HomeMy Public PortalAbout09-13-21 Agenda Regular Meeting
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
BOARD OF COMMISSIONERS AGENDA | 1 of 2
Agenda
Board of Commissioners
Regular meeting
7 p.m. Sept. 13, 2021
Board Meeting Room of Town Hall Annex, 105 E. Corbin St.
Please use the bookmark feature to navigate and view the item attachments.
1. Public charge
The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board
asks community members to conduct themselves in a respectful, courteous manner with the board and with
fellow community members. At any time should any member of the board or attendee fail to observe this
public charge, the mayor or the mayor’s designee will ask the offending person to leave the meeting until that
individual regains personal control. Should decorum fail to be restored, the mayor or the mayor’s designee
will recess the meeting until such time that a genuine commitment to this public charge is observed.
2. Audience comments not related to the printed agenda
3. Agenda changes and approval
4. Presentations
A. Comprehensive Sustainability Plan: Community Visioning Survey Results
B. Quarterly Tourism and Economic Development Report
5. Appointments
A. Historic District Commission
1. Appointment of Elizabeth Dicker to fill vacancy for a term expiring Oct. 31, 2024
2. Appointment of Will Senner to fill vacancy for a term expiring Oct. 31, 2024
B. Parks and Recreation Board — Appointment of Richard von Furstenberg for a term expiring Sept. 30, 2024
C. Planning Board — Appointment of Cassandra Chandler to fill vacancy for a term expiring Sept. 30, 2024
6. Items for decision ― consent agenda
A. Minutes
1. Joint public hearing July 15, 2021
2. Regular meeting Aug. 9, 2021
3. Work session Aug. 23, 2021
B. Miscellaneous budget amendments and transfers
C. Award construction bid for Valley Forge Road culvert replacement to Chatham Civil Construction
D. Consistency statement and ordinance to amend Section 3.8.11 of the Unified Development Ordinance –
Evidentiary Hearings
E. Consistency statement and ordinance to amend Section 9.1.5.2 Unified Development Ordinance –
Permissible Encroachments into Required Setbacks
F. Classification and pay amendment – FY22 salary schedule
G. Resolutions accepting public streets in Forest Ridge phases 1, 2, 3, and 5 and 300 feet of Summit Trail
Drive in Harmony at Waterstone
H. Acceptance of Fiori Hills water and sewer system extensions
BOARD OF COMMISSIONERS AGENDA | 2 of 2
I. Acceptance of Orange County Northern Campus water and sewer system extensions
J. DRAFT Request for Qualifications (RFQ) for future train station design and engineering
7. Items for decision ― regular agenda
A. Special Use Permit modification – 2800 Old N.C. 86 Waterstone medical office building
B. Master Plan modification – Collins Ridge to provide affordable housing land off-site
C. Resolution regarding Collection System Capacity and Growth – Interim Direction
D. Discussion with Duke Energy representatives about policies for banner permitting on poles
E. Continued board discussion of when to return to in-person meetings
F. Hot topics for work session Sept. 27, 2021
8. Updates
A. Board members
B. Town manager
C. Staff (written reports in agenda packet)
9. Closed session
A. Closed session as authorized by North Carolina General Statute Section 143-318.11 (a)(3) regarding legal
limitation and obligations for spending stormwater fees for system improvements
10. Adjournment
Interpreter services or special sound equipment for compliance with the American with Disabilities Act is available
on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office
at 919-296-9443 a minimum of one business day in advance of the meeting.
AGENDA ABSTRACT: Item to be considered | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Public Space, Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
VHB, Candice Andre (consultant for Comprehensive Sustainability Plan)
Stephanie Trueblood, Public Space Manager and Shannan Campbell, Economic Development/Tourism Planner
ITEM TO BE CONSIDERED
Subject: Comprehensive Sustainability Plan: Community Visioning Survey Results
Attachments:
Comprehensive Sustainability Plan: Community Visioning Survey Presentation
Brief summary:
The town recently completed the Community Visioning phase for the town’s Comprehensive Sustainability Plan
(CSP), which included over 600 survey responses. The comprehensive survey included feedback on development
preferences, needs and challenges, and why Hillsborough is a great place to live that will guide the CSP. The CSP
will establish a framework for achieving the community’s vision for growth and development while establishing
feasible steps to meet the town’s renewable energy goals. VHB will present a summary of results from the
Community Visioning survey and next steps for the CSP.
Action requested:
Receive presentation
ISSUE OVERVIEW
Background information and issue summary:
The Hillsborough Comprehensive Sustainability Plan will establish a framework for achieving the community’s
vision for growth and development while establishing feasible steps to meet the town’s renewable energy goals.
The first round of public engagement for the plan was the Community Visioning Survey, an online survey released
in conjunction with a virtual public workshop introducing the plan to the community. The project team conducted
extensive outreach in the community to advertise the survey to ensure full participation that represents the
diversity of Hillsborough.
Initial outreach included a town news release and town social media post, in addition to direct engagement with
community organizations and leaders. Town staff contacted sustainability and conservation organizations, the
NAACP, the Chamber of Commerce, business owners, schools, churches, historic preservation organizations,
newspapers (Herald-Sun and News and Observer), WHUP radio, and community social media moderators, among
others. The Town of Hillsborough Public Information Office also did several rounds of outreach with their
community liaisons and, in July, sent emails to Hillsborough, Orange County, Carrboro and Chapel Hill employees
and leaders encouraging them to take and share the survey. After analysis of the initial round of survey responses,
For clerk’s use
AGENDA ITEM:
4.A
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AGENDA ABSTRACT: Item to be considered | 2 of 2
the project team did several additional rounds of engagement. Overall, the town issued 6 reminders in the Talk of
the Town community newsletter, 3 town press releases, 12 posts on town social media, 5 town weekly digests and
4 town e-newsletters. Other outreach events included:
• Online Survey – open May 24, 2021- August 16, 2021
• Mayor’s monthly radio interview on WCHL- May 2021
• PORCH Hillsborough neighborhood events- June and July 2021
• News of Orange County article- June 10, 2021
• Distribution of survey postcards- July 2021
• Survey flyer bill inset- August 2021
The project team collected 636 responses for ten questions about development preferences, and four
demographic related questions
Financial impacts:
None
Staff recommendation and comments:
None
Community
Visioning Survey
Town of Hillsborough Board Meeting
September 13, 2021
Agenda
Community Outreach
Survey Results
Next Steps
Survey Outreach
•Online Survey: May 24, 2021- August 16, 2021
•Town news release and social media posts
•Direct outreach to a multitude of community organizations
•Town website updates
Other events:
•Mayor’s radio interview on WCHL
•PORCH Hillsborough neighborhood events
•News of Orange County article
•Distribution of survey postcards
•Survey flyer bill inset
Survey Response
636 respondents
(approximately 9% of population)
Many thanks to: Community members, Town Board, and Town staff
Survey Results
Neighborhoods
1. Historic District
2. West Hillsborough
3. Forest Ridge
4. Cornwallis Hills
5. Orange High School area
6. Fairview
What makes Hillsborough a great place to live?
More than 50%
of respondents love
the Town’s small town
feel and natural and
scenic areas
What are Hillsborough’s greatest challenges?
Inadequate code enforcement
Development in sensitive areas
Stormwater management
Lack of proper landscaping buffers…
Difficult permitting process
Outdated zoning regulations
Inadequate utility infrastructure
Vacant and/or underutilized lands
Other
Lack of mixed-use development
Lack of public transportation/transit…
Suburban sprawl
Lack of sidewalk/greenway connections
Loss of land/forest to new development
Traffic congestion
0% 10% 20% 30% 40% 50% 60%
Development Challenges
1 in 2 respondents
said the biggest
challenge for
Hillsborough is
affordability
Development Preferences
Future Development
40% of respondents prefer to see “urban”
development in the commercial & mixed-use areas.
Future Development
Top 3 Characteristics:
•Protection and conservation of open space
•Energy efficiency
•Increased landscaping and tree canopy
Town Needs
Transportation
Improving safety of transportation network
Other
Accommodating new transportation trends/technologies
Improving the physical condition of the town’s roads, bridges and sidewalks
Reducing emissions from vehicles
Developing/expanding bus service
Expanding greenway infrastructure and access
Expanding bike infrastructure and access
Developing passenger rail station
Expanding sidewalk infrastructure and access
Reducing traffic congestion
0% 10% 20% 30% 40% 50% 60%
Natural Resources
Soil quality and erosion control
Other
Reducing heat island
Active agricultural lands
Light pollution
Noise
Air quality
Wildlife/biodiversity
Land conservation
Groundwater quality
River and wetlands quality
Using natural resources to mitigate climate change
Tree and forest preservation
0% 5% 10% 15% 20% 25% 30% 35% 40%
Recreation Investment
Picnic areas
Dog parks
Other
Outdoor athletic fields
Neighborhood parks/playgrounds
Courts (bocce, tennis, pickleball)
Community wellness/exercise facilities
Community center
Canoe/kayak access
Community gardens
Community parks/playgrounds
Venues for arts and cultural events
Trails
Greenways
0% 5% 10% 15% 20% 25% 30% 35% 40%
Sustainability Issues
Water conservation measures
Other
Diversity in housing types in town
Investing in alternative transportation
Reducing waste generation (recycling/composting)
Reducing greenhouse gas emissions to meet clean energy pledge
Diversity in the types of businesses in town
Preparing for the long-term impacts of climate change
Maintaining the town’s long-term finances and capital improvement plans
Promoting racial equity and justice
Preparing for a lasting water supply
Addressing affordability and cost of living
Land conservation and protection
0% 5% 10% 15% 20% 25% 30% 35%
Demographics
Race and Ethnicity
7%
93%
4%
96%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Yes No
Do you identify as Latino/Latina/Latinx/Hispanic?
Hillsborough Survey Respondents
83%
8%
3%
3%
1%
2%
64%
21%
2%
4%
2%
7%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
White
Black or African American
American Indian/Alaska Native
Asian/Pacific Islander
Two or More Races
Some Other Race
How do you identify racially?
Hillsborough Survey Respondents
Income and Age
54%
15%
14%
8%
3%
4%
1%
1%
34%
9%
23%
8%
9%
4%
5%
8%
0% 10% 20% 30% 40% 50% 60%
$100,000 or more
$75,000 to $99,999
$50,000 to $74,999
$35,000 to $49,999
$25,000 to $34,999
$15,000 to $24,999
$10,000 to $14,999
$9,999 or less
Hillsborough Survey Respondents
13%
19%
17%
18%
15%
19%
2%
9%
26%
23%
19%
20%
0%
5%
10%
15%
20%
25%
30%
16 to 24 25 to 34 35 to 44 45 to 54 55 to 64 65 or older
Hillsborough Survey Respondents
Next Steps
Today
Staying Engaged
•Monthly website updates
•Social media postings
•Meetings with Town Staff
•Meetings with Town Boards & Commissions
•Review of draft Plan
Questions
Candice Andre, AICP
candre@vhb.com
919-741-5346
Stephanie Trueblood
Stephanie.trueblood@hillsboroughnc.gov
919-296-9481
AGENDA ABSTRACT: Quarterly Tourism and Economic Development Report | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Planning and Economic Development Manager, Shannan Campbell
ITEM TO BE CONSIDERED
Subject: Quarterly Tourism and Economic Development Report
Attachments:
PowerPoint presentation of report
Brief summary:
An update on quarter 2 tourism and economic development activity. In the interest of time and a full agenda the
presentation will be limited to highlights and questions.
Action requested:
None
ISSUE OVERVIEW
Background information and issue summary:
COVID-19 (and it’s variant) is presenting on-going challenges within our business community and tourism economy,
which we are trying to mitigate creatively and strategically. Attached are some highlights and updates.
Financial impacts:
None
Staff recommendation and comments:
None
For clerk’s use
AGENDA ITEM:
4.B
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9/7/2021
1
Tourism & Economic
Development
Update
September 2021
April-June Update
Economic Development
Business Needs Identified:
•Employees (particularly in
hospitality)
Various businesses have identified that this is a huge
challenge to the point where it is impacting their ability to
operate regularly. Some have had to pivot to a shift in
hours/days of operation and some restaurants have had to
focus more on catering/special events and reservation only
service.
Not only a hospitality problem-labor shortages are causing
business disruption across industries, including
government.
Economic Development
Current (Q2 forward) COVID-19 Economic Recovery Strategies:
•Market our town as the place to get out and explore. There is a
pent-up need/demand in the market for getting out and about.
People are cautiously looking for ways to get out and do things
again.
•Help our businesses adapt to the shift in growing demand for
goods and services. Building capacity and staffing are huge
issues.
•Encourage continued business and non-profit partnerships.
Many bonds were formed, and relationships made during the
pandemic that resulted in good ideas and programming.
1
2
3
9/7/2021
2
Economic Development
Pre-development meetings and inquiries for vacant parcels and buildings including:
100 S Churton Street
Paliouras Outparcel(s)
Meadowlands
Waterstone Lot 10
633 Cornelius St
Tourism
•RFQ for News of Orange mural went out, artists responded, were scored competitively and a design
selected.
•FY20 Tourism Program reports were finalized and distributed to stakeholders.
•Creation of 2 new ‘tours/itineraries’ including the ‘outdoor art explorer’ and the ‘sweet seeker’
highlighting fun, socially distanced ways to explore town.
•‘The getaway you’ve been waiting for’ campaign was launched amid the removal of mask mandates and
a widely vaccinated population.
•Saw an increase in F&B and Occupancy revenue where demand had been pent up for so long, but that
may change with mask mandates and travel being discouraged again in Q3.
4
5
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Historic District Commission – Appointment of Elizabeth Dicker to fill a vacancy for a term expiring Oct. 31,
2024
Attachments:
Application form
Brief summary:
Ms. Dicker has expressed interest in serving on the Historic District Commission and has been interviewed by the
Chairperson and staff. Based on her enthusiasm, her experience with diverse populations, and her desire for social
equity, the recommendation is for Ms. Dicker to be appointed to a fill the vacancy due to the departure of Jill
Heilman. Ms. Dicker’s term would expire Oct. 31, 2024.
Action requested:
Appoint Elizabeth Dicker to the Historic District Commission with a term expiring Oct. 31, 2024.
ISSUE OVERVIEW
Background information and issue summary:
Financial impacts:
Staff recommendation and comments:
For clerk’s use
AGENDA ITEM:
5.A-1
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Advisory Board Application
If you are a Town of Hillsborough resident, at least 18 years old and willing to volunteer your time and expertise to
your community, please complete this form.
Name:
Elizabeth Dicker
Home address:
318 W Queen St
Home phone number:
9198246219
Email address:
lizziednc@gmail.com
Place of employment:
PORCH Hillsborough
Job title:
CoDirector
Birth date:
Aug. 11, 1965
Ethnic origin:
Caucasian
Boards you would be willing to serve on:
First choice — Historic District Commission
Reasons for wanting to serve:
I think it's great that the Town of Hillsborough is interested in preserving the historic and unique elements that add so
much to our town. I am interested in learning more and being involved in projects that might be presented to the
Commission. I live in the Historic District and we are currently undergoing a renovation on our property. I feel I have
insight into what homeowners might find challenging/inspiring in the process of having a plan earn Commission
approval.
Relevant work, volunteer or educational experience:
The only experience I have is our current project that we are undertaking in Historic Hillsborough. I have worked
closely with Reid Highley, our architect, during the process. I've learned a lot and find it fascinating! I think my
temperament is well suited to a being a member of a commission that needs to listen and review plans that are
presented, weigh the appropriateness of the plan, and provide thoughtful responses to homeowners who may have
strong opinions about their project.
How are you connected to Hillsborough (live, work, play, shop, own property)?
My family moved to Historic Hillsborough just over 2 years ago. We moved from Chapel Hill where we lived for 20+
years and have been familiar with Hillsborough for years. My husband owns 2 businesses in town--Redeye Distribution
in West Hillsborough and YepRoc Records on Churton St. I work for PORCH Hillsborough a non-profit organization
focused on hunger relief in our county.
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
Truthfully, I have not reviewed the 2030 plan and I absolutely would if I was asked to join the Commission!
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
I have reviewed the Hillsborough Historic District Design Guidelines during our renovation project.
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
I think there will always be a tension in Historic Hillsborough between preserving the old while making room for the
new. I am very interested in the challenge of honoring the buildings and structures of the past while continuing to move
Hillsborough into the 21st century.
How you heard about this opportunity:
Internet
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Historic District Commission – Appointment of Will Senner to fill a vacancy for a term expiring Oct. 31,
2024
Attachments:
Application form
Brief summary:
Mr. Senner has expressed interest in serving on the Historic District Commission and has been interviewed by the
Chairperson and staff. Based on his knowledge of engineering, green building, and his prior experience serving on
volunteer boards, the recommendation is for Mr. Senner to be appointed to a fill the vacancy due to the departure
of Candice Cobb. Mr. Senner’s term would expire Oct. 31, 2024.
Action requested:
Appoint Will Senner to the Historic District Commission with a term expiring Oct. 31, 2024.
ISSUE OVERVIEW
Background information and issue summary:
None
Financial impacts:
None
Staff recommendation and comments:
For clerk’s use
AGENDA ITEM:
5.A-2
Consent
agenda
Regular
agenda
Closed
session
Advisory Board Application
If you are a Town of Hillsborough resident and willing to volunteer your time and expertise to your community, please
complete this form. Volunteers for the Parks and Recreation Board must be at least 13 years old, and volunteers for all
other boards must be at least 18 years old.
Name:
Will Senner
Home address:
103 E Queen St
Home phone number:
9192911425
Email address:
will.senner@gmail.com
Place of employment:
Skanska
Job title:
Vice President - Preconstruction
Birth date:
Sept. 16, 1983
Gender:
Male
Ethnic origin:
White
Boards you would be willing to serve on:
First choice — Historic District Commission
Reasons for wanting to serve:
Interest in preserving the character of the historic district while supporting progress towards the town's 2030 vision.
Have you served or are you currently serving on a town board? If so, which ones and when?
No
Relevant work, volunteer or educational experience:
Undergraduate degree in civil engineering. 16 years of professional experience in commercial construction. 8 years of
volunteer work with USGBC, including chairing local board of directors.
How are you connected to Hillsborough (live, work, play, shop, own property)?
Resident in historic district
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
Have reviewed it loosely but am willing to review in further detail is appointed. That said, I am very much aligned with
the goals and priorities as outlined.
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
Similar to above - have reviewed these documents loosely but would review them in further detail (particularly the new
historic district guidelines and any other documents recommended by staff) if appointed.
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
Preserving the unique character of the district while maintaining thoughtful progress in other priority areas such as
sustainability, diversity, connectivity, etc.
How you heard about this opportunity:
Other
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: September 13, 2021
Department: Public Space
Public hearing: No
Date of public hearing: NA
PRESENTER/INFORMATION CONTACT
Public Space Manager, Stephanie Trueblood
ITEM TO BE CONSIDERED
Subject: Parks and Recreation Board – Appointment of Richard von Furstenberg for a term expiring Sept. 30, 2024
Attachments:
Volunteer application for Richard von Furstenberg
Brief summary:
Richard von Furstenberg has volunteered to serve a term of three years on the Hillsborough Parks and Recreation
Board.
Action requested:
Consider appointment of Richard von Furstenberg as a member of Parks and Recreation Board whose term will
expire on Sept. 30, 2024.
ISSUE OVERVIEW
Background information and issue summary:
Richard von Furstenberg has volunteered to serve a term of three years on the Hillsborough Parks and Recreation
Board. Richard is a PHD student in the Parks, Recreation, and Tourism Management Department at North Carolina
State University whose research is focused on conservation social science. Richard resides in Cornwallis Hills.
Financial impacts:
None
Staff recommendation and comments:
None
For clerk’s use
AGENDA ITEM:
5.B
Consent
agenda
Regular
agenda
Closed
session
Advisory Board Application
If you are a Town of Hillsborough resident and willing to volunteer your time and expertise to your community, please
complete this form. Volunteers for the Parks and Recreation Board must be at least 13 years old, and volunteers for all
other boards must be at least 18 years old.
Name:
Richard von Furstenberg
Home address:
2600 Hooper Ct, Hillsborough, NC 27278
Home phone number:
8324523945
Email address:
rjvonfur@ncsu.edu
Place of employment:
NCSU
Job title:
Teaching assistant/graduate student
Birth date:
July 30, 1977
Gender:
Male
Ethnic origin:
White
Boards you would be willing to serve on:
First choice — Parks and Recreation Board
Reasons for wanting to serve:
I want to serve my community and positively influence the future of parks and recreational opportunities within
Hillsborough. I am passionate about the role of play, and the outdoors, in mental and physical health, and want to
further these values through work with the board. I feel strongly these benefits should be experienced by all members
of society, and that ensuring that will require intentionality. Moreover, I view preserving wildlife, native species, and
the environment as linked to our own well-being and would like to see those conservation efforts manifest in the parks
and recreation space when possible.
Have you served or are you currently serving on a town board? If so, which ones and when?
N/A
Relevant work, volunteer or educational experience:
I am currently a second year PhD student in the Parks, Recreation, and Tourism Management Dept at North Carolina
State University. I have completed courses on leisure theory, research methods in parks and recreation, and am the
teaching assistant for (PRT380) in the department, an analysis and evaluation course designed around making
evidenced based decisions in Parks and Recreation management. Our teaching model for that course is the Dorthea Dix
Park Master Plan. My research focus is on conservation social science- how and why people make decisions about the
outdoors. That said, I have little practical experience in P&R and am eager to learn from others on the board.
How are you connected to Hillsborough (live, work, play, shop, own property)?
My family has lived in Hillsborough since 2013 when we purchased a home in Cornwallis Hills. We enjoy the parks -
primarily Gold Park, the downtown food, and walking the wooded trail along the Eno Riverwalk. We do the majority
of our shopping in Hillsborough as well: Weaver St Co-op, Food Lion, Walmart, Home Depot etc. We also enjoy the
Orange County Sportsplex for exercise, swimming, and ice skating. My partner works at Elon and I formerly worked at
UNC and Duke, so Hillsborough made for a wonderful midpoint in terms of a place to live.
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
Yes I have reviewed the 2030 plan. The plan lays out a good road map that appears to strike a balance between
promoting growth and maintaining the history and charm of Hillsborough. In terms of Parks and Recreation, I
appreciate the focus on increasing connectivity between neighborhoods and parks. I think exploring other barriers to
parks and recreation access (physical and otherwise) would be beneficial going forward. Additionally, I believe future
visions of Parks and Recreation in Hillsborough would benefit from recognition of their ability to facilitate diversity,
equity and inclusion in the community.
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
I have reviewed the budget, parks and recreation master plan, and the strategy map. I found all to be highly transparent
and informative. I appreciated the detail, history, and vision in the parks master plan. The strategy map appears well
focused on improving the quality of life for members of the community- I think it is important to make sure these
written goals translate into action, and would like to affect that on some level.
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
I think diversity, equity, and inclusion will be a challenge that could be addressed by the Parks and Recreation board. A
quick drive around Hillsborough reveals segregated neighborhoods (North vs South of Hwy 70 for example), a product
of structural racism and consequent inequality. I believe parks and recreation space should benefit all members of the
community in an equitable way, and that it can, and should be, a place where the community unites and mixes beyond
their own neighborhood.
I also see preserving greenspace as a priority going forward. It is important that Hillsborough remain economically
viable, and provide adequate housing, but it is imperative for our well-being, and that of the environment, that
greenspace is protected as a component of Parks and Recreation policy.
How you heard about this opportunity:
Internet
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Planning and Economic Development Manager, Shannan Campbell
ITEM TO BE CONSIDERED
Subject: Planning Board – Appointment of Cassandra Chandler to fill a vacancy for a term expiring Sept. 30, 2024
Attachments:
Volunteer application for Cassandra Chandler
Brief summary:
Cassandra Chandler has volunteered to serve a term of three years on the Hillsborough Planning Board.
Action requested:
Consider appointment of Cassandra Chandler as a member of the Planning Board whose term will expire on Sept.
30, 2024.
ISSUE OVERVIEW
Background information and issue summary:
Cassi Chandler has led a distinguished career as an innovative strategist and investigator, identifying and
addressing intelligence, financial crimes, cyber and fraud risks, along with regulatory and reputational risks in the
federal government and the banking industry and owns her own consulting firm. She is interested in tree
preservation, managing growth in town, and the retention of Hillsborough’s small-town feel. She resides in West
Hillsborough.
Financial impacts:
None
Staff recommendation and comments:
None
For clerk’s use
AGENDA ITEM:
5.C
Consent
agenda
Regular
agenda
Closed
session
Advisory Board Application
If you are a Town of Hillsborough resident and willing to volunteer your time and expertise to your community, please
complete this form. Volunteers for the Parks and Recreation Board must be at least 13 years old, and volunteers for all
other boards must be at least 18 years old.
Name:
Cassandra Chandler
Home address:
P.O. Box 1211
Home phone number:
5712440125
Email address:
cmchand007@gmail.com
Place of employment:
Self Employed - The Chandler Consulting Group
Job title:
President and CEO
Birth date:
Dec. 7, 1957
Gender:
Female
Ethnic origin:
Black
Boards you would be willing to serve on:
First choice — Planning Board
Reasons for wanting to serve:
I am interested in supporting the Council's zoning reviews and planning as the town continues to grow. I have lived in
several states, in a variety of communities and have served on, including currently serving on non-profit boards. I
believe my experience would be useful to the Planning Commission.
I am also interested in the Mayor's task force on reimagining public safety.
Have you served or are you currently serving on a town board? If so, which ones and when?
No
Relevant work, volunteer or educational experience:
Retired FBI Assistant Director and Former Bank of America Senior Vice-President. Current CEO of The Chandler
Consulting Group conducting and Vigeo Alliance. Member of New York Police Department Federal Monitor's team.
How are you connected to Hillsborough (live, work, play, shop, own property)?
I have moved to Hillsborough and while currently renting, I am looking for a permanent home.
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
Yes. I agree with the comprehensive plan and the need to establish rural buffer zones and Interlocal agreements.
However, I have noted new subdivisions currently being erected with mass removal of trees that could have been
cleaned with a more minimal approach to green space elimination, that would have supported the continued image of
Hillsborough. This can be accomplished in a manner such as towns in Maryland and even Cary, NC where new
construction, subdivisions and shopping centers are carefully built so as to retain a lining of external trees and green
space that retains a green image for the town.
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
No - But I plan to.
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
Rapid growth and encroachment that impacts the look and feel of the beauty of Hillsborough.
How you heard about this opportunity:
Internet
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Administration
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Interim Town Clerk/Human Resources Technician Sarah Kimrey
ITEM TO BE CONSIDERED
Subject: Minutes
Attachments:
1. Joint public hearing July 15, 2021
2. Regular meeting Aug. 9, 2021
3. Work session Aug. 23, 2021
Brief summary:
Provide brief summary here.
Action requested:
Approve minutes of the Board of Commissioners joint public hearing July 15, 2021, regular meeting Aug. 9, 2021,
and the Board of Commissioners work session Aug. 23, 2021.
ISSUE OVERVIEW
Background information and issue summary:
None
Financial impacts:
None
Staff recommendation and comments:
Approve minutes as presented.
For clerk’s use
AGENDA ITEM:
6.A
Consent
agenda
Regular
agenda
Closed
session
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
JOINT PUBLIC HEARING MINUTES | 1 of 5
Minutes
PLANNING BOARD AND BOARD OF COMMISSIONERS
Remote joint public hearing
7 p.m. July 15, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present
Town board: Mayor Jenn Weaver and commissioners Robb English, Matt
Hughes and Evelyn Lloyd
Planning Board: Chair Chris Johnston, Vice Chair Jenn Sykes, Lisa Frazier, Alyse Polly, Hooper Schultz, Jeff Scott
and Scott Taylor
Absent: Board of Commissioners: Mark Bell and Kathleen Ferguson; Planning Board: Chris Austin and
Frank Casadonte
Staff: Planning Director Margaret Hauth and Town Attorney Bob Hornik
1. Call to order and confirmation of quorum
Mayor Jenn Weaver called the meeting to order at 7:15 p.m. Planning Director Margaret Hauth called the roll
and confirmed the presence of a quorum. Weaver turned the meeting over to Planning Board Chair Chris
Johnston.
2. Agenda changes and approval
There were no changes. The agenda stood as presented.
Motion: Planning Board Vice Chair Jenn Sykes moved to approve the agenda as presented.
Commissioner Matt Hughes seconded.
Hauth called the roll for voting.
Vote: 10-0. Ayes: Commissioners Robb English, Hughes and Evelyn Lloyd; Planning Board members
Johnston, Sykes, Lisa Frazier, Alyse Polly, Hooper Schultz, Jeff Scott and Scott Taylor. Nays:
None.
3. Open the public hearing
Johnston introduced the public hearing. The hearing was opened without a vote.
4. Annexation requests
A. Special use permit modification – The medical office building at 2800 Old NC 86 is requesting a modification to
address a field modification requiring installation of an ADA-accessible door and ramp (PIN 9873-04-8697)
Johnston explained that the request for a special use permit modification necessitates an evidentiary hearing
and requires witnesses to be sworn in.
Hauth was sworn in. Hauth summarized the staff report and entered it into the record. Hauth said the town
board and Planning Board had approved the special use permit for the Waterstone medical office building in
JOINT PUBLIC HEARING MINUTES | 2 of 5
2019. She said that during construction a grading issue triggered the need for a ramp compliant with the
Americans with Disabilities Act (ADA) at a door that previously had been at ground level. Hauth said in order
to install the ramp the required landscaping between the building and the parking area was eliminated,
creating the compliance issue. Hauth said the non-compliance was not discovered until nearly the end of the
project, causing the applicant to seek a waiver.
Hauth added that while special use permits were assigned to the Board of Adjustment beginning in mid-June,
this project originally was reviewed and approved by the Planning Board and town board in 2019, and the
application was filed before the hearing on the ordinance amendments. Hauth said it is more appropriate for
the town board and Planning Board to review this request under the old ordinance, as allowed by state law.
Hauth said there have been no public comments about the application. She added that the requested
modification is beyond staff’s ability to approve, but she said staff does not have any marked concerns about
the granting of the waiver and approval of the modification.
Thorn Bacchich of Flagship Healthcare Properties, representing the property owner, was sworn in. Baccich
said the company’s goal has been to open the facility to patients to receive care, and he appreciates the town
working with them to accomplish that goal.
Jeremy Anderson, the project’s landscape architect, was sworn in. Anderson gave a brief summary of the
project’s history and context. He explained that the parking area in question is on the side of the building
rather than the main parking area. Anderson said the original approved plans included the required 5-foot
landscape strip between the building and the parking area. He explained that grading revisions during the
project made installation of an ADA-compliant ramp necessary late in construction. Anderson said a ramp was
installed in place of the landscape strip, explaining he had not realized the landscape strip was required.
Anderson said he had been focused on completing the project, which had experienced many delays. He said
after that ramp was installed it became apparent that the electric door at the top of the ramp opened in the
wrong direction, and another ramp on the other side of the door was installed. Anderson reiterated he did
not realize he needed to request a modification to the special use permit, explaining that the requirement for
the landscape strip slipped his mind as he was racing to find a solution and finish the project. He added that
the plants in the removed landscape strip were relocated to landscaped areas on the sides of the parking
area. Anderson said the noncompliance was not noticed until the town’s final inspection, and he said he
appreciates the opportunity to come to the board for a waiver in lieu of removing the ramps and reinstalling
the landscaped areas.
When asked, Anderson confirmed that the portion of the ramp built first, adjacent to the building, is not
necessary for ADA compliance. He explained the first ramp was built before they realized that the door at the
top of the ramp would open in the wrong direction and would not be easy to reorient due to the door’s
electronic components. Anderson explained that it was easier to build a new ramp than to re-hang the door in
the correct orientation, and the first ramp was not torn out because it could still serve a purpose.
Hughes said he does not have a lot of questions and sees the matter as an open-and-shut discussion. He said
the few questions he did have already had been answered. Hughes said he thinks granting the waiver makes
sense.
English said he noticed there is no curb cut for a wheelchair at the ramp’s location, and he asked if the only
curb cut for a wheelchair is at the building’s front. Anderson confirmed that the only curb cut is at the front of
the building, where there is another ADA-accessible entrance; he said the side parking area does not have any
handicapped-accessible parking spaces. He said it would have been much easier to build steps to deal with the
JOINT PUBLIC HEARING MINUTES | 3 of 5
difference in grade, but the architect found that the entrance had to be ADA-accessible. Sykes confirmed that
ADA-accessible entrances are not tied to the locations of handicapped-accessible parking spaces.
Lloyd asked Anderson to show how a person in a wheelchair would get into the building from their car. Using
the site plan diagram, Anderson showed the boards how a person would travel a very short distance from the
handicapped parking spaces at the building’s front to the ADA-accessible front entrance. He noted that the
handicapped spaces are directly adjacent to the building’s front door. Anderson and Baccich confirmed that
the side entrance in question is not for public access but may be used by staff or as an emergency exit.
Bacchich noted that the site plan on Page 5 of the agenda packet more clearly shows the parking spaces and
the ramp.
Johnston summarized the sequence of events leading to the waiver request. Anderson confirmed the
summary was accurate and said that the events happened over the course of about a month near the end of
construction. Anderson said it had not occurred to him that installing the ADA-accessible ramps would create
a non-compliance issue with the town, saying he had been focused on the need to meet the ADA
requirements. Anderson reiterated that the landscaped areas had been moved, not eliminated. Anderson
admitting that he had not been paying close attention to the landscape strip requirement; he said the
oversight was his fault as a designer quickly reacting to a construction issue. Anderson said the
noncompliance issue had been found during final inspection, not earlier, when a better solution easily could
have been found.
Baccich confirmed they had been focused on addressing the ADA compliance issue in order to open the
building so the tenant could begin seeing patients. He confirmed that in the rush they had lost sight of the
landscaping requirement.
Lloyd asked whether the front door that is ADA-accessible is the same front door that she would use to walk
into the building. Anderson confirmed that to be true and said the door they are talking about tonight is a
secondary, staff-only door at the building’s rear.
The board members had no further questions.
Motion: Sykes moved to close the public hearing for this item. Schultz seconded.
Hauth called the roll for voting.
Vote: 10-0. Ayes: Commissioners English, Hughes and Lloyd; Planning Board members Johnston,
Sykes, Frazier, Polly, Schultz, Scott and Taylor. Nays: None.
Johnston confirmed the application would move to the Planning Board’s next meeting on August 19, 2021,
which Hauth confirmed would likely be an in-person meeting.
5. Text amendments to the Unified Development Ordinance
A. Section 3.8.11 — To specify mailed, published and posted notices required for evidentiary hearings
Johnston introduced Item 5A. Hauth summarized the staff report and entered it into the record. Hauth said
that in the recent ordinance rewrite to comply with N.C.G.S. 160D, the updated notice requirement for
evidentiary hearings for special use permits was omitted inadvertently. Hauth said the language to be added
to the ordinance clarifies that notices about special use permits at a property have to be mailed to neighbors
within a certain timeframe and also requires that a sign be placed at the property. Hauth said the town has
JOINT PUBLIC HEARING MINUTES | 4 of 5
always followed these guidelines as a matter of habit and tradition, but she said it is better to add these
details to the ordinance so that the ordinance matches practice and so future staff members do not
inadvertently miss required steps.
At 7:43 p.m., Weaver said she noticed that Polly was no longer in the meeting and suggested Polly may need
to be readmitted to the meeting. Hauth confirmed, and Polly re-entered the meeting.
Johnston asked if members of either board had comments or questions about the proposed text amendment.
There was none.
B. Section 9.1.5.2 — To allow single-family residential HVAC and auxiliary power supplies in setbacks
Johnston introduced Item 5A. Hauth summarized the staff report and entered it into the record. Hauth noted
the Planning Board had voted in February to send this item to public hearing but staff had not advertised it in
time for the April public hearing. Hauth said many years ago the town began requiring HVAC units to meet
setback requirements. She said enforcing the requirement has become very costly and onerous to
homeowners, in addition to a workload and administrative problem for staff. Hauth noted that homeowners
on smaller lots often encounter problems when replacing aging units that had been encroaching into
setbacks. Hauth said new HVAC units are much quieter than in years past, and fewer people now live with
their windows open, reducing noise concerns. Hauth said many neighboring jurisdictions do not require HVAC
units to meet setback requirements, though some do. Hauth said staff recommends releasing the setback
requirement for HVAC units and generators for single-family dwellings only, not for the larger HVAC units and
generators at non-residential and multi-family dwellings.
Johnston asked if members of either board had comments or questions about the proposed text amendment.
Sykes noted that when she tried to install a generator at her home, the only place it could be installed was in a
setback. She also noted that homeowners may have few choices regarding the location of utility boxes
because of physical limitations.
When asked, Hauth confirmed the amended ordinance also would apply to HVAC units and generators for
accessory dwelling units.
Hughes said the change makes sense to him, especially as staff already has been dealing with the issue and as
HVAC units are becoming quieter with improved technologies.
Taylor said that from a contractor and construction perspective, he would appreciate the amendment. Taylor
said he constantly runs into problems meeting the setback requirements for HVAC units.
There were no other comments or questions.
6. Close the public hearing
Motion: Schultz moved to close the public hearing for Items 5A and 5B. Sykes seconded.
Hauth called the roll for voting.
Vote: 10-0. Ayes: Commissioners English, Hughes and Lloyd; Planning Board members Johnston,
Sykes, Frazier, Polly, Schultz, Scott and Taylor. Nays: None.
JOINT PUBLIC HEARING MINUTES | 5 of 5
7. Adjournment
Motion: Sykes moved to adjourn.
Johnston adjourned the joint public hearing at 7:51 p.m.
Respectfully submitted,
Margaret A. Hauth
Planning Director
Staff support to the Planning Board
Approved: Month X, 202X
Minutes
Board of Commissioners
Remote regular meeting
7 p.m. Aug. 9, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Staff: Interim Human Resources Director Haley Bizzell, Budget Director Emily Bradford, Economic
Development Planner Shannan Campbell, Assistant to the Manager/Deputy Budget Director Jen
Della Valle, Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret Hauth,
Town Attorney Bob Hornik, Interim Town Clerk/Human Resources Technician Sarah Kimrey,
Finance Director Tiffany Long, Town Manager Eric Peterson, Utilities Director Marie Strandwitz,
Public Space Manager Stephanie Trueblood and Graduate Intern Cornelis Verkerk
Opening of the meeting
Mayor Jenn Weaver called the meeting to order at 7:02 p.m. Interim Town Clerk and Human Resources
Technician Sarah Kimrey called the roll and confirmed the presence of a quorum.
1. Public charge
Weaver did not read the public charge.
2. Audience comments not related to the printed agenda
There was none.
3. Agenda changes and approval
Weaver noted Item 6F would be removed from the agenda.
Commissioner Matt Hughes joined the meeting at 7:03 p.m.
Motion: Commissioner Kathleen Ferguson moved to approve the amended agenda. Commissioner Mark
Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Commissioners Bell, Robb English, Ferguson, Hughes and Evelyn Lloyd. Nays: None.
4. Appointments
A. Tree Board — Appointment of Sharon Billings to fill vacancy for a term expiring July 30, 2024
B. Tree Board — Appointment of Linda Paynter to fill vacancy for a term expiring July 30, 2024
C. Board of Adjustment — Resolution to Orange County requesting the appointment of Richard Chapple to fill a
vacancy for a term ending Sept. 30, 2023
Motion: Ferguson moved to approve the appointments and appointment recommendation. Hughes
seconded.
Kimrey called the roll for voting.
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 12
DRAFT
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
5. Items for decision ― consent agenda
A. Minutes
1. Budget work session June 7, 2021
2. Regular meeting June 14, 2021
3. Work session June 28, 2021
4. Closed session June 28, 2021
B. Miscellaneous budget amendments and transfers
C. Special Event Permit Request – Carolina Tarwheels BikeFest 2021
D. Special Event Permit Request – Oeno on the Eno Wine Walk
E. Donation by Walter Woodrow Burns Jr. and Catharine Burns of artwork, “A Gathering of Women” by
Hillsborough artist Virginia Bullman
F. Request for an oversized headstone in town cemetery
G. Resolution exempting minor design work for the Fairview substation from the Mini-Brooks Act
requirements for qualification-based selection
H. Editorial updates to the Eno River Capacity Use Investigation Water Management Operations Plan
Motion: Ferguson moved to approve all items on the consent agenda. Hughes seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
6. Items for decision ― regular agenda
A. Name the Police Substation Community Center to Dorothy N. Johnson Community Center
The board recently authorized a lease with the Fairview Community Watch enabling the community group to
convert the space into a dedicated community center space. Dorothy Johnson, who is deceased, was an
integral part of the Fairview Community Watch and an advocate for her community.
Weaver asked the board to hold off on voting until guests joined the virtual meeting.
Motion: Ferguson moved to approve the name. Hughes seconded.
Johnson’s daughter, Patricia Harrison, said her mother is smiling from above, wanted this community center
and loved this community so much.
Fairview Community Watch President Faylor Riley also thanked the board for renaming the building.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
B. Request for “Your Speed” sign on Cornelius Street
The board received a request to install a sign that displays a vehicle’s speed on Cornelius Street between
North Churton Street and Lawndale Avenue. The sign was requested by Jeff Martin, a resident who lives off
McAdams Road.
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 12
DRAFT
Hauth said the North Carolina Department of Transportation has noticed that “Your Speed” signs have had a
positive impact on the speed of drivers.
Martin addressed the board. He thanked the board for reducing the minimum water usage fee, which he said
gave him extra incentive to conserve water. Martin said he witnessed the positive difference the “Your
Speed” sign made on Churton Street. He said at first his request for a sign did not produce results from the
Hillsborough Police Department. He expressed concerns that the traffic counter that was placed on Cornelius
Street was a seasonal snapshot during a pandemic.
Hughes asked if the town uses the data collected by the sign in any way. Hauth said she was not aware of the
data being used.
Bell said there are three Mustang GTs in town with an active-valve performance exhaust system. This is a
roughly $900 add-on that Ford offered. The add-on allows drivers to choose between four different levels of
loudness, with the top volume being 114 decibels. He has reported the cars and license plate numbers to the
Hillsborough Police Department. He said the cars do a loop around Hillsborough that includes West King
Street. From his home on West King Street, he can hear the cars for the entire lap. Bell said he is supportive of
the sign. He thinks the speed sign will help some and yet there are a few drivers who are doing this on
purpose.
Town Attorney Bob Hornik asked if installing the sign on a state road would be a problem.
Hauth said the town will need an encroachment agreement. It has such an agreement for the sign on Churton
Street, which is also a state road.
Bell asked if the town could update its ordinances to explicitly outlaw the type of muffler he described.
Hampton said noise is difficult to regulate.
Town Manager Eric Peterson said the town receives many requests for these signs. He is confident the police
department followed the process. At some point, the town needs to write standards for the speed signs, he
added.
Hampton addressed Hughes’ earlier question about the sign’s data. He said nothing is done with the data.
The small signs have data that can be pulled. The big signs have too much data to pull in any purposeful way.
Motion: Bell moved to approve the request. Ferguson seconded.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
C. Request from Waterstone Terraces and Crescent Magnolia to provide solid waste collection and accept
streets as public
Hauth said Graduate Intern Cornelis Verkerk analyzed what it would take to make streets in townhome
communities public and determined the town has capacity for providing street maintenance and trash
service.
Hauth said that although Fiori Hills has detached single-family homes, the private streets in that community
are too narrow for the town’s garbage truck. The townhome communities already receive recycling service
from Orange County. Orange County’s recycling truck is similar to the town’s garbage truck.
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 12
DRAFT
Hauth explained the private streets that staff recommends converting to public streets are the width of
typical public streets in town but have narrower rights of way. This means some utilities are located in
easements instead of in rights of way. Before accepting the streets, the town needs information on how the
streets were constructed. Neighborhoods can provide core samples to give the town that information.
Verkerk added that a core sample is needed for each street section and for each dead-end. This is advised by
NCDOT. A visual inspection of pavement distresses can provide additional information.
Hauth recommended moving forward with making the streets public soon. She added that Interim Public
Works Director Dustin Hill has been involved in this conversation.
Ferguson asked if making these streets public would eventually lead to the town needing to hire another
employee or additional equipment.
Hauth said it is hard to say.
English spoke in favor of staff recommendations. He wondered whether Orange County provides recycling
services for Fiori Hills.
Hughes said he is philosophically opposed to allowing private streets because residents pay the same amount
of taxes as those who live on public streets and receive street maintenance and trash services.
The town manager added the trash truck wears out faster the more it is used and adding streets would
increase the town’s repaving costs but he agrees with Hauth’s recommendations. He added that the private
streets in these townhome developments was a major part of the analyses when the board asked staff if the
town could afford the townhome communities.
Hughes asked whether it was possible for the town to provide services outside the town limits, for instance
trash service in the Churton Grove neighborhood.
Peterson said he would have to consult with the town attorney. He thinks annexation would be the answer.
The town attorney said he thinks the town or county could create municipal service district.
Weaver invited residents to speak.
Laura Eastwood, who lives in Waterstone Terraces, said she is paying the same tax rate but does not receive
the town services provided to Waterstone Estates. She realized this at a homeowners association meeting
when it was announced that Waterstone Estates streets would be turned over to the town and Waterstone
Terraces streets would not. She would like for the streets to be town streets.
Liz Becker thanked the board for being receptive to the request.
Joe Becker, a resident of Waterstone Terraces, also requested the streets be made public.
Motion: Ferguson moved to approve the streets as public. English seconded.
Weaver noted the agenda packet indicated this was a discussion item to provide direction to staff.
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 12
DRAFT
Hauth requested the board vote to authorize staff to work with this neighborhood and approach the other
townhome neighborhoods about the process for making their streets public as well.
Motion: Ferguson amended the motion to authorize staff to pursue acceptance of the streets and
provision of solid waste services. English seconded.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
D. Direction to staff regarding single pole flags, banners, and holiday decorations on Duke Energy light poles
Hauth said staff learned in June that Duke Energy no longer allows single-pole flags on utility poles. Duke
Energy can approve banners affixed in two places but also must approve the messaging. Duke Energy can also
approve lighted winter decorations. The town has a winter decoration agreement on annual automatic
renewal. It appears the town never had an agreement for banners and flags.
Hauth said there does not seem to be a penalty issued by Duke Energy for not following the utility’s rules.
Staff does not recommend exchanging the flags for banners because it takes a lot of staff time to change the
banners.
Weaver asked if Hauth had more information about the messaging that is permissible. Hauth said she had
inquired what is acceptable messaging and Duke Energy had not responded.
Hauth confirmed the town only has Town of Hillsborough banners. Those are taken down when winter
decorations are installed.
Hauth said people have asked her about the possibility of the town installing its own flag poles along Churton
Street. Hauth said West Jefferson, North Carolina, does that. It is festive. Each pole would have to be a
breakaway pole for traffic safety.
Hauth added one option would be to install flags wherever the town owns a building.
The board agreed the town should not break Duke Energy’s rules by installing flags for Labor Day. The board
expressed interest in pursuing other options for displaying flags.
There was interest in inviting a Duke Energy representative to the board meeting in September.
E. Lease agreement with Sentry Property Management for Hillsborough Police Department’s fitness center and
training facility
Police Chief Duane Hampton said Fairview Community Watch has expressed a strong interest in converting
the entire former police substation into a community center. The Hillsborough Police Department has housed
fitness equipment in that building and has used the former furniture store on North Churton Street as the
annual fitness testing site. The latter is not climate controlled and is slated to be demolished so the site can be
redeveloped as a fire station. He recommends the town lease space off Meadowlands Drive. In addition to
housing fitness equipment, the new location could house the virtual de-escalation simulator. The space would
be ready in December.
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 12
DRAFT
Ferguson asked if it would be wise to make the lease for more than three years. Hampton said he would be
less comfortable with a long-term lease.
Motion: Ferguson moved to authorize the lease of the building and approval of the budget amendment.
Lloyd seconded.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
F. Determination on town code noise exemptions for permitted Special Events
G. Board discussion on when to return to in-person meetings
Ferguson said she is not comfortable with resuming in-person meetings until the number of COVID-19 cases is
decreasing appreciably. She said the board needed to model good public health practices and also take into
account the variants and how much time has passed since the board members have been vaccinated.
Bell said he was comfortable with keeping the meetings remote for now and revisiting the topic monthly.
The town attorney reminded the board that if the governor were to allow the state of emergency to expire,
then remote meetings would no longer be an option.
Hughes said he echoes the health concerns that have been mentioned. He said one of the reasons he asked
was until recently a lot of municipal and county boards were starting to meet in person. He’s eager to do so.
English said he is ready to attend in-person meetings but following the directions of the health department is
the right way to go. He agreed that asking each month makes sense.
Hauth said it is not helpful that the governor’s office gives short notice about the extension of the state of
emergency because the Planning Department needs to send notices regarding public hearings. She added
some important conversations about long-term planning, transportation and spending federal recovery
money have been put on pause until the board can gather in person. She thinks the meetings on Zoom are not
as productive as they are in person. She suggested the board may want to consider holding some outdoor
meetings on Saturday mornings.
Weaver said she is feeling cautious because she has a child at home who is too young to be vaccinated. She
thinks some of the remote discussions during the budget process were some of the best ones the board has
had. So, she thinks it is possible to hold productive remote meetings. She welcomed suggestions to help
meetings flow better.
Hughes said he thinks budget conversations went well because staff led the discussion. He advocated for a
team approach between staff and elected officials.
Weaver offered to have the health director come to a meeting to discuss in-person meetings. The
commissioners said they would welcome her.
H. Hot topics for work session Aug. 23, 2021
A wastewater collections system update will be given at the work session in August.
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 12
DRAFT
The town manager said he could provide a summary of all the possible ways the town could spend the
American Recovery funds, but he added that it is not urgent for him to do that at the August meeting.
Weaver suggested adding a conversation to the agenda regarding a reminder about communicating high-
attention issues between the town manager and town board. The goal would be to set a clear path so there
are not too many emails but everyone’s questions are being answered.
Bell suggested that a future work session include a comprehensive look at appointed boards and the
appointment process to make sure the board is best serving citizens and giving appointed members the
education they need to serve on the boards.
7. Updates
A. Board members
Board members gave updates on committees on which they serve.
B. Town manager
No additional report.
C. Staff (written reports in agenda packet)
No additional report.
8. Adjournment
Motion: Bell moved to adjourn at 9:35 p.m. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah Kimrey
Interim Town Clerk
Staff support to the Board of Commissioners
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 12
DRAFT
RESOLUTION
Resolution Requesting An Appointment
To an Extraterritorial Jurisdiction Seat
On the Hillsborough Planning Board
WHEREAS, as a result of a vacancy, it is necessary to appoint a person to a seat reserved on the Hillsborough
Board of Adjustment for persons residing within the town’s extraterritorial planning jurisdiction; and
WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of
Commissioners may appoint a resident of the county; and
WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the
authority and responsibility to appoint ETJ members to the town’s Board of Adjustment.
NOW, THEREFORE, be it resolved by the Hillsborough Board of Commissioners:
Section 1. The Orange County Board of Commissioners is respectfully requested to appoint the following
individual to an ETJ seat on the Hillsborough Board of Adjustment, whose term would expire September 30, 2023:
Mr. Richard Chapple
202 South English Hill Lane
Hillsborough, NC 27278
Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity
described above within 90 days of receiving this resolution, then the Hillsborough Board of Commissioners may make
this appointment.
Section 3. The town clerk shall send a copy of this resolution to the Orange County Manager.
Section 4. This resolution shall become effective upon adoption.
The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 9th
day of August 2021.
Ayes: 5
Noes: 0
Absent/excused: 0
I, Sarah E. Kimrey, Interim Town Clerk of the Town of Hillsborough, do hereby certify that the foregoing is a true and
correct copy of a resolution adopted by the Hillsborough Board of Commissioners on August 9, 2021.
Sarah E. Kimrey
Interim Town Clerk
Resolution #20210809-4.C
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 12
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 08/09/2021 TO 08/09/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
08/09/2021 400,000.00 -8,000.00To cover cost of TJCOG grant program as 23958 392,000.00JDELLAVALL
08/09/2021 400,000.00 -4,000.00To cover increased truck costs 23966 388,000.00EBRADFORD
08/09/2021 400,000.00 -5,700.00To repair boom mower 23978 382,300.00EBRADFORD
08/09/2021 400,000.00 -6,000.00To cover generator rental at NC86 23980 376,300.00EBRADFORD
08/09/2021 400,000.00 -27,000.00To cover PD facility rental 23982 349,300.00EBRADFORD
08/09/2021 400,000.00 27,000.00Reverse amendment 23983 376,300.00EBRADFORD
10-10-4200-5300-570 MISCELLANEOUS
08/09/2021 40,448.00 8,000.00To cover cost of TJCOG grant program as 23959 48,448.00JDELLAVALL
10-20-5100-5300-572 RENTAL - BUILDING
08/09/2021 0.00 27,000.00To cover PD facility rental 23981 27,000.00EBRADFORD
08/09/2021 0.00 -27,000.00Reverse amendment 23984 0.00EBRADFORD
10-30-5550-5300-170 VEHICLE REPAIR - STREETS
08/09/2021 24,000.00 5,700.00To repair boom mower 23977 29,700.00EBRADFORD
10-30-5550-5300-351 RENTAL - EQUIPMENT
08/09/2021 0.00 6,000.00To cover generator rental at NC86 23979 6,000.00EBRADFORD
10-30-5600-5700-740 CAPITAL - VEHICLES
08/09/2021 181,000.00 2,000.00To cover increased truck costs 23964 183,000.00EBRADFORD
10-30-5800-5700-740 CAPITAL - VEHICLES
08/09/2021 720,000.00 2,000.00To cover increased truck costs 23965 722,000.00EBRADFORD
30-80-8140-5300-351 RENTAL - EQUIPMENT
08/09/2021 8,000.00 -4,497.00To cover rock hammer attachment 23960 3,503.00EBRADFORD
30-80-8140-5700-741 CAPITAL - EQUIPMENT
08/09/2021 0.00 4,497.00To cover rock hammer attachment 23961 4,497.00EBRADFORD
30-80-8200-5300-351 RENTAL - EQUIPMENT
08/09/2021 9,200.00 -4,497.00To cover rock hammer attachment 23963 4,703.00EBRADFORD
30-80-8200-5700-741 CAPITAL - EQUIPMENT
08/09/2021 0.00 4,497.00To cover rock hammer attachment 23962 4,497.00EBRADFORD
0.00
EBRADFORD 1:33:57PM08/04/2021
fl142r03
Page 1 of 1
GF-
Contingency
Administration
Police
Fleet
Maintenance
Fleet
Maintenance
Streets
Solid
Waste
Water
Distribution
Water
Distribution
WW
Collection
WW
Collection
APPROVED: 5/0
DATE: 8/9/21
VERIFIED: ___________________________________
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 12
DRAFT
Resolution #20210809-5.G
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 10 of 12
DRAFT
Resolution #20210809-6.A
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 11 of 12
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 08/10/2021 TO 08/10/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
08/10/2021 400,000.00 -27,000.00To cover PD facility rental 23985 349,300.00EBRADFORD
10-20-5100-5300-572 RENTAL - BUILDING
08/10/2021 0.00 27,000.00To cover PD facility rental 23986 27,000.00EBRADFORD
0.00
EBRADFORD 1:52:49PM08/04/2021
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Page 1 of 1
GF-
Contingency
Police
APPROVED: 5/0
DATE: 8/9/21
VERIFIED: ___________________________________
Aug. 9, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 12 of 12
DRAFT
Minutes
BOARD OF COMMISSIONERS
Remote work session
7 p.m. Aug. 23, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Staff: Interim Human Resources Director Haley Bizzell, Economic Development Planner Shannan
Campbell, Interim Town Clerk/Human Resources Technician Sarah Kimrey, Finance Director
Tiffany Long, Police Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret
Hauth, Town Attorney Bob Hornik, Town Manager Eric Peterson, Utilities Director Marie
Strandwitz and Public Space Manager Stephanie Trueblood
1.Opening of the work session
Mayor Jenn Weaver called the meeting to order at 7:02 p.m. Interim Town Clerk and Human Resources
Technician Sarah Kimrey called the roll and confirmed the presence of a quorum.
2.Agenda changes and approval
Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner
Mark Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Commissioners Bell, Robb English, Ferguson, Matt Hughes and Evelyn Lloyd. Nays:
None.
3.Items for decision ― consent agenda
A.Miscellaneous budget amendments and transfers
B.Minutes — regular meeting June 14, 2021 (amended)
C.Classification and pay amendment — reclassify chief water plant operator to plant maintenance mechanic I
and title change for one water plant operator III to operator in responsible charge
Motion: Ferguson moved to approve all items on the consent agenda. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
4.In-depth discussion and topics
A.Collection System Needs — update and recommended path forward to accommodating growth and needed
sewer capacity and its impact on planning
Aug. 23, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 1 of 7
DRAFT
Utilities Director Marie Strandwitz and Planning Director Margaret Hauth presented the maintenance and
expansion needed for the town’s wastewater collection system and staff’s recommended path forward to
accommodating growth through 2040.
Strandwitz reviewed that the collection system has been modeled hydraulically over two phased tasks. The
first task, called Phase 1, took current and anticipated growth and applied a static scenario using historical
peak flow measurements at the wastewater treatment plant. The second task, called Phase 2, used actual
flow measurements in the sewer pipes which captured various rainfall events. Slightly revised growth
projections were applied with a simulated rainfall period to evaluate the future impacts to the pipe capacity in
accommodating the anticipated growth through 2040.
Strandwitz said Phase 2 results confirm that significant improvements to the sewer pipes need to be
performed. Cracked old sewer lines that take in stormwater are a problem in the River Pumping Station Sewer
Basin. This is the largest and oldest basin. Planned growth is a driver for improvements in the newer Elizabeth
Brady Pumping Station Sewer Basin.
Strandwitz reminded the board that when basins reach capacity, there is sewage overflow during heavy rain
events.
Strandwitz reviewed the probable costs through 2040 are about $9.3 million for the Elizabeth Brady Pumping
Station Basin, about $21 million for the River Pumping Station Basin, about $34.2 million for all basins with no
contingency and about $42.8 million for all basins with a 25% contingency.
Strandwitz reviewed the report’s prioritization of recommendations.
The high priority improvements are:
• River Pumping Station, Exchange Park Lane gravity sewer and River Interceptor from Exchange Club to
the new River Pumping Station ― estimated $12 million.
• Lawndale inflow and infiltration study and rehabilitation ― estimated $500,000.
(Note ― River Pumping Station land acquisition and design are budgeted, the town has some rehabilitation
budgeted for Lawndale and the town has no funding for pipe upsizing or other inflow and infiltration
reduction.)
The medium priority improvements are the Elizabeth Brady Pumping Station upgrade and the remaining River
Pumping Station Basin gravity sewer improvements.
The lower priority improvements are the River Pumping Station and force main improvements after further
evaluation and the Elizabeth Brady gravity sewer monitoring and improvements if needed.
Staff is exploring state and federal funding opportunities. Strandwitz noted there are other capital projects to
address.
Hauth noted the town is currently in the process of developing the Comprehensive Sustainability Plan, which
is likely to recommend more growth in the River Pumping Station Sewer Basin. She said staff needs direction
regarding whether staff should bring every serious development inquiry before the board on a case-by-case
basis for sewer service. She said this seems inefficient and ineffective to staff now that we have scientific
studies showing the state of the system. She noted the Comprehensive Sustainability Plan will guide whether
development is desired. The board will need to decide whether to formally pause growth in the River
Pumping Station Sewer Basin until improvements are made.
Aug. 23, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 2 of 7
DRAFT
Hauth presented future questions regarding balancing the addition of new customers and infrastructure
upgrades, noting she did not expect answers at this meeting:
• How much growth and what type will we accommodate?
• What are the town’s limits?
• Will we make upgrades to address all potential projects through 2040?
• Do we further investigate and reduce sources of inflow and infiltration throughout the system?
• How do we keep rates stable?
• How can growth pay for growth?
• How much water and sewer capacity do we reserve?
• How do we allocate capacity?
The staff recommendations to the board include:
• Evaluate funding for the River Pumping Station and interceptor evaluation and design.
• Perform pilot program in the Lawndale basin and explore other interim projects to free capacity in the
River Basin.
• Authorize utilities to indicate there is no current sewer capacity in the River Basin and explore options
for further capacity allocation and funding (including potential cost share).
• Confirm the existing Urban Services Boundary will not be expanded.
• Confirm lack of support for satellite annexations.
• Prepare to identify priority development areas and discuss future questions soon. (Will tie into
planning documents and capital improvement plan.)
Ferguson expressed concern that Hillsborough’s small water system might be pushed to join regional systems.
She asked what Strandwitz has heard about this.
Ferguson also asked whether developers could be asked to contribute fees in terms of cost-sharing.
Strandwitz said the state legislature is studying regionalization but she does not anticipate regionalization to
be forced on the town. She noted the town has an allocation of Jordan Lake, which is a form of
regionalization.
Regarding the potential for cost-sharing, Strandwitz said it depends on what developers are willing to do. If a
developer wants to offer a cost-share, then it is possible.
Town Manager Eric Peterson said the total cost presented in the report is a staggering amount of money. He
reminded the board that the water and sewer fund is an enterprise fund, so taxes cannot be raised to pay for
these projects.
Economic Development Planner Shannan Campbell explained staff wants clear direction so that staff doesn’t
tell a developer “no” to a project due to lack of sewer capacity and the developer then requests to come to
the board to get a “yes.”
Bell said it makes sense to set guidelines so that an accessory dwelling unit can be approved because it would
have minimal impact but something like a building with 12 units would be considered differently because of
the need for more wastewater capacity.
Weaver said she wants the town to be able to implement a vision for the community.
Aug. 23, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 3 of 7
DRAFT
Hughes spoke in support of the pilot program in Lawndale. He is cautious about imposing a moratorium
because he doesn’t want to miss opportunities for economic development.
English said the board might need to draw a line in the sand (not building anything beyond this). He wants to
take care of what the town has.
Hughes raised concern about regionalization.
Town Attorney Bob Hornik said regionalization would require legislation.
Peterson said he doesn’t think regionalization is a threat because Hillsborough is not in close proximity to
another community.
Campbell noted both the Daniel Boone redevelopment and future train station are in the River Pumping
Station Sewer Basin. As someone charged with promoting economic development, she does not want to tell
businesses “no.”
Lloyd told the board some of the history from before there was sewer services in the Lawndale area.
Strandwitz acknowledged some problems may be on the private side. She is not sure if those costs will be the
responsibility of residents or the town.
Public Space Manager Stephanie Trueblood said the Comprehensive Sustainability Plan will provide some
guidance, and that guidance can also be anticipated. Hillsborough’s walkable downtown center poses
transportation challenges because it is north of the river. There are opportunities for connections south of the
river, close to downtown. Next month the board will discuss prioritizing those connections.
Trueblood said the Daniel Boone redevelopment and train station are obviously important. Other
redevelopment along South Churton Street is likely, as well as along Orange Grove Road and Mayo Street. The
three roads are all in the River Pumping Station Sewer Basin.
Trueblood said the Comprehensive Sustainability Plan will probably explore ways to encourage additional
density in a compatible way north of the river – density that can be absorbed by a small, single-family town.
The board needs to find a way to reserve capacity for infill in existing neighborhoods north of the river that
are walkable. Those primarily feed into the River Basin, too.
Trueblood said the high priority areas continue the pattern of development that have been in Hillsborough for
some time. Future conversations will take place about transportation and the Future Land Use Map.
When asked, Strandwitz said it would be helpful to have a motion in support of staff recommendations. This
includes authorizing that there is no current capacity in the River Basin.
Hornik agreed that a motion would be helpful.
The packet noted that a motion to approve staff recommendations at this meeting was not a financial
commitment. The financial details will be discussed at future board meetings.
Motion: Ferguson moved to approve staff recommendations. Lloyd seconded.
Aug. 23, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 4 of 7
DRAFT
Discussion: Bell asked if the motion should have a time limit for review.
Hornik suggested a check-in in three months or six months.
Trueblood pointed out that staff can tell potential developers that the town is interested but
working on documents to plan for future growth.
Campbell agreed. “It’s not take a hike, it’s let us prepare space for you at the table,” she said. She
added the Lawndale project might free some capacity for accessory dwelling units and small infill
development.
Motion: Ferguson amended the motion to approve staff recommendations and revisit in six months. Lloyd
seconded.
Discussion: Hughes suggested committing time at the March work session for this topic.
English said our message needs to be we’re not anti-development but making smart growth and
connections, recognizing the climate crisis we are in. It’s not going to start raining less than it has
been.
Weaver asked does this mean all single-family lots.
Strandwitz said some are already committed. She said she is not concerned about redevelopment
of a single-family lot. The larger developments are concerning.
Peterson asked if cobbling together a motion on the fly creates problems. He suggested the
planning staff and Strandwitz draft a motion for the board to consider at its regular meeting in
September.
Ferguson asked for staff thoughts on that.
Weaver said there is some wisdom in clarity.
Hauth said she is fine with the board voting at this meeting with the understanding that a
document may be presented with more specifics at the regular meeting on Sept. 13. She said the
motion could go forward tonight with the understanding that there would be a resolution for
consideration in September.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
B. High Importance emails discussion
Bell said a recent event resulted in email “churn” with duplicative information going back and forth. He
doesn’t want emails from the board to get in staff’s way of responding in an urgent way.
The board agreed staff can request that emails be routed through the mayor.
Aug. 23, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 5 of 7
DRAFT
Hornick reminded the board not to conduct a meeting via email, which happens when board members reply
to everyone instead of emailing the mayor.
5. Other business
There was none.
6. Committee updates and reports
Board members gave updates on committees on which they serve.
7. Adjournment
Motion: Hughes moved to adjourn at 9:20 p.m. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah Kimrey
Interim Town Clerk
Staff support to the Board of Commissioners
Aug. 23, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 6 of 7
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 08/23/2021 TO 08/23/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
08/23/2021 400,000.00 -53,000.00To extend Isley contract through 9/21 23990 296,300.00EBRADFORD
10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE
08/23/2021 1,000.00 53,000.00To extend Isley contract through 9/21 23989 54,000.00EBRADFORD
30-80-7220-5300-455 C.S./ENGINEERING
08/23/2021 27,500.00 17,000.00To re-est PO not rolled to FY22 23991 44,500.00EBRADFORD
30-80-8120-5300-145 MAINTENANCE - BUILDINGS
08/23/2021 6,000.00 18,866.00To reinstate funds for FY21 PO that didn't 23987 24,866.00EBRADFORD
30-80-9990-5300-000 CONTINGENCY
08/23/2021 400,000.00 -18,866.00To reinstate funds for FY21 PO that didn't 23988 381,134.00EBRADFORD
08/23/2021 400,000.00 -17,000.00To re-est PO not rolled to FY22 23992 364,134.00EBRADFORD
0.00
EBRADFORD 9:02:38AM08/18/2021
fl142r03
Page 1 of 1
GF-
Contingency
Accounting
Utilities
Admin.
WTP
WSF-
Contingency
APPROVED: 5/0
DATE: 8/23/21
VERIFIED: ___________________________________
Aug. 23, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 7 of 7
DRAFT
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Administration
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject: Miscellaneous budget amendments and transfers
Attachments:
Budget Changes Detail Report
Brief summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
As indicated by each budget amendment.
Staff recommendation and comments:
To approve the attached list of budget amendments.
For clerk’s use
AGENDA ITEM:
6.B
Consent
agenda
Regular
agenda
Closed
session
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 09/13/2021 TO 09/13/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
09/13/2021 400,000.00 -23,000.00To cover PDHQ roof replacement 23994 273,300.00EBRADFORD
09/13/2021 400,000.00 -1,000.00To cover Substation fire alarm monitoring 23996 272,300.00EBRADFORD
09/13/2021 400,000.00 -16,000.00To cover roll out carts for townhomes 23999 256,300.00EBRADFORD
09/13/2021 400,000.00 -4,200.00To cover radar signs 24001 252,100.00EBRADFORD
10-10-4900-5300-570 MISCELLANEOUS
09/13/2021 89,000.00 4,200.00To cover radar signs 24000 93,200.00EBRADFORD
10-10-5000-5300-490 C.S./ALARM
09/13/2021 5,000.00 1,000.00To cover Substation fire alarm monitoring 23995 6,000.00EBRADFORD
10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVEMENTS
09/13/2021 59,000.00 23,000.00To cover PDHQ roof replacement 23993 82,000.00EBRADFORD
10-30-5800-5300-410 C.S./ROLLOUT CONTAINER
09/13/2021 8,500.00 16,000.00To cover roll out carts for townhomes 23998 24,500.00EBRADFORD
0.00
EBRADFORD 3:36:25PM09/07/2021
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Page 1 of 1
GF-
Contingency
Planning
Town Hall
Campus
Police
Solid
Waste
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 09/13/2021 TO 09/13/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
09/13/2021 280,311.00 382,817.00To cover Valley Forge construction 24007 663,128.00EBRADFORD
10-71-5600-5982-002 TRANSFER TO GEN CAP IMPROV FUND
09/13/2021 0.00 382,817.00To cover Valley Forge construction 24008 382,817.00EBRADFORD
60-11-3870-3870-404 TRANSFER FROM GF-VALLEY FORGE
09/13/2021 229,263.00 382,817.00Update budget to reflect proj bids 24003 612,080.00EBRADFORD
60-11-5600-5700-727 VALLEY FORGE RD INFRASTRUCTURE
09/13/2021 493,000.00 382,817.00Update budget to reflect proj bids 24009 875,817.00EBRADFORD
1,531,268.00
EBRADFORD 3:19:42PM09/08/2021
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Page 1 of 1
GF-
Revenue
Streets
Gen Cap
Improv Fund
Gen Cap
Improv Fund
TOWN OF HILLSBOROUGH
CAPITAL PROJECT ORDINANCE - AMENDMENT
VALLEY FORGE ROAD STREET & STORMWATER PROJECT
BE IT ORDAINED by the Town of Hillsborough Board of Commissioners that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby
amended:
Section 1: Revenues anticipated to be available to the town to complete the project are hereby
amended as follows:
Current
Budget
+/-
Amended
Budget
General Capital Improvement Fund
Valley Forge
$555,000
$382,817
$937,817
Section 2: Amounts appropriated for the capital project are hereby amended as follows:
Current
Budget
+/-
Amended
Budget
General Capital Improvement Fund
Valley Forge
$555,000
$382,817
$937,817
Section 3: Copies of this ordinance should be furnished to the Clerk, Budget Officer and Finance
Officer to be kept on file by them for their direction in carrying out this project.
Adopted this 13th day of September, 2021.
Jenn Weaver, Mayor
Attest:
Sarah Kimrey, Town Clerk
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Award construction bid for Valley Forge Road culvert replacement to Chatham Civil Construction
Attachments:
1. Engineer’s Estimate and bid table
2. Engineer’s recommendation
Brief summary:
The town received bids on August 12 and is ready to proceed with this important project. A budget amendment to
identify full funding for this project is included in the budget amendment item.
Action requested:
Award the construction contract to Chatham Civil Construction in the amount of $925,263.96 and authorize staff to
enter a construction contract consistent with the bid.
ISSUE OVERVIEW
Background information and issue summary:
While the bids are all above the engineer’s estimate for the project, that is a common occurrence in the current
development market. Three minor easements are needed to improve construction access, and staff is working to
have those dedicated quickly. Staff also expects to receive an annexation petition from Orange County for their site
at the end of Valley Forge Road which benefits from these improvements. That annexation will be scheduled as
quickly as possible once it is received. This construction will require the closure of Valley Forge Road for an
extended period. We will communicate both with Builders First Source and the contractor during contract
negotiations to minimize impacts without changing the budget.
Financial impacts:
This budget amendment adds about $382,000 to the project. The town intends to apply for disaster assistance
funding from the state at the project conclusion.
Staff recommendation and comments:
Authorize this contract award.
For clerk’s use
AGENDA ITEM:
6.C
Consent
agenda
Regular
agenda
Closed
session
Valley Forge RoadBid TableSummit Proj No.: 19-0170.100OrangeRoute Valley Forge RoadFromEST. CONSTR. COSTTypical Section2-Lane Rd, Graded Shoulder$671,402Prepared By: Summit Design and Engineering ServicesRequested By: Town of HillsboroughType Item Number Section Description Amount Price Amount Price Amount Price AmountLgth Miles Contract Cost583,828.25$ E. & C. 15%87,574.24$ Construction Cost 671,402.49$ $925,263.96 $1,249,803.00 $1,663,405.37< 1% DBE 0% DBE 8.9% DBE Chatham Civil RPM Partners Mid-Atlantic Infrastructure Sys. Bids received & opened
1
Margaret Hauth
From:Jason Pegram <Jason.Pegram@summitde.net>
Sent:Friday, August 20, 2021 12:13 PM
To:Margaret Hauth
Subject:Re: Valley Forge Culvert Replacement Bid Results
Attachments:Valley Forge Estimate with Contractor Pricing.xls
Margaret,
I did get your VM yesterday evening. Thank you for your response. Bids were opened on 8/12/21. I attached the
engineers estimate with contractor bid numbers included
I have since received some additional feedback on Chatham, and from what I was told they were very professional and
completed the project on time and all paperwork was in order.
I will make them aware of the date of the Council meeting. It seems that best case, we could potentially start towards
the end of September. Do you concur with this?
I am also going to see if they can increase their DBE participation. I will keep you posted.
Let me know if you need anything from me. Have a great weekend.
Jason Pegram
Service Manager
Tel: 919-732-3883 x3141
Fax: 919-732-6676
Cell: 919-943-1569
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: Yes
Date of public hearing: July 15, 2021
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Consistency statement and ordinance to amend Section 3.8.11 of the Unified Development Ordinance –
Evidentiary Hearings
Attachments:
1. Draft consistency statement
2. Draft amending ordinance
Brief summary:
This item was heard at the July 15 Joint Public Hearing. There were no public comments on the proposed
amendment. The Planning Board recommended adoption at the Aug. 19, 2021 meeting with a unanimous vote.
Action requested:
Consider adopting the consistency statement that the amendment IS consistent with the Comprehensive Plan and
adopt the ordinance amending the Unified Development Ordinance.
ISSUE OVERVIEW
Background information and issue summary:
This amendment corrects an oversight during the recent ordinance re-write and requires advertised, mailed, and
posted notice for evidentiary hearings.
Financial impacts:
Staff recommendation and comments:
Recommend approval as written.
For clerk’s use
AGENDA ITEM:
6.D
Consent
agenda
Regular
agenda
Closed
session
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of
_planning staff_ to amend the Town of Hillsborough Unified Development Ordinance as follows
(insert general description of proposed amendment):
Section 3.8.11 – Notice of Evidentiary Hearing to include mail, posting, and advertised notice as
required by NC General Statutes 160d.
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
This amendment provide flexibility for existing dwellings that are nonconforming in regard to
setbacks and is more consistent with the current building practice.
Adopted by the Town of Hillsborough Board of Commissioners this _13th day of _September,
2021.
_____________ _________
Sarah E. Kimrey, Interim Town Clerk
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Amending the Unified Development Ordinance of the Town of
Hillsborough
The Hillsborough Board of Commissioners ordains:
Section 1. The Unified Development Ordinance Section 3.8.1 is hereby amended as follows, replacing the
second paragraph and adding a third:
Written notice shall be sent to the applicant, owner of the property subject to the request, and
the owners of all property lying within 500 feet of the property which is the subject of the
application as indicated on the then-current Orange County tax rolls. The notice must be
deposited in the mail at least ten (l0) days, but not more than twenty-five (25) days before the
hearing date. In computing such period, the day of publication is not to be included but the
day of the hearing shall be included.
A notice of the request shall be placed on the site that is subject to the hearing or on an
adjacent street or highway right-of-way at least ten (l0) days, but not more than twenty-five
(25) days before the hearing date.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of September in 2021.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Interim Town Clerk
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: Yes
Date of public hearing: July 15, 2021
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Consistency statement and ordinance to amend Section 9.1.5.2 of the Unified Development Ordinance –
Permissible Encroachments into Required Setbacks
Attachments:
1. Draft consistency statement
2. Draft amending ordinance
Brief summary:
This item was heard at the July 15 Joint Public Hearing. There were no public comments on the proposed
amendment. The Planning Board recommended adoption at the Aug. 19, 2021 meeting with a unanimous vote.
Action requested:
Consider adopting the consistency statement that the amendment IS consistent with the Comprehensive Plan and
adopt the ordinance amending the Unified Development Ordinance.
ISSUE OVERVIEW
Background information and issue summary:
This amendment will allow residential heating/air conditioning units and auxiliary power supplies (generators) to
locate in the standard building setbacks. These same installations for multi-family and non-residential buildings
must comply with standard setbacks.
Financial impacts:
Staff recommendation and comments:
Recommend approval as written.
For clerk’s use
AGENDA ITEM:
6.E
Consent
agenda
Regular
agenda
Closed
session
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of
_planning staff_ to amend the Town of Hillsborough Unified Development Ordinance as follows
(insert general description of proposed amendment):
Section 9.1.5.2 - Permissible Encroachments into Required Setbacks to allow HVAC and auxiliary
power supplies for single-family residential to encroach.
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
This amendment provide flexibility for existing dwellings that are nonconforming in regard to
setbacks and is more consistent with the current building practice.
Adopted by the Town of Hillsborough Board of Commissioners this _13th day of _September,
2021.
_____________ _________
Sarah E. Kimrey, Interim Town Clerk
ORDINANCE NUMBER: XXXXXXXX-X.X
ORDINANCE
Amending the Unified Development Ordinance of the Town of
Hillsborough
The Hillsborough Board of Commissioners ordains:
Section 1. The Unified Development Ordinance Section 9.1.5.2 is hereby amended as follows, replacing
subsection “e” to read:
Residential mechanical equipment, including but not limited to generators and HVAC units or
components, are not required to observe minimum setbacks. These installations for non-
residential and multi-family uses are required to observe minimum setbacks, regardless of
the zoning district.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of September in 2021.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Interim Town Clerk
AGENDA ABSTRACT | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Administration/HR
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Haley Bizzell, Interim Human Resources Director
ITEM TO BE CONSIDERED
Subject: Classification and pay amendment – FY22 salary schedule
Attachments:
1. Proposed FY22 Salary Schedule
2. Community Services Department organizational chart
3. Administrative Services Department organizational chart
4. Job descriptions for the following reclassified positions:
• Administrative Services Director (formerly assistant to the town manager/deputy budget director)
• Assistant Town Manager/Community Services Director (formerly assistant town manager/planning
director)
• Budget & Management Analyst (new position)
• Facilities Coordinator (new position)
• Human Resources Analyst (new position)
• Human Resources Manager (formerly human resources analyst)
• Planning & Economic Development Manager (formerly economic development planner)
• Public Space & Sustainability Manager (formerly public space manager)
• Public Works Manager (formerly public works supervisor)
• Town Clerk/Human Resources Technician (formerly human resources technician/deputy town clerk)
Brief summary:
Approved with the fiscal year 2022 (FY22) budget was the organization restructure. The restructure consists of
developing the Community Services and Administrative Services Department, reclassification of seven current
positions, and the addition of a facilities coordinator, budget and management analyst, and human resources
analyst. A classification and external market study has been conducted to identify salary grades and ranges for
each position. Human resources looked at the pay structures of other jurisdictions that have similar positions, are
similar in size, neighbor Hillsborough, and are competitors when it comes to attracting and retaining employees.
While analyzing the approved reclassified positions it was identified that two other current positions also need to
be adjusted to a higher salary grade level to maintain internal pay equity. These positions are the information
technology (IT) manager and the stormwater and environmental services manager.
The FY22 salary schedule including the proposed changes is attached. The proposed changes are identified in red
and the positions that are crossed out are to be removed and/or have been placed in a different grade level.
For clerk’s use
AGENDA ITEM:
6.F
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT | 2 of 2
The below table shows the proposed salary grades and ranges for the new and reclassified positions in addition to
the IT manager and stormwater and environmental services manager.
Position Title Proposed
Grade
Proposed Salary Range
Facilities Coordinator 10 $48,415 - $77,464
Budget & Management Analyst 11 $50,836 - $81,337
Town Clerk/HR Tech 13 $56,047 - $89,674
Public Spaces & Sustainability Manger 17 $68,125-$109,000
Public Works Manager 17 $68,125-$109,000
HR Manager 17 $68,125-$109,000
Stormwater & Environmental Services Manager 17 $68,125-$109,000
IT Manager 17 $68,125-$109,000
Planning & Economic Development Manager 18 $71,531-$114,450
Administrative Services Director 22 $86,947-$139,114
Assistant Town Manager/Community Services Director 24 $95,859-$153,374
These proposed salary ranges are competitive with the external market based on the classification study that was
completed. Employees whose positions are being reclassified have slowly began transitioning duties as of Aug. 1,
2021.
Action requested:
Approve the proposed FY22 salary schedule with the new and reclassified positions.
ISSUE OVERVIEW
Background information and issue summary:
Approved with the FY22 budget was the organization restructure, which simplifies the town’s organization
structure and reduces the town manager’s direct reports. Operations are better aligned by grouping functions that
overlap and regularly interact to improve opportunities for enhancing communication, problem solving,
streamlining, succession planning, and redundancy during absences and vacancies.
With the restructure, the following higher pay positions have been eliminated: public works director, human
resources director/town clerk, and fire marshal/emergency management coordinator for a total of 3 FTEs. The
following entry-level positions have been added: facilities coordinator, human resources analyst, and budget and
management analyst. Seven current positions have been reclassified.
When the organizational restructure was approved, it was communicated that the new and reclassified positions
salary ranges would be brought to the board for approval following an external market study.
Financial impacts:
These changes will not be a major impact to the budget due to removing 3 higher paying level positions.
Staff recommendation and comments:
Approve the proposed FY22 salary schedule with the new and reclassified positions
Salary
Grade Minimum Midpoint Maximum
FLSA
Status
Class
Code Classification
1 31,209 40,571 49,934 N 0100 CUSTOMER SERVICE REPRESENTATIVE
1 31,209 40,571 49,934 N 0101 METER SERVICES TECHNICIAN
1 31,209 40,571 49,934 N 0102 UTILITY MAINTENANCE TECHNICIAN I
2 32,769 42,600 52,431 N 0204 ACCOUNTS PAYABLE TECHNICIAN
2 32,769 42,600 52,431 N 0205 ADMINISTRATIVE SUPPORT SPECIALIST
2 32,769 42,600 52,431 N 0206 EQUIPMENT OPERATOR I
2 32,769 42,600 52,431 N 0207 UTILITY MAINTENANCE TECHNICIAN II
2 32,769 42,600 52,431 N 0208 LEAD CUSTOMER SERVICE REPRESENTATIVE
3 34,408 44,730 55,052 N 0304 EQUIPMENT OPERATOR II
3 34,408 44,730 55,052 N 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST
3 34,408 44,730 55,052 N 0306 UTILITY BILLING SPECIALIST
3 34,408 44,730 55,052 N 0307 UTILITY MAINTENANCE TECHNICIAN III
3 34,408 44,730 55,052 N 0308 WASTEWATER PLANT OPERATOR I
3 34,408 44,730 55,052 N 0309 WATER PLANT OPERATOR I
4 36,128 46,967 57,805 N 0403 CREW LEADER/EQUIPMENT OPERATOR III
4 36,128 46,967 57,805 N 0404 BUDGET TECHNICIAN
4 36,128 46,967 57,805 N 0405 PLANNING TECHNICIAN
4 36,128 46,967 57,805 N 0406 UTILITY SYSTEMS MECHANIC I
4 36,128 46,967 57,805 N 0407 WASTEWATER PLANT OPERATOR II
4 36,128 46,967 57,805 N 0408 WATER PLANT OPERATOR II
4 36,128 46,967 57,805 N 0409 PLANT MAINTENANCE MECHANIC I
5 37,934 49,315 60,695 N 0507 ACCOUNTING TECHNICIAN
5 37,934 49,315 60,695 N 0508 HR TECHNICIAN/DEPUTY TOWN CLERK
5 37,934 49,315 60,695 N 0509 UTILITY SYSTEMS MECHANIC II
5 37,934 49,315 60,695 N 0510 PLANT MAINTENANCE MECHANIC II
6 39,831 51,781 63,730 N 0608 LABORATORY TECHNICIAN/WATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0609 UTILITY SYSTEMS MECHANIC III
6 39,831 51,781 63,730 N 0610 WASTEWATER LABORATORY SUPERVISOR
6 39,831 51,781 63,730 N 0611 WASTEWATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0612 WATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0613 PLANT MAINTENANCE MECHANIC III
7 41,823 54,370 66,916 N 0708 BACKFLOW/FOG SPECIALIST
7 41,823 54,370 66,916 N 0709 FIRE INSPECTOR
7 41,823 54,370 66,916 N 0711 FLEET MECHANIC
7 41,823 54,370 66,916 N 0712 OPERATOR IN RESPONSIBLE CHARGE
8 43,914 57,088 70,262 N 0804 METER SERVICES SUPERVISOR
8 43,914 57,088 70,262 N 0805 POLICE OFFICER/POLICE OFFICER FIRST CLASS
8 43,914 57,088 70,262 N 0806 PUBLIC INFORMATION SPECIALIST
8 43,914 57,088 70,262 N 0807 STORMWATER PROGRAM COORDINATOR
9 46,110 59,942 73,775 N 0908 CHIEF WASTEWATER PLANT OPERATOR
9 46,110 59,942 73,775 E 0910 FINANCIAL ANALYST
9 46,110 59,942 73,775 E 0911 MANAGEMENT ANALYST
9 46,110 59,942 73,775 E 0912 PLANNER
9 46,110 59,942 73,775 N 0913 UTILITIES INSPECTOR
9 46,110 59,942 73,775 N 0914 SENIOR POLICE OFFICER
10 48,415 62,940 77,464 E 1012 BILLING & COLLECTION SUPERVISOR
10 48,415 62,940 77,464 E 1013 HUMAN RESOURCES ANALYST
10 48,415 62,940 77,464 N 1014 POLICE CORPORAL
10 48,415 62,940 77,464 E 1015 PUBLIC WORKS SUPERVISOR
10 48,415 62,940 77,464 E 1016 WEB DEVELOPER/ASSISTANT PIO
10 48,415 62,940 77,464 N 1017 LEAD UTILITIES INSPECTOR
10 48,415 62,940 77,464 N 1019 MASTER POLICE OFFICER
10 48,415 62,940 77,464 N 1020 FACILITIES COORDINATOR
11 50,836 66,087 81,337 E 1106 PURCHASING MANAGER
11 50,836 66,087 81,337 E 1107 UTILITY MAINTENANCE SUPERVISOR
11 50,836 66,087 81,337 E 1108 UTILITY SYSTEM SUPERVISOR
11 50,836 66,087 81,337 E 1109 BUDGET & MANAGEMENT ANALYST
12 53,378 69,391 85,404 E 1210 ECONOMIC DEVELOPMENT PLANNER
12 53,378 69,391 85,404 E 1211 FLEET MAINTENANCE SUPERVISOR
12 53,378 69,391 85,404 N 1212 POLICE SERGEANT
12 53,378 69,391 85,404 E 1213 SENIOR PLANNER
13 56,047 72,860 89,674 E 1301 TOWN CLERK/HR TECH
14 58,849 76,504 94,158 E 1404 FIRE MARSHAL/EMERGENCY MGMT COORDINATOR
14 58,849 76,504 94,158 E 1405 POLICE LIEUTENANT
14 58,849 76,504 94,158 E 1406 PUBLIC SPACE MANAGER
14 58,849 76,504 94,158 E 1407 SAFETY & RISK MANAGER
14 58,849 76,504 94,158 E 1408 STORMWATER & ENVIRONMENTAL SERVICES MANAGER
14 58,849 76,504 94,158 E 1409 CIVIL ENGINEER
15 61,791 80,329 98,866 E 1507 UTILITY SYSTEM SUPERINTENDENT
15 61,791 80,329 98,866 E 1508 WASTEWATER PLANT SUPERINTENDENT
15 61,791 80,329 98,866 E 1509 WATER PLANT SUPERINTENDENT
16 64,881 84,345 103,809 E 1603 ASSISTANT TO THE TOWN MANAGER/DEPUTY BUDGET DIRECTOR
16 64,881 84,345 103,809 E 1604 IT MANAGER
17 68,125 88,562 109,000 E 1701 PUBLIC INFORMATION OFFICER
17 68,125 88,562 109,000 E 1702 PUBLIC SPACES & SUSTAINABILITY MANAGER
17 68,125 88,562 109,000 E 1703 PUBLIC WORKS MANAGER
17 68,125 88,562 109,000 E 1704 HR MANAGER
17 68,125 88,562 109,000 E 1705 STORMWATER & ENVIRONMENTAL SERVICES MANAGER
17 68,125 88,562 109,000 E 1706 IT MANAGER
18 71,531 92,990 114,450 E 1801 PLANNING & ECONOMIC DEVELOPMENT MANAGER
19 75,108 97,640 120,172 E 1902 PUBLIC WORKS DIRECTOR
20 78,863 102,522 126,181 E 2002 BUDGET DIRECTOR
20 78,863 102,522 126,181 E 2003 HUMAN RESOURCES DIRECTOR/TOWN CLERK
21 82,806 107,648 132,490
22 86,947 113,031 139,114 E 2201 ADMINISTRATIVE SERVICES DIRECTOR
23 91,294 118,682 146,070 E 2300 CHIEF OF POLICE
23 91,294 118,682 146,070 E 2301 FINANCE DIRECTOR
23 91,294 118,682 146,070 E 2302 UTILITIES DIRECTOR
24 95,859 124,616 153,374 E 2400 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR
Community Services Department
Assistant Town
Manager/Community
Services Director
Margaret Hauth
Public Works
Manager
Dustin Hill
Crew
Leader/Equipment
Operator III
Brian Tatum
Equipment
Operator II
Chad E. Wilson
Equipment
Operator II
Graham Dodson
Equipment
Operator I
Dennis Apple
Equipment
Operator I
Ray Moore II
Equipment
Operator I
Walson Williams
Equipment
Operator I
Jacob Goode
Planning & Economic
Development
Manager
Shannan Campbell
Senior Planner
Tom King
Planner
Vacant
Planning Technician
Vacant
Public Space &
Sustainability
Manager
Stephanie Trueblood
Facilities Coordinator
Vacant
Administrative
Support Specialist
Lindsay Rhew
Stormwater and
Environmental
Services Manager
Terry Hackett
Stormwater Program
Coordinator
Heather Fisher
Administrative Services Department
Administrative
Services Director
Jen Della Valle
Budget Director
Emily Bradford
Budget &
Management Analyst
Vacant
Fleet Maintenance
Supervisor
David Wisely
Fleet Mechanic
Darren Koch
Fleet Mechanic
Frank Moore
IT Manager
Beth Yurchisin
Human Resources
Manager
Haley Bizzell
Human Resources
Analyst
Vacant
Safety & Risk
Manager
David “Tiny” Moore
Town Clerk/Human
Resources Technician
Sarah Kimrey
Public Information
Officer
Catherine Wright
Web
Developer/Assistant
PIO
Jonathan Rickard
Public Information
Specialist
Cheryl Sadgrove
Budget &
Management Analyst
Vacant
Class Title:
Administrative Services Director
1. Job Purpose:
The purpose of this classification is to manage and lead the administrative services and operations of the
town including budget, clerk’s office, fleet maintenance, human resources, information technology,
public information, and safety and risk management.
Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Oversees activities, programs, and initiatives of the Administrative Services Department,
including short- and long-term planning and development, administration of departmental
policies, programs, procedures, and services.
• Sets the strategic direction for the department; develops and facilitates the implementation of
the departmental goals and objectives.
• Plans, organizes, directs, and coordinates the work of management, supervisory, professional
and technical personnel; delegates authority and responsibility.
• Supervises and provides back-up support to the budget director, human resources manager,
information technology manager, public information officer, and town clerk/human resources
technician.
• Addresses employee concerns and problems, directs work, counsels, disciplines, and completes
employee performance evaluations; prepares the Administration budget.
• Serves as strategy and performance manager for the town, leads the development and
implementation of the organization’s strategic plan; oversees the town’s process improvement
efforts.
• Performs analysis to ensure public services are delivered in an economical, efficient, and
effective manner.
• Recommends organization policies and performance strategies.
• Develops program schedule and curriculum, prepares recruitment material (fliers, news
releases, etc.), manages application process, coordinates program sessions and reviews
evaluations and incorporates improvements based on feedback.
• Assists with the development, and implementation of various diversity, equity and inclusion
initiatives such as community engagement, equity assessments, strategic internal and external
communications, etc.
• Participates in committees, including county and town racial equity efforts, Family Success
Alliance, Food Council, County Data Collaborative, etc.
• Serves as acting town manager third in the line of succession.
• Performs other related duties as needed.
2. Qualifications:
Education and Experience:
• Requires a master’s degree in public administration, business administration or related field and
five years of experience preferably in local government; or any equivalent combination of
training and experience, which provides the required knowledge, skills, and abilities.
3. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be able to exert up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must possess the visual acuity to operate a computer and do extensive reading.
• Sedentary work involves sitting most of the time but may involve walking or standing for periods
of time.
4. Knowledge, Skills, and Abilities:
Knowledge:
• Methods, policies, and procedures as they pertain to the performance of duties, including town
code, employee handbook, required records, reports, documents and related information, and
departmental operations and activities.
• Laws, ordinances, standards, and regulations pertaining to the principles of North Carolina
General Statutes, governmental budgeting, local ordinances, and federal employment laws.
• Functions and interrelationships of the town and other governmental agencies.
• Council-manager form of government.
• Application of managerial concepts and principles.
• Administrative principles involved in developing, directing, and supervising various programs
and related activities.
• Concepts and principles of business as they relate to the specific duties of the job.
Skills:
• Strong written and oral communication skills.
• Organizational and interpersonal skills.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, facsimile machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, SmartFusion, etc.
• Budget development and administration.
• Troubleshooting and problem solving.
• Excellent customer service skills.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously
• Communicate complicated and/or sensitive information.
• Comprehend, interpret, and apply policies, procedure, rules, and regulations; ensure compliance
with all laws and regulations.
• Collect, analyze and present technical data; assimilate both technical and theoretical concepts
from many diverse disciplines and apply the knowledge in creative and intuitive ways to solve
unique problems.
• Read, interpret, and apply policies, procedures, rules, regulations and other complex material.
• Produce quality work, which requires constant attention to detail.
• Assemble and analyze information and make written reports and documents in a clear, concise,
and effective manner.
• Determine or interpret work procedures for subordinates in assigning duties to them,
maintaining harmonious relations among them, and promoting efficiency; offer instruction and
advice regarding departmental policies, methods and regulations; perform employee
evaluations.
• Compile, organize and utilize various financial information necessary in the preparation and
monitoring of the department budget.
• Exercise tact and discretion in handling confidential personnel matters.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, appointed boards, business owners, vendors
and the general public; provide assistance and advice to various agencies, departments, and
individuals.
• Use independent judgment and discretion in working with, or supervising various programs
including the handling of emergency situations, determining procedures, setting priorities,
setting schedules, maintaining standards, planning for future needs and resolving problems.
• Plan, organize and prioritize daily assignments and work activities.
• Assemble and analyze information and make written reports and documents in a clear, concise,
and effective manner.
• Perform duties and complete responsibilities under a degree of stress related to meeting tight
deadlines; react calmly and quickly in emergencies.
• Make swift, sound, and educated decisions.
Safety sensitive:
This position is not considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Assistant Town Manager/Community Services Director
1. Job Purpose:
The purpose of this classification is to support department directors and division supervisors and
support the administration of town policies and procedures. This classification supervises and supports
stormwater, planning, public spaces and public works.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Coordinates and assists with public requests, complaints, budgeting, and contract management.
• Interprets policy, attends town board meetings, provides guidance and provides support in town
manager’s absence.
• Performs tasks or special projects as directed by the town manager or town board to implement
stated goals or develop new plans to address priorities and conduct research.
• Supervises, directs, and evaluates assigned staff, processes employee concerns and problems,
directs work, counsels, disciplines and completes employee performance evaluations.
• Supports the planning, public spaces, public works, and stormwater divisions by providing
guidance, support and assistance.
• Assists with regional affordable housing by participating in county-wide initiatives, follows
regional and state practices, implements town board directives for local actions.
• Represents the town on regional transportation planning efforts, projects, and boards. Attends
meetings, prepares town priorities, partners with other jurisdictions and North Carolina
Department of Transportation; develops new plans and provides consultant management.
• Prepares GIS maps; maintains online mapping, prepares presentation maps; prepares
specialized maps for all town departments and community partners as requested; shares data
sets with partner agencies.
• Uses census and other data sets to inform local actions, provide data and update to the state
and support decennial census; tracks information over a period of time to build Hillsborough
specific data.
• Assists with grant tracking, reporting and management to support the Community Services
divisions.
• Serves as a member of the incident management team. Serves as liaison with Orange County
Emergency Management to share information and maintain lines of communications before,
during, and after weather and emergency events.
• Coordinates town response during weather or emergency events in the absence of the town
manager, when relieving the town manager during an extended event as part of a shift, or when
appointed by the town manager due to the type of event. May serve multiple roles in incident
commend system such as planning, logistics, operations, and finance
• Performs other related duties as needed.
3. Qualifications:
Education and Experience:
• Requires a master’s degree in public administration, planning, geography, political science,
sociology, business administration or related field and eight years of experience; or any
equivalent combination of training and experience, which provides the required knowledge,
skills, and abilities.
• Intermediate knowledge of North Carolina General Statues (NCGS) granting municipal authority
required.
• Basic ESRI GIS knowledge and experience preferred.
4. Licensure, Certification, and Specialized Training:
• NC Driver’s License
5. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be physically able to exert up to 20 pounds of force occasionally and/or frequently lift,
carry, push, pull, or otherwise move objects. Must be able to lift or carry up to 20 pounds.
• Must possess the visual acuity to operate a computer, read maps and plans, distinguish subtle
color differences, and do extensive reading.
• Sedentary work involves sitting most of the time but may involve walking or standing for periods
of time.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods procedures and policies of the department as they pertain to the performance of
duties, including town code, employee handbook, policy and procedure manuals, publications,
and reference texts.
• Federal, state, and local laws and policies including NC General Statutes, town codes, local
ordinances, regulations, and policies.
• Planning and zoning principles, theory, techniques, and practices, as well as methods,
procedures, and policies of planning and economic development, building construction and
engineering.
• Town geography including roads, streets, subdivisions, and zoned areas.
• Land use concepts, population densities, and annexation policies or procedures.
• Development review and long-range land use planning, including historic preservation,
transportation, affordable housing, recreations, GIS, stormwater, public works, and code
enforcement.
• Administrative principles involved in developing, directing, and supervising various programs
and related activities
• Functions and interrelationships of town and other governmental agencies.
Skills:
• Strong written and oral communication skills, and basic mathematics.
• Read and interpret blueprints, maps, and aerial photographs.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, fax machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, ArcGIS, etc.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously.
• Produce quality work, which requires constant attention to detail.
• Apply knowledge of economics, land development, zoning, and sociology in the planning
process; plan and implement detailed and complex programs and activities.
• Read, interpret and explain complex regulations, maps, development site plans & subdivision
plats; analyze and recognize problems and potential problems, and recommend appropriate
solutions.
• Collect, analyze and present technical data; assimilate both technical and theoretical concepts
from many diverse disciplines and apply the knowledge in creative and intuitive ways to solve
unique problems.
• Prepare and maintain comprehensive master town plans with technical accuracy.
• Read, interpret, and apply policies, procedure, rules, regulations and other complex materials.
• Ensure the efficient and effective enforcement of related codes and regulations.
• Assemble and analyze information and make written reports and documents in a clear, concise,
and effective manner.
• Coordinate department activities with other town and county departments, property/business
owners, residents and community leaders.
• Determine or interpret work procedures for subordinates in assigning duties to them,
maintaining harmonious relations among them, and promoting efficiency; offer instruction and
advice regarding departmental policies, methods and regulations; perform employee
evaluations and to make recommendations based on results.
• Compile, organize and utilize various financial information necessary in the preparation and
monitoring of the department budget.
• Work with the public in a professional manner and provide information and assistance, ;
exercise considerable tact and courtesy in frequent contacts with the general public,
management, and town staff.
• Use independent judgment and discretion in working with, or supervising various programs
including the handling of emergency situations, determining procedures, setting priorities,
setting schedules, maintaining standards, planning for future needs and resolving problems.
• Speak clearly & effectively in presenting information to residents and appointed boards.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, business owners, vendors and the general
public.
• Work under stressful conditions related to balancing multiple projects within the constraints of
time available, financial resources, and political considerations.
• Make swift, sound, and educated decisions.
• React calmly and quickly in emergency situations
Safety sensitive:
This position is not considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Budget & Management Analyst
1. Job Purpose:
Assists with the preparation and monitoring of the town’s budget and assists the public information
office in communicating town information to the general public.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Assists in coordinating the development of the town’s operating and capital budgets.
• Analyzes and evaluates departmental budget requests and makes associated recommendations
to town management.
• Develops and performs revenue and expenditure year-end estimates and projections.
• Develops, formats, and produces an annual budget document.
• Reviews, analyzes, and monitors the town’s operating budget by conducting monthly reviews of
departmental revenues and expenditures.
• Leads analytical studies and special projects and provides recommendations and feedback as
requested.
• Develops budget transfers and amendments to the budget ordinance.
• Assists the public information office with drafting news releases, updating website content,
monitoring social media, and other communication needs that arise.
• Assists with strategic plan development and implementation.
• Provides ongoing assistance to departments and responds in a knowledgeable, courteous, and
professional manner.
• Performs other related duties as needed.
3. Qualifications:
Education and Experience:
Requires a bachelor’s degree in public administration, business administration or related field
and three years of experience in financial management, preferably in local government, and
experience in budgeting; or any equivalent combination of training and experience, which
provides the required knowledge, skills and abilities
4. Licensure, Certification, and Specialized Training:
A valid NC driver’s and the availability of private transportation or the ability to provide
transportation between job sites is required.
5. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be able to perform light work exerting up to 10 pounds of force occasionally, and/or a
negligible amount of force occasionally to move objects.
• Must possess the visual acuity to operate a computer, do extensive reading and analyze data.
• Involves sedentary work with sitting most of the time, but may involve walking or standing for
periods of time.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods, procedures, and policies as they pertain to the performance of duties, including
employee handbook, policy and procedure manuals, budget development and administration,
financial analysis, financial report preparation, government procurement, etc.
• Laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities
of the position, including the Local Government Budget and Fiscal Control Act.
• Federal, state, and local laws and policies, including N.C. General Statutes, local codes,
ordinances, and policies.
• Building, preparing, and monitoring budgets; budgeting and expenditure tracking
• Administrative principles involved in developing, directing, and supervising various programs
and related activities.
Skills:
• Strong written and oral communication skills.
• Accurate mathematical calculations.
• Data analysis, organizational and interpersonal skills.
• Ability to use and maintain a variety of office equipment, including a computer, calculator,
telephone, printer, facsimile machine, or other equipment as necessary to complete essential
functions.
• Ability to use a variety of word processing, spreadsheet, database, or other system software,
such as Microsoft Office 365, OpenGov, etc.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously.
• Read and interpret complex material.
• Produce quality work, which requires constant attention to detail.
• Assemble and analyze information and make written reports, news releases and documents in a
clear, concise, and effective manner.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, vendors and the general public.
• Compile, organize and use a variety of financial information necessary in the preparation of
operating and capital budgets.
• Make sound and reasonable decisions.
• Complete tasks by the established deadline.
• Offer training and assistance to coworkers and employees of other departments.
• Provide ongoing assistance to budget and public information staff.
Safety sensitive:
This position is considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Facilities Coordinator
1. Job Purpose:
The purpose of this classification is to coordinate basic building and site repairs and ongoing
maintenance to town facilities and park buildings. This position is responsible for monitoring facilities
and parking buildings to determine maintenance needs and schedules and to follow up on repair
requests from town staff and citizens. This position will assist with implementing sustainability initiatives
at facilities and parks as directed.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Develops and tracks regular maintenance schedules at facilities and park buildings including but
not limited to HVAC, plumbing, electrical, generators, paint, flooring, roofing, and gutters.
• Obtains estimates, selects, and supervises contractors to conduct repairs to facilities and park
buildings including ground maintenance, cleaning, HVAC maintenance, pest control, generators,
solid waste and recycling collection, gutter and drainage system maintenance, general building
repair and maintenance, furniture, fixtures, and equipment.
• Ensures that facility and park driveways and parking lots are maintained including pavement
markings and asphalt and/or gravel upkeep.
• Oversees minor construction and renovation projects; tracks and reports progress; maintains
accurate and complete records.
• Inspects, tracks and reports regular pollution prevention, facility and playground inspections.
• Maintains town facility records such as property information, floorplans, utility locations, etc.
• Coordinates with information technology (IT) on security, phones, and network access at
facilities and park buildings.
• Develops and maintains the American with Disabilities Act (ADA) Transition Plan and
accessibility initiatives for town facilities; serves as the town’s ADA coordinator.
• Tracks and reports energy use at town facilities
• Researches, develops, and implements sustainability measures and initiatives at facilities and
park buildings as directed.
• Performs other related duties as needed.
3. Qualifications:
Education and Experience:
• Requires a high school diploma or GED and three years of related experience of managing
building maintenance and repair; or any equivalent combination of training and experience,
which provides the required knowledge, skills, and abilities.
4. Licensure, Certification, and Specialized Training:
• NC Driver’s License
• NC Playground Safety Inspection certification
5. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be physically able to exert up to 50 pounds of force occasionally and/or frequently lift,
carry, push, pull, or otherwise move objects. Must be able to lift or carry up to 50 pounds.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods, procedures, and policies as they pertain to the performance of duties, including town
code, NC playground safety standards, ADA accessibility requirements, NC building code
employee handbook, policy and procedure manuals, publications, and reference texts.
• Planning and zoning principles, techniques, theory, and practices.
• Federal, state, and local laws and policies including NC General Statutes, local codes, ordinances,
and policies.
• Techniques and materials used in building construction.
• Geography of the town, including town facilities and parks.
• Building maintenance and repair requirements.
• Functions and interrelationships of the town and other governmental agencies.
• Energy systems and sustainability measures for facilities
• Familiarity with governmental procurement, contracting and project management
• Budgeting and expenditure tracking
Skills:
• Strong written and oral communication skills, and basic mathematics.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, facsimile machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, ArcGIS, etc.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously.
• Produce quality work, which requires constant attention to detail.
• Analyze and recognize problems and potential problems and recommend appropriate solutions.
• Read, interpret, and apply policies, procedure, rules, regulations, and other complex materials.
• Ensure the efficient and effective enforcement of related codes and regulations.
• Assemble and analyze information and make written reports and documents in a clear, concise,
and effective manner.
• Coordinate department activities with other town and county departments, property/business
owners, residents, and community leaders.
• Work with the public in a professional manner and provide information and assistance; exercise
considerable tact and courtesy in frequent contacts with the general public, management, and
town staff.
• Use independent judgment and discretion in working with, or supervising various programs
including the handling of emergency situations, determining procedures, setting priorities,
setting schedules, maintaining standards, planning for future needs and resolving problems.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, vendors and the general public.
• Work under stressful conditions related to balancing multiple projects within the constraints of
time available, financial resources, and political considerations.
• Make swift, sound, and educated decisions.
• React calmly and quickly in emergency situations
Safety sensitive:
This position is considered to be safety-sensitive.
FLSA:
This position is non-exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Human Resources Analyst
1. Job Purpose:
The purpose of this classification is to perform administrative and professional work in support of the
internal human resources functions, including recruitment, payroll processing, benefits administration,
classification and compensation, training, employee relations, safety and risk management, diversity,
equity and inclusion, and general administration. Work involves public and employee contact and the
ability to communicate effectively with tact and discretion and maintain confidentiality.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Assists in the preparation of open enrollment programs, coordination of open enrollment
activities and data processing; processes new hire and exit paperwork, benefit enrollments and
changes, monitors vendor reports, and assists employees in resolving claims and benefit issues;
provides benefit and retirement counseling; administers FMLA; manages Affordable Care Act
compliance requirements; responds to employee and vendor inquiries.
• Works with management/supervisors on recruitment and promotional processes; prepares job
announcements; drafts and places announcements; screens and forwards employment
applications; participates in recruitment events.
• Assists in conducting, and responds to, classification and compensation surveys;
develops/revises job descriptions and class specifications and maintains position classification
system; prepares compensation analyses and reports for internal classification studies and
recruitment.
• Assists in the development of employee training programs and calendars; promotes training
program, registers participants, prepares training materials, and develops and delivers training
sessions; conducts new employee orientation and benefits orientation.
• Provides support for safety and risk manager, including assisting with the drug and alcohol
testing program, employee training, facility inspections, and workers’ compensation and
property and liability insurance programs. Serves as member and secretary for the town’s safety
committee. Acts as an alternate Designated Employer Representative (DER) for the town’s drug
and alcohol program.
• Researches and drafts policies; assists in maintaining employee handbook; recommends
procedural changes; assists in publishing employee newsletter; maintains employee website;
assists with planning special events such as employee milestone awards, employee picnic,
innovation and customer service awards, and benefits open enrollment; assists with processing
biweekly payroll changes; maintains human resources information systems, electronic and
paper files.
• Assists in the implementation of various diversity, equity and inclusion (DEI) initiatives such as
internal equity assessment, training, DEI programming, strategic internal and external
communications.
• Participates in continued diversity, equity, and inclusion trainings and certifications for ongoing
development.
• Performs other related duties as needed.
3. Qualifications:
Education and Experience:
• Requires a bachelor’s degree in human resources, public administration, business administration
or related field and two years of experience in human resources; or any equivalent combination
of training and experience, which provides the required knowledge, skills, and abilities.
4. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be physically able to move files from one location to another, and to open and close file
cabinet drawers.
• Must be able to exert up to 5 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be able to lift
and/or carry weights of up to 20 pounds.
• Must possess the visual acuity to operate a computer and do extensive reading.
• Sedentary work involves sitting most of the time but may involve walking or standing for periods
of time.
5. Supervision, Independence, and Management:
This position works independently under supervision of the human resources manager. This is not a
supervisory position.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods procedures and policies of the department as they pertain to the performance of
duties, including town code, employee handbook, policy and procedure manuals, publications
and reference texts, etc.
• Functions and interrelationships of town and other governmental agencies.
• Federal, state, and local laws and policies including North Carolina General Statutes, OSHA
regulations, North Carolina Department of Transportation guidelines, federal employment law,
and other codes, laws and regulations.
• Applicable occupational hazards and safety precautions.
• Public education methods and materials.
• Concepts and principles of business as they relate to the specific duties of the job.
Skills:
• Data processing, organizational and interpersonal skills.
• Strong written and oral communication skills.
• Mathematical ability to handle required calculations.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, facsimile machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, SmartFusion, etc.
• Excellent customer service skills.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Comprehend, interpret, and apply policies, procedure, rules and regulations; ensure compliance
with all laws and regulations.
• Analyze and recognize problems and potential problems and recommend appropriate solutions.
• Produce quality work, which requires constant attention to detail.
• Use independent judgement and discretion in working with various programs including the
handling of emergency situations, determining procedures, setting priorities, setting schedules,
maintaining standards, planning for future needs and resolving problems, make swift, sound and
educated decisions.
• Read and interpret complex materials.
• Exercise tact and discretion in handling confidential personnel matters.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, advisory boards, business owners, vendors and
the general public; provide assistance and advice to various agencies, departments, and
individuals.
• Plan, organize and communicate special events.
• Plan, organize and prioritize daily assignments and work activities.
• File and organize records in an effective and timely manner.
• Offer assistance to co-workers and employees of other departments.
• Perform duties and complete responsibilities under a degree of stress related to meeting tight
deadlines; react calmly and quickly in emergencies.
Safety sensitive:
This position is not considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Human Resources Manager
1. Job Purpose:
The purpose of this classification is to provide organizational leadership of core human resources
services, including administration of benefits, position classification, compensation, employee relations,
organizational and employee development, performance management, staffing management, training,
human resources technology, and diversity, equity and inclusion. This classification is also responsible
for policy development, employee wellness and engagement, communication, payroll preparation,
employee recognition and special events, and records management.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Advises and consults with department heads, supervisors, and employees regarding personnel
policies and procedures; advises the administrative services director of the need for new or
revised policies; interprets and applies policies to particular situations.
• Designs and drafts general communications or memos to employees, department heads or the
town board as needed to communicate information such as general personnel updates on
initiatives or information regarding new programs, policies, or procedures.
• Identifies employee development needs; plans, develops, and implements policies and
programs to achieve goals and address identified needs.
• Develops, implements, and monitors special projects, programs and initiatives as directed;
prepares progress reports and program updates.
• Develops and administers employee benefit programs; develops and manages the town’s
classification and pay plan; handles employee relations issues, in consultation with department
heads, supervisors, and the administrative services director regarding employee problems and
issues; develops and interprets policies and procedures to ensure fairness and appropriate due
process for all employees, while ensuring compliance with state and federal regulations;
conducts investigations regarding allegations of sexual harassment, workplace violence, and/or
discrimination by town employees; manages unemployment insurance claims and appeals;
requests information and attends hearings.
• Develops and delivers training programs.
• Coordinates and maintains the employee performance management system; provides ongoing
education, support and assistance to employees, supervisors and department heads in the
evaluation process; assists with completing development plans for employees who need to
improve performance.
• Develops recruitment strategies and plans, ensures a fair process; assists departments with
selection process.
• Oversees town’s risk management program.
• Provides effective communication; oversees payroll preparation, employee recognition and
special events, and records management.
• Assists in the implementation of various diversity, equity, and inclusion (DEI) initiatives such as
internal equity assessment, training, DEI programming, strategic internal and external
communications.
• Performs other related duties as required.
3. Qualifications:
Education and Experience:
• Requires a bachelor’s degree in human resources, public administration, business administration
or related field and five years of progressive experience in multiple disciplines within human
resource management; or any equivalent combination of training and experience, which
provides the required knowledge, skills, and abilities.
Licensure, Certification, and Specialized Training:
• NC Driver’s License
• IMPA-SCP, SHRM-SCP, or PHR/SPHR preferred.
4. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be physically able to move files from one location to another, and to open and close file
cabinet drawers.
• Must be able to exert up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be able to lift
and/or carry weights of up to 20 pounds.
• Must possess the visual acuity to operate a computer and do extensive reading.
• Sedentary work involves sitting most of the time but may involve walking or standing for periods
of time.
5. Supervision, Independence, and Management:
This position works independently under supervision of the administrative services director. This
position supervises the human resources analyst and the safety and risk manager.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods procedures and policies of the department as they pertain to the performance of
duties, including town code, employee handbook, policy and procedure manuals, publications
and reference texts, etc.
• Functions and interrelationships of town and other governmental agencies.
• Federal, state, and local laws and policies including North Carolina General Statutes, OSHA
regulations, North Carolina Department of Transportation guidelines, federal employment law,
and other codes, laws and regulations.
• Applicable occupational hazards and safety precautions.
• Public education methods and materials.
• Concepts and principles of business as they relate to the specific duties of the job.
Skills:
• Data processing, organizational and interpersonal skills.
• Strong written and oral communication skills.
• Mathematical ability to handle required calculations.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, facsimile machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, SmartFusion, etc.
• Excellent customer service skills.
Abilities:
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously.
• Produce quality work, which requires constant attention to detail.
• Analyze and recognize problems and potential problems and recommend appropriate solutions.
• Read, interpret, and apply policies, procedure, rules, regulations, and other complex materials.
• Ensure compliance with all laws and regulations and control activities through effective
supervision.
• Oversee, coordinate, and administer personnel programs including employee benefits,
insurance, and unemployment compensation.
• Assemble and analyze information and make written reports and documents in a clear, concise,
and effective manner.
• Determine or interpret work procedures for subordinates in assigning duties to them,
maintaining harmonious relations among them, and promoting efficiency; offer instruction and
advice regarding departmental policies, methods, and regulations; perform employee
evaluations and make recommendations based on results.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, appointed boards, business owners, vendors,
and the general public; provide assistance and advice to various agencies, departments, and
individuals.
• Exercise tact and discretion in handling confidential personnel matters.
• Work with the public in a professional manner and provide information and assistance,
represent the town government in a positive light.
• Perform duties and complete responsibilities under a degree of stress related to meeting tight
deadlines; react calmly and quickly in emergencies.
• Use independent judgment and discretion in working with, or supervising various programs
including the handling of emergency situations, determining procedures, setting priorities,
setting schedules, maintaining standards, planning for future needs and resolving problems.
• Make swift, sound, and educated decisions.
Safety sensitive:
This position is not considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Planning and Economic Development Manager
1. Job Purpose:
The purpose of this classification is to oversee the planning functions, manage the tourism program and
manage economic development strategies and initiatives. This position is responsible for overseeing the
spending of public funds dedicated to tourism through a grant program, contracts, and special projects
pursued by the two tourism boards. This position supervises and directors three full-time staff members.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Reviews development applications; maintains databases of addresses, permits, and land
development; guides, develops and implements long-term planning and policy documents that
represent the town’s vision for its future; prepares reports and makes recommendations on
development plan applications.
• Maintains official zoning and street maps; develops and maintains zoning ordinances and text
amendments; makes zoning ordinance interpretations; provides boundary and annexation
information to census.
• Prepares GIS maps as needed.
• Conducts research, develops, and implements the tourism plan; updates the tourism plan as
needed to reflect any changes in tourism patterns and priorities for the town.
• Coordinates with other government, civic organizations, and heritage sites to ensure all are
working tother to promote Hillsborough’s brand with a consistent and cohesive message;
promotes Hillsborough as a tourism destination; provides guidance and expertise to
organizations as needed for special events, marketing, and programming.
• Manages tourism grant applications, including board approval, recruitment and maintenance of
grant awards and contract management; maintains grant records as required by law.
• Provides contract management and general oversite of the Hillsborough’s Visitor Center and
other services contracted through the Tourism Board and/or Tourism Development Authority.
Indirectly supervises and directs the work of Hillsborough’s Visitor Center employees.
• Provides information in response to economic development inquiries and acts as the applicant
liaison; maintains and communicates information on initiatives as they relate to tourism,
economic development, and planning.
• Manages economic development projects with local and regional partners.
• Assists businesses with start-up, expansion, and relocation to Hillsborough. Provides market and
industry analysis information.
• Coordinates annual business trainings/workshops and attends trade shows and recruitment
events as needed.
• Provides staff support to the Tourism Board, the Tourism Development Authority, and the
Planning Board including agenda and minute preparation, distribution, and records
maintenance/public notices and hearings as required by NC General Statutes; manages and
guides the boards’ workload; works with the boards to plan and develop their budgets and
spending and oversees the boards’ financial health and reporting within town guidelines.
• Performs other related duties as needed.
3. Qualifications:
Education and Experience:
• Requires a bachelor’s degree in public administration, planning, geography, urban design or
related field and five years of experience; or any equivalent combination of training and
experience, which provides the required knowledge, skills, and abilities.
4. Licensure, Certification, and Specialized Training:
• NC Driver’s License
• American Institute of Certified Planners (AICP) certification preferred.
• Certified Zoning Official (CZO) preferred.
5. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be physically able to exert up to 20 pounds of force occasionally and/or frequently lift,
carry, push, pull, or otherwise move objects. Must be able to lift or carry up to 20 pounds.
• Must possess the visual acuity to operate a computer, distinguish subtle color differences, and
do extensive reading.
• Sedentary work involves sitting most of the time but may involve walking or standing for periods
of time.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods procedures and policies of the department as they pertain to the performance of
duties, including town code, employee handbook, policy and procedure manuals, publications,
and reference texts, etc.
• Federal, state, and local laws and policies including NC General Statutes, local code ordinances
and policies, and Tourism Board and Tourism Development Authority adopted bylaws.
• Planning and zoning principles, theory, techniques, and practices, as well as methods,
procedures, and policies of planning and economic development.
• Town geography including roads, streets, subdivisions, and zoned areas.
• Land use concepts, population densities, and annexation policies or procedures.
• Administrative principles involved in developing, directing, and supervising various programs
and related activities.
• Tourism, economic development and planning principles, theory, and practice.
• Environmental and socio-economic implications of planning and economic development
processes.
• Functions and interrelationships of town and other governmental agencies.
Skills:
• Strong written and oral communication skills, and basic mathematics.
• Read and interpret blueprints, maps and aerial photographs.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, facsimile machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, ArcGIS, etc.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Interpret and explain planning department policies, regulations and procedures.
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously.
• Produce quality work, which requires constant attention to detail.
• Apply knowledge of economics, land development, zoning, and sociology in the planning
process; plan and implement detailed and complex programs and activities.
• Read, interpret and explain complex regulations, maps, development site plans & subdivision
plats; analyze and recognize problems and potential problems, and recommend appropriate
solutions.
• Read, interpret, and apply policies, procedure, rules, regulations and other complex materials.
• Ensure the efficient and effective enforcement of related codes and regulations.
• Assemble and analyze information and make written reports and documents in a clear, concise,
and effective manner.
• Coordinate department activities with other town and county departments, property/business
owners, residents and community leaders.
• Determine or interpret work procedures for subordinates in assigning duties to them,
maintaining harmonious relations among them, and promoting efficiency; offer instruction and
advice regarding departmental policies, methods and regulations; perform employee
evaluations and to make recommendations based on results.
• Work with the public in a professional manner and provide information and assistance,; exercise
considerable tact and courtesy in frequent contacts with the general public, management, and
town staff.
• Use independent judgment and discretion in working with, or supervising various programs
including the handling of emergency situations, determining procedures, setting priorities,
setting schedules, maintaining standards, planning for future needs and resolving problems.
• Speak clearly & effectively in presenting information to citizens and appointed boards.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, business owners, vendors and the general
public.
• Work under stressful conditions related to balancing multiple projects within the constraints of
time available, financial resources, and political considerations.
• Make swift, sound, and educated decisions.
• React calmly and quickly in emergency situations
Safety sensitive:
This position is not considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Public Space and Sustainability Manager
1. Job Purpose:
The purpose of this classification is to oversee the public space division and is responsible for
development and maintenance of town facilities, parks, greenways and trails, cemeteries, streetscape
and rights-of-ways, sidewalks, and all other public spaces. This position manages transportation and
connectivity projects and other development projects. This position is also responsible for planning,
coordinating, implementing and tracking climate and sustainability initiatives.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Acts as a project manager for NCDOT locally managed projects and town-funded public space
and development projects; coordinates with other town departments, governmental agencies,
appointed boards, stakeholders, and other agencies on development projects.
• Coordinates comprehensive and sustainability planning efforts between consultants, town staff,
appointed boards, elected officials, targeted stakeholders, the public, and various governmental
and non-profit agencies.
• Develops and maintains procedures for public spaces, facilities, and parks, issues directives for
contractors, staff, and volunteers.
• Develops contracts, reviews proposals, and makes recommendations to town management and
elected officials.
• Identifies issues and makes recommendations for prioritizing town goals in the development of
public space and parks.
• Develops and coordinates the town’s sustainability program to work towards 100% clean
energy; develops, tracks and reports on sustainability initiatives and works to integrate public
projects with the goals and objectives in the Comprehensive Sustainability Plan and Strategic
Plan.
• Selects and supervises maintenance contractors including contract development and oversight.
• Provides staff support for the Parks and Recreation Board and Tree Board; oversees Bee City and
Tree City Programs and initiatives; plans and implements projects as determined by the board
priorities.
• Represents the town on regional boards, work groups, staff committees, task force groups, and
staff ad hoc committees that are project specific.
• Supervises public space staff including facilities coordinator and administrative support
specialist.
• Manages public outreach and communication in coordination with the public information
officer.
• Oversees maintenance of public spaces in coordination with tourism, stormwater, and public
works.
• Conducts public outreach and education campaigns and coordinates volunteer efforts related to
public space and sustainability.
• Supports the Planning Division by assisting with GIS data and maps, award programs, grant
applications, and administration as needed.
• Performs other related duties as needed.
3. Qualifications:
Education and Experience:
• Requires a bachelor’s degree in planning, geography, urban design, parks and recreation
management or related field and three years of experience; or any equivalent combination of
training and experience, which provides the required knowledge, skills, and abilities.
4. Licensure, Certification, and Specialized Training:
• NC Driver’s License
• GIS certification preferred
• Prefer NC DOT Project Management training, supervisory training, ADA Accessibility training,
and Sustainability and Landscape Design and Management training.
5. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be physically able to exert up to 20 pounds of force occasionally and/or frequently lift,
carry, push, pull, or otherwise move objects. Must be able to lift or carry up to 50 pounds.
• Must possess the visual acuity to operate a computer, distinguish subtle color differences, and
do extensive reading.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods, procedures, and policies as they pertain to the performance of duties, including town
code, Unified Development Ordinance, NC playground safety standards, Federal Highway
Administration, NC Department of Environment and Natural Resources permitting standards,
employee handbook, policy and procedure manuals, publications, and reference texts.
• Planning and zoning principles, techniques, theory, and practices.
• Federal, state, and local laws and policies including NC General Statutes, local codes, ordinances,
and policies. Sources include State and Federal zoning laws, FHWA reporting standards, NCDOT
reporting standards, Manual on Uniform Traffic Control Devices, NC DENR permitting standards
and requirements, grant funding reporting requirements, NC playground safety standards, and
American Society of Landscape Architects (ASLA) standards
• Techniques and materials used in building construction.
• Geography of the town, including roads, streets, subdivisions, and zoned areas.
• Principles, practices, and objectives of rural and urban planning and physical design.
• Environmental and socio-economic implications of the planning process.
• Functions and interrelationships of the town and other governmental agencies.
Skills:
• Strong written and oral communication skills, and basic mathematics.
• Read and interpret blueprints, maps and aerial photographs.
• Use and maintain a variety of office equipment such as calculator, computer, printer, copier, fax
machine, scanner, telephone, etc.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, ArcGIS, etc.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously.
• Produce quality work, which requires constant attention to detail.
• Collect, analyze, and present technical data and planning recommendations.
• Read, interpret, and explain complex regulations, maps, development site plans, surveys and
engineering drawings; analyze and recognize problems and potential problems, and recommend
appropriate solutions.
• Read, interpret, and apply policies, procedure, rules, regulations, and other complex materials.
• Ensure the efficient and effective enforcement of related codes and regulations.
• Assemble and analyze information and make written reports and documents in a clear, concise,
and effective manner.
• Coordinate department activities with other town and county departments, property/business
owners, residents and community leaders.
• Determine or interpret work procedures for subordinates in assigning duties to them,
maintaining harmonious relations among them, and promoting efficiency; offer instruction and
advice regarding departmental policies, methods and regulations; perform employee
evaluations and to make recommendations based on results.
• Work with the public in a professional manner and provide information and assistance; exercise
considerable tact and courtesy in frequent contacts with the general public, management, and
town staff.
• Use independent judgment and discretion in working with, or supervising various programs
including the handling of emergency situations, determining procedures, setting priorities,
setting schedules, maintaining standards, planning for future needs and resolving problems.
• Speak clearly & effectively in presenting information to citizens and appointed boards.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, business owners, vendors and the general
public.
• Work under stressful conditions related to balancing multiple projects within the constraints of
time available, financial resources, and political considerations.
• Make swift, sound, and educated decisions.
• React calmly and quickly in emergency situations
Safety sensitive:
This position is not considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Public Works Manager
1. Job Purpose:
The purpose of this classification is to manage the operations and coordinate planning for the public
works division including streets, sanitation, cemetery, storm drainage, recycling, and ground
maintenance.
2. Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Manages and supervises the daily operations and projects for street, solid waste, cemetery, and
right-of-way stormwater maintenance; projects include asphalt resurfacing, tree removal,
grounds maintenance construction of public works facility, and recycling with town and county
staff.
• Responds to complaints and questions related to division operations and activities; provides
information; initiates problem resolutions or routes complaints as appropriate.
• Plans and directs daily work activities for the streets division to include maintenance of all town
streets, repair utility cuts and sidewalks, mow sides of roads and right-of-ways, install and/or
replace street signs, install drainage pipe, maintain town buildings and cemetery, paint parking
spaces in town lots; picks up dead trees from properties, collect leaves, and landscape town
property; orders street and regulatory signs and posts as needed for repair or replacement;
reports streetlight outages.
• Plans and directs daily work activities for the sanitation division to include inspecting routes to
ascertain that work assignments are being performed; ensure proper delivery of trash bins and
cans to customers; inspect vehicles and equipment to ensure proper operating condition
including preventive maintenance schedules; ensures that vehicles, equipment, tools, and
premises are cleaned as scheduled; instruct personnel on safe methods of collection of refuse
and operation of equipment and vehicles; ensures employees complete pre-trip inspections;
assists with trash collection; picks up white goods, scrap metal, leaves, and Christmas trees;
assists with snow removal; orders rollout carts for garbage.
• Supervises burial procedures, placement of makers and monuments; maintains town cemetery
maps and records data into computer; responds to funeral home requests.
• Ensures that work orders are completed; records data; orders supplies that are needed to
perform various work; prepares monthly report of public works activities; conducts cost benefit
analysis for key divisional functions.
• Communicates with supervisor, employees, other departments, the public, and other individuals
as needed to coordinate work activities, review status of work, exchange information, or resolve
problems; responds to requests for service or assistance; communicates and meets with
contractors for quotes on work that needs to be performed or on work that is not being
performed as stated in contract.
• Prepares budgets for the public works division; develops work plans and identifies goals and
objectives for the division.
• Supervises, directs, and evaluates assigned staff, processes employee concerns and problems.
• Follows safety procedures; reports unsafe activities and conditions; utilizes safety equipment
and monitors work environment to ensure safety of employees and other individuals.
• Performs other related duties as needed.
3. Qualifications:
Education and Experience:
• Requires an associate degree and six years of related experience in municipal public works; or
any equivalent combination of training and experience, which provides the required knowledge,
skills, and abilities.
4. Licensure, Certification, and Specialized Training:
• NC Driver’s License Class A required.
• Pesticide Application Certification preferred.
• NC LTAP Road Scholar and Advanced Road Scholar preferred.
• National Incident Management System (NIMS) certification preferred.
5. Working Conditions and Physical Requirements:
• Must be physically able to operate a truck, tractor, and numerous small tools and equipment.
• Must be able to exert in excess of 100 pounds of force occasionally, and/or in excess of 50
pounds of force frequently, and/or in excess of 20 pounds of force constantly to life, carry, push,
pull or otherwise move objects; must be able to lift and/or carry weights of 10 to 50 pounds.
• Works in adverse environmental conditions, including exposure to heat/cold, wetness, humidity,
dusts, dirt, machinery hazards, vibrations, noise, odors, smoke, electrical currents, and toxic
agents.
6. Knowledge, Skills, and Abilities:
Knowledge:
• Methods, procedures, and policies as they pertain to the performance of duties, including town
code, employee handbook, OSHA regulations, NC DOT standards, Manual for Uniform Traffic
Control Devices, and NC Pesticide regulations.
• Laws, ordinances, standards, rules, and regulations pertaining to the specific duties and
responsibilities of the position, including the Manual for Uniform Traffic Control Devices, NC
DOT Street Standards, OSHA regulations, Stormwater regulations, State Cemetery regulations,
NC Pesticide regulations, Solid Waste Collection regulations, and State Purchasing regulations.
• Principles and practices with particular reference to public works operations, including the
principles of organization and functions of town government.
• Administrative principles involved in developing and directing various programs and related
activities.
• Functions and interrelationships of the town and other governmental agencies.
Skills:
• Strong written and oral communication skills.
• Use specialized equipment for field inspections.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, facsimile machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, ArcGIS, etc.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Plan and develop daily, short- and long-term goals; handle multiple assignments simultaneously.
• Produce quality work, which requires constant attention to detail.
• Analyze and recognize problems and potential problems and recommend appropriate solutions.
• Drive or operate trucks, tractors, and other equipment, including solid waste collection truck,
dump truck, pickup truck, leaf vacuum truck, tractor/tanker truck, bucket truck, jet wash
machine, weed eater, front-end loader, skid-steer, grapple loader, jackhammer, spreader,
asphalt roller, bobcat, backhoe, chainsaws, mowers, snowplow or other equipment as necessary
to complete essential functions.
• Work safely and effectively despite occasional exposure to adverse weather conditions, extreme
heat or cold, wetness, humidity, construction/traffic hazards, working at heights or in confined
spaces, traversing uneven terrain, etc.
• Work with the public in a professional manner and provide information and assistance,
representing the town government in a positive light; exercise considerable tact and courtesy in
frequent contacts with the general public, management, and town staff.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, vendors and the general public.
• Work under stressful conditions related to balancing multiple projects within the constraints of
time available, financial resources, and political considerations.
• Make swift, sound, and educated decisions.
• React calmly and quickly in emergency situations.
Safety sensitive:
This position is considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
Class Title:
Town Clerk/Human Resources Technician
1. Job Purpose:
The purpose of this classification is to provide departmental and organizational leadership in the
statutory areas of the town clerk including but not limited to agenda preparation, maintaining town
records, providing customer service, ensuring that required board operational processes and procedures
are followed and other related duties. This position provides administrative and technical assistance to
human resources staff, town employees, and the public.
Duties and Responsibilities:
The following duties are representative of this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment of this classification. Other duties may be required and assigned.
• Prepares agendas for town board meetings; gathers information for meeting agenda packets;
notifies elected officials, town staff, news media, and the public regarding dates and times of
town board meetings.
• Attends town board meetings, hearings, and workshops and composes a full and accurate
account of all actions taken; prepares follow-up correspondence for departments and/or
individuals for actions required by the board.
• Prepares and indexes minutes as the historical account for public inspection.
• Maintains the town seal; maintains records in accordance with NC General Statues including
agreements, contracts, leases, minutes, ordinance books, appointed boards, committees, etc.
• Prepares copies of official documents including ordinances, resolutions, proclamations, and legal
documents on behalf of the town.
• Oversees governing body budget and provides administrative support with human resources
budget.
• Administers oaths of office that are required of elected and appointed town officials.
• Responds to employee and public requests for information and releases information in
accordance with laws and regulations.
• Serves as the initial contact for the department, greets employees and the public in-person and
by telephone and provides appropriate information.
• Establishes and maintains all human resources files, such as contracts, policy, personnel, and
medical files.
• Develops and implements employee communication strategies such as the employee
newsletter, employee website, social media, etc.
• Prepares bi-weekly payroll.
• Performs other related duties as needed.
2. Qualifications:
Education and Experience:
• Requires an associate degree in human resources, public administration, business
administration or related field and two years of experience in human resources and/or
municipal/county clerk experience; or any equivalent combination of training and experience,
which provides the required knowledge, skills, and abilities.
Licensure, Certification, or Specialized Training:
• Certified Muncipal Clerk (CMC) preferred.
• NC Certified Muncipal Clerk (NCCMC) preferred.
• Notary Public preferred.
3. Working Conditions and Physical Requirements:
• Must be physically able to operate a variety of automated office machines.
• Must be physically able to move files from one location to another, and to open and close file
cabinet drawers.
• Must be able to exert up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must possess the visual acuity to operate a computer and do extensive reading.
• Sedentary work involves sitting most of the time but may involve walking or standing for periods
of time.
4. Supervision, Independence, and Management:
This position works independently under supervision of the administrative services director. This is not a
supervisory position.
5. Knowledge, Skills, and Abilities:
Knowledge:
• Laws, ordinances, standards, and regulations pertaining to the principles of North Carolina
General Statutes, records retention and federal employment laws.
• Council-manager form of government.
• Payroll processing including calculations.
• Responding to employee and citizen inquiries.
• Methods procedures and policies of the department as they pertain to the performance of
duties, including the employee handbook, policy and procedure manuals, publications, and
reference texts, etc.
• Functions and interrelationships of town and other governmental agencies.
• Concepts and principles of business as they relate to the specific duties of the job.
Skills:
• Record keeping, data processing, organizational and interpersonal skills.
• Strong written and oral communication skills.
• Use and maintain a variety of office equipment including a computer, calculator, telephone,
printer, facsimile machine, or other equipment as necessary to complete essential functions.
• Use a variety of word processing, spreadsheet, database, or other system software, such as
Microsoft Office 365, SmartFusion, etc.
• Excellent customer service skills.
Abilities:
• Communicate effectively orally and in writing to employees, the public, staff from other
jurisdictions and other external resources.
• Communicate complicated and/or sensitive information.
• Prepare board meeting agendas and follow-up.
• Maintain personnel and public records.
• Plan, organize, and communicate special events.
• Comprehend, interpret, and apply policies, procedure, rules, and regulations; ensure compliance
with all laws and regulations.
• Produce quality work, which requires constant attention to detail.
• Exercise tact and discretion in handling confidential personnel matters.
• Establish and maintain effective working relationships, and effectively communicate with other
employees, elected officials, town management, appointed boards, business owners, vendors
and the general public; provide assistance and advice to various agencies, departments, and
individuals.
• Plan, organize and prioritize daily assignments and work activities.
• File and organize records in an effective and timely manner.
• Perform duties and complete responsibilities under a degree of stress related to meeting tight
deadlines; react calmly and quickly in emergencies.
• Maintain working relationships with the board, employees, and the public.
Safety sensitive:
This position is not considered to be safety-sensitive.
FLSA:
This position is exempt under the Fair Labor Standards Act.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Resolutions accepting public streets in Forest Ridge phases 1, 2, 3, and 5 and 300 feet of Summit Trail
Drive in Harmony at Waterstone
Attachments:
1. Draft acceptance resolution for Forest Ridge
2. Draft acceptance resolution for Harmony at Waterstone
Brief summary:
These streets are ready for acceptance. Two resolutions are attached as the streets are in different neighborhoods,
the conditions surrounding their dedication are different, and tracking dedications is easier with resolutions.
Action requested:
Adopt the two attached resolutions accepting these public streets.
ISSUE OVERVIEW
Background information and issue summary:
Harmony at Waterstone is only required to dedicate a 300-foot section of Summit Trail Drive as a public road at
this time as that portion may also provide access to an adjoining parcel. The neighborhood has not been
approached about converting private road to public at this time.
Forest Ridge has 8 phases. In approaching close-out, the developer and staff realized the bonds for phases 1,2,3,
and 5 were released in February 2020 with the concurrence of all department heads, but the streets and sidewalks
never accepted. The development entity who built these facilities is no longer associated with the project. The
current developer has provided as much information as possible on the status of the roads. Staff has conducted
on-site inspections. Since more than one-year has transpired since the bonds were released and the infrastructure
was considered complete, a one-year warranty does not seem necessary. Staff are comfortable accepting the
streets and sidewalks as offered.
Financial impacts:
The town will become responsible for street and sidewalk maintenance.
Staff recommendation and comments:
For clerk’s use
AGENDA ITEM:
6.G
Consent
agenda
Regular
agenda
Closed
session
RESOLUTION
Accepting Dedication of Roads for Public Ownership:
Forest Ridge Phases 1, 2, 3, and 5
WHEREAS, The Hillsborough Town Board approved a Special Use Permit authorizing the construction of
the neighborhood known as Forest Ridge on June 8, 2009; and
WHEREAS, The approved plans was requires the dedication of the new street network to the town; and
WHEREAS, The developer guaranteed the construction of the network through a series of performance
bonds; and
WHEREAS, The bonds were released in February, 2020 based on site inspections of the work being
guaranteed as adequate and consistent with approved plans; and
WHEREAS, The applicant has submitted adequate information to verify the construction quality and
construction value to allow these resources to be accepted by the town; and
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners hereby accepts the dedication
of the following roads in Phases 1, 2, 3, and 5 of the approximate lengths shown:
Boxwood Trace Lane 150 feet (Phase 5)
Clarkson Ridge Lane 830 feet (Phase 1)
Dogwood Bloom Lane 685 feet (Phase 1)
Ellsworth Manor Drive 1,342 feet (Phase 2 and 3)
Maple Glen Drive 390 feet (Phase 1)
Quincy Cottage Road 2,250 feet (Phase 1, 2, and 3)
Spring Overlook Lane 750 feet (Phase 5)
Stanton Gable Lane 600 feet (Phase 5)
Talondale Court 440 feet (Phase 3)
BE IT FURTHER RESOLVED that no warranty period is required for these streets due to the
expiration of more than one year from the release of the bonds and formal acceptance by the town.
Approved this 13th day of September 2021.
Jenn Weaver, Mayor
Town of Hillsborough
RESOLUTION
Accepting Dedication of Road for Public Ownership:
Portion of Summit Trail Drive
WHEREAS, The Hillsborough Town Board approved a Special Use Permit authorizing the construction of
the neighborhood known as Harmony at Waterstone on September 12, 2016; and
WHEREAS, The approved plans require the dedication of the portion of Summit Trail Drive from
Waterstone Drive north for approximately 300 feet to facilitate a future road connection to an adjoining
undeveloped parcel; and
WHEREAS, The applicant has submitted adequate information to verify the construction quality and
construction value to allow these resources to be accepted by the town; and
WHEREAS, Town staff conducted a site inspection in March X to verify the construction status; and
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners hereby accepts the dedication
of approximately 300 feet of Summit Trail Drive, beginning at Waterstone Drive and extending north into the
Harmony neighborhood.
BE IT FURTHER RESOLVED that the one-year warranty period began on March ? 2021, when the
final inspection was conducted by town staff.
Approved this 13th day of September 2021.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT: Acceptance of Fiori Hills Water and Sewer System Extensions | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Utilities
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Marie Strandwitz, Utilities Director
ITEM TO BE CONSIDERED
Subject: Acceptance of Fiori Hills water and sewer system extensions
Attachments:
None
Brief summary:
Water and sewer infrastructure for the subject project has been constructed, certified, and dedicated to the town
in accordance with the Water and Sewer Extension Contract terms. After recognizing that the system was never
presented to the board for acceptance but in use, the builder and staff worked to get the remaining
documentation. The builder has asked the town to assume ownership of these assets.
Action requested:
Accept assets.
ISSUE OVERVIEW
Background information and issue summary:
The town executed a Water and Sewer Extension Contract for the subject project. The project involves 1,402 linear
feet of 8” gravity sewer and 2,217 linear feet of 12” water main, and all appurtenances related to the access and
operation of those mains. There are a few items we are working to correct with the builder that will be performed
under the warranty period that should not hold up the acceptance due to the circumstances of the system being in
operation.
Financial impacts:
The town will own the sewer and water mains and be responsible for the operation, maintenance, and repair (after
the warranty period). Costs to the town should be offset by the monthly water & sewer fees to be charged to the
future customers in the development. The value of the improvements is $203,049.
Staff recommendation and comments:
Accept assets.
For clerk’s use
AGENDA ITEM:
6.H
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Acceptance of Orange County Northern Campus Offsite Water and Sewer System Extensions | 1 of
1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Utilities
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Marie Strandwitz, Utilities Director
ITEM TO BE CONSIDERED
Subject: Acceptance of Orange County Northern Campus water and sewer system extensions
Attachments:
None
Brief summary:
Water and sewer infrastructure for the subject project has been constructed, certified, and dedicated to the town
in accordance with the Water and Sewer Extension Contract terms. The town has been asked to assume ownership
of these assets.
Action requested:
Accept assets.
ISSUE OVERVIEW
Background information and issue summary:
The town executed a Water and Sewer Extension Contract with Orange County for their Northern Campus project.
The project involved an offsite water and sewer extension involving 633 linear feet of 8” gravity sewer and 1,650
linear feet of 12” water main, and all appurtenances related to the access and operation of those mains.
Financial impacts:
The town will own the sewer and water mains and be responsible for the operation, maintenance, and repair (after
the warranty period). Costs to the town should be offset by the monthly water & sewer fees to be charged to the
future customers in the development. The value of the improvements is $729,687.
Staff recommendation and comments:
Accept assets.
For clerk’s use
AGENDA ITEM:
6.I
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Item to be considered | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Public Space
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Public Space Manager, Stephanie Trueblood
ITEM TO BE CONSIDERED
Subject: DRAFT Request for Qualifications (RFQ) for future train station design and engineering
Attachments:
DRAFT RFQ
Brief summary:
The town is preparing to release the RFQ for the design and engineering of the future train station building and
site. Staff is working with funding partners NCDOT Rail and GoTriangle to finalize the RFQ for release. The
attached draft is nearly final, though some non-material edits from funding partners may be made before release.
Action requested:
Receive draft RFQ.
ISSUE OVERVIEW
Background information and issue summary:
In 2008, the town board authorized the purchase of 20 acres adjacent to the rail line for economic development
purposes. No specific use was envisioned at that time, but the hope was that site would be appropriate for a
passenger rail station, future town office needs, and residential and non-residential development at urban
densities.
The station was funded in the 2016-2025 TIP, with an estimated cost of $7 million for the station, parking, and
access. The town prepared a conceptual plan to identify environmental and permitting construction on the site and
determine an approximate footprint for the funded project.
The funding agreement was executed on Feb. 23, 2021. The town has primary responsibility for delivering the
project as well as long-term ownership/maintenance of the building and site. The future station must be
completed within 7 years of the funding agreement approval. Design will begin in FY22. We expect design to take
two years, permitting could take up to one year, and construction is estimated at two or more years.
The RFQ is being prepped for release this fall. The project scope is included in the RFQ as detailed below:
• A 7,000 square foot net-zero future train station building with the following components:
o 1,000-1,500 square feet of waiting room and ticketing area space
o 2,000-2,500 square feet of meeting room and storage space
For clerk’s use
AGENDA ITEM:
6.J
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Item to be considered | 2 of 2
o 1000-1500 SF town offices,
o 1,500-3,000 square feet of accessible public restrooms, storage, and mechanical space
• Parking lot for train station including:
o 100 parking spaces
o 10-20% EV ready parking spaces
• Stormwater Control Measures to meet stormwater requirements which may include technologies such as:
o Green infrastructure
o Treatment trains
o Innovative parking lot stormwater catchment/treatment
• Utilities for the site
• Accessible train station platform
• Roadways and sidewalks into the train station site from Orange Grove Road
• Pedestrian connection via greenway to downtown Hillsborough (including a possible pedestrian bridge and
tunnel)
Once the RFQ is finalized and approved by all funding partners it will be released by the town. We anticipate a 6-
week window for responses.
Financial impacts:
None
Staff recommendation and comments:
None
101 E. Orange St., Hillsborough, NC 27278
www.hillsboroughnc.gov | @HillsboroughGov
DRAFT REQUEST FOR QUALIFICATIONS
Hillsborough Train Station
Issued By: Town of Hillsborough, Public Space Division
Issue Date: TBD, 2021
Questions Due Date: TBD, 2021
Direct Inquiries to: Stephanie Trueblood
Stephanie.trueblood@hillsboroughnc.gov
Qualifications Due Date: TBD, 2021
Delivery of Submissions: By Email:
Stephanie.trueblood@hillsboroughnc.gov
By Mail:
Town of Hillsborough
Attn: Stephanie Trueblood, Public Space Division
PO Box 429
Hillsborough, NC 27278
In Person:
Town of Hillsborough
Attn: Stephanie Trueblood, Public Space Division
101 East Orange St.
Hillsborough, NC 27278
Town of Hillsborough: Request for Qualifications | 2 of 7
Introduction
In accordance with N.C. General Statute 143-64.31, the Town of Hillsborough (the “Town”) requests
statements of qualifications from professional, qualified firms to serve as a consultant to the Town in the
planning and design of a train station building and site. Firms must have extensive experience in the design
and construction of public facilities, as well as experience in net zero construction.
Background
The Town is the county seat of Orange County, has a population of 7,400 people. It is centrally located
between the Triangle (Durham/Raleigh/ Chapel Hill) and the Triad (Greensboro/Winston-Salem/ High Point)
with exits on I-40 and I-85. In 2017, the Town adopted a resolution supporting the goal of 100% Clean Energy
by 2050 for the Town (attached as “Exhibit XX”). This Project will be the first facility to be built to net zero
standards in accordance with the Town’s clean energy objectives and goals.
The Town secured funding through the NCDOT TIP process to construct a train station, including utilities, site
access, and parking. In 2016 the Town contracted with Summit Design and Engineering Services and Surface
678 to prepare a conceptual site layout (attached as Exhibit XX) to assist with preliminary environmental
screening of the property.
Project Description
In 2021, the Town entered into a Funding Agreement (attached as Exhibit XX) with the North Carolina
Department of Transportation and GoTriangle to facilitate the planning and design of the proposed
Hillsborough Train Station building and site. Phase 1 will include planning, design, and construction document
level engineering of the train station building, parking, a covered platform, site circulation, connectivity to
the site and other related and necessary improvements. The train station building is expected to be
approximately 7,000 square feet and will provide space for offices and passenger service areas. The station
will primarily be used for office and meeting space until future expansion and construction of the station’s
platform. This project will include 3 concept designs, one which will be carried through to construction
document level design and engineering estimates. This project may also include bid services and CEI.
Project Schedule
[The Town will provide the full time allotted and ask respondents to provide a detailed project schedule.]
Scope of Services
The minimum scope of professional services shall include design and engineering for the following: A 7,000
square foot net-zero train station with the following components:
o 1,000-1,500 square feet of waiting room and ticketing area space
o 2,000-2,500 square feet of meeting room and storage space
o 1,000-1,500 square feet of town office space
o 1,500-3,000 square feet of accessible public restrooms, storage, and mechanical space
• Parking lot for train station including:
o 100 parking spaces
Town of Hillsborough: Request for Qualifications | 3 of 7
o 10-20 parking spaces for electric vehicles
• Stormwater Control measures to meet stormwater requirements which may include:
o Green infrastructure
o Treatment trains
o Innovative parking lot stormwater catchment/treatment
• Utilities for the site
• Covered train station platform
• Roadways and sidewalks into the train station site from Orange Grove Road
• Pedestrian connection via greenway to downtown Hillsborough (including a possible pedestrian
bridge and tunnel
Additional Requirements
• For each component above, a permitting plan indicating the other agencies who have review or
comment authority, reviews steps, and process time
• For each component, an evaluation of sustainable and green building practices that the town should
consider – including solar energy options (passive and active) – should be identified with a pro or con
recommendation
• All components must be ADA compliant
• Ensure that plans for all facilities function well together, in terms of traffic flow, ingress and egress,
accessibility, connectivity, parking, etc.
Submittal Instructions & Requirements
Instructions
Interested firms are invited to submit their qualifications for consideration. The submittal should contain, at
a minimum, the information requested in “Submittal Requirements” below. Firms shall submit five (5) paper
copies and one (1) digital copy or an electronic submittal of their response clearly marked “RFQ –Passenger
Rail Station”, no later than #:## p.m. on #, 2021 to the address listed below or emailed to
stephanie.trueblood@hillsboroughnc.gov. The Town’s email server has a 20 MB limit, so if needed, please
use a cloud-based file sharing platform and provide directions to access the proposal.
Town of Hillsborough
Attn: Stephanie Trueblood
101 E. Orange St.
Hillsborough, NC 27278
The submittal deadline is absolute. Late submittals will not be considered. Statements of Qualification
received after the due date and time will not be accepted or considered and will be returned to the sender
without review. Prospective firms and individuals must select a method of delivery that ensures the
Statement of Qualifications will be delivered to the correct location by the due date and time.
The RFQ may be downloaded from the Town of Hillsborough web page. Note that failure to notify the Town
that you have downloaded an RFQ will preclude you from receiving updates or amendments, if issued.
Town of Hillsborough: Request for Qualifications | 4 of 7
Questions regarding this RFQ may be directed to Stephanie Trueblood, Public Space Manager, at
stephanie.trueblood@hillsboroughnc.gov. Questions must be submitted by [DATE]. Questions and responses
will be posed to the bid section of the town’s website until ##.
Submittal Requirements
Any firm that would like to be considered for this project must submit the following information as part of
their statement of qualifications:
• Cover Letter. The Cover Letter should include the following information:
o Describe your interest in the Project and the unique advantage your firm and team brings to
the Project.
o What challenges or impediments could affect the schedule or budget for the project? How do
you propose to address and mitigate these? Give examples of similar challenges on your past
projects?
o State any conflicts of interest your firm or any key team members may have with this Project?
o Identify and describe any pending claims, disputes, and/or litigation and any that occurred
within the past 5 years involving your firm or any of your proposed subconsultants. With
respect to resolved matters, describe the outcome.
o Provide a description of the company that will enter into the contract(s) with the Town,
including origin, background, current size, financial capacity, available resources, general
organization, and company headquarters. Identify the name and title of the person authorized
to enter into the contract(s) with the Town.
• Qualifications and relevant experience of Firm and key team members in providing similar services
for similar projects.
o List a maximum of 5 relevant, similar projects, either currently in progress or having been
completed in the past 10 years, containing work comparable to this specific Project, including
any projects with the Town, as follows:
List only projects involving the key team members or subcontractors proposed for this
Project.
List projects in date order with newest projects listed first and include the following:
• Brief project description;
• Owner’s representative having knowledge of the firm’s work, include the
contact name, phone, email, address;
• Contract dollar amount and total time period involved. Demonstrate your
firm’s previous success in being able to deliver similar projects on time and at
or under budget;
• Discuss the methods, approach and controls used on the project in order to
complete it in an effective, timely, economic and professional manner.
o Provide an organizational chart of all key team members who will be directly involved in
providing services, including subcontractors, to be assigned specifically to this Project. Identify
the Project Manager who will be empowered to make decisions for and act on behalf of the
Town of Hillsborough: Request for Qualifications | 5 of 7
firm. Identify any member of the team that is a certified minority, women, or small business
firm.
o Discuss your firm/team’s qualifications and previous experience or related projects,
specifically:
Describe any previous collaboration(s) between key team members, the
responsibilities of each team member during these collaborations, and the project(s)
outcome. Cite any significant achievements reached as a result during this
collaboration. Discuss the successes of the team collaboration, and any problems
encountered and methods used to mitigate issues.
Resumes may be submitted for each proposed key team member. Resumes will not be
counted toward any page limit.
• Availability of the Firm and Key Team Members for this Project.
o Describe a specific project or example that illustrates your team availability and
responsiveness.
o Discuss availability of key team members by providing a list of current projects/work for each
key team member.
• Project Understanding, Methodology, and Approach.
o Discuss the Firm’s understanding of the Project objectives and describe the proposed project
approach to deliver the Services in an effective, timely, and professional manner. Describe any
methods the firm intends to use to reduce and control project costs. Outline the project plans,
structure and services to be provided and how and when these services will be provided. The
description should fully and completely demonstrate the proposer’s intended methods for
servicing the requirements of all aspects of the Project set forth herein.
o Describe any support needed from the Town staff in order to execute the Services.
o Describe the Firm’s Management and Quality Control procedures related to subconsultants.
o Discuss the Firm’s process and procedures for meeting schedules and budgets.
o Discuss the Firm’s communication and file retention methods and policies
• Net Zero Building Experience.
o Describe the Firm’s experience with designing net zero buildings and minimizing carbon
footprints.
o Describe the Firm’s experience utilizing green or recycled materials or any other waste
reducing measures.
o Describe the Firm’s experience with solar and alternative energy sources.
o List a maximum of 5 relevant, similar projects, either currently in progress or having been
completed in the past 10 years, containing net zero construction.
Town of Hillsborough: Request for Qualifications | 6 of 7
Selection Procedures
Evaluation Criteria
The Town will establish a selection committee to review each qualification package. Qualification packages
will be evaluated on the firms’ ability to meet the requirements of this RFQ. Specific evaluation criteria
include:
• The firm’s experience in providing similar services for similar projects
• Demonstrated understanding of the Scope of Services as evidenced by the proposal
• Proposed project approach and schedule
• Clearly established capacity to complete scope of work on a qualitative and timely basis
• Qualifications and abilities of key individuals identified in the Qualifications Package
• Collaboration and Communication Methods
• References
• Demonstrated ability to design to net zero standards
Respondents will be evaluated on the experience of the Design Consultant Project Manager, Design Manager,
and other Project professionals that demonstrate a history of success with similar projects, including
experience providing similar services for similar projects, prior experience managing and coordinating State
DOT projects. The Design Manager and other project design related professionals references must be
employed by the firm and licensed in the State of North Carolina.
Interviews
At the sole discretion and option of the Town, oral interviews may be conducted with one or more firms to
assist in the selection process.
Additional Information
• Public Records
o Upon receipt by the Town, your Qualifications Package is considered a public record except
from material that qualifies as “Trade Secret” information under N.C. General Statue 66-152
or 132-1.2. Your Qualifications Package will be reviewed by the Selection Committee, as well
as other staff and members of the general public who submit a public record request. To
properly designate material as a trade secret under these circumstances, each firm must take
the following precautions: (a) any trade secrets submitted by a firm should be submitted in a
separate, sealed envelope market “Trade Secrete – Confidential and Proprietary Information
– Do not disclose Except for the Purpose of Evaluating this Qualifications Package,” and (b) the
same trade secret/confidentiality designation should be stamped on each page of the trade
secret materials contained in the envelope.
o In submitting a Qualifications Package, each firm agrees that the Town may reveal any trade
secret materials contained in such response to all staff and town officials involved in the
selection process and to any outside consultant or other third parties who serve on the
Selection Committee. Furthermore, each firm agrees to indemnify and hold harmless the town
and each of its officers, employees and agents from costs, damages, and expenses incurred in
Town of Hillsborough: Request for Qualifications | 7 of 7
connection with refusing to disclose any material that the firm has designated as a trade
secret. Any firm that designates its entire Qualifications Package as a trade secret may be
disqualified from the selection process.
• Conditions, Clarifications and Reservations
o The Town reserves the sole discretion and right to (1) reject any or all responses, (2) waive
informalities in a response, (3) select a firm that has submitted fully responsive Statement of
Qualifications and who is determined by the Town to be a professional, qualified firm to be in
the best interest of the town, or (4) take whatever action or make whatever decision it
determines to be appropriate.
o The Town assumes no obligation in this general solicitation of Statements of Qualifications
and all costs and expenses of responding to this RFQ shall be borne by the interested firms or
individuals.
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: Yes
Date of public hearing: July 15, 2021
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Special Use Permit modification – 2800 Old NC 86 Waterstone medical office building
Attachments:
1. Application materials from July 15 hearing packet
2. Draft August Planning Board meeting Minutes
3. Draft Resolution approving the modification and granting the waiver
Brief summary:
The developer of the UNC Health office building at 2800 Old NC 86 applied for a Special Use Permit modification
with a waiver to address some plan changes made in the field. The application was discussed at the July public
hearing with no public comment. The planning board recommended approval after extended discussion.
Action requested:
Adopt the attached resolution approving the special use permit modification.
ISSUE OVERVIEW
Background information and issue summary:
Please refer to the public hearing materials.
Financial impacts:
None to the town.
Staff recommendation and comments:
For clerk’s use
AGENDA ITEM:
7.A
Consent
agenda
Regular
agenda
Closed
session
July 2021 Joint Public Hearing
Item Cover Sheet/Staff Report
Agenda Item #: 4
ATTACHMENTS:
1 – Application materials & proposed plans
2 – Approved Plans
GENERAL INFORMATION:
Project Title: Waterstone Medical Office Building (MOB)
Requested Action: The applicant is asking for a modification to the approved plans for the project
located at 2800 Old NC 86. The modification triggers one waiver request
Background:
The applicant is asking for a modification that triggers a waiver to the approved plans for the project.
The approved plans showed the required landscape area 5 feet wide between the building and the
parking on the east (rear) side of the building. During construction, a grading issue triggered the need
for an ADA complaint ramp at the door on this side of the building. The original plan had the door exiting
at ground level. A field modification was implemented to construct the ramp which removed the
landscaped area and created the compliance issue. The town was not consulted in advance and
discovered the issue during final inspection and as built drawing review. Please refer to the approved
plans with the highlighted area.
The applicant has indicated that landscaping was relocated to areas beside the impacted parking spaces.
This request is beyond the flexibility added to the ordinance for staff-level approval. Please refer to the
submitted plans (11 X 17 with red cloud outlines).
This creates the need for a waiver to this section of the UDO:
6.9.3.7 Parking facilities, unless located on or within a structure, shall
be separated from the exterior wall of a structure by a
landscaped area at least five (5) feet in width;
The applicant has had some time to consider alternatives to correct this problem and has not identified
any alternatives. Staff is not convinced the benefit to the community is greater than the cost to the
applicant to correct this issue.
While Special Use Permits have been assigned to the Board of Adjustment beginning in mid-June, this
project was reviewed by the Planning and Town Boards in 2019 and filed their application prior to the
hearing on the ordinance amendments. It is more appropriate for the tow boards to review this request
under the old ordinance, as allowed by state law.
VANONLYONLYONLYONLYxxxSITE PLAN1" = 40'-0"C2001C20004020 80SITE PLANsite plan notesROAD RESTRIPING (RIGHT TURN ONLY)1" = 40'-0"C2002PK IPSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS PKS SDUMPSTER ENCLOSURE1" = 10'-0"C2003SITE SECTIONNTSC2004SIGN LOCATION1" = 10'-0"C2005Sheet NumberSheet Title1919Job NumberRevisionsDrawnDateCheckedProjectPIN: 9873048697 111 West Main StreetDurham, N.C. 27701p 919.682.0368f 919.688.5646www.cjtpa.comENGINEERING . PLANNING . LANDSCAPE ARCHITECTURENC BOARD OF EXAMINERS FORENGINEERS AND SURVEYORSLIC # C-1209NC BOARD OF LANDSCAPEARCHITECTS LIC # C-104WATERSTONEMOBFINAL DESIGN- NOTRELEASED FORCONSTRUCTIONRAMP AT SIDE DOOR1" = 10'-0"C2006
VANLANDSCAPE PLAN1" = 40'-0"C7001C70004020 80LANDSCAPEPLANlandscape notesbuffer plantingsparking lot landscaping calculationsPK IPSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS PKS SSheet NumberSheet Title1919Job NumberRevisionsDrawnDateCheckedProjectPIN: 9873048697 111 West Main StreetDurham, N.C. 27701p 919.682.0368f 919.688.5646www.cjtpa.comENGINEERING . PLANNING . LANDSCAPE ARCHITECTURENC BOARD OF EXAMINERS FORENGINEERS AND SURVEYORSLIC # C-1209NC BOARD OF LANDSCAPEARCHITECTS LIC # C-104WATERSTONEMOBFINAL DESIGN- NOTRELEASED FORCONSTRUCTION
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
PLANNING BOARD MINUTES | 1 of 3
Minutes
PLANNING BOARD
Remote regular meeting
6:30 p.m. August 19, 2021
Virtual meeting via YouTubeLive
Town of Hillsborough YouTube channel
Present: Chair Chris Johnston, Vice Chair Jenn Sykes, Christopher Austin,
Frank Casadonte, Alyse Polly, Hooper Schultz, Jeff Scott and
Scott Taylor
Absent: Lisa Frazier
Staff: Planning Director Margaret Hauth and Economic Development Planner
Shannan Campbell
4. Recommendations to town board of public hearing items
A. Special use permit modification – The medical office building at 2800 Old NC 86 is requesting a modification to
address a field modification requiring installation of an ADA-accessible door and ramp (PIN 9873-04-8697)
Johnston introduced Item 4A. Hauth summarized Item 4A and introduced Thorn Bacchich, who is representing
the property owner, and Jeremy Anderson, the project’s landscape architect. Hauth said there have been no
changes to the request since the July 15, 2021, public hearing. Hauth said the applicants have requested a
waiver to accommodate a field modification to include an ADA-compliant door and ramp on the side of the
building. Hauth said the change occurred due to grading issues during construction. Hauth noted there were
no public comments during the July public hearing other than the applicants’.
When asked, Anderson said he and Baccich did not have any more information to add.
Johnston asked the board members for their questions, comments or concerns.
Scott asked Hauth how the Technical Review Committee would operate in this type of instance. Hauth noted
that the modification in question occurred during construction and the town was not advised but discovered
the issue during final inspection. Hauth said staff might have been able to handle the modification if they had
been informed of it in advance. Hauth said that if waivers are eliminated, staff hopes some flexibility can be
built into the process to address similar situations in the future. She said she is not sure what staff would have
come up with for this specific circumstance had staff known in advance. Hauth said she understands that
things like this happen during construction projects, noting that the need for flexibility in such instances
makes staff feel hesitant about eliminating waivers.
Scott acknowledged that things can happen quickly on construction sites. He wondered how the town and the
board could adhere to the rules while also being helpful to builders.
Polly noted that the applicants had installed two ramps, one of which is now unnecessary. She asked what
would be involved in removing the redundant ramp and replacing it with the required landscaping. She noted
it is part of the town’s plans to have a certain amount of landscaping surrounding new buildings.
PLANNING BOARD MINUTES | 2 of 3
Hauth said she believes the concrete ramp would have to be removed with a jackhammer in order to replace
the landscaping, unless the board would accept planters placed on top of the redundant ramp. Hauth said
replacing the ramp with landscaping would involve a significant demolition job and then adding fill dirt and
plantings.
Anderson confirmed Hauth’s assessment is correct. He said replacing the ramp with landscaping could be
done but would be expensive. When asked, he confirmed the ramp consists of about of a foot deep of
concrete. Anderson confirmed that the ramp to the left of the door is no longer needed. He said that ramp
was installed first, but when it was discovered that the door opened the wrong way and could not easily be
re-hung, the second ramp was installed. Anderson said it had not occurred to him that the landscaped area
was required and that removing it would be a violation. He said removing the railings and ramp would involve
a fair amount of expense. Anderson further clarified that the first ramp is not in violation of the landscaping
requirement, while the second ramp is in violation. Hauth confirmed the second ramp is in violation.
Baccich apologized that the issue was not caught earlier and brought to the town’s attention during
construction. He pointed out that the first ramp is functional and does serve a purpose, noting the second
ramp was installed to comply with building codes. Baccich noted the shrubbery that was removed when the
second ramp was installed was not eliminated but moved to the side of the parking lot.
Taylor arrived at 6:42 p.m.
Anderson said he thinks most people use the original ramp, which is the more direct path to the door. He
reiterated the second ramp had to be installed to comply with code. Baccich agreed.
Polly said the clarifications were helpful. Regarding the plants that were moved, Polly asked if the total
amount of plantings was the same as in the original plan. Anderson confirmed the amount of plantings had
not changed but only moved.
Casadonte asked how much impervious surface the two ramps had added to the project. Anderson estimated
200 square feet of impervious surface had been added. When asked, Anderson confirmed the stormwater
pond is large enough to accommodate the excess.
When asked, Anderson confirmed building code requires the door in question to be ADA-accessible even
though it is a side door that will be used mainly by staff and as an emergency exit. He said all public entry is at
the building’s front.
Casadonte asked how the door is operated. Anderson said he knows the door has magnetic locks that
prevented the door from being re-hung easily. He confirmed the door incorporates a card swipe entrance lock
as well as electronics related to the fire safety system. Baccich confirmed the door is not a patient entrance.
When asked, Anderson confirmed the door hinges are on the left when looking at the door from the parking
lot. Anderson said that if not for the ADA-compliance requirement he would have preferred installing stairs to
deal with the grading issue, noting that stairs would not have removed landscaping.
Sykes asked Hauth to confirm that the landscaping requirement is aimed toward shrubs and flowers without
deep roots rather than trees. Hauth confirmed the ordinance simply calls for a 5-foot landscaped area
between the parking lot and the building. Hauth said the applicants have met their shade requirements and
the shrubs they planted are adequate and as expected.
PLANNING BOARD MINUTES | 3 of 3
Johnston noted that Hauth had written in the staff report that, “staff is not convinced the benefit to the
community is greater than the cost to the applicant to correct this issue.” When asked, Hauth confirmed staff
is not opposed to granting the waiver.
There were no further questions or comments.
Motion: Schultz moved to recommend approval of the waiver to the town board. Polly seconded.
Hauth called the roll for voting.
Vote: 8-0. Ayes: Austin, Casadonte, Johnston, Polly, Scott, Schultz, Sykes and Taylor. Nays: None.
RESOLUTION
GRANTING A SPECIAL USE PERMIT MODIFICATION
For Special Use Permit 2019-04
WHEREAS, the Town of Hillsborough Board of Commissioners has received an application from Flagship
Waterstone MOB, LLC to modify their Special Use Permit 2019-04 to operate a medical office at 2800 Old NC 86
on the parcel known as OC PIN 9873-04-8697; and
WHEREAS, the application was received prior to the adoption of the most recent Unified Development
Ordinance, so the Planning Board and Town Board are the appropriate reviewing authority under the previous
ordinance; and
WHEREAS, the Town of Hillsborough Planning Board and the Board of Commissioners conducted a joint
public hearing to consider the application on July 15, 2021 after giving notice thereof as required by law; and
WHEREAS, at the aforesaid public hearing, the Applicant and all others wishing to be heard in connection
with the Application were given an opportunity to do so; and
WHEREAS, the Town of Hillsborough Planning Board has made its recommendation to the Town of
Hillsborough Board of Commissioners regarding the Application; and
WHEREAS, the Town of Hillsborough Board of Commissioners has considered the recommendation of the
Planning Board and all the information and testimony presented to it at the public hearings.
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners, on motion of
, seconded by , this 13th day of September 2021 as follows:
1. The Board of Commissioners has considered all the information presented to it both in support of and in
opposition to the application at the July public hearing.
2. The Board of Commissioners finds that the requested permit is within its jurisdiction according to the Table
of Permissible Uses, that the application is complete, and that if the proposed development is completed as
proposed in the application, subject to the Special Conditions attached hereto, it will comply with the requirements
of the Unified Development Ordinance in effect at the date of application.
3. The Special Conditions attached hereto are intended to preserve and/or promote the health, safety and
welfare of the surrounding areas and the Town of Hillsborough in general, and to ensure that the provisions
established by Section 3.8 and 5.2.9.2 of the Unified Development Ordinance are met.
4. Upon adoption of this Resolution, the Town of Hillsborough shall issue a Special Use Permit modification
in the standard form with the Special Conditions attached and notice of this decision and issuance of the special
use permit shall be transmitted forthwith in accordance with Section 3.8.16 of the Unified Development Ordinance.
5. The Special Conditions applying to this Special Use Permit modification are:
a. The conditions attached to the December 9, 2019 approval remain in effect.
b. An additional waiver is hereby granted as requested to Section 6.9.3.7, requiring parking spaces to be
separated from an exterior building wall by a five-foot landscaped area, to accommodate a required access ramp
as shown on the applicant drawings dated March 19, 2021.
Approved this _________ day of __________ 20__________.
Sarah E. Kimrey, Town Clerk
Town of Hillsborough
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Master Plan modification – Collins Ridge to provide affordable housing land off-site
Attachments:
1. Request of Master Plan modification
2. Conceptual map
3. Draft resolution approving plan revision
Brief summary:
On April 12, 2021 the board and the Collins Ridge developer discussed options to provide the affordable housing
land commitment within the Collins Ridge neighborhood. The board indicated a willingness to consider the
request, provided CASA, the intended housing provider, also agreed with the new location. The developer and
CASA have submitted the attached request.
Action requested:
Adopt the attached resolution approving the master plan modification.
ISSUE OVERVIEW
Background information and issue summary:
CASA and Collins Ridge have been coordinating since April to evaluate alternative locations, next steps, and
schedules to suggest an alternative affordable housing location for Collins Ridge. The attached map is conceptual
but shows the shifted location so the neighborhood will access both Collins Ridge streets and James J. Freeland
Memorial Drive. The parcel will be at least 3 acres and CASA expects to provide 88 units on that site.
Financial impacts:
None to the town.
Staff recommendation and comments:
This modification does not address the greenway location, which was also discussed in April.
If the town board agrees to the modification, Collins Ridge will move forward to create the lot and zone it for multi-
family purposes and transfer ownership to CASA. This is expected to be within a time frame that allows CASA to
apply for tax credits in the spring of 2022.
For clerk’s use
AGENDA ITEM:
7.B
Consent
agenda
Regular
agenda
Closed
session
Appendix K Application Packet for Master Plans Page 5 of 5
Project Title: Permit Type: SUP CUP
Address: PIN #:
Applicant Name:
Mailing Address:
City, State, Zip:
Phone:
E-mail:
Property Owner Name:
Mailing Address:
City, State, Zip:
Phone:
E-mail:
Minor Change Requested: In the space provided below, or on a separate sheet of paper, explain the details of the
proposed change(s) requested. Be as specific as possible. Also, attach a site plan indicating all proposed changes.
I, the applicant, hereby certify that the forgoing application is complete and accurate. I understand that I am bound to
comply at all times with the rules and regulations of the issued Special or Conditional Use Permit issued for the property
identified in this application, as well as all applicable requirements of the Town of Hillsborough Zoning Ordinance.
APPLICATIONS WILL NOT BE ACCEPTED WITHOUT SIGNATURE OF LEGAL OWNER OR OFFICIAL AGENT.
Applicant’s signature date
DEPARTMENT USE ONLY Date Received: SUP/CUP #:
Fee: $ .00 Receipt #: Staff:
APPLICATION FOR
Master Plan Modification
Planning Department
101 E. Orange Street / P.O. Box 429
Hillsborough, NC 27278
Phone: (919) 296-9471, Fax: (919) 644-2390
Website: www.hillsboroughnc.gov
Collins Ridge
CASA
624 W Jones St
Raleigh, NC 27603
624 W Jones St
Raleigh, NC 27603
Rachel Eberhard, Real Estate Developer, CASA
reberhard@casanc.org
919-307-3454
919-307-3454
234 Orange Grove St, Hillsborough, NC 27278
The developer and CASA agree to the proposed location for the Affordable Housing Property outside the
the boundary of Collins Ridge as shown on the current Collins Ridge Master Plan. The developer of Collins
Ridge will ensure that the Affordable Housing Property has vehicular and pedestiran access to public
streets and on-site access to all public utilities that are available to the Collins Ridge Community.
reberhard@casanc.org
9/7/21
88-units of new construction serving residents earning 60% AMI and below.
The location must meet the criteria of the Low-Income Housing Tax Credit program and will consist of
PHASE 1PHASE 1BPHASE 1SECTION 3CASA3.0 AC.FUTURE RETAIL/MIXED USE22.60 AC +PONDPONDFREELAND MEMORIAL PKWYPRELIMINARY DRAWING - NOT RELEASED FOR CONSTRUCTIONGRAPHIC SCALE030 601201 inch = 60 ft.Date:Date:Date:Date:Date:Date:Date:Date:Date:All documents, including Drawings and Bid Specifications,prepared or furnished by Firms listed on face, areinstruments of service in respect of the client and firmslisted on face, shall retain an ownership and propertyinterest therein whether or not the Project is completed.Such documents are not intended to represented to besuitable for reuse by the Client or others on extensions ofthe Project or on any other project. Any reuse withoutwritten verification by Firms listed on face will entitleFirms listed on face to further compensation at rates tobe agreed upon by Firms listed on face and the Client.SHEET NUMBERJob No.20-001Date:DEC 2020Drawn By:MJJChecked By:MJJPREPARED FOR:Criteria Development, LLCHILLSBOROUGH, NCCOLLINS RIDGE (CASA PRELIM GRADING)RETAINING WALL(TYP.)CONNECTIONTO COLLINSRIDGEPOTENTIALFUTURECONNECTIONTO DANIEL BOONENew location - approximate
RESOLUTION
Amending the Collins Ridge Master Plan
Affordable Housing Condition
WHEREAS, The Hillsborough Town Board approved the Master Plan authorizing the development of the
neighborhood named Collins Ridge on September 28, 2015; and
WHEREAS, Condition Three in Attachment A of that resolution detailed the developer’s offer to provide for
affordable housing within the community to be built by CASA on land donated by the developer; and
WHEREAS, The North Carolina Housing Finance Agency’s highly competitive Low-Income Housing Tax
Credit program is the primary funding source CASA pursues for new construction projects; and
WHEREAS, The Program has specific requirements for applicant parcels including distances from interstate
highways, railroads, and overhead transmission lines; and
WHEREAS, The developer and CASA worked together to identify a workable three-acre tract within the
neighborhood that is well-qualified to receive Low-Income Housing Tax Credits, but that site has been determined
to be unsuitable to qualify for the Low-Income Housing Tax Credit program; and
WHEREAS, The developer and CASA have identified a substitute three-acre tract that meets the Program’s
spacing requirements, is adjacent to Collins Ridge, and can be designed and integrated into the Collins Ridge
neighborhood; and
WHEREAS, The developer and CASA have jointly requested the Town Board to amend Condition Three of
the Collins Ridge Master Plan to allow the identified three-acre adjacent site meet the affordable housing
commitment of the developer;
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners amends Condition Three of
the Collins Ridge Master Plan to read as follows:
The Collins Ridge Master Plan provides for a range of housing types at varying price points. The
availability of single-family homes, townhomes and multi-family units is naturally conducive to
affordable housing as these varying home types and sizes will appeal to residents with a range of
incomes and housing needs.
In order to provide additional opportunities for housing for Low-Income Households (“Affordable
Housing”), as defined by the North Carolina Housing Coalition below, the developer shall offer to
donate and convey without charge at least three (3) acres of land available to support eighty-
eight (88) multi-family dwellings to CASA or its assignee at a mutually agreeable location with a
deed restriction ensuring the property will be used for Affordable Housing for Low-Income
Households (“Affordable Housing Property”). Specifically, the deed into CASA for the Affordable
Housing Property shall require each of the following: (i) the parcel be used for a minimum of sixty
(60) and a maximum of eighty-eight (88) Affordable Housing units, including but not limited to
Veterans with Disabilities; (ii) CASA, or its assignee, shall accept all types of rental subsidies; (iii)
CASA, or its assignee, will apply for federal and/or state funding for construction within two (2)
years of receipt by CASA of fee title to the property; (iv) that CASA will use its best efforts to
obtain funding for construction of rental units as described above; and (v) if CASA has not
received at least one building, grading or other related construction permit on the fifth (5th)
anniversary of the date CASA takes owner ship of the Affordable Housing Property, ownership of
the parcel shall, at the Town of Hillsborough’s formal written request and at no cost to the town
of Hillsborough, be transferred to the Town of Hillsborough. The Developer shall provide the
Town with a copy of the recorded deed of the property conveyed to CASA within thirty (30) of
recordation on the deed.
The developer and CASA may agree to a location for the Affordable Housing Property outside the
boundary of Collins Ridge as shown on the current Collins Ridge Master Plan if such location
better meets the criteria of the Low-Income Housing Tax Credit program. In that event, the
declaration of restrictions and covenants for Collins Ridge must specifically and irrevocable
include the substitute location so residents of the Affordable Housing Property have full rights as
if they were residents within the Collins Ridge. Deed restrictions shall also be applied to the
substitute parcel to ensure the conditions listed in paragraph 2 above, CASA or its assigns
commitment to pay a fair share of the assessments and dues to the association, and CASA or its
assigns commitment to participate and maintain membership in the association.
The developer of Collins Ridge, and its successors or assigns, shall ensure that the Affordable
Housing Property, whether on-site or off-site, has vehicular and pedestrian access to public
streets and on-site access to all public utilities that are available to the remainder of the Collins
Ridge Community. The design and location of such vehicular and pedestrian access must be
approved by the Town under the specified review process at the time of review. CASA or its
assigns commit that the design of amenities and landscape features on the Affordable Housing
Property shall be consistent with and of quality and quantity equal to all other parcels in Collins
Ridge. The Affordable Housing Property shall be conveyed to CASA at no cost by December 31,
2021.
The developer of Collins Ridge shall ensure that the Affordable Housing Property to be conveyed
to CASA (or its assignee), or to the Town of Hillsborough in the even that CASA has not received
its first construction permit by the fifth anniversary date of the date CASA takes ownership of the
Affordable Housing Property, shall be fully integrated into the Collins Ridge Community so that
residents of Affordable Housing units shall have access to all amenities in Collins Ridge on the
same basis and to the same extent as all other residents of Collins Ridge.
CASA, or its assignees, shall be responsible for constructing, managing and maintaining the
dwelling units, including submitting and obtaining development approval for development of the
site.
The definition of the term “Low-Income Households” is derived from the North Carolina Housing
Coalition and set out in its entirety below.
Low-Income Household(s) – Household(s) whose income does not exceed Eighty Percent (80%)
of the median income for the area as determined by HUD.
Approved this _13th _ day of _September_ 2021.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT: Collection System Needs - Update and Recommended Path Forward to Accommodating Growth
and Needed Sewer Capacity and its Impact to Planning | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Utilities/Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Marie Strandwitz, Utilities Director/Margaret Hauth, Planning Director
ITEM TO BE CONSIDERED
Subject: Resolution regarding Collection System Capacity and Growth – Interim Direction
Attachments:
Resolution
Brief summary:
On Aug. 23, 2021, a presentation was provided by Utilities and Planning Departments regarding the wastewater
collection system modeling report and the financial and planning impacts of upsizing the system.
Recommendations were provided at the end of the presentation. It was determined that a resolution to solidify
the board’s understanding of the path forward should be developed.
Action requested:
Adopt the resolution regarding the recommended path forward presented on Aug. 23, 2021.
ISSUE OVERVIEW
Background information and issue summary:
The collection system has been modeled hydraulically over two phased tasks. The first task, called Phase 1, took
current and anticipated growth and applied a static scenario using historical peak flow measurements at the
wastewater treatment plant. The second task, called Phase 2, utilized actual flow measurements in the sewer pipes
which captured various rainfall events. Then slightly revised growth projections were applied with a simulated
rainfall period to evaluate the future impacts to the pipe capacity in accommodating the anticipated growth
through 2040. Phase 1 report findings were presented to the board at the end of March 2021. The Phase 2 report
findings will be presented at this workshop. The Phase 2 results confirm that significant improvements to the
sewer pipes need to be performed under the 2040 (or sooner) scenario. Wet weather (leaking sewers) is a problem
in the River pumping station sewer basin (the largest and oldest basin). Planned growth is a driver for
improvements in the newer Elizabeth Brady pumping station sewer basin.
These improvements will take time, money and are a guiding factor in future growth decisions for the town.
Planning discussed the impacts the report findings have on their efforts with the sustainability and growth plans.
Both departments need some immediate direction as meetings regarding development plans and inquiries are
occurring every day. The resolution provided herein summarizes the recommendations of the Utilities and Planning
Departments in going forward. It includes a temporary pause on adding additional significant flow to the River
pumping station sewer basin for at least six months. This is not to stop growth at all. We are still encouraging
developments. It is to get a little further on the Comprehensive Sustainability Plan, see where other committed
For clerk’s use
AGENDA ITEM:
7.C
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Collection System Needs - Update and Recommended Path Forward to Accommodating Growth
and Needed Sewer Capacity and its Impact to Planning | 2 of 2
developments are standing with connections, evaluate funding solutions and start an inflow and infiltration pilot
program so we can revisit the status in March of 2022. There will need to be more refining of growth, capacity, and
financial decisions in coming months.
Financial impacts:
The resolution does not commit any actual finances. It does indicate we are moving forward with some projects
that will have encumbrances which will be brought to the board for approval in accordance with town
procurement policies. The projects discussed in this resolution will have significant financial impacts.
Staff recommendation and comments:
Provide direction to utilities and planning on how to respond to developer inquiries now while other finer details
and decisions are discussed later.
RESOLUTION
Regarding Collection System Capacity and Growth
Interim Direction
WHEREAS, hydraulic modeling of the collection system with committed and potential growth shows
necessary improvements are needed to accommodate growth; and
WHEREAS, the Board of Commissioners received a presentation and recommendations for a path forward
on the modeling results and its impacts to the town’s budget and planning initiatives for growth at its August 23,
2021 Workshop; and
WHEREAS, at said Workshop, it was suggested to formalize the recommended direction to provide a
consistent message to the development community from staff and avoid any confusion on the planned path
forward to address extraneous flow in the collection system generally on the north side of the Eno River and
monitor planned growth on the south side of the Eno River;
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners the following:
• The Board of Commissioners and town staff reaffirm the desire to welcome and accommodate growth
in an orderly and sustainable manner in accordance with suitable recommendations from or arising
out of planning and utilities studies; however, time is needed to gather more resources for the next
steps.
• The existing Urban Services Boundary (the water and sewer area established by intergovernmental
agreement by multiple jurisdictions) shall not be expanded for the sole purpose of additional
development.
• There is no support to approve satellite annexations (developments on out-of-town parcels but within
the Urban Services Boundary not contiguous to the current jurisdiction).
• Given the significant wet weather concerns in the River pumping station sewer basin (the area
generally to the north of the Eno River and certain areas along South Churton Street), authorize the
Utilities Director to indicate there is no available new sewer capacity in this basin until at least March
2022, when the next recommendations are provided to the Board of Commissioners. This will allow:
o time to initiate a pilot project in one of the leakiest sewer basins discharging into the River
pumping station sewer basin to determine the issues and develop a solution to correct them,
with potential extraneous wet weather flow elimination estimations.
o further evaluation of any interim solutions to accommodate new development in this basin.
o more progress to occur on the currently underway Comprehensive Sustainability Plan that will
determine what kind and where growth will be in the best interests of the town and its existing
residents.
o assessment of funding mechanisms for the recommended collection system improvements,
including the relocation of the River Pumping Station out of the floodplain, upsizing key sewer
interceptors in the River pumping station basin and ways to reduce extraneous flows in the
entire sewer system.
§ Staff is proposing to submit a Letter of Intent under the 2021 Building Resilient Infrastructure
and Communities Program for the River Pumping Station relocation as well as a water
project to build a booster pumping station to receive water from Orange Water and Sewer
Authority.
o some redevelopment projects and individual construction on single vacant lots not part of a
subdivision or multiple home/building plan within the River Pumping Station sewer basin to
still occur as determined by staff.
o continued monitoring of development flow in the Elizabeth Brady pumping station basin with
future examination about necessary improvements.
o the Board of Commissioners to ponder and prepare to identify priority development areas and
discuss various topics such as type and amount of growth, other utilities capital needs, capacity
allocation and reservation, upgrades versus rehabilitation to reduce extraneous flows, and
funding resources.
o staff to collect and prepare more information and discussion related to the above topics.
Approved this 13th day of September 2021.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT: Item to be considered | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
Shannan Campbell, Economic Development Planner
Stephanie Trueblood, Public Space Manager
ITEM TO BE CONSIDERED
Subject: Discussion with Duke Energy representatives about policies for banner permitting on poles
Attachments:
None
Brief summary:
In August staff provided an update to the board and asked for direction. Duke staff contacted the town during June
to advise that the flags being flown from their poles were not permitted and could not be safely permitted. Duke
Energy staff will be available to discus options to convert from flags to banners, with permits, if Duke poles are
used.
Action requested:
Discussion
ISSUE OVERVIEW
Background information and issue summary:
This item is a follow-up to the board’s discussion in August. Duke Energy representatives will be available at the
meeting. Staff have not yet been provided any written guidance from Duke regarding what messages may or may
not be acceptable on any banners the town may seek permits for.
To ensure we are using common definitions:
• A single pole flag would cover any cloth-type banner that is hung from a single pole where the bottom is
allowed to fly free in the air – a traditional flag. Duke staff have indicated these are not permittable in any
form.
• A banner is also of cloth, but it is fixed between two brackets (top and bottom) to limit the flapping or
wind; vents are cut to limit the wind load that is transferred to the support pole. Both Duke Energy and
NCDOT have regulations about the location, size and spacing of banners in their rights of way. NCDOT has
requirements for clearance from the road and Duke Energy has requirements for spacing from the services
on the pole. These requirements taken together may limit the locations banners can be installed. The
town’s banners have been installed for many years without a permit. Duke reserves the right to review the
message on any banners at the time of permit review.
For clerk’s use
AGENDA ITEM:
7.D
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Item to be considered | 2 of 2
• Holiday decorations are fixed and semi-rigid. They generally involve lights and electric use. The town’s
holiday decorations are covered by a current permit and are not the focus of this discussion.
Financial impacts:
Pursuing any one of the various options will have financial considerations.
Staff recommendation and comments:
Please provide clear direction.
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Governing Board
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Mayor Jenn Weaver
ITEM TO BE CONSIDERED
Subject: Continue board discussion of when to return to in-person meetings
Attachments:
None
Brief summary:
At the August regular meeting, the board shared thoughts and comfort levels for returning to in-person meetings.
The board agreed to continue remote meetings while allowed under the governor’s state of emergency and
reassess monthly.
Action requested:
Brief check in only, give staff direction if necessary.
ISSUE OVERVIEW
Background information and issue summary:
See above.
Financial impacts:
None
Staff recommendation and comments:
For clerk’s use
AGENDA ITEM:
7.E
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: Planning/Public Space
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Planning Director/Assistant Town Manager
Stephanie Trueblood, Public Space and Sustainability Manager
ITEM TO BE CONSIDERED
Subject: Hot topics for work session Sept. 27, 2021.
Attachments:
None
Brief summary:
Topics will address transportation and connectivity priority setting:
• NC 86 connector project – indicate a preferred alternative from consultant study
• Review list of transportation and connectivity projects
• Receive staff recommendation of priorities and next steps for concurrence or adjustment
Action requested:
Discuss and provide direction.
ISSUE OVERVIEW
Background information and issue summary:
None
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk’s use
AGENDA ITEM:
7.F
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Sept. 13, 2021
Department: All
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Department Heads
ITEM TO BE CONSIDERED
Subject: Departmental Reports
Attachments:
Monthly departmental reports
Brief summary:
N/A
Action requested:
Accept reports
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk’s use
AGENDA ITEM:
8.C
Consent
agenda
Regular
agenda
Closed
session
ADMINISTRATION DEPARTMENTAL REPORT
Human Resources/Town Clerk Report: August 2021
Meetings and events
• NCHIP Board meeting (8/18/21)
• Weekly human resources team meeting
• Weekly GARE Countywide Racial Equity Plan Co-Leads meeting
• Countywide Racial Equity Plan Information Sessions (8/10/21, 8/17/21)
• GARE Steering Committee Orientation (8/26/21)
• Monthly Triangle J Council of Government HR Roundtable conference calls
• Monthly management team meeting
• Monthly Racial Equity Core Team Meeting
• Board of Commissioners regular meeting (8/9/21)
• Board of Commissioners work session (8/23/21)
Employee Events and Training
Recruitment and Selection (* = filled)
• Police Officer
o Recruitment opened (2/19/20)
o Continuous recruitment (204 applicants to date)
o Start date: 01/04/2021
o Start date: 7/5/21
• Accounting/Payroll Technician
o Recruitment open (4/19/21) (14 applicants)
o Recruitment closed (4/30/21)
o Readvertised (6/10/21)
o Recruitment closed (7/5/21) (48 applicants)
• Utility Maintenance Technician I, II or III
o Recruitment open (4/28/21)
o Recruitment closed (5/23/21) (14 applicants)
o Readvertised (6/30/21)
o Recruitment closed (7/18/21) (22 total applicants)
o Start date: 9/7/21
• Financial Analyst
o Recruitment open (5/6/21)
o Continuous recruitment (71 applicants to date)
• Water Plant Operator I, II or III (night shift)
o Recruitment opened (5/14/21)
o Recruitment closed (5/30/21)
o Readvertised (6/23/21)
o Recruitment closed (7/12/21) (15 total applicants)
o Start date: 9/7/21
• Lead Utilities Inspector
o Recruitment open (5/10/21)
o Recruitment closed (5/27/21) (2 applicants)
o Readvertised (6/23/21)
o Recruitment closed (7/12/21) (3 total applicants)
• Utility Systems Mechanic
o Recruitment Open (6/22/21)
o Recruitment closed (7/12/21) (8 applicants)
o Start date: 8/30/21
• Civil Engineer
o Recruitment opened (6/23/21)
o Recruitment closed (7/12/21) (6 total applicants)
o Readvertising in Sept.
• Planning Technician
o Recruitment opened (6/23/21)
o Recruitment closed (7/12/21) (26 applicants)
o Start date: 9/20/21
Pay and Benefits
• Biweekly payroll (2)
• Merit increases
• FMLA – 8 Notice of Eligibility and Rights & Responsibilities sent (2021)
Wellness
• Weekly onsite nutrition counseling (offered remotely)
• Wellness mini-grant program
Performance Evaluation
• Maintained NEOGOV PE system
Professional Development
Miscellaneous
• NCDOT – 2021 Certified Statement, street listing, and certified Powell Bill map update
Public Information Office Report: August 2021
News Releases/Minutes
• Issued 22 news releases and 4 weekly digests.
• Completed minutes for 4 appointed board meetings.
EMAIL SUBSCRIPTIONS (as of Aug. 31)
List Subscribers Change
Total 1,412 ↑ 6
News 1,317 ↓ 1
Meeting notices 711 ↑ 4
Bid postings 591 ↑ 6
TOP 10 MOST-VIEWED NEWS RELEASES (WEBSITE)
Headline Views
Police Seeking Information in Robbery at Convenience Store 1,968
Sculpture Donated to Town, Installed at Turnip Patch Park 1,180
Statewide Award Recognizes Colonial Inn Renovation 696
Fireworks to Be Destroyed at Quarry 658
Hillsborough Encourages Employees to Get Vaccinated 518
New Water Treatment Plant Superintendent: Nathan Cates 394
Indoor Mask Mandate Reinstated for Orange County, Effective 5 p.m. Aug. 11 390
Parts of Riverwalk, Connecting Trail to be Closed for Duke Energy Work 280
Police Locate Suspect in Hit-and-Run Collision 218
Town Seeking Feedback on Historic District Design Standards 198
Social Media
FACEBOOK STATISTICS (as of Aug. 31)
35 posts 1 response to comments
Follows Change
4,415 likes ↑ 38
4,592 follows ↑ 42
TOP 5 POSTS
Post People reached Link clicks
Police Seeking Information in Robbery at Convenience Store 10,864 1,301
Hillsborough Encourages Employees to Get Vaccinated 6,178 373
Fireworks to Be Destroyed at Quarry 4,235 61
Indoor Mask Mandate Reinstated for Orange County, Effective 5 p.m.
Aug. 11
3,471 38
Sculpture Donated to Town, Installed at Turnip Patch Park 3,140 72
TWITTER STATISTICS (as of Aug. 31)
37 tweets 0 responses to tweets
Follows Change
2,670 ↑ 30
TOP 5 TWEETS
Tweet Impressions Link clicks
Photo of new mural of cat meowing “Hillsborough” 2,776 No link
Videos
YOUTUBE STATISTICS (as of Aug. 31)
Subscribers Change
2,896 ↑ 1
NEW VIDEOS
Video YouTube
Views
Facebook
Reach
Posted
Tourism Board 24 N/A Aug. 2
Historic District Commission 22 Aug. 4
Water and Sewer Advisory Committee 26 Aug. 5
Message from the Manager (COVID-19 Policy Changes (for
employees)
107 Aug. 6
Board of Commissioners 68 Aug. 9
Mayor’s Task Force on Reimagining Public Safety 31 Aug. 12
Parks and Recreation Board 12 Aug. 17
Tree Board 16 Aug. 18
Planning Board 33 Aug. 19
Board of Commissioners Work Session 50 Aug. 23
TOP 5 VIDEOS
Video Current
Views
Overall Views Posted
Position Your Solid Waste and Recycling Properly 2,475 2,140,326 Oct. 2015
Do Not Tamper with Water Meters 134 5,378 July 2015
Message from the Manager: COVID-19 Policy Changes (for
employees)
107 107 Aug. 2021
Hillsborough, NC: Among America’s Coolest Small Towns 68 10,723 Jan. 2015
Indoor Mask Mandate Reinstated for Orange County, Effective 5 p.m. Aug.
11
2,632 11
Fireworks removal and destruction update with photo 1,521 6
Lane Closures Expected for Utility Project 1,507 4
Fireworks to Be Destroyed at Quarry 1,360 4
NEXTDOOR STATISTICS (as of Aug. 31)
8 posts 0 direct message
Members Change
6,456 ↑ 122
4,060 households (platform statistic change)
47 neighborhoods (statistic change)
TOP POSTS
Post Impressions
Indoor Mask Mandate Reinstated for Orange County, Effective 5 p.m. Aug. 11 1,695
Police Seeking Information in Robbery at Convenience Store 797
Don’t Miss Out on Two Opportunities to Share Your Thoughts (surveys) 779
Fireworks to Be Destroyed at Quarry 760
With Schools Resuming, Hillsborough Police Promote Safety on Roads 741
Board of Commissioners Regular Meeting (Remote): Aug. 9,
2021
68 68 Aug. 2021
English Ivy Removal 60 1,159 Feb. 2021
Website/Employee Section
• Upgraded website to the latest release of the Django web framework.
• Design improvements to news release pages and email templates.
• Updated COVID-19 and various other pages.
AUGUST WEBSITE STATISTICS
Unique visitors 14,164
Number of visits 18,226
Page views 29,935
Visits per visitor 1.29
Pages viewed per visit 1.64
TOP 10 MOST-VIEWED PAGES
Page title Views
Home 5,669
News release: Police Seeking Information in Robbery at Convenience Store 1,968
Water and Sewer Billing and Collections 1,455
News release: Sculpture Donated to Town, Installed at Turnip Patch Park 1,180
Riverwalk 885
Employment Opportunities 744
News release: Statewide Award Recognizes Colonial Inn Renovation 696
News release: Fireworks to Be Destroyed at Quarry 658
Police 536
News release: Hillsborough Encourages Employees to Get Vaccinated 518
Other Work
• Completed work related to the Comprehensive Sustainability Plan, including final promotions and
providing survey materials to consultant and staff.
• Continued work on branding rollout, including finalizing branding guide and appendices; testing of
email signature templates; adding additional business card templates; and working with graphic
designer to add blue version and department- and division-specific versions of logo.
• Worked with county regarding fireworks removal, with postcard to residents, media advisory, news
releases and social media updates.
• Worked with county and municipal communicators on COVID-19 updates and mask mandate,
including review of county mask information.
• Completed racial equity plan work, including drafting news release on virtual sessions and correcting
logos on outreach letter.
• Created September print newsletter for insertion in utility bills in English.
• Added utility rate change information and links to related documents and video to the town’s
municipal payments website.
• Worked on various town materials, including potential town services map, survey on Historic District
design standards, COVID policy updates and manager video, annual wastewater quality report, Tree
Board sign on English ivy removal, holiday schedule for employees, planning documents with
branding.
• Responded to community and media inquiries.
Meetings/Events/Training
MEETINGS, EVENTS and TRAINING
Officer Aug. 4 Management Team meeting
Aug. 20 Racial equity team meeting
Meeting with town manager
Aug. 24 Long-term Recovery and Transformation Group meeting
Specialist August Town board and appointed board meetings via YouTube
Aug. 5 Interview of new Water Treatment Plant superintendent
Aug. 6 and 10 Interview of residents for managed natural landscapes article
Aug. 29 Interview with Girl Scout Troop Leader Kelley Massengale
Staff Aug. 5 and 19 Communicators Work Group
Aug. 17 and 31 Staff meeting
Aug. 19 Comprehensive Sustainability Plan meeting
Safety and Risk Manager Report: August 2021
Meetings Attended/Conducted
• Departmental meetings X 2
• HR Team meetings X 4
• NCDOL/STAR meeting
Site Inspections
• NC 86 Facility
• Gold Park
• Turnip Patch Park
• Murray Street Park
• Hillsborough Heights Park
• Cates Creek Park
Miscellaneous
• On target for 3rd quarter random FMCA drug screens
• Pre-hire drug screens x 2
• Worked on employee training schedule
• Working on workers comp. claims
• Working on completion of incident reviews (safety committee)
• Stocked/distributed/ordered safety gear
• Working on inspection requirements with safety committee members
• Distributed updated safety wear
• General duties concerning new facility at NC Hwy 86 North
• Forwarded safety inspection results to departments
• Collecting fire extinguisher monthly check sheets
• Forwarded recommendations (work orders) generated from park and facility inspections
Planning Department Report
August 2021
Revenues Collected August 2021 FY22
Development Review fees $ 0.00 $ 2.450.00
Zoning Permits & HDC reviews $1,211.00 $13,795.69
Planning Total $1,211.00 $16,245.69 (32% of budget)
Affordable housing payment in lieu - $ 0
Data is through August 31, 2021 for both permits and Certificates of Occupancy. Data for completed
developments has been removed but totals still reflect all previous activity.
Project name Approved units Permitted Completed
Approved but
not complete
permits
remaining
Under
construction
Collins Ridge (Phase 1A-1) sfd 59 54 37 22 5 17
Collins Ridge (Phase 1A-2) townhome 89 87 0 89 2 87
Collins Ridge (Phase 1A-3) sfd 36 36 0 36 0 36
Fiori Hill 46 45 40 6 1 5
Forest Ridge 235 234 220 15 1 14
Total 1529 1519 1360 169 10 159
Misc. infill lots na 144 98 na 46
Grand Total 1663 1458
Approved & Under Construction
Hillsborough Police Department Monthly Report August 2021
REPORTED OFFENSES - UCR
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 2020 2019
Part I Offenses
Homicide 0 0 0 1 0 0 0 0 0 0 0
Rape 0 0 0 0 0 0 0 0 0 2 2
Robbery 0 0 1 1 1 0 0 2 5 6 5
Aggravated Assault 1 1 0 1 1 3 2 2 11 17 14
Burglary 2 4 4 4 3 1 2 2 22 20 26
Larceny/Theft 27 13 21 19 21 30 28 20 179 326 297
Motor Vehicle Theft 0 0 0 0 0 3 0 2 5 18 12
Total Part I 30 18 26 26 26 37 32 28 0 0 0 0 223 389 361
Other Offenses 2021 2020 2019
Simple Assault 7 3 10 8 10 10 16 15 79 109 77
Fraud/Forgery 4 0 2 2 5 3 1 2 19 24 21
Stolen Property 2 0 0 0 0 0 2 0 4 19 7
Damage to Property 10 10 8 16 12 10 11 15 92 97 59
Weapons Violations 2 4 2 2 1 2 0 0 13 26 5
Sex Offences 0 0 1 1 0 0 1 0 3 2 3
Drug Violations 11 11 12 7 7 6 8 6 68 125 85
Driving While Impaired 4 2 3 1 1 5 4 3 23 40 34
Liquor Law Violations 1 0 2 0 0 0 0 2 5 11 13
Trespassing 1 2 4 2 2 3 4 5 23 31 20
Domestic Related 7 7 15 8 12 12 15 15 91 133 119
Missing Persons 0 0 1 1 1 0 1 0 4 6 1
Summary of Select Offenses:
On 08/08/2021, a Breaking and Entering, and Larceny were reported to an unoccupied residence in the 600-
block of Cedar Grove Rd. Unknown suspect(s) caused $50.00 damage to a locked door to the residence and took
$2,250.00 worth of shoes, jewelry, and video games. This incident is under investigation.
On 08/15/2021, a Larceny of a Motor Vehicle was reported at 120 Old Dogwood St., Microtel. The victim advised
they left their vehicle unlocked with the keys inside. The vehicle was later located, and officers charged Roger
James Livingston III, (b/m, 23, of Phoebe Dr.) with Conspiracy Felony Larceny of a Motor Vehicle, he was
released on a Written Promise. Officers also charged Cameron Diego Gonzalez, (h/m, 22, of Durham) with
Felony Larceny and Felony Motor Vehicle Theft, he was given a Written Promise.
On 08/17/2021, a Larceny of a Motor Vehicle was reported at 381 S. Churton St., Daniel Boone Shell. The victim
advised they left their vehicle unlocked and running while inside the store for almost 10 minutes and suspect(s)
took the vehicle and got onto the Interstate. The vehicle is valued at $4,000.00.
On 08/18/2021, an Armed Robbery of two individuals was reported at 120 Old Dogwood St., Microtel. The
victims advised that while sitting in a vehicle they were approached by two males that robbed them at gunpoint
during a drug deal. This incident is under investigation.
Hillsborough Police Department Monthly Report August 2021
On 08/26/2021, an Armed Robbery occurred at 500 S. Churton St., Circle K. The victim advised that two males
entered the store and robbed both the clerk/store and a customer of their money. The suspects also assaulted
the clerk, who was taken to the emergency room for treatment after with minor injuries. This incident is under
investigation.
On 08/26/2021, a Breaking and Entering and Larceny were reported to an unlocked and unoccupied residence in
the 1100-block of Ranger Dr. The victim advised that they returned from an errand and found their door open.
They went inside and discovered $1250 in cash was taken, $120.00 in tennis shoes, and $40.00 in hats were
taken. This incident is under investigation.
On 08/29/2021, an Aggravated Assault and Kidnapping were reported in the 400-block of Lakeshore Dr. The
victim advised that a domestic argument turned physical. Over the course of a few days the female advised that
the male hit her, bit her, pointed a gun at her head, and spit on her. The female had bruising, and bite wounds
covering body and was transported to the hospital for treatment. Officers charged Austin Mark Crawford, (w/m,
24, of Lakeshore Dr.) with Felony Kidnapping, Misdemeanor Assault by Pointing a Gun, Felony Assault Inflicting
Serious Injury, Misdemeanor Assault on Female 2x, Misdemeanor Interfere with Emergency Communication,
Misdemeanor Possession of Controlled Substance x2, Misdemeanor Possession of Marijuana, and Misdemeanor
Possession of Drug Paraphernalia x2.
20 Larcenies were reported at various locations including:
• 3 larcenies were shoplifting related incidents at Hampton Pointe- Walmart.
• 4 larcenies from business were reported–2 at 1990 NC 86 S., Sheetz, where $37.62 in food was taken
and recovered and 1 where $3.54 drink was taken and recovered, and drugs were seized. 1 at535
Hampton Pointe Blvd., Hillsborough Discount Tobacco, where an $11.99 vape was taken.
• 6 Larcenies from Unlocked Motor Vehicles were reported –1 in the 2100-block of Baycourt Trl where
$190.00 was taken. 2 from 200-block of Aurora Rd. 1 where they took $50.00 and 1 where they took $5
sunglasses. 1 in the 300-block of Papyrus Pl. where nothing of value was taken. 1 in the 700-block of
Waterstone Park Cir. where nothing was taken. 1 in the 500-block of Revere Rd. where $5.00 was taken.
• 4 Larcenies from Locked Motor Vehicles were reported–1 at 610 Hampton Pointe Blvd., Gelco Fleet
Trust where a license plate was taken. 1 in the 600-block of Waterstone Park Cir where a catalytic
converter was taken, valued at $900.00. 1 in the area of Wake St. and W. Margaret Ln. where a catalytic
converter was taken, valued at $300.00.
Narcotics/weapons related incidents:
• During the month of August, Officers recovered small amounts of marijuana, paraphernalia, and
prescription medications.
Hillsborough Public Works
August 2021 Monthly Report
Work Orders: 9 completed within two days
Public Spaces: 21 staff hours
Stormwater Maintenance: 45 staff hours, 40 linear ft
Cemetery:
Asphalt Repairs: 3 Utility cuts, 2 Potholes
Training: 1 Staff completed Bucket Truck training
September 2021 BOC Meeting TOWN OF HILLSBOROUGH UTILITIES STATUS REPORT
FOR AUGUST 2021
Water Restrictions As of August 3, we are on a Stage 1 water withdraw restriction due to low flow in the Eno River. This means we need to release a little bit more from the reservoir to make up any difference
over 1.510 mgd withdrawal.
"Unaccounted-for" Water and Water Use We had four water main breaks. There were 3 service leaks on the town owned water services. There was lots of flushing of hydrants for our interconnection project along South Churton
Street
PROJECT STATUS
West Fork of the Eno Reservoir The reservoir is still lower than normal poolt. The releases met or exceeded the minimum required release. Both Lake Orange and Lake Ben Johnson are spilling.
WFER Phase 2 Construction Project Awaiting final pay application of contractor. The restrictive deed has been recorded. We are putting up access road gates and fencing to two new access roads installed as part of the project.
WTP Nothing to report except the filter replacement projects needs to be performed. The contractor is scheduled for next month and the budget team will present a funding request for this project.
Fees Fees as proposed in a past BOC meeting are being developed. Other priorities have gotten in the way of this focus yet it is still on the forefront.
Distribution and Collection System
Staff will be preparing a letter of intent to the Building Resilient Infrastructure and Communities funding program. The letters are due October 1. Staff has requested informal quotes from three
firms with funding experience in this area. The project will be for the River Pumping Station relocation and some of the related interceptors and for the booster pump station needed to accept
water from Orange Water and Sewer Authority. If the letters are accepted as viable projects, we will be asked to submit a formal application whereby a finding consultant will be requiredto
prepare a competitive application.
Staffing The Utilities Department welcomed two new employees on September 7 - Shane Manuel at our water plant and Bill Carter for our line crew. The engineering position will be reposted. With the
move of one employee to the utility maintenance mechanic side of the house, this position will be posted. Additionally, with the approval of a plant mechanic and elimination of the Water Plant
Chief Operator postion, we have posted for that new position as well. There has not been time to address the Lead Inspector position.
Water and Sewer Advisory Committee (WSAC) Activities WSAC in-person meetings have been cancelled during the COVID-19 pandemic. The committee has voted to resume monthly instead of quarterly meetings. They are discussing the rate
structure and will develop proposals to bring to the board for consensus in the near future. The one in-town vacancy will be advertised soon with expected discussion early next year. The
current chair and vice chair have been reelected to their positions next year (Arthur Sprinczeles and Jenn Sykes, respectively). Expiring terms of two board members have been extended to
another term (Jenn Sykes and Daniel Rawlins). We thank all committee members for their volunteerism!
Development Activity On the consent agenda for the September meeting is the acceptance of Fiori Hills and Orange County Northern Campus water and sewer extensions. A Water and Sewer Extension Contract
has been drafted and vetted with our attorney for the current owner of the Collins Ridge development. After review by the developer, the contracts will now be presented to the Board for
execution on a phased basis as Utilities approves each phase of the project, and any project. In this manner things can remain orderly and we retain flexibility to address experienced issues in
future contracts. A similar Water and Sewer Extension Contract will be developed for Corbinton Commons eastern half project. Lastly, the Utilities Director and town attorney are working with
the Research Triangle Logistic Park owners on their Water and Sewer Extension Contract. The former Utilities Director had an approved policy to not execute such contracts for small projects.
We are finding it will be in our best interest to execute contracts for any extension of the town's system by developers so expect to see more contracts brought to your attention for approval.
Capacity and Growth The Board heard a presentation from Utilities and Planning about the collection system capacity findings of a hydraulic modeling effort and how it affects both department's goals. A Resolution
is on the regular items agenda to confirm a path forward.
Prepared by Marie Strandwitz 9/7/2021 Page 1