnified from all injury, loss, claims or damage to any person or property while on the Leased Premises unless arising from the sole fault or negligence of the Landlord. Landlord shall have no liability for damage to any personal property or fixtures of Tenant or its customers, employees or invitees on the Leased Premises under any circumstances. (j) To pay on demand the Landlord's expenses, including reasonable attorney's fees, incurred in enforcing any obligations of the Tenant under this lease or in curing any default by the Tenant under this Lease if such default has not been cured by Tenant within sixty (60) days of Tenant receiving written notice of such default by the Landlord or someone on Landlords behalf or within such other time as Tenant shall have to cure such default as may be specified elsewhere in this Lease. (k) To obtain and maintain all approvals, permits, licenses or other orders as may be necessary for the conduct of its business, and to comply with all laws, statutes, ordinances and regulations, federal, state, county, or municipal, now or hereafter in force and applicable to Leased Premises, relating to the use or occupancy thereof,; to comply with all of the rules and regulations of the Board of Fire Underwriters or any other body having an exercising similar functions; and not to permit any use of the Leased Premises which will make voidable any insurance on the building of which the Leased Premises are a part. {Client Files/25125/0007/08186727.DOC \c& (1) Not to injure, overload, deface or otherwise harm the Leased Premises; nor commit any nuisance; nor permit the excessive emissions of any objectionable noise or odor; nor obstruct the driveway, walks, malls, parking areas and other common areas; and to keep the walkways, stairs, sidewalks and entrances adjacent to and directly in front of the Leased Premises broom clean and free of refuse, snow and ice. (m) To obtain and to provide to the Landlord and to maintain during the Lease Term a certificate of tax compliance in accordance with M.G.L. c. 62C, §49A, and to be in good standing relative to all taxes during the term. The Tenant acknowledges the applicability of the State Conflict of Interest law (M.G.L. c. 268A) and this Lease expressly prohibits any activity which shall constitute a violation of that law. The Tenant hereby certifies that neither it nor its agents, servants or employees are or shall during the Lease Term shall be in violation of that law. 7. Damage and Destruction - Fire and Other Casualty In case the Leased Premises or any part thereof shall be damaged or destroyed by fire, or ordered to be demolished by the action of any public authority in consequence of a fire, or damaged or destroyed by other casualty, this lease shall, unless it is terminated as provided below in this section, remain in full force and effect and the Tenant shall, utilizing the proceeds of the fire and extended coverage insurance policy maintained by the Tenant, proceeding with all reasonable dispatch, repair or rebuild the Leased Premises so as to restore them to at least the condition they were in at the commencement of this Lease. The Tenant shall at its expense proceeding with all reasonable timeliness, repair or replace such of its alterations, improvements, fixtures, furniture, furnishings, floor coverings, and equipment as may have been damaged or destroyed. Notwithstanding the foregoing, the Tenant shall not be required to rebuild or replace any buildings or capital improvements made by Tenant with the consent of the Landlord or pursuant to approvals from municipal or other governmental authorities. There shall be an abatement of the rent payable hereunder from the time of the damage or destruction until completion of the repairs or rebuilding to be made by the Tenant. In case the Leased Premises or said building shall be materially damaged by any casualty other than those covered by the fire and extended coverage insurance policy, and as a result the {Client Files/25125/0007/08186727.DOC }8 Vic Tenant shall have given written notice to the Landlord of its intention not to restore the Leased Premises to its prior condition, the Landlord may at its election, by notice in writing to the Tenant given as hereafter provided terminate this Lease. In addition, if the Tenant fails to give written notice within sixty (60) days from the date of such fire or casualty of its intention to restore the Leased Premises, or if the Tenant fails to restore the Leased Premises, to a condition substantially suitable for the intended use within three hundred sixty (360) days of said fire or casualty, the Landlord may elect the terminate this Lease. In the event that this Lease is terminated under the provision of this paragraph, the Tenant shall share in the insurance proceeds referred to in the first sentence of this paragraph in proportion to its contribution from insurance proceeds received to the value of the Leased Premises prior to the fire or casualty. In determining the Tenant's contribution from the insurance proceeds to the value of the premises under this paragraph, the assessed value at the commencement of the term of this Lease of the buildings damaged or destroyed is the sum of $201,000.00 (the "Assessed Value"). An amount equal to the Assessed Value shall be paid to the Landlord out of the insurance proceeds payable in the event of fire or other casualty, but in no event shall Tenant be liable to pay any amounts in excess of those amounts available out of the insurance proceeds. The balance of the insurance proceeds, if any, shall be paid to the Tenant. 8. Landlord's Additional Covenants 8.1. Quiet Enjoyment The Landlord covenants that the Tenant on paying the rent and performing the Tenant's obligations in this Lease shall peacefully and quietly have, hold and enjoy the Leased Premises throughout the Lease Term or any extension thereof or until it is terminated as in this Lease provided. 9. Defaults and Remedies 9.1. Defaults a. If the Tenant shall fail to make payment of any fixed rent, additional rent or other charges required to be paid by Tenant under this Lease, within ten (10) days after the date that same has become due and payable under {Client Files/25125/0007/08186727.DOC }9 this Lease and shall not have paid same within ten (10) days of the date of written notice of same from Landlord; or b. If the Tenant shall default in the performance of any of the other material terms, covenants or conditions of this Lease and shall not have cured such default within thirty (30) days of the date of written notice of same from Landlord of if such default is not amenable to cure within such thirty (30) day period, shall not have commenced and diligently and continuously pursued the cure of such default; or c. If any assignment shall be made by Tenant for the benefit of creditors, or if Tenant's leasehold interest shall be taken on execution, or if a petition is filed by Tenant for adjudication as a bankrupt, or for reorganization or an arrangement under any provisions of the Bankruptcy Act as then in force and effect, or if any involuntary petition under any of the provisions of said Bankruptcy Act is filed against Tenant and such involuntary petition is not dismissed within forty-five (45) days thereafter, Tenant shall be deemed to be in default of this Lease 9.2. Remedies on Default Upon the material default of the Tenant, which has not been cured by the Tenant as set in the lease, the Landlord at its election, shall have the right thereafter: to re- enter and take complete possession of the Leased Premises, to declare the term of this Lease ended, and remove the Tenant's effects without prejudice to any remedies which might be otherwise used for arrears of rent or other default. The Tenant shall indemnify the Landlord against all loss of rent and other payments which the Landlord may incur by reason of such termination during the residue of the term. If the Tenant shall default, after reasonable written notice thereof (which shall be no event less than thirty (30) days) and which default has remained uncured, in the observance or performance of any material conditions or covenants on Tenant's part to be observed or performed under or by virtue of any of the provisions in any article of this lease, the Landlord, without being under any obligation to do so and without thereby waiving such default, may if such default has not been cured after no less than thirty (30) days written notice thereof, remedy such default for the account and at the expense of the Tenant. If the Landlord makes any expenditures or incurs any {Client Files/25125/0007/08186727.DOC }10 obligations for the payment of money in connection therewith, including but not limited to reasonable attorney's fees in instituting, prosecuting or defending any action or proceeding, such sums paid or obligations incurred, with interest at the maximum legal rate permitted by law or eighteen (18%) percent per annum whichever is less, and costs, shall be paid to the Landlord by the Tenant as additional rent and as liquidated damages hereunder. 9.3 Landlord's Rights to Cure Defaults: Deleted. See Previous paragraph. 9.4 Effect of Waivers of Default: No consent or waiver, express or implied by the Landlord to or of any breach of any covenants, conditions or duty of the Tenant shall be construed a continuing waiver to or for any other breach of the same or any other covenant, condition or duty, nor shall it be deemed a waiver on any subsequent occasion. 9.5 Tenant's Right to Cure Defaults: If Landlord shall default in the performance or observance of any agreement or condition in this lease contained on its part to be performed or observed, and if Landlord shall not cure such default within thirty (30) days after notice from Tenant specifying the default, (or shall not within said period commence to cure such default and thereafter prosecute the curing of such default to completion with due diligence), Tenant may at its option, without waiving any claim for damages for breach of agreement, at any time thereafter cure such default for the account of Landlord, and Landlord shall, contingent upon Town Meeting appropriation, promptly reimburse Tenant therefor, but without modification in any even of its obligations to make all the payments to Landlord at the times and in the amounts as set forth herein. Notwithstanding the foregoing, in the event that such default results in a condition requires immediate repair to prevent damage or injury to a person or to the Leased Premises or shall render Tenant unable to conduct its business, Tenant may cure such default for the account of Landlord and after written notice to Landlord of such cure Landlord shall promptly reimburse Tenant therefor. 10. CONDEMNATION. 10.1. If more than twenty percent (20%) of the usable floor area of the Premises, or more than twenty percent (20%) of the parking area available for use by {Client Files/25125/0007/08186727.DOC }11 Tenant shall be taken by eminent domain or appropriated by public authority or if Tenant shall be deprived of all suitable vehicular or pedestrian access to the Premises or the Property by virtue of such a taking or appropriation or if in some other manner said taking materially interferes with or prohibits Tenant from conducting its business, Landlord or Tenant may terminate this Lease Agreement by giving written notice to the other within thirty (30) days after such taking or appropriation. In the event of such a termination, this Lease Agreement shall terminate as of the date Tenant must surrender possession or, if later, the date Tenant actually surrenders possession, and the Basic Rent and Additional Rent reserved shall be apportioned and paid to and as of such date. 10.2. If all or any part of the Premises is taken or appropriated by public authority as aforesaid and this Lease Agreement is not terminated as set forth above, Landlord shall, subject to the rights of any Mortgagees, apply any such damages and compensation awarded (net of the costs and expenses, including reasonable attorneys' fees, incurred by Landlord in obtaining the same) to secure so much of the Premises as remain and shall restore the Premises and its buildings and improvements to an architectural whole and except that in no event shall Landlord be obligated to expend more for such replacement than the net amount of any such damages, compensation or award which Landlord may have received as damages in respect of the Premises and any other improvements situated on the Property as they existed immediately prior to such taking or appropriation; in such event there shall be an equitable abatement of Basic Rent in proportion to the loss of usable floor area in the Premises after giving effect to such restoration, from and after the date Tenant must surrender possession or, if later, the date Tenant actually surrenders possession. 10.3. Landlord hereby reserves, and Tenant hereby assigns to Landlord, any and all interest in and claims to the entirety of any damages or other compensation by way of damages which may be awarded in connection with any such taking or appropriation, except so much of such damages or award as is specifically and separately awarded to Tenant and expressly attributable to trade fixtures or moving expenses of Tenant. {Client Files/25125/0007/08186727.DOC }12 11. Environmental Compliance Tenant shall not cause or permit any hazardous or toxic wastes, hazardous or toxic substances or hazardous or toxic materials (collectively, "Hazardous Materials") to be used, generated, stored or disposed of on, under or about, or transported to or from, the Premises (collectively, "Hazardous Materials Activities") without first receiving Landlord's written consent, which may be withheld for any reason and revoked at any time, if in Landlord's judgment such use shall be harmful or detrimental to any person or property on or about the Leased Premises. If Landlord consents to any such Hazardous Materials Activities, Tenant shall conduct them in strict compliance (at Tenant's expense) with all applicable Regulations, as hereinafter defined, and use all necessary and appropriate precautions to prevent any spill, discharge, release or exposure to persons or property. Landlord shall not be liable to Tenant for any loss, cost, expense, claim, damage or liability arising out of any Hazardous Materials Activities by Tenant, Tenant's employees, agents, contractors, Tenants, customers or invitees, whether or not consented to by Landlord. Tenant shall indemnify, defend with counsel acceptable to Landlord, and hold Landlord and Landlord Parties harmless from and against any and all loss, costs, expenses, claims, damages and liabilities arising out of any and all Hazardous Materials Activities at the Premises, whether or not consented to by Landlord. For purposes of this Lease Agreement, Hazardous Materials shall include, but not be limited to, (i) substances defined as "hazardous substances", "toxic substances", or "hazardous wastes" in, and for such time as they are in force and effect (a) the federal Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended, (b) the federal Hazardous Materials Transportation Act, as amended, (c) the federal Resource Conservation and Recovery Act, as amended ("RCRA"); (ii) those substances defined as "hazardous wastes" in the Massachusetts Hazardous Waste Facility Siting Act, as amended (Massachusetts General Laws Chapter 21D); (iii) those substances defined as "hazardous materials" or "oil" in Massachusetts General Laws Chapter 21E, as amended; (iv) those substances regulated by any other federal, state, county, municipal or local laws relating to the environment or health and human safety (whether now existing or hereinafter enacted or promulgated); and (v) such substances as are defined in any regulations {Client Files/25125/0007/08186727.DOC }13 adopted and publications promulgated pursuant to any of said laws (collectively, "Regulations"). If Landlord consents to any Hazardous Materials Activities, prior to using, storing or maintaining any Hazardous Materials on or about the Premises, Tenant shall provide Landlord with a list of the types and quantities thereof, and shall update such list as necessary for continued accuracy. Tenant shall also provide Landlord with a copy of any Hazardous Materials inventory statement required by any applicable Regulations, and any update filed in accordance with any applicable Regulations. If Tenant's activities violate or create a risk of violation of any Regulations or cause a spill, discharge, release or exposure to any persons or property, Tenant shall cease such activities immediately upon notice from Landlord. Tenant shall immediately notify Landlord both by telephone and in writing of any spill, discharge, release or exposure of Hazardous Materials in or about the Premises or of any condition in or about the Premises constituting an "imminent hazard" under any Regulations. Landlord and Landlord's representatives and employees may enter the Premises at any time during the Term pursuant to Paragraph 12 of this Lease Agreement to inspect Tenant's compliance herewith, and may disclose any spill, discharge, release, or exposure or any violation of any Regulations to any governmental agency with jurisdiction. Landlord hereby consents to Tenant's use of normal quantities of cleaning fluid and office supplies which may constitute Hazardous Materials but which are customarily present in premises devoted to office use, provided that such use is in compliance with all Regulations and shall be subject to all of the other provisions of this Paragraph 24, except that Tenant shall not be required to provide Landlord with the aforesaid list of the types and quantities of such cleaning fluids and office supplies as long as limited to normal quantities. It is expressly understood and agreed that Tenant shall not be responsible for the removal and cleanup of any Hazardous Materials currently on the Premises or which shall become on the Premises through no fault of Tenant, or its guests, agents, invitees or employees and any and all loss, cost, damage and/or expenses related thereto. 12. Miscellaneous Provisions 12.1. Notices from One Party to the Other {Client Files/26125/0007/08186727.DOC } 14 All notices, requests, approvals, demands and communications hereunder shall be given by first class certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notices shall be addressed to the parties as follows: If to Landlord: with a copy to: If to HCA: If to HCE: Board of Selectmen Town of Hopkinton 18 Main Street Hopkinton, MA 01748 J. Raymond Miyares, Town Counsel Miyares and Harrington LLP 124 Watertown Street Watertown, MA 02472 Charles (Chuck Joseph 77 Main Street Hopkinton, MA 01748 Faith V. Easter, Esq. Fletcher Tilton PC 161 Worcester Road, Suite 500 Framingham, MA 01701 Either party hereto may change the place for the giving of notice to it by thirty (30) clays prior written notice to the other as provided herein. notice from the Landlord to the Tenant or from the Tenant to the Landlord shall be in writing and shall be deemed duly served if delivered, or mailed by registered or certified mail, or by a form of overnight delivery, addressed, if to the Tenant, at the Leased Premises or such other address as the Tenant shall have last designated by notice in writing to the Tenant and if to the Landlord at the original address of Landlord or such other address as the Landlord shall have last designated by notice in writing to the Tenant. The customary receipt shall be conclusive evidence of such service. The date of such notice shall be the date of delivery or one business day following the date such notice is deposited with the mailing authority. {Client Files/25125/0007/08186727.DOC }15 cy 12.2. Lease not to be Recorded The Tenant agrees that it will not record the Lease but may record a Notice of Lease. 12.3. Applicable Law and Construction This Lease shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts, and, if any provisions of this Lease shall to any extent be invalid, the remainder of this Lease shall not be affected thereby. There are no oral or written agreements between the Landlord and Tenant affecting this Lease and this lease sets forth all the promises, agreements, conditions, inducements, and understandings between Landlord and Tenant relative to the Leased Premises. This Lease may be amended only by instruments in writing executed by the Landlord and Tenant. The Landlord shall not be deemed, in any way or for any purpose, to have become, by the execution of this Lease or any action taken thereunder, a partner of the Tenant in its business or otherwise or a joint venturer or a member of any joint enterprise with the Tenant. The section headings herein are for convenience only and shall not be considered in construing this Lease. Unless repugnant to the context, the words "Landlord" and "Tenant" appearing in this lease shall be construed to mean those named above and their respective heirs, executors, administrators, successors and assigns, and those claiming through or under them respectively. Whenever the singular is used and when required by the context it shall include the plural and the neutral gender shall include the masculine and feminine. If there be more than one Tenant the obligations imposed by this lease upon the Tenant shall be joint and several. 12.4. Subordination This Lease shall be subject and subordinate to any and all mortgages, deeds of trust and other instruments in the nature of a mortgage, including all renewals, modifications, replacements and extensions thereof, now or at any time hereafter a lien or liens on the Leased Premises, and the Tenant shall when requested, promptly execute and deliver such written instruments as shall be necessary to show the subordination of this Lease to said mortgages, deeds of trust and other instruments. The Tenant's obligation to subordinate is subject to the condition precedent that the Landlord shall obtain from the mortgagee and deliver to Tenant an agreement from the mortgagee not to disturb the Tenant's possession so long as the Tenant is not in {Client Files/25125/0007/08186727.DOC }16 material default with respect to any of Tenant's covenants and obligations under this Lease. 12.5. Representations Except as set forth herein, Landlord or Landlord's agents have made no representations with respect to the condition of the Leased Premises, or their fitness for the Tenant's purposes, and Tenant acknowledges that they have examined and know the present condition of the Leased Premises, their repair, and condition for any particular purpose. 12.6. Should Landlord not receive any rental or other payment due to be made hereunder within five days after the date of written notice to Tenant, Tenant shall pay to Landlord as additional rent hereunder, interest on such obligation at the rate of eighteen (18%) percent per annum or the maximum legal rate, whichever is less after the due date of such payment. 12.7. Should Tenant hold over after the expiration of this lease, Tenant shall become a tenant at will upon a month -to -month basis. 12.8. Tenant shall have unlimited access to the Leased Premises 24 hours per day, every day. 12.9. Landlord acknowledges receipt of the sum of one dollar representing the rent ✓J" from the date hereof through '1" 7 2013. 12.10. The Tenant shall have service for all individually metered utilities placed in its name as of the date of commencement of the term hereof, and Tenant shall thereafter be fully responsible for payment of such utilities. 12.11. It is expressly agreed that no officer, employee or agent of the Town -of Hopkinton shall be personally liable for any obligation or undertaking pursuant to this Lease and the execution hereof by the members of the Board of Selectmen is in their official capacities and not individually. 12.12. Tenant hereby agrees, from time to time and after not less than ten (10) business days' prior written notice from Landlord, to execute, acknowledge and deliver, without charge, to Landlord, any Mortgagee or any other person designated by Landlord, a statement in writing certifying; that this Lease Agreement is unmodified and in full force and effect (or if there have been modifications, identifying the same by the date thereof and specifying the nature thereof); that to Tenant's knowledge, there exist no defaults (or if {Client Files/25125/0007/08186727.DOC 11 7 there be any defaults, specifying the same); the amount of the Basic Rent, the dates to which the Basic Rent, Additional Rent and other sums and charges payable hereunder have been paid; and that to its knowledge, Tenant has no claims against Landlord hereunder except for the continuing obligations under this Lease Agreement (or if Tenant has any such claims, specifying the same) 12.13. This lease incorporates all terms contained within the final, mutually agreed - upon proposal submitted by the Tenant in response to the Request for Proposals For the Lease of Town -Owned Property — 98 Hayden Rowe Road and subsequently chosen by the Landlord, except where such terms would contradict a term specified in this Lease or in any amendments to it. 12.14. This Lease Agreement, the exhibits hereto, and the mutually -agreed -upon proposal referred to in Paragraph 12.13 constitute the entire agreement of the parties hereto and shall supersede all prior offers, negotiations and agreements with respect to the subject matter of this Lease Agreement. 12.15. If any provision of this Lease Agreement shall be declared to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall be construed as narrowly as possible and the balance of this Lease Agreement shall be deemed to be amended to the minimum extent necessary to provide to the parties substantially the benefits set forth in this Lease Agreement. 13. Authority Authority for this Lease Agreement, in addition to the provisions of the General Laws, is under Article 49 adopted at the Hopkinton Annual Town Meeting on May 3, 2010. IN WITNESS WHEREOF, the Landlord and Tenant have hereunto caused this lease to be executed in their respective names and on their behalf by their .90/E officers hereunto duly authorized on this /4.70 day of 241 THE TOWN OF HOPKINTON HOPKINTON CENTER BY ITS BOARD OF SELECTMEN FOR THE ARTS {Client Files/25125/0007/08186727.DOC } 18 ab• 7, 2e/a--- Beni Benj...,in L. 'allei co, Vice Chairman Michelle Gates HOPKINTON COMMUNITY ENDOWMENT {Client Files/25125/0007/08186727.DOC } 19 EXHIBIT A Beginning at the southeasterly corner of the premises on Hayden Rowe Street at the corner of other land of the Town of Hopkinton, thence running in a general southwesterly direction by a curved line by other land of the Town of Hopkinton 42.77 feet to a point; thence running southwesterly by other land of the Town of Hopkinton, 274.08 feet to a point; thence running northwesterly by other land of the Town of Hopkinton 164.47 feet to a point; thence running northeasterly by other land of the Town of Hopkinton 300.00 feet to a point at the intersection of Hayden Rowe Street; thence running southeasterly by Hayden Rowe Street 186.23 feet to the point of beginning. {Client Files/25125/0007/08186727.D0C }20 TOWN OF HOPKINTON THE PLANNING BOARD TOWN El \1.1. 18 \1.\I\ STRI:I T I-f(PK!NTO\, \L\SS.\Cf-I L SN 1 ' I S 1)17-1.8 (508) 497-`J7» August 16, 2016 Brian Herr, Chairman Board of Selectmen Town of Hopkinton 18 Main Street Hopkinton, MA 01748 Re: Public Safety Concerns -LNG Facility (Wilson Street) Dear Chairman Herr: '16 AUG16p 4:2 At its meeting on July 25, 2016, the Planning Board reviewed the LNG Spill Dispersion Report commissioned by the Board of Selectmen and completed by Smith & Burgess, as well as the peer review report prepared by Sanborn Head on behalf of the Town. The Board's review and discussion was in conjunction with the review of the Master Plan Special Permit (MPSP) Amendment for the Legacy Farms North Villages and the amount of buildable area allowed. During this discussion the Applicant presented the attached mitigation plan dated July 25, 2016 to the Board which the Board also had peer reviewed. Ultimately the Board approved the MPSP Amendment with the condition that the proposed mitigation be implemented and maintained. However, during the discussions, it was noted that the Dispersion Report identified accident potential at Wilson Street. The Board would like to suggest that the Board of Selectmen consider constructing a stone wall or some type of barrier to protect the area. The Planning Board also found that the gas light proposal mitigates the vapor cloud as well. The Board of Selectmen may want to consider continuing this mitigation throughout the area. Please do not hesitate to contact me with any questions. Sincerely, Kenneth Weismantel Chairman KW/jlb LEGACY FARMS AS APPROVED BY THE PLANNING BOARD ON JULY 25TH 2016 BOS LIAISON LIST FY 2017 John C.Brian Claire Brendan Todd Norman Elaine FINANCE Accounting x Appropriation Committee x Board of Assessors x Treasurer/Collector's Office x Town Manager's Budget Advisory Team x Capital Improvement Committee x Cable Advisory Committee x PUBLIC SAFETY Animal Control Officer x Fire Department x Police Department x PERMITTING Board of Appeals x Conservation Commission x Planning Board x Inspectional Services x Board of Health x Permanent Building Committee x EDUCATION School Committee x Reg. Voc. Tech. School Comm.x PUBLIC SERVICES Engineering/Facilities Department x Cemetery Commission x HUMAN SERVICES Town Clerk's Office x Personnel Committee x Council on Aging x Veteran's Services x ADA Oversight Committee x Veteran's Celebration Committee x Tax Relief Committee x CULTURAL/RECREATIONAL Marathon Committee x Public Library x Parks and Recreation Commission x Youth Commission x Community Preservation Commission x HISTORIC PRESERVATION Woodville Historic District Commission x Historical Commission x Historic District Commission x OTHER Commissioners of Trust Funds x Fruit Street x Lake Maspenock Dam Advisory Group x APPOINTED BOARD & COMMITTEE MEMBERSHIPS Hopkinton Cultural Council x Elementary School Building Committee (Life of the Project)x Upper Charles Trail Committee (3- Year Term; Expires June 30, 2019)x Open Space Preservation Commission (5-year term; expires x Sustainable Green Committee (1- year term; expires annually)x Affordable Housing Trust Fund (2- year term; expires June 30, 2017)x Marathon Fund Committee (1-year term; expires annually)x MetroWest Regional Transit Authority (MWRTA) (1-year term; x Hopkinton 2020 Representative (Board discretion)x Charter Review Committee x Thomas L. Griffin 38 Distinguished Years of Service Date: October 1, 2016 Time: 6p - l 1p Location: Woodville Rod and Gun Club 252 Wood Street 1Hopkinton, Ma. 01748 Price: $25 Per Person 1 Picket No. 1 CARDINAL'S OFFICE 66 BROOKS DRIVE BRAINTREE, MASSACHUSETTS 02184-3839 617-782-2544 September 8, 2016 Board of Selectman 18 Main St Hopkinton, MA 01748 Dear Sir or Madam, It gives me great pleasure to invite you to join me on October 9th for a special Mass in thanksgiving to God for all the men and women who serve our communities as public safety personnel. This Mass will take place at 11:30 a.m. on Sunday, October 9, 2016, at the Cathedral of the Holy Cross in Boston. Invitations have been sent to hundreds of agencies throughout the Archdiocese of Boston, which comprises one hundred forty four cities and towns in Eastern Massachusetts, and we encourage all public safety personnel and their families, regardless of their faith, to be part of this special Mass. It is important to show these men and women, as well as their families, that we support them and pray for them. They are our heroes and heroines, and we wish to pay tribute to them and ask for God's blessings upon them. During this Mass we also wish to remember those who have died in the line of duty and to honor their families. Your presence at this Mass will be an honor for those who have made the ultimate sacrifice for our safety and security. In order to plan accordingly, I would kindly ask you to respond using the enclosed R.S.V.P. card no later than Friday, September 30th. Allow me this moment to thank you again for your continued service to the public, and to assure you of my prayers for you and all those who serve along with you. Looking forward to thanking you in person at the Public Safety Mass, I am Sincerely yours in Christ, Archbishop of Boston LL ARE WELCOME Mass for Public Safety Personnel and Families For more information please visit : http://www.bostoncatholic.org/ PublicSafetyMass/ His Eminence Sean P. Cardinal O'Malley, OFM Cap. Archbishop of Boston, Main Celebrant Sunday October 9, 2016 11:30 AM Cathedral of the Holy Cross, Boston Photos by George Martell Yes, I will be attending the Mass for Public Safety Personnel and Families Sunday, October 9, 2016. Name Number of Guests U.S. POSTAGE» PITNEY BOWES (041,14011:7&.= w®.aw�► ZIP 02184 $ 000.340 02 411 0000335879SEP 06 2016 Deacon James F. Greer, MAPT, CT Director Chaplaincy Programs Archdiocese of Boston 66 Brooks Drive Braintree, MA 02184 JOIN US with Governor Baker Transportation Secretary Pollack As we acknowledge the ongoing partnership between public transportation agencies to enhance the customer experience at the Framingham Intermodal Center. • ' WHERE: Banana Lot at the Framingham Commuter Rail Station .""litd. WHEN: Wednesday, October 5th at 4:00 PM METROWEST REGIONAL TRANSIT AUTHORITY <I/.1/l///l./I/// (508) 935-2222 — www.mwrta.com — Follow Us on Twitter: @MWRTA EP 12 F; :41 1 | P a g e TO: Board of Selectmen FROM: Norman Khumalo DATE: September 16, 2016 REF: Staff Report – Board of Selectmen September 20, 2016, Meeting 1. FY ’18 Budget Schedule: Per Town Charter (Section 6-2) the budget schedule shall be in accordance with the dates specified in the Charter unless “deviation there from is recommended by the Town Manager and approved by the Board of Selectmen and the Appropriations Committee.” In collaboration with the Finance Director/Town Accountant, I am proposing deviation from the dates outlined in the Charter as follows: Charter New Deadline Deadline Action OPERATNG BUDGET PROCESS October 1 September 28 Town Manager establishes budget schedule Nov. 1 October 4 Selectmen issue policy statement establishing general budget guidelines October 7 Finance Director distributes budget materials Jan. 1 December 1 Departmental budgets due Feb. 1 January 6 School budget due March 1 January 17 Town Manager submits draft budget and draft budget message to Selectmen February 7 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital 2 | P a g e February 21 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital March 15 February 21 Selectmen submit budget to Appropriations March 31 Appropriations completes budget hearings CAPITAL PROCESS October 7 Finance Director distributes capital materials December 1 Town, School, CPC and CIC 10 year capital plan due December 30 CPC/CIC complete capital hearings Jan. 15 January 17 Town Manager submits capital plan to Selectmen & AC. Plan received from CIC. February 7 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital February 21 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital March 31 Appropriations completes capital project hearings The proposed schedule would allow the budget process to commence on October 4 instead of November 1, 2016 and conclude on March 31, 2017. This proposed schedule allows finalization and sharing of town meeting related information with residents well in advance of town meeting scheduled the first Monday in May, 2017. Finance Director and I have reviewed this proposed schedule with the CFO, Dr. Cathy MacCleod and Ralph Dumas. The Appropriations Committee and Capital Improvement Committee have scheduled a joint meeting to review this proposal on Monday, September, 19, 2016. 2. Office Space rental: I am respectfully requesting Board of Selectmen approval to procure leased office space for Park and Recreation Department which is operating with three staff in a 12’ x 14’ office and has a high traffic volume. Hopkinton Business Guide A Guide to Permits & Licenses Town of Hopkinton Massachusetts September___, 2016 2 Table of Contents Welcome to Our Community .................................................................. 4 Contact Information ............................................................................... 5 Permits and Licenses – Business Operations ........................................ 6 Alcoholic Beverages .............................................................................................. 6 Business (DBA) Certificate ................................................................................... 7 Entertainment License ......................................................................................... 8 Food – Common Victualler Licenses and Food Establishment Permits ............. 9 Miscellaneous and Practitioners Licenses and Permits ....................................... 10 o Auctioneers o Body Art o Camps o Hawkers and Pedlers o Innholders o Junk dealers/Second hand goods o Lodging House o Swimming Pool (public and semi-public) o Tobacco Product sales Permits and Licenses – Construction and Development ....................... 12 Site Plan Review.................................................................................................... 12 Special Permit Uses .............................................................................................. 14 Historic District Commission Certificates ........................................................... 15 Wetlands Resource Area Permits and Approvals ................................................ 15 Building Permit ..................................................................................................... 16 Demolition Permit ................................................................................................ 16 Plumbing, Gas and Electrical Permit ................................................................... 17 Sign Permit ........................................................................................................... 18 Permit to Open, Occupy or Obstruct a Street ....................................................... 18 Trench Safety Permit ............................................................................................ 19 Driveway Opening Permit .................................................................................... 19 Stormwater Management Permit ......................................................................... 20 Construction Equipment and Commercial Activity Hours .................................. 21 Permits and Licenses - Short Term and Special Events ......................... 22 Alcoholic Beverage License .................................................................................. 22 Boston Marathon .................................................................................................. 22 Carnival License .................................................................................................... 22 Entertainment License ......................................................................................... 22 Parade Permit ....................................................................................................... 23 Temporary Food Establishment Permit ............................................................... 24 3 Online Permit Applications .................................................................... 25 Online References .................................................................................. 27 Flow Charts ............................................................................................ 29 o Sign Permitting Process o Project Review and Approval Process 4 Welcome to Our Community Welcome to the Town of Hopkinton. Hopkinton is a culturally and environmentally rich community that works to achieve and maintain a secure, diverse and growing economic base. We believe that the foundation of our community is an economic base that provides employment opportunities for residents of all educational and age levels, produces goods and services, and enhances our quality of life. Our citizens are active in their efforts to enhance the town’s character, which includes encouraging a successful business community. Citizens are also particularly interested in enhancing civic, educational, and cultural resources, and preserving our parks and natural environment. This is an informational guide that is intended to provide information and links to additional resources. The guide does not list all of the permits that a project or business may need, but should include the most common ones. The links and references to additional information and resources will lead applicants to the applicable laws and regulations for specific technical and procedural requirements. Many of the applications, bylaws and information referred to in this Guide are posted on the Town’s web site, www.hopkintonma.gov. We like to consider Hopkinton a community of choice for many new businesses and entrepreneurs wishing to move, expand, or begin a business venture, and a community in which businesses can grow and expand. Welcome! Thank you, Brian J. Herr, Chair Board of Selectmen Norman Khumalo, Town Manager Hopkinton Overarching Vision Hopkinton is a vibrant welcoming community centrally located in New England and nestled 26.2 miles west of Boston. We are endowed with open space, natural resources, facilities and programs that promote a well educated and healthy community. We are respectful of our past, engaged in our present, and actively preparing for our future. 5 Contact Information The following officials are located in the Town Hall at 18 Main Street: Town Clerk’s Office – 508-497-9710 Connor Degan, Town Clerk Brenda McCann, Assistant Town Clerk Town Manager’s Office – 508-497-9700 Norman Khumalo, Town Manager Elaine Lazarus, Director of Land Use and Town Operations Maria Glynn, Executive Assistant Department of Land Use, Planning and Permitting – 508-497-9745 Elaine Lazarus, Director of Land Use and Town Operations Chuck Kadlik, Director of Municipal Inspections/Zoning Enforcement Officer Don MacAdam, Conservation Administrator Jennifer Burke, Principal Planner Cobi Wallace, Permitting Assistant Anna Rogers, Inspections Assistant Board of Health – 508-497-9725 Ed Wirtanen, Board of Health, Director Bryan Besso, Health Agent The following officials are located outside the Town Hall, as noted below: Department of Public Works Administration and Highway - 508-497-9740 – Location: 66 Fruit Street; Mailing address: P.O. Box 209, Hopkinton, MA 01748 John Westerling, Director Judi Regan, Administrative Manager Mike Mansir, Highway Manager Water and Sewer - 508-497-9760 or 9765– Location: 85 Wood Street; Mailing address: P.O. Box 209, Hopkinton, MA 01748 Eric Carty, Water/Sewer Manager Fire Department – 508-497-2323 or 2325 – 73 Main Street Stephen Slaman, Fire Chief Police Department – 508-497-3401 – 74 Main Street Edward Lee, Police Chief 6 Permits and Licenses – Business Operations Many of the permits and licenses which businesses require are of a routine nature, and have automatic and predictable renewal periods and requirements. There are a variety of such permits, which are described below. It is important to note that licenses and permits will not be issued to those who owe back taxes or fees to the Town. Alcoholic Beverages There are several types of licenses which may be issued to sell alcoholic beverages. The most common are Retail off-premises licenses, on-premises licenses and seasonal licenses. Short term and one-day licenses are addressed in the Short Term and Special Events section of this Guide. There are a limited number of on- and off-premises licenses that can be issued, as alcoholic beverages are regulated by the Commonwealth of Massachusetts and the maximum number is based on the Town’s population. Applications may be submitted to the Town if licenses are available. In Hopkinton, there may be a maximum of: 15 on-premises all-alcoholic beverage licenses 5 on-premises wine and malt licenses 3 off premises all-alcoholic beverage licenses 5 off-premises wine and malt licenses Staff in the Town Manager’s office at Town Hall will be able to provide information on the number of available licenses at any given time. The Board of Selectmen acts as the Local Licensing Authority for the Town. The Board of Selectmen is required to hold a public hearing on every alcoholic beverage license application. The Alcoholic Beverages Control Commission (ABCC) web site (http://www.mass.gov/abcc/) contains specific information about the licenses and regulations, and the application forms. Application forms are also available via the Town website, Board of Selectmen page. Regardless of when they are issued, all alcoholic beverage licenses expire on December 31st of each year. The Board of Selectmen has adopted an Alcoholic Beverage License Policies document, which is effective January 1, 2017. The document provides information about the licensing process and requirements. Once licensed, licensees must make sure that they remain compliant with all State and local license requirements and restrictions at all times. This includes seeking approval promptly for any alteration of licensed premises or change of manager. Approval is required from the Board of Selectmen and the ABCC. 7 The process for obtaining the various types of licenses and the regulations applicable to licensed premises are further explained on the ABCC web site at http://www.mass.gov/abcc/licensing.htm. Staff at the ABCC and the Town Manager’s office are available to answer questions. New Alcoholic Beverage License Process » 1. Application forms consist of a local General License Application form (http://www.hopkintonma.gov/home/government/boards/bos or at the Town Manager’s office) and State application forms at http://www.mass.gov/abcc/forms.htm. Applications will only be issued if a license is available, so check to see if any are available first. 2. Complete and return application forms and all required supplemental information with a fee payable to the Town of Hopkinton and the required fee payable to the Alcoholic Beverage Control Commission, to the Town Manager’s office. 3. The license application will be forwarded by the Town Manager’s office staff to Town departments, including the Police Department, for review and comment. 4. A public hearing will be scheduled by the Town Manager’s office. The hearing will be held within 10 days of its receipt, and no sooner than 10 days after the publication of the notice in the newspaper. 5. The applicant schedules inspections by the Director of Municipal Inspections, Fire Department, and Board of Health. 6. Applicants for new on-premises licenses are required to submit a valid fire safety certification issued by the Director of Municipal Inspections and the Fire Chief. 7. The Board of Selectmen must act on the license request within 30 days of its filing. 8. If the Board of Selectmen votes to approve the license, it must be forwarded to the ABCC within 3 days. 9. The ABCC will review and investigate the license application and must give their full and complete approval. 10. When the ABCC notifies the Board of Selectmen that it has approved the license, the Board must issue the license within 7 days. 11. The Town Manager’s office will notify the applicant when the license is ready to be picked up. Alcoholic Beverage License Renewal Process » 1. The Town begins the renewal process in October and receives a renewal packet for each license from the ABCC in mid-late October. 2. The Fire Department, Director of Municipal Inspections and other officials as necessary arrange to inspect each licensed premises. 3. The Board of Selectmen will review and approve the renewals at a public meeting prior to December 31. Business (DBA) Certificate All businesses require a Business/DBA (i.e. “Doing Business As”) Certificate from the Town Clerk unless the business is operating under a person’s own name or a 8 corporation. The Certificate must be renewed every 4 years. If there is a discontinuance, withdrawal of partner, retirement or amendment to the Certificate within the 4 year period, the Town Clerk must be notified. Forms are available at the Town Clerk’s office and on the Town’s web site. Process » 1. Obtain forms at the Town Clerk’s office or at http://www.hopkintonma.gov/home/government/departments/clerk 2. The forms will need signatures of the Town Treasurer/Tax Collector, Zoning Enforcement Officer and Board of Health. 3. Complete and return forms with $40.00 fee Entertainment License Entertainment licenses (year-round and for special events) are required for theatrical exhibitions, public shows, concerts or dances on the premises where an alcoholic beverage license, inn holder license, common victualler license and at any club or restaurant required to be licensed under MGL c. 138 sec. 12 or c. 140 sec. 2, 21A or 21E, and for any exhibition, show or amusement that is not exempt from the entertainment license requirements of MGL c.140 sec. 182 (generally, entertainment held by religious entities at usual places of worship, in school buildings by or for the benefit of the pupils, and at private dwellings are exempt). The licenses are issued by the Board of Selectmen. The Board must act within 45 days of the receipt of a complete application. In accordance with MGL c. 140 sec. 183A, the Board of Selectmen shall grant the license unless it finds that the license, taken alone or in combination with other licensed activities on the premises, would adversely affect the public health, safety or order, in that the proposed entertainment cannot be conducted in a manner so as to: a) protect employees, patrons and members of the public inside or outside the premises from disruptive conduct, criminal activity, or from health, safety or fire hazards; b) prevent an unreasonable increase in the level of noise in the area caused by the licensed activity or caused by patrons entering or leaving the premises; or c) prevent an unreasonable increase in the number of vehicles to be parked in the area of the premises. Licenses may be issued with conditions. Applications are reviewed by the Director of Municipal Inspections who conducts a zoning review. In addition, depending on the capacity of the premises, live entertainment where alcohol is served can trigger a change of use pursuant to the State Building Code from a restaurant to a night club. If that occurs, compliance with the applicable life safety requirements will be needed. Live commercial entertainment, whether or not paired with alcoholic beverage or other licenses, is not allowed in some zoning districts and is allowed by special permit in other zoning districts. An establishment in a district that allows live commercial entertainment by special permit that wishes to provide live commercial entertainment 9 must apply for a special permit from the Board of Appeals, whether or not the entertainment is a regular feature of the business, sporadic or a one -time event. The procedure for applying for a special permit is contained in the Construction and Development section of this Guide. Entertainment License (Board of Selectmen) process » Estimated time: 15 to 30 days 1. Obtain General License Application from the Town website or at the Town Manager’s office. 2. Complete and return application and all required supplemental information to the Town Manager’s office. 3. The license application will be forwarded by the Town Manager’s office staff to town departments for review and comment. 4. The Board of Selectmen will discuss the application at a posted meeting. The Board can grant the license or provide the opportunity to have a hearing. If a hearing will be held, the Board will notify the applicant in writing 7 days prior to the hearing date. 5. If a license is granted without a hearing, the applicant will be notified by the Town Manager’s office when it is issued. 6. If a public hearing is held, the applicant should appear and describe the request. 7. Within 30 days following the final date of the opportunity to hold a hearing, the Board of Selectmen may grant the license or deliver a written notice of denial to the applicant. Food Businesses which serve and/or sell food require separate licenses and permits from the Board of Selectmen and the Board of Health. The Board of Selectmen issues Common Victualler licenses (food sales and service with seating), and the Board of Health issues permits for the operation of retail food establishments (any food sales, including pre-packaged and mobile food trucks). The Board of Health also enforces several Commonwealth of Massachusetts statutes and regulations relative to food safety, food security and consumer protection. Common Victualler licenses are issued annually and expire on December 31st of each year. Board of Health food service permits are also issued annually and expire on June 30th. The General License Application may be obtained from the Town website or at the Town Manager’s office at Town Hall. Board of Health Food Establishment Permit applications may be obtained at the Board of Health office in Town Hall. Applications for new establishments must be submitted at least 30 days prior to the planned opening date, in order to make sure that it will be in hand on opening day. When new establishments need both the Common Victualler license and the Board of Health permit, the Board of Health permit must be obtained prior to the Common Victualler license. Board of Health Food Establishment Permit Process » 10 1. Obtain Food Establishment Permit application at the Board of Health office. 2. Consider a pre-application review with Board of Health staff. 3. Complete and return Food Establishment application. 4. Schedule a pre-opening inspection (new establishments only). 5. The Board of Health office will notify the applicant when the permit has been approved. Common Victualler License Process » 1. Obtain General License Application from the Town website or at the Town Manager’s office. 2. Complete and return application and supporting documents with $50 fee and the Food Establishment Permit issued by the Board of Health. 3. The license application will be forwarded by Town Manager office staff to Town departments for review and comment. 4. Applicant schedules inspections by the Director of Municipal Inspections, Fire Department, and Board of Health. The inspection must occur prior to issuance of the license. 5. The Town Manager’s office will notify the applicant when the license has been approved. Renewal applications must be submitted prior to the expiration date. Miscellaneous Licenses and Permits Hawkers and Pedlers The Board of Selectmen issues transient vendor/hawkers & pedlers licenses. Hawkers and pedlers who sell food are also required to obtain a mobile food server permit from the Board of Health. Innholder License Innholder licenses are issued by the Board of Selectmen pursuant to MGL c. 140. The process is the same as for Common Victualler licenses. Licenses are issued for one year and expire on December 31st of each year. Lodging House Permit Lodging house permits are issued by the Director of Municipal Inspections, and an application submitted to the Land Use Department is required to initiate the process. Permits are required when lodgings are let to 4 or more unrelated individuals in a house. Swimming Pool Permits 11 Permits from the Board of Health are required to construct and operate a public or semi-public swimming pool. A permit for Pool Construction may be issued for up to 2 years. A permit for Pool Operation is issued for one year and expires on June 30th or a date determined by the Board. Each permit process is initiated by the submission of an application and fee to the Board of Health. An application to operate a pool must be submitted to the Board of Health at least 15 days prior to expiration of an existing permit, or (re)opening of a pool. Please see the Board of Health Regulations for Pool Construction Design Criteria and Pool Operation Criteria. Practitioner/Specialized Licenses and Permits With respect to those licenses or permits listed below that are issued by the Board of Health, please consult the Board of Health Regulations at http://www.hopkintonma.gov/home/government/boards/boh for information specific to each:  Auctioneer license (Commonwealth of Mass., Office of Consumer Affairs and Business Regulation)  Body Art permit (Board of Health) – duration: one year; all permits expire December 31.  Camp license (Board of Health) – duration: 3 months maximum.  Junk Dealer/Second Hand Goods license (Board of Selectmen) – duration: one year; all licenses expire May 1. Tobacco Product Sales In order to sell tobacco products, a Permit to Sell Tobacco is required from the Board of Health. The permits may be issued for periods up to one year and expire every June 30. Applications for renewal must be submitted with the required fee to the Board of Health prior to the expiration date. The Board of Health Regulations which contain the requirements applicable to permit holders, and the application are posted on the Town’s web site athttp://www.hopkintonma.gov/home/government/boards/boh. 12 Permits and Licenses – Construction and Development Following is a brief summary of some common permits required for construction and development projects. We suggest that you start by meeting with the Director of Municipal Inspections since he/she must issue a permit for any construction, as well as many other land uses. These include new construction, additions, accessory buildings, decks, sheds and docks. The Director of Municipal Inspections is also the Zoning Enforcement Officer, and is the official who can provide an interpretation of the Zoning Bylaw when it is unclear as to whether a particular use or activity is allowed and under what circumstances. The Director of Municipal Inspections is located in the Land Use, Planning and Permitting Department, and this office is also responsible for many of the construction and development related permits and inspections. The Zoning Bylaw is posted online at http://www.hopkintonma.gov/home/government/departments/clerk. The Land Use Department will be able to advise you of the regulations that may be applicable to your project, and will provide you with a list of procedures and approvals which must be obtained before a Building Permit can be issued. The Director of Municipal Inspections checks compliance with the State Building Code, height and floor area of all buildings, use of building, number of employees, anticipated seating capacity, number of parking spaces required (where applicable) for the intended use, anticipated hours of operation, and exterior facades of proposed structures, plus additions showing features and types of materials to be used. The Director of Municipal Inspections also performs inspections. The Director of Municipal Inspections enforces the Zoning Bylaw and any special conditions imposed by decisions issued by the Planning Board and the Board of Appeals. Site Plan Review Site Plan Review (Zoning Bylaw Article XX) and approval by the Planning Board is required for certain non-residential construction projects. It is not required for residential projects except those in the Open Space Mixed Use Development Overlay District and the Neighborhood Mixed Use District. Non-residential projects that meet the following criteria must apply to the Planning Board for Site Plan Review: Major Project – Any construction project involving a change in the outside appearance of a building or premises, or change of use, and which includes one or more of the following: A. Construction of 5,000 or more square feet of gross floor area, or B. An increase in gross floor area by 50% or more which results in gross floor area of at least 5,000 sq. ft., or C. Construction of a parking area containing 25 or more parking spaces, or the addition of 25 or more parking spaces to an existing parking lot. 13 Minor Project – Any construction project or change of use, not included within the definition of Major Project, that includes one or more of the following: A. An increase in gross floor area of not more than 5,000 square feet or the addition of rooftop HVAC or mechanical equipment, substantially visible from a public or private street or public place, requiring a building permit; or B. Construction, enlargement or alteration of a parking area containing 5 or more parking spaces. Site Plan Review is a process where the layout, scale, appearance, safety and environmental impacts of allowed uses are reviewed and regulated. It is not a review of the use itself. If any special permits or variances are required of the Board of Appeals, it is the applicant’s decision as to the order of application. If any special permits are required of the Planning Board, a simultaneous application to the Planning Board is recommended so that it can consolidate the public hearings. The Site Plan Review bylaw contains a list of site plan standards. Site Plans that comply with the standards contained in the Zoning Bylaw will be approved. The “Submission Requirements and Procedures” document adopted by the Planning Board describe the application process and plan requirements and procedures. The Procedures document and the application form are available at the Land Use Department office and at http://www.hopkintonma.gov/home/government/boards/planning. Site Plan Approval Process » Estimated time: 20 to 35 days (minor projects); 45 to 80 days (major projects) 1. Review the proposed concept with the Principal Planner and/or the Director of Municipal Inspections to determine whether site plan review is required and whether it would be a considered a minor or major project. 2. Obtain an Application for Site Plan Review, the Submission Requirements and Procedures and the Planning Board Administrative Rules from the Land Use Department, either by visiting or calling, or from www.hopkintonma.gov. 3. Consider a preliminary informational meeting with the Planning Board prior to formal submission. For larger projects, this is strongly recommended. Schedule the meeting appointment at the Land Use Department. 4. If the project is in within the boundaries of a Historic District, proceed through the required process with the appropriate Historic District Commission. See page 15. 5. Return the completed application form, the application fee and the required accompanying plans and documentation to the Land Use Dept. Include any Certificates issued by the Historic District Commission if applicable. 6. The Land Use Dept. will schedule the public hearing with the Planning Board and notify the abutters as necessary. 7. The Land Use Dept. will distribute copies of the application and materials to Town departments/boards for review, including the Design Review Board. The Design Review Board will review the application at a public meeting and invite the applicant to attend. 14 8. The applicant or a representative must appear at the Planning Board public hearing. 9. The Planning Board’s decision will be filed with the Town Clerk, and a copy sent to the applicant. Special Permit Uses The Zoning Bylaw (available at the Town Clerk’s office in Town Hall and at www.hopkintonma.gov) lists the uses allowed by right and by special permit in each zoning district. The zoning districts are shown on two maps, both of which are posted on the Town Clerk’s page of the web site: 1) Zoning Map; and 2) Water Resources Protection Overlay District Map. If a use is contained on the special permit list in the zoning district (or overlay district) in which the land is located, then a special permit is required from either the Board of Appeals or the Planning Board before the use can operate in that location. The Zoning Bylaw specifies which Board is responsible for issuing the special permit. The issuance of special permits is discretionary, but the boards may not be arbitrary. The criteria for issuance of special permits are contained in the Zoning Bylaw. Some must only meet the statutory requirement that the special permit must be in harmony with the general purpose and intent of the Zoning Bylaw. Other special permits must meet additional standards, which are listed in the relevant bylaw provision. A 2/3 vote of the Board is required to issue a special permit. Special Permit Process » Estimated time: 45 to 80 days 1. Review the proposed use with the Director of Municipal Inspections, Principal Planner or the Permitting Assistant in the Land Use Department. 2. Obtain an Application from the Land Use Department, either by visiting or calling, or from www.hopkintonma.gov. The Board of Appeals and Planning Board use different application forms. 3. If applying to the Planning Board, consider a preliminary informational meeting with the Board prior to formal submission. Schedule the meeting appointment at the Land Use Department. 4. If the project is within the boundaries of a Historic District, proceed through the required process with the appropriate Historic District Commission (see page 15). 5. File the completed application form, the application fee and the required accompanying plans and documentation with the Town Clerk, with the number of copies required by the applicable board to the Land Use Department. Include any Certificates issued by the Historic District Commission if applicable. 6. If Site Plan Review is also required, a simultaneous application to the Planning Board is recommended. 7. The Land Use Dept. will work with each Board to schedule the public hearing and notify the abutters as necessary. The public hearing must be held within 65 days of the submission of the application. 8. The applicant or a representative must appear at the public hearing. At the conclusion of the hearing, the Board will vote on the application. 15 9. The decision will be filed with the Town Clerk, and a copy sent to the applicant. A decision must be made 90 days from the close of the public hearing. Historic District Certificates There are two Historic Districts in Hopkinton: 1) Hopkinton Center; and 2) Woodville. The boundaries are shown on a map available in the Town Clerk’s office and posted on the Town Clerk’s page of the Town web site (www.hopkintonma.gov). The Hopkinton Historic District Commission reviews projects in the Hopkinton Center Historic District, and the Woodville Historic District reviews projects in the Woodville Historic District. Each entity has a page on the Town web site with additional information and forms. Any application that involves a change to exterior architectural features that are subject to approval of the Commission will require a Certificate before a building permit, for example, can be issued. Categorically exempt from Commission review are several items listed in the bylaw (Chapter 123), including temporary signs used for a period of not more than 30 days. For a complete list of exemptions in each historic district, see Town Bylaw section 123-6. The applicable Commission may issue a Certificate of Appropriateness, a Certificate of Nonapplicability or a Certificate of Hardship. Historic District Certificate Process » Estimated time: 14 to 60 days 1. Review the proposed project with the Director of Municipal Inspections or the Director of Land Use and Town Operations. 2. Complete an online application:  Hopkinton Historic District (http://www.hopkintonma.gov/home/government/boards/historic-district)  Woodville Historic District (http://www.hopkintonma.gov/home/government/boards/woodville-historic) 3. Within 14 days, the Commission will determine whether the application involves any exterior architectural features that are subject to its approval. If it does, then the Commission will hold a public hearing unless it determines that the exterior architectural feature involved or its category or color is so insubstantial in its effect on the District that it may be reviewed without public hearing. All applicants will receive a Certificate regardless of whether a public hearing is held. 4. Within 60 days after the filing of an application, the Commission must make a determination on the application, issuing the appropriate Certificate. Wetlands Resource Area Permits and Approvals Proposed work or land alteration in or within 100 feet of a wetland or 200 feet of a river (as defined in the Massachusetts Wetland Protection Act (WPA)) is regulated, enforced and administered by the Hopkinton Conservation Commission. In general, work is prohibited within the wetland itself, and regulated and restricted within the buffer zone. 16 Work that is allowed may require an Order of Conditions from the Conservation Commission to proceed with such work. The Commission administers the WPA and the Hopkinton Wetlands Protection Bylaw (Chapter 206 of the Bylaws of the Town of Hopkinton). The Commission has adopted Regulations which further describe the permitting procedures. Both the Bylaw and the Regulations are posted on www.hopkintonma.gov. The Conservation Administrator at Town Hall is available to review preliminary plans and guide applicants through the approval process, and information is posted on the Conservation Commission page of the web site. Building Permit A building permit is required for just about every construction project or activity, including most interior and exterior alterations, roofs, window replacement, additions and new structures. The construction must comply with the provisions of the State Building Code. A link to the State Building Code is provided on the Inspectional Services page of www.hopkintonma.gov. In addition, the Town has adopted the Stretch Energy Code component of the State Building Code, so certain projects will need to comply with the applicable requirements. Applications that include a private water source, sewage disposal system or for a new or renovated food establishment require separate review and approval by the Board of Health. The estimated processing time after all documents are completed and returned is 20 working days. Once issued, the work authorized by the permit must be commenced within 6 months. Building Permit Process » Estimated time: 20 working days 1. Review the proposed project or project idea with the Director of Municipal Inspections to determine what, if any, permits/approvals are necessary in addition to a building permit. 2. Obtain an Application to Construct, Repair, Renovate, Demolish a Structure from the Land Use Department or download forms at http://www.hopkintonma.gov/home/government/departments/inspectional. 3. Return the completed application form and the application fee to the Land Use Dept. for plan review. 4. The Land Use Dept. will notify the applicant when the permit has been approved and signed and is ready to be picked up and/or if additional information is needed. 5. Call the Land Use Department to schedule inspections as construction progresses. The inspection procedure is posted on the Inspectional Services page of the Town web site. Demolition Permit A demolition permit is required for the demolition of any structure or swimming pool. The permits are issued by the Director of Municipal Inspections. The demolition of any structure in Hopkinton that is 75 years old or older requires a review by the Hopkinton Historical Commission, which may delay demolition for up to six months (see Chapter 17 125 of the Bylaws of the Town of Hopkinton). The demolition of a structure in a Historic District also requires a Certificate from the appropriate Historic District Commission. The Town recommends an early consultation with the appropriate Historic District Commission and/or the Historical Commission in such cases, well before a demolition permit application is submitted. The estimated processing time after all documents are completed and submitted to the Land Use Department is 20 working days. Once issued, the work authorized by the permit must be commenced within 6 months. Demolition Permit Process » Estimated time: 20 working days 1. Review the proposed demolition with the Director of Municipal Inspections. 2. If the structure is 75 years old or older, review the proposed demolition with the Historical Commission, and begin its approval process if necessary. If the structure is also located in a historic district, review the proposed demolition with the appropriate Historic District Commission, and begin its approval process if necessary (see page 15). It is recommended that these processes occur simultaneously. 3. Obtain an Application to Construct, Repair, Renovate, Demolish a Structure from the Land Use Department or download forms at http://www.hopkintonma.gov/home/government/departments/inspectional. 4. Return the completed application form and the application fee to the Land Use Dept. Include any Certificates issued by the Historic District Commission and/or the Historical Commission if applicable. Payments may be made online at www.hopkintonma.gov (Treasurer/Collector page), but should not be made until the Land Use Department has calculated and provided the fee information to you. 5. The Land Use Dept. will notify the applicant when the permit has been approved and signed and is ready to be picked up and/or if additional information is needed. Plumbing, Gas and Electrical Permits Plumbing, gasfitting and electrical permits are required for any such work as required by the State Building Code. The estimated processing time after all documents are completed is 5 working days. Once issued, the work authorized by the permit must be commenced within 6 months. Plumbing, Gas and Electrical Permit Process » Estimated time: 5 working days 1. Obtain the appropriate Application from the Land Use Department. 2. Return the completed application form and the application fee to the Land Use Dept. Payments may be made online, but should not be made until the Land Use Department has calculated and provided the fee information to you. 3. The Land Use Dept. will notify the applicant when the permit has been approved and is ready to be picked up and/or if additional information is needed. 4. Call the Land Use Department to schedule inspections. 18 Sign Permits A sign permit is required in order to erect all permanent signs and some temporary signs, such as banners. The manner of attachment and the structural design must comply with the provisions of the State Building Code, where applicable. A link to the State Building Code is provided at http://www.hopkintonma.gov/home/government/departments/inspectional. In addition, the Town has adopted a provision in the Zoning Bylaw (Article XXVII, Signs) which establishes the sign regulations, including the maximum number and size of signs. The Town does not regulate sign content. The estimated processing time after all documents are completed and returned is 20 working days. Once issued, the work authorized by the permit must be commenced within 6 months. Sign Permit Process » Estimated time: 30 working days 1. Review the proposed sign with the Principal Planner or the Director of Municipal Inspections. 2. Determine whether the property is in a Historic District. If it is, then a Certificate of Appropriateness must be in hand prior to the issuance of a Sign Permit. Certificates are required for all permanent signs and any temporary sign that will be up for more than 30 days. See page 15 for the Historic District Certificate process. Signs within historic districts do not need review by the Design Review Board – skip to #5 on this list. 3. Obtain a Design Review Board application from the Land Use Dept. or online at http://www.hopkintonma.gov/home/government/departments/inspectional. Return the completed application, fee and required plans/drawings to the Land Use Dept. 4. The Design Review Board will review the sign at its next meeting and provide a written report to the Director of Municipal Inspections. 5. Obtain an Application to Construct, Repair, Renovate, Demolish a Structure (i.e. the Sign Permit application) from the Land Use Department or download the forms at http://www.hopkintonma.gov/home/government/departments/inspectional. 6. Return the completed Sign Permit application form and the application fee to the Land Use Dept., or pay online. Include any Certificates issued by the Historic District Commission if applicable. 7. The Land Use Dept. will notify the applicant when the permit has been approved and is ready to be picked up and/or if additional information is needed. Permit to Open, Occupy or Obstruct a Street A permit from the Department of Public Works is required in order to open, occupy or obstruct a public way, sometimes called a “road opening permit”. The applicant must comply with the DPW’s policies and requirements with respect to such work, including the posting of a performance bond and paving requirements. The application is posted on the DPW page of www.hopkintonma.gov, along with the applicable policies and requirements. The application form, fee and the required information must be submitted to the DPW for review. The Director of Public Works, Highway Manager and 19 DPW administrative staff is available to answer questions and provide information to prospective applicants. Permit Process » Estimated time: 2 to 3 days 1. A complete permit application and the fee are submitted to the DPW at its administrative office. 2. DPW staff will review the location of the proposed work and approve the permit as long as all of the requirements are met. 3. The permit is then reviewed by the Police Department and a decision is made as to whether a police detail is needed for the work. The Police Department will sign off on the permit. 4. The permit is then sent by the DPW to the applicant in the mail. Trench Safety Permits A permit from the Department of Public Works is required prior to the excavation of trenches. Trenches may pose a significant health and safety hazard, and the trench work must comply with the applicable statutes in this regard. Permit recipients are responsible for understanding and following the regulations. The application is posted on the DPW page of www.hopkintonma.gov, along with the applicable policies and requirements. The application form, fee and the required information must be submitted to the DPW for review. The Director of Public Works, Highway Manager and DPW administrative staff is available to answer questions and provide information to prospective applicants. Permit Process » Estimated time: 1 to 2 days 1. A complete permit application and the fee are submitted to the DPW at its administrative office. 2. The permit reviewed for completeness and signed off. 3. The permit is sent by the DPW to the applicant in the mail. Driveway Opening Permits A permit to construct a driveway which enters upon a public way is required from the Department of Public Works. The driveway must comply with the driveway entrance specifications established by the DPW and the provisions of the Driveways Bylaw (Article VII of Chapter 174 of the Bylaws of the Town of Hopkinton). The application is posted on the DPW page of www.hopkintonma.gov, along with specifications. The application form, fee and the required information must be submitted to the DPW for review. The Director of Public Works, Highway Manager and DPW administrative staff is available to answer questions and provide information to prospective applicants. Permit Process » Estimated time: 2 to 3 days 20 1. A complete permit application and the fee are submitted to the DPW at its administrative office. 2. DPW staff will review the location of the proposed driveway and approve the permit as long as all of the requirements are met. 3. The permit is then sent by the DPW to the applicant in the mail. Stormwater Management Permit A Stormwater Management Permit may be required for certain construction activities that will result in land disturbance of one acre or more or is part of a common plan for development that will disturb one acre or more, that will disturb more than 10,000 square feet of land that has a 15% or greater slope, or will increase the amount of impervious surface more than 50% of the area of a lot. Information is contained in Chapter 172 of the Bylaws of the Town of Hopkinton, Stormwater Management and Erosion Control, and in the Stormwater Management Regulations adopted by the Planning Board. Both are posted on the Town web site. Together, these documents work to control the adverse effects of increased post-development stormwater runoff and nonpoint source pollution associated with new development. Many development activities are exempt from requiring a Stormwater Management Permit because they are permitted via a Site Plan Review application (see page 12), so applicants should review the list of exemptions contained in the bylaw. After the filing of a complete application, the Planning Board has up to 60 days to issue a stormwater management permit. Stormwater Management Permit Process » Estimated time: 45 days 1. Review the proposed activity with the Principal Planner or Director of Land Use and Town Operations to determine whether a stormwater management permit is required. 2. Obtain Stormwater Management Permit application and the Stormwater Regulations from the Land Use Department, either by visiting or calling, or from www.hopkintonma.gov. 3. Return the completed application form, the application fee and the required accompanying plans and documentation to the Land Use Dept. 4. The Land Use Dept. will schedule the public hearing with the Planning Board and notify the abutters as required. 5. The Land Use Dept. will distribute the application and materials to town departments for review. 6. The applicant or a representative must appear at the public hearing. 7. The Planning Board’s decision will be filed with the Town Clerk, and a copy sent to the applicant. Construction Equipment and Commercial Activity Hours While a permit or license is not required to operate construction equipment, the use of such equipment is restricted by Town Bylaw (Chapter 141 of the Bylaws of the Town of Hopkinton). Except in an emergency, outdoor construction activity (which includes the use of construction, earthmoving or other such equipment or the delivery to or pick up 21 from a site of such equipment) is restricted to between 7:00 am and 7:00 pm Monday through Friday and between 8:00 am and 4:00 pm on Saturday. No such activity may occur on Sundays or holidays. Outdoor commercial activity in Residence Lake Front, Residence A and Residence B zoning districts is limited to the same days and hours as construction equipment operation. Outdoor commercial activity includes all electric motors or internal combustion engines, other commercial devices, tools or equipment that is started, moved, left to idle or used in any commercial activity. Such activity includes delivery trucks, refuse trucks, bulldozers, air compressors, generators, jackhammers, chain saws and the like. 22 Permits and Licenses - Short Term and Special Events The Town Common is a popular place for special events. The Common is under the jurisdiction of the Parks and Recreation Commission, and all activities proposed to be held on the Common require its approval. Alcoholic Beverages There are several types of one-day and short-term licenses that can be issued. Please consult the ABCC web site (http://www.mass.gov/abcc/) for information about these licenses. In general, the process is the same as for annual licensing. It is very important that the applications be submitted well in advance, at least 30 days before, the event. The application for a one day liquor license is available at the Town Manager’s office or online at http://www.hopkintonma.gov/home/government/boards/bos. Boston Marathon The Town is very proud to host the start of the Boston Marathon every Patriot’s Day. Vendors are located on the Town Common, which is under the jurisdiction of the Parks and Recreation Commission. In order to obtain permits for the event, all vendors must contact the Parks and Recreation Commission (508-497-9750). It is only through the Commission that permits for food and other activities on the Common can be obtained. All temporary food establishments must be inspected and obtain a license from the Board of Health. If not located at the Town Common, then approval of the Hopkinton Marathon Committee is required as well. Any activities that will be occurring in the roadway on that day are subject to approval of the Boston Athletic Association and require a Parade Permit from the Board of Selectmen. Signs and banners to be erected for the event must comply with the Town’s regulations for signs. See the section of this Guide on Sign Permits for the process, which must be commenced at least one month prior to the event. Carnival License Carnival Licenses are issued by the Board of Selectmen. The carnival rides are inspected by the Commonwealth of Massachusetts and Town inspectors. All food vendors at the carnival require an inspection and license from the Board of Health. If road closures are needed, then a Parade Permit is also required from the Board of Selectmen. Entertainment License Entertainment licenses are required for special and one-time events for theatrical exhibitions, public shows, concerts or dances on the premises where an alcoholic 23 beverage license, inn holder license, common victualler license and at any club or restaurant required to be licensed under MGL c. 138 sec. 12 or c. 140 sec. 2, 21A or 21E, and for any exhibition, show or amusement that is not exempt from the entertainment license requirements of MGL c.140 sec. 182 (generally, entertainment held by religious entities at usual places of worship, in school buildings by or for the benefit of the pupils, and at private dwellings are exempt). The licenses are issued by the Board of Selectmen. The Board must act within 45 days of the receipt of a complete application. In accordance with MGL c. 140 sec. 183A, the Board of Selectmen shall grant the license unless it finds that the license, taken alone or in combination with other licensed activities on the premises, would adversely affect the public health, safety or order, in that the proposed entertainment cannot be conducted in a manner so as to: a) protect employees, patrons and members of the public inside or outside the premises from disruptive conduct, criminal activity, or from health, safety or fire hazards; b) prevent an unreasonable increase in the level of noise in the area caused by the licensed activity or caused by patrons entering or leaving the premises; or c) prevent an unreasonable increase in the number of vehicles to be parked in the area of the premises. Licenses may be issued with conditions. Live commercial entertainment, whether or not paired with alcoholic beverage or other licenses, is not allowed in some zoning districts and is allowed by special permit in ot her zoning districts. An establishment in a district that allows live commercial entertainment by special permit that wishes to provide live commercial entertainment must apply for a special permit from the Board of Appeals, whether or not the entertainment is a regular feature of the business, sporadic or a one-time event. The procedure for applying for a special permit is contained in the Construction and Development section of this Guide. Entertainment License process » Estimated time: 15 to 30 days 1. Obtain a General License Application at the Town Manager’s office. 2. Complete and return application and all required supplemental information to the Town Manager’s office. 3. The license application will be forwarded by the Town Manager’s office staff to town departments for review and comment. 4. The Board of Selectmen will discuss the application at a posted meeting. The Board can grant the license or provide the opportunity to have a hearing. If a hearing will be held, the Board will notify the applicant in writing 7 days prior to the hearing date. 5. If a license is granted without a hearing, the applicant will be notified by the Town Manager’s office when it is issued. 6. If a public hearing is held, the applicant should appear and describe the request. 7. Within 30 days following the final date of the opportunity to hold a hearing, the Board of Selectmen may grant the license or deliver a written notice of denial to the applicant. Parade Permit 24 A Parade Permit is needed in order to use the roads for an event in which the Police Department is involved. Examples of the type of involvement that necessitates a Parade Permit are an escort and/or traffic management for the event. The Board of Selectmen issues Parade Permits. Parade Permit process » Estimated time: 30 days 1. Obtain a Parade Permit application at the Town Manager’s office at Town Hall or at http://www.hopkintonma.gov/home/government/boards/bos . 2. Complete and return application and all required supplemental information to the Board of Selectmen’s office at least one month prior to the event. 3. The application will be forwarded by the Town Manager’s office to town departments for review and comment. 4. The Board of Selectmen will discuss the application at a posted meeting. 5. The applicant will be notified by the Town Manager’s office when the permit is issued. A $1,000,000 certificate of insurance naming the Town as additional insured, a map detailing the route, and any operational plans are required and must be submitted at least one month prior to the event. Temporary Food Establishment Permit Temporary Food Establishment Permits are issued by the Board of Health for a period of time not to exceed 15 days. Applications may be obtained at the Town Hall and on the Town’s web site, and must be submitted no less than 14 days before the event. Board of Health Temporary Food Establishment Permit Process » 1. Obtain Temporary Food Establishment Permit application at the Board of Health office or online at www.hopkintonma.gov. 2. Consider a pre-application review with Board of Health staff. 3. Complete and return Temporary Food Establishment Permit application and all required supplemental information and the fee. 4. The Board of Health office will notify the applicant when the permit has been approved. 25 Online Permit Applications: Application Municipal Department or Agency Online Address Alcoholic Beverage license application Board of Selectmen http://www.mass.gov/abcc/forms.htm http://www.hopkintonma.gov/home/government/boards/bos Application for a Certificate Hopkinton Historic District Commission or Woodville Historic District Commission Hopkinton Center: http://www.hopkintonma.gov/home/government/boards/historic- district Woodville: http://www.hopkintonma.gov/home/government/boards/woodville- historic Building, demolition and sign permit application (i.e. Application to Construct, Repair, Renovate, Demolish a Structure) Land Use Department http://www.hopkintonma.gov/home/government/departments/inspec tional Design Review Board application (signs) Land Use Department http://www.hopkintonma.gov/home/government/departments/inspec tional Business Certificate Registration (DBA Certificate) application Town Clerk http://www.hopkintonma.gov/home/government/departments/clerk Withdrawal from Business Form Town Clerk http://www.hopkintonma.gov/home/government/departments/clerk Driveway Opening permit application Dept. of Public Works http://www.hopkintonma.gov/home/government/departments/dpw One day liquor license application Board of Selectmen http://www.hopkintonma.gov/home/government/boards/bos Temporary Food Establishment permit application Board of Health http://www.hopkintonma.gov/home/government/boards/boh Open, Occupy or Obstruct a Street (Road Opening) – application Dept. of Public Works http://www.hopkintonma.gov/home/government/departments/dpw Parade permit application Board of Selectmen http://www.hopkintonma.gov/home/government/boards/bos 26 Site Plan Review application (Planning Board) Land Use Department http://www.hopkintonma.gov/home/government/boards/planning Special permit application (Board of Appeals) Land Use Department http://www.hopkintonma.gov/home/government/boards/appeals Special permit application (Planning Board) Land Use Department http://www.hopkintonma.gov/home/government/boards/planning Stormwater Management Permit (Planning Board) Land Use Department http://www.hopkintonma.gov/home/government/boards/planning Dept. of Public Works Trench Safety permit application http://www.hopkintonma.gov/home/government/departments/dpw 27 Online References The Massachusetts General Laws (MGL): http://www.malegislature.gov/Laws/GeneralLaws Alcoholic Beverage Control Commission: http://www.mass.gov/abcc/licensing.htm Hopkinton General and Zoning Bylaws: http://www.hopkintonma.gov/home/government/departments/clerk Hopkinton Zoning Map: http://www.hopkintonma.gov/home/government/departments/clerk Hopkinton Town Clerk Certificates, Licenses and Fees: http://www.hopkintonma.gov/home/government/departments/clerk Board of Selectmen: http://www.hopkintonma.gov/home/government/boards/bos Inspectional Services: http://www.hopkintonma.gov/home/government/departments/inspectional Hopkinton Board of Health: http://www.hopkintonma.gov/home/government/boards/boh Hopkinton Board of Health Regulations: http://www.hopkintonma.gov/home/government/boards/boh Hopkinton DPW: http://www.hopkintonma.gov/home/government/departments/dpw Hopkinton Board of Appeals: http://www.hopkintonma.gov/home/government/boards/appeals Hopkinton Planning Board: http://www.hopkintonma.gov/home/government/boards/planning Stormwater Regulations: http://www.hopkintonma.gov/home/government/boards/planning Downtown Design Guidelines: http://www.hopkintonma.gov/home/government/boards/downtown-revitalization Hopkinton Design Review Board Design Guidelines: http://www.hopkintonma.gov/home/government/boards/planning 28 Hopkinton Conservation Commission: http://www.hopkintonma.gov/home/government/boards/conservation Hopkinton Historic District Commission: http://www.hopkintonma.gov/home/government/boards/historic-district Woodville Historic District Commission: http://www.hopkintonma.gov/home/government/boards/woodville-historic Hopkinton Master Plan: http://www.hopkintonma.gov/home/government/boards/planning Hopkinton Chamber of Commerce: http://www.hopchamber.com/ Sign Permitting Procedure Building permit application submitted Review for completeness Building official review Building permit issued Application to Board of Appeals submitted if Special Permit is required Permitting Assistant review for completeness Board of Appeals public hearing Board of Appeals decision filed with Town Clerk 20 day appeal period/applicant files decision in Registry of Deeds if granted Submit to Design Review Board (DRB) or Historic District Commission (HDC) for review DRB or HDC meeting DRB issues recommendation/HDC issues Certificate of Appropriateness Project Review and Approval Project Proposal Consult Bylaws, Regulations and Town Officials Use Permitted by Right? Use Allowed by Special Permit? Site Plan Review Required? File Special Permit Application Denied Approved File Site Plan Review Application Apply for Building Permit Approved No Yes No Yes No Yes THE SHARON TIMLIN MEMORIAL SK RACE TO CURE ALS 149 Wood Street, Hopkinton, Massachusetts 01748 EXECUTIVE COMMITTEE Abbie Rosenberg Event Director (508) 625-1660 angelabbie@aol.com Dave Krueger Event Director (508) 423-9915 dkrueger@acosta.com Colleen Allen Volunteer Director Stephanie Whelan Race Director Cheryl Asselin Registration Director Margaret Kennedy Kids' Race Director Dawn Mercier Angel Fundraising Director Kathy Younis Field Management Director Tracy Logan Raffle & Silent Auction Director ADVISORY BOARD Dr. Robert Brown, MD, PhD UMASS Medical Center, Worcester, MA Mike & Dawn Timlin George & Cynthia Mazareas September 4, 2016 Dear Board of Selectmen, I wanted to extend a very warm thank you to the Town of Hopkinton and to the board of selectmen for helping to make the thirteenth annual Sharon Timlin Memorial Event to Cure ALS (Lou Gehrig's Disease) such a great success. Without the help and cooperation of the town of Hopkinton, this spectacular event would not have taken place. The school system, the police department and the fire department all chipped in to make this an event that our town can be proud of. We had over 1700 runners and walkers and housed countless numbers of families that enjoyed the spirited atmosphere of the day. Due in part to the generosity of the town, we raised over $150,000.00 toward finding a cure for ALS (and over 1.6 million in total). We want to say on behalf of Mike Timlin, The Boston Red Sox, The Angel Fund and the committee that your generosity was greatly appreciated. I have heard that there may have been some discontent on the part of the town/selectmen about having the event this year. That may have come from the rumor mill, but if it is indeed true, please contact me to discuss this as soon as possible. We are hoping to hold the 14th annual event on Saturday, June 17th, 2017, and planning has already started. Please let me know if this is OK with the town and if there is anything I can do to improve the event or the planning process in any way. It is so heartwarming to know that we live in a community that comes together with events such as these, and shows such an overwhelming outpouring of support. Thanks again and best regards, Abbie Rosenberg, co -event director 'IS SEP 15 P'w2:42 COMMONWEALTH OF MASSACHUSETTS Department of Telecommunications and Cable 1000 Washington Street, Suite 820, Boston, MA 02118 (617) 305-3580 www. mass.govldtc CHARLES D. BAKER GOVERNOR KARYN E. POLITO LIEUTENANT GOVERNOR September 13, 2016 Chairman Board of Selectmen Town Hall 18 Main Street Hopkinton MA 01748 Re: License Expiration Notice Dear Chairman, JAY ASH SECRETARY OF HOUSING AND ECONOMIC DEVELOPMENT JOHN C. CHAPMAN UNDERSECRETARY KAREN CHARLES PETERSON COMMISSIONER '16 SEP 15 pm9:43 Your cable television license (license) is set to expire on October 10, 2016. At this time, you as the Issuing Authority should be finalizing your license with Verizon. It is the responsibility of the Issuing Authority to provide a copy of the executed license to the Department of Telecommunications and Cable (Department). If you have decided to deny Verizon a license, a written statement of your denial must be submitted to the Department within 14 days of your decision to deny. If you have any questions, please do not hesitate to contact the Department at 617-305-3580 or dtc.efiling@state.ma.us. Sincerely, CLA4- Sara J. Clark Department Secretary 1 Month QCONTROL V.. GROUP DPW Director: John Westerling email:jesterling@hookintonmagov The Hopkinton DPW, Conservation Commission, and Parks & Rec. Dept, in concert with the Adivisory Group, will sponsor a Public Forum for Hopkinton residents on Saturday, October 8, 2016 from 10 a.m. to 11:30 a.m.. A formal Comprehensive Weed Management and Control Plan will be developed for monitoring and control of nuisance and invasive weed problems specific to Lake Maspenock. Hopkinton residents are urged to attend the Public Forum in order to provide feedback and ask questions about benefits and ecological impact from the proposed plan (`the Plan'). The Plan is expected to be submitted to the Board of Selectmen in late October 2016. Additional information will be posted in Town Hall and on the Town website; http://www.hopkintonma.gov/home/government/towncalendar FORUM LOCATION: HOPKINTON TOWN HALL, RM. 215 MAIN ST., HOPKINTON MA