HomeMy Public PortalAbout010515publicpacketReview of the First Year of Brewster’s Pay-As-You-Throw Program
Presented to: Brewster Board of Selectmen
Prepared by: David Quinn, lead, with input from Brewster Recycling Commission,
Town Administration
Presented by: Meg Morris, Chairperson, Brewster Recycling Commission and
David Quinn, Municipal Assistance Coordinator, Barnstable County
Date: December 31, 2014
Overview:
In October 2013, the Town of Brewster began a new solid waste management program called
Pay-As-You-Throw (PAYT), in which residents utilizing the Brewster Recycling Center were
required to dispose of their trash in official town trash bags. The bag fees were anticipated to act
as an incentive for residents to reduce their waste and recycle more. As a part of this program,
the annual residential fee for the Brewster Recycling Center (formerly the Transfer Station) was
reduced from $110 to $45. The permit became effective on July 1, 2013; however, use of PAYT
bags was not required until October 3, 2013. Yellow PAYT bags were made available at local
retail stores in three sizes: $2 each for a 33 gallon bag; $1 each for a 15 gallon bag, and 50 cents
each for an 8 gallon bag.
This document summarizes the impact of Brewster’s PAYT program from October 2013 through
September 2014 (one full year) by comparing the results with the previous two years before
PAYT was implemented (October 2012 –September 2013 & October 2011 – September 2012).
The report includes the following information cover the three years:
Trash (MSW) Tonnage
Trash (MSW) Disposal and Hauling Costs
Recycling Tonnage
Recycling Hauling Costs/Fees/Revenues
Recycling Center Usage, i.e. permit sales
PAYT Bag Costs & Revenues
In short, the PAYT program has performed as expected: the Town is disposing of 47 percent less
trash (MSW1) and 26 percent more recyclables are being captured and recovered thus preserving
resources for the future. A detailed table of all PAYT-related expenses and revenues can be
found at the end of this document.
1 Municipal solid waste (MSW) is the industry term used to describe household trash.
Brewster PAYT Report – First Year
2
Trash Tonnage:
During the first full 12 months (aka “year”) of PAYT, Brewster residents reduced the amount of
trash they threw away from 2509 tons to 1319 tons, a 47 percent reduction.
The graph below shows trash (MSW) tonnage by month for the two years prior to PAYT and the
first year of PAYT. The table below shows detailed monthly trash tonnage amount and annual
totals for the three-year period.
MSW Tonnage
Oct 2011 - Sep 2012
MSW Tonnage
Oct 2012 - Sep 2013
MSW Tonnage
Oct 2013 - Sep 2014 (PAYT)
OCT 192 189 132
NOV 231 202 72
DEC 194 225 112
JAN 183 158 90
FEB 182 161 95
MAR 170 159 79
APR 168 172 107
MAY 224 242 90
JUN 263 224 103
JUL 300 286 174
AUG 264 275 137
SEP 228 217 127
TOTAL 2599 2509 1319
Trash Disposal (“Tipping”) and Hauling Costs:
Due to the significant reduction in trash disposal, DPW staff made fewer trips to the Covanta
SEMASS waste-to-energy facility in Rochester, MA. The Town of Brewster currently pays
SEMASS $45 per ton to dispose of its trash (“tipping fee”) but receives a credit on each invoice
0
50
100
150
200
250
300
350
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Trash Tonnage, October 2011 - September 2014
Oct 2011 - Sep 2012 Oct 2012 - Sep 2013 Oct 2013 - Sep 2014
Brewster PAYT Report – First Year
3
from SEMASS from the Massachusetts Technology Collaborative (“MTC Credit”).2 Each haul
to SEMASS uses approximately 33.3 gallons of diesel fuel for the round trip haul to SEMASS.
Diesel currently costs $3.19 per gallon, which means each haul to SEMASS costs $106.23. Fuel
costs are naturally different for each year, however, for comparison purposes, the current fuel
cost was utilized to demonstrate savings.3
Tipping Fee Savings:
Tons Price/ton Gross Cost Credits Net Cost
Oct 2011 - Sep 2012 2599 45 $116,948 $35,606 $81,342
Oct 2012 - Sep 2013 2509 45 $112,921 $33,584 $79,337
Oct 2013 - Sep 2014 1319 45 $59,346 $31,562 $27,784
Tipping Fee Savings $51,552
Hauling / Fuel Savings:
Year # Trips to
SEMASS
Cost per Trip Total Cost
Oct 2011 – Sep 2012 123 $106.23 $13,066
Oct 2012 – Sep 2013 135 $106.23 $14,341
Oct 2013 – Sep 2014 57 $106.23 $6,055
Hauling / Fuel Savings $8,286
TOTAL Trash Disposal and Transportation Savings = $59,838
Due to changing market conditions, the cost to dispose of Brewster’s trash at SEMASS will
increase to $60 per ton, starting on January 1, 2015, and will continue to increase by 2.5% each
year over the next twenty years. If the town maintains the 47% reduction in trash that it has
achieved with PAYT, it will result in an annual tipping fee and fuel savings of approximately
$79,719 in 2015, compared to what it would have cost to dispose of trash without PAYT.
Recycling Tonnage:
In addition to reducing the amount of MSW, Brewster residents also increased the total amount
of recyclables by 26 percent, equaling an additional 206 tons. These extra tons only reflect basic
household recyclables such as cardboard, mixed paper, glass, and commingled (plastic and
metal) containers. It does not include bulkier recyclables, such as scrap metal or construction
debris, which are less impacted by the PAYT program because residents typically remove and
recycle those bulkier items from their trash, even without a PAYT incentive. The 26 percent
2 The “MTC Credit” is a reimbursement that the Town received as a credit on each invoice from SEMASS. The
Massachusetts Technology Collaborative (MTC) runs this program, which will end on December 31, 2014. Once
the program ends, the Town will be responsible for paying the full tipping fee to SEMASS.
3 Town contracted diesel prices are as following: FY14 = $3.22/gal; FY15 = $3.19/gal
Brewster PAYT Report – First Year
4
increase in household recycling included a 36% increase in comingled (plastic and metal)
containers, a 30% increase in mixed paper, a 55% increase in cardboard, and a 6% increase in
glass.4
The graph above compares recycling tonnage from the previous three years, October through
September. It is important to note that recycling is not the only way that residents have reduced
their trash disposal. In fact, recycling only represents 17 % of the total decrease in trash. The
remaining decrease in trash may be attributed to a number of other factors, such as residents
increasing their home composting, purchasing items with less packaging, donating items to be
reused at the swap shop or charities, opting to switch to commercial curbside collection by a
hauler, or other as yet unidentified reasons.
Recycling Costs
Depending on market conditions, the Town either receives revenue or has to pay to recycle each
type of material. If paying, the fee per ton has consistently been less than the fee per ton at
SEMASS. Currently, the Town delivers cardboard, mixed paper, and commingled (plastic and
metal) containers to Capital Paper in Weymouth, MA and delivers glass to Franklin Glass
(Strategic Materials) in Franklin, MA.
From October 2011 until January 2014, the Town delivered material for no cost/no revenue ($0
per ton) and delivered glass to Franklin Glass in Franklin, MA and paid approximately $25 per
ton. Starting in February 2014, the Town began receiving $60 per ton for cardboard and $10 per
ton for mixed paper, and paying $25 per ton for commingled plastic and metal containers. The
table below provides tipping fee details.
4 Recycling tonnage figures do not include redeemable bottles and cans that are placed in the shed managed by
the Boy Scouts and Girls Scouts and picked up by Champ Redemption Center because data reporting for
redeemable containers has been inconsistent and is not reliable.
14
100
246
412
39
116
218
427
60
157
232
556
0
100
200
300
400
500
600
Cardboard Comingled Glass Paper
Recycling Tonnage, 2011 - 2014
Oct 2011 - Sep 2012 Oct 2012 - Sep 2013 Oct 2013 - Sep 2014
Brewster PAYT Report – First Year
5
Material Vendor Tipping Fee
(Oct 11 - Sep 12)
Tipping Fee
(Oct 12 - Sep 13)
Tipping Fee
(Oct 13 - Sep 14)
Cardboard Capital Paper
(Weymouth) $0 $0 $60/ton rebate
(starting Feb 2014)
Comingled Capital Paper
(Weymouth) $0 $0 Pay $25/ton
(starting Feb 2014)
Glass Strategic Materials
(Franklin) Pay $25/ton Pay $25/ton Pay $25/ton
Paper Capital Paper
(Weymouth) $0 $0 $10/ton rebate
(starting Feb 2014)
Due to the increase in materials recycled, the Town of Brewster made more trips to recycling
facilities, which resulted in $26,949 more recycling transportation costs with PAYT. However,
the Town spent $4,500 less on recycling tip fees than it did in in the previous year, thus the
combined recycling transportation and tipping costs increased by $22,448.
It cannot be stressed enough that the modest increase in cost for recycling ($22,448) is more than
offset by the reduction in cost for management of trash ($59,838).
Recycling Equipment:
The containers used to collect and transport recyclables are owned by one of the Town’s current
recycling vendor, not the Town of Brewster. This has limited the ability of the Town to play the
markets and seek vendors located closer to the Cape that may offer higher rebates for recyclable
materials. To address this issue, the Town’s 2014 Fall Special Town Meeting appropriated
funding to purchase additional equipment – 2 open top containers ($13,000), 4 closed top
containers ($29,650), and 2 Compactors ($45,900). The Town plans to purchase the equipment
as a part of a regional bid through Barnstable County’s Purchasing Division.
Material
Fuel $
(per trip)Yr 1 Yr 2 Yr 3 Yr 1 Yr 2 Yr 3
Cardboard 149$ 14 39 60 7 9 16
Comingled 149$ 100 116 157 37 33 76
Glass 191$ 178 218 232 21 18 23
Paper 149$ 412 427 556 51 53 96
TOTAL 704 800 1006 116 113 211
Tons Number of Trips
Material Yr 1
Yr 2 Yr 3 Yr 1 Yr 2 Yr 3 Yr 1 Yr 2 Yr 3
Cardboard (1,042)$ (123)$ (622)$ -$ $ - 3,696$ (1,042)$ (123)$ 3,074$
Comingled (5,508)$ (3,303)$ (8,784)$ -$ -$ 4,546$ (5,508)$ (3,303)$ (12,163)$
Glass (4,019)$ (3,205)$ (5,014)$ (4,980)$ (5,444)$ (5,806)$ (8,999)$ (8,649)$ (10,820)$
Paper (7,592)$ (21,838)$ (40,998)$ -$ -$ (3,379)$ (7,592)$ (21,838)$ (36,452)$
Total CostTotal Fuel Cost Revenue or Fees
Brewster PAYT Report – First Year
6
PAYT Bags Sales:
Starting in September 2013, Yellow PAYT bags were distributed to retail locations in and
around Brewster. From September 2013 through September 2014 a total of 1,496 cases (293,800
bags) were distributed to retailers. The below pie chart shows the number of bags distributed by
bag size:
The highest numbers of bags were sold in the first two months that they were available in stores
(September and October 2013) because retailers stocked up in anticipation of the new program.
After the initial rush, bags sales stabilized for the remainder of the year.
The Town paid $43,350 to WasteZero, the Town’s contracted bag vendor, for the bags, which
also provided warehousing, distribution to retailers, and invoicing services. The town received
$281,600 in revenue from the sale of the bags. Town revenue from bag sales lags slightly behind
sales to the retailers because WasteZero invoices retailers on a net 45 days basis and then, after
receipt of retailer payments, forwards the payment to the Town. This revenue currently is posted
to the Town’s General Fund rather than a separate fund for solid waste and recycling
Brewster PAYT Report – First Year
7
management. A separate fund in the future would provide financial stability for the program
including bag cost and permit fees.
Recycling Center Usage:
The number of households that purchased an annual permit for the Brewster Recycling Center
has remained fairly stable over the past three years. Starting in FY14, a permit was required for
all users of the Recycling Center, including residents who only recycle. In the past, these
“recycling-only” users could access the facility for no cost, despite the fact that there is a cost to
managing recyclables as documented above. With the start of the PAYT program in FY14, some
residents may have chosen to opt-out of the Town’s program by hiring a private hauler to pick up
their trash; however, the Town has no way to accurately track this number.
Prior to the start of PAYT in October 2013, the fee structure at the Recycling Center was
adjusted to transition to the use of PAYT bags. In FY14, the annual permit fee was reduced from
$100 to $45 and all trash was required to be placed in yellow PAYT bags starting on October 3rd,
2014. During the year prior to the start of PAYT, permit sale revenue dropped significantl y
because the permit fee was reduced and PAYT bags sales had yet to begin. Once PAYT bags
sales began in September 2013, the revenue from PAYT bags made up for the reduced revenue
from permit sales.
October 1, 2011 to October 1, 2012:
3755 first permits = $412,490 ($110 permit)
2012 second permits = $23,730 ($20 permit)
44 half year permits = 2,200 ($55 permit)
Total permit revenue = $438,420.00
October 1, 2012 to October 1, 2013:
4000 first permits = $180,000 ($45 permit)
44 first permits = $4,840 ($110 permit)
1290 second permits = $12,900 ($10 permit)
52 second permits = $1,040 ($20 permit)
33 half year permits = $1,815 ($55 permit)
Total permit revenue = $200,595
October 1, 2013 to October 1, 2014:
3904 first permits = $175,680 ($45 permit)
1337 second permits = $13,370 ($10 permit)
Total permit revenue = $189,050
PAYT bags revenue = $281,600
PAYT bag expense = $43,350
Total permit & bag net revenue = $427,300
Brewster PAYT Report – First Year
8
Residents or visitors that did not purchase an annual permit can still access the Recycling Center
by purchasing a $10 one-day pass. With a one-day pass, users can access all areas of the
Recycling Center but must still place all household trash into PAYT bags and pay applicable fees
for bulky items. The below chart shows revenue from the sale of one-day passes and bulky items
paid for at the gate house.
Material Oct 2011 - Sep 2012 Oct 2012 - Sep 2013 Oct 2014 - Sep 2014
Gate house
revenue
$123,980 $111,898 $122,600
One-day passes $9,200 $8,910 $4,750
Conclusion:
It is the opinion of the Brewster Recycling Commission that PAYT has been successful in
increasing the amount of materials that are recycled and reducing the amount of residual trash
thereby fulfilling the promise of better environmental management for materials discarded by
Brewster residents utilizing the Brewster Recycling Center.
$438,420
$200,595 $189,050
$281,600
-$43,350
-$100,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
Oct 2011 - Oct 2012 Oct 2012 - Oct 2013 Oct 2013 - Oct 2012
Recycling Center Revenue (Permits & Bags)
Bag Expense
Bag Revenue
Permits
$427,300 (Net)
Brewster PAYT Report – First Year
9
PAYT Detailed Expenses/Revenues:
PAYT-Related Expenses Oct 2011 -
Sep 2012
Oct 2012 -
Sep 2013
Oct 2013 -
Sep 2014
MSW Disposal (includes MCT credit)81,341.87$ 79,336.70$ 27,784.33$
MSW Transportation (Fuel Costs)13,066.00$ 14,341.00$ 6,055.00$
Recycling Transportation (Fuel Costs)17,013.65$ 28,468.90$ 55,417.60$
PAYT Bags -$ -$ 43,350.00$
Recycled Mixed Glass 4,980.00$ 5,444.00$ 5,806.00$
Recycled Comingled -$ -$ 3,379.00$
PAYT-Related Revenues
Gate House Fees (cash customer)123,980.00$ 111,898.00$ 122,600.00$
One-day passes 9,200.00$ 8,910.00$ 4,750.00$
PAYT Bags -$ -$ 281,600.00$
1st Stickers 412,490.00$ 184,840.00$ 175,680.00$
2nd Stickers 23,730.00$ 13,940.00$ 13,370.00$
1/2 Year Stickers 2,200.00$ 1,815.00$ -$
Cardboard (OCC)-$ -$ 3,695.80$
Mixed Paper -$ -$ 4,545.70$
Board of Selectmen
January 5, 2015
Brewster Recycling
Commission Report
Brewster Recycling Commission 2011: Board of Selectmen directed the Recycling Commission to find ways to save money and increase recycling
2012: Recycling Commission made 5 recommendations to the Selectmen:
1.Redesign traffic flow at (then) Transfer Station
2.Improve metals management/prevent metal scavenging
3.Require all TS users to have an annual pass or paid day pass
4.Adopt Pay -As-You -Throw
5.Encourage good waste practices at Town buildings/locations
PAYT Overview Comparison over three 12 month periods:
Trash (MSW) tons managed
Trash costs: tip fee and transportation
Recycling tons managed
Recycling costs and revenue
Recycling Center usage
PAYT bag cost and revenue
The Goal and Results
Less trash
More recycling
Savings
Trash tonnage dropped from 2509 tons to 1319 tons
47% reduction in trash disposal
0
50
100
150
200
250
300
350
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Trash Tonnage, October 2011 - September 2014
Oct 2011 - Sep 2012 Oct 2012 - Sep 2013 Oct 2013 - Sep 2014
PAYT Savings = $59,838
Total of reduced cost to transport and dispose of trash (tip fee)
Note: Tip fee increasing to $60/ton effective January 1, 2015.
PAYT becomes more critical to manage disposal costs.
$81,342
$13,066
$79,337
$14,341
$27,784
$6,055
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Disposal Cost Fuel Cost
Trash Disposal & Transportation Costs
Oct 11 - Sep 12 Oct 11 - Sep 12 Oct 11 - Sep 12
$51,552 tipping fee savings
$8,286 fuel
savings
The “Massachusetts Technology Collaborative (MTC) Credit” is a
reimbursement that the Town receives on each invoice from SEMASS.
The credit ended on December 31, 2014, thus the Town is responsible for
paying the full tipping fee.
Recycling increased by 26% with PAYT
36% increase in comingled plastic and metal containers
30% increase in mixed paper
55% increase in cardboard
6% increase in glass
14
100
246
412
39
116
218
427
60
157
232
556
0
100
200
300
400
500
600
Cardboard Comingled Glass Paper
Recycling Tonnage, 2011 - 2014
Oct 2011 - Sep 2012 Oct 2012 - Sep 2013 Oct 2013 - Sep 2014
Less trash = less hauls = savings of $8,286
More recycling = more hauls = expense of $26,949
7
37
21
51
123
9
33
18
53
135
16
76
23
96
57
0
20
40
60
80
100
120
140
160
Cardboard
(Weymouth,
MA)
Comingled
(Weymouth,
MA)
Glass
(Franklin, MA)
Paper
(Weymouth,
MA)
Trash
(Rochester, MA)
Number of Hauls (Recycling and Trash)
Oct 2011 - Sep 2012 Oct 2012 - Sep 2013 Oct 2013 - Sep 2014
Brewster Recycling Center Usage
•October 1, 2011 to October 1, 2012:
•3755 first permits = $412,490 ($110 permit)
•2012 second permits = $23,730 ($20 permit)
•44 half year permits = 2,200 ($55 permit)
•October 1, 2012 to October 1, 2013:
•4000 first permits = $180,000 ($45 permit)
•44 first permits = $4,840 ($110 permit)
•1290 second permits = $12,900 ($10 permit)
•52 second permits = $1,040 ($20 permit)
•33 half year permits = $1,815 ($55 permit)
•October 1, 2013 to October 1, 2014:
•3904 first permits = $175,680 ($45 permit)
•1337 second permits = $13,370 ($10 permit)
•Total permit revenue = $189,050
•PAYT bags revenue = $281,600
•PAYT bag expense = $43,350
Total permit revenue
$438,420.00
Total permit revenue
$200,595
Total permit & bag
net revenue
$427,300
Year Permits Bag Revenue Bag Expense
Oct 11 – Sep 12 $438,420 $0 $0
Oct 12 – Sep 13 $200,595 $0 $0
Oct 13 – Sep 14 $189,050 $281,600 -$43,350
Number/Type of Bags Distributed to Retailers
Bag Expenses - $43,350, paid to WasteZero for services/bags
Bag Revenue - $281,600, paid to Town General Fund
Encourage Town Recycling
•2015 working with Recreation Department
•Beaches are critical
•Explored options:
•Do nothing
•Carry in Carry out
•Keep existing contractor
•Add more signage encouraging recycling
•Analyze DPW capability/time constraints
•Find new contractor who meets Brewster’s needs
•Weekend pickup
•Well designated toters with appropriate lids
•Opportunity to test
Recommendations: PAYT : Continue for FY15/16 with the same permit and bag fees
Beaches/Recreational areas: Enter into a 1 year contract with Nauset Disposal for $4.75/toter/pickup, with 2nd yr renewal option ($4.50/t/p) or 5 yr option ($4.00/t/p) after first year completion with Nauset Disposal.
Brewster Recycling Commission
•Appointed members: Bill Barnstead, John Cunningham, Brenda Locke,
Meg Morris, Joe Prevost, Annie Sherwood
•Town Liaisons: Dr. Mary Chaffee (BOH), Dan Guertin (FC),
Jim Foley (BOS)
•David Quinn, DEP Municipal Assistance Coordinator
Barnstable County
To: Brewster Board of Selectmen
From: Brewster Recycling Commission
Date: January 2, 2015
RE: Beach and Recreational
Trash & Recycling Services
The Recycling Commission agreed with the BOS that something must be done
about the trash and recycling at our beaches and recreational areas. After
several months of reviewing locations, contractors and issues, the Commission
concluded that while the DPW may be able to take over these duties in the
future, a great deal more research needs to be done to be sure that the DPW
plan would be sustainable.
Recommendation: The Recycling Commission recommends pursuing option 2
of the contract options with Nauset Disposal described below. This would allow
the Town to continue to look at the possibility of the DPW taking over the trash
and recycling services at the beach/recreation locations in the future. The
Town has received a Technical Grant Assistance through MA DEP to work on
this project.
Proposal: after reaching out to local, the current and national haulers, the
Commission determined that Nauset Disposal would be the best option for
2015 beach season.
Nauset Disposal options for consideration:
1) 1 year contract at $4.75 per pick up
2) 1 year contract at $4.75 per pickup, 2nd year renewal option at $4.50 per
pick up or 5 year option renewal after the first year at $4.00 per pick up
3) 3 year contract at $4.25 per pickup
Expanded Services:
The proposed service calls for pickups of the trash toters (5) days per week
for the beach locations: Mon, Wed, Fri, Sat & Sunday. The key change here
is that the beaches will now get serviced on Sundays- we have not had this
in the past. Additionally, Crosby will receive 7 day a week service.
Last season, the Board of Selectmen added recycling toters to the beach
locations. This proposal continues that service and expands the program to
include more locations, including Freemans Fields, the Tennis Courts, Town
Hall Fields and the Captains Golf Course. The pickup schedule for
Recycling is limited to 2X per week, Monday & Thursday.
Financial Implications:
The Town currently pays $3.47 per pick up under the current agreement
with Allied. The increase is due in part to the expanded service and that
Nauset must modify all of the trash and recycling toters to have small
openings and locking lids to discourage household dumping.
The Town would need to budget $12,000 for trash & recycling removal for
the Nauset proposal as compared to $5,600 and the additional $777.00 that
was added for recycling toters.
Other Town Trash and Recycling Locations
The Town has reduced the overall number of Dumpster and Recycling
containers at town facilities based on use. Should the Town consider having
the same vendor (Nauset Disposal) provide this service, there would not be a
change in the requested funding for this line item.
Nauset Believes … Every Child Matters
Nauset Public Schools
78 Eldredge Park Way, Orleans, Massachusetts 02653
Phone: 508-255-8800 ● Fax: 508-240-2351 ● http://nausetschools.org
Dr. Richard J. Hoffmann
Superintendent of Schools
Keith Gauley Dr. Ann M. Caretti Assistant Superintendent Director of Student Services
Giovanna Venditti Barbara Lavoine
Director of Finance & Operations Director of Technology
***MEMORANDUM***
Date: December 30, 2014
To: Charles Sumner, Town Administrator
James Foley, Chairman, Board of Selectmen
Michael Fitzgerald, Chairman, Finance Committee
From: Richard J. Hoffmann, Ed.D, Superintendent of Schools
John O’Reilly, School Committee Chairman
Subj: Capital Needs – Nauset Regional Schools
Since the release of the Habeeb Capital Asset Assessment Report in the summer of 2012, the Nauset
Regional School Committee has continued its due diligence in planning for the completion of the
most important capital needs of our schools. While the annual capital funds contributed by our
member towns go a long way in keeping up with repairs and maintenance, the size and scope of the
schools’ future needs cannot be met in this way. For this reason, we would like to meet with the
Board/Committee to discuss these more substantive and critical safety needs as well as how we
might work together to meet these needs in the not too distant future.
Specifically, we would like to discuss a proposed debt exclusion article for the spring town meeting.
Funds would be requested to ameliorate critical safety, security, and educational needs at the Middle
& High Schools. A DRAFT cost estimate is attached. We have requested a more detailed estimate
from Habeeb & Associates. In addition, we would like to discuss with the Board/Committee and get
feedback on longer term, major renovations that are needed at both schools. These major
renovations could be accomplished over multiple years or possibly in a shorter, more intense project
that could include participation by the Massachusetts School Building Authority (MSBA).
Our Regional School buildings have served us well over many years. For example, the High School
is 45 years old. However, many of the building systems are reaching the end of their useful lives
and will need replacement in order to extend their use in the future. We understand that there are
many competing priorities for limited resources, but we must face the reality that our schools need to
be on the list of critically important projects for each of our member towns.
We look forward to talking with the Board/Committee soon.
NAUSET REGIONAL SCHOOL DISTRICT
PROPOSED DEBT EXCLUSION FY16
FY16
Debt
Description Exclusion
Middle School:
Security 75,000
Drainage abatement 180,000
Middle School Total 255,000
High School:
Lab Stations/Renovate 210,000
Courtyard Concrete, Rails, Ramps 530,630
Outdoor lighting 450,400
High School Total 1,191,030
Administration Building:
Administration Total
Total Debt Exclusion 1,446,030
Page 1 of 1
NAUSET REGIONAL SCHOOL DISTRICT
PROPOSED DEBT EXCLUSION FISCAL YEAR 2016
MIDDLE SCHOOL
1. Security - $75,000. Funds will be utilized to replace outdated security cameras with new
digitalizing cameras as identified and recommended by our security consultant campus
wide.
2. Drainage Abatement - $180,000. Funds will be utilized to support continued engineering
and construction improvements of the Middle School grounds where the parking lots and
the woodshop areas are sources of extreme flooding during rain storms.
HIGH SCHOOL
3. Lab Stations/Renovate - $210,000. Funds will be utilized to make needed repairs to the
second science lab. Renovations are inclusive of architectural, engineering, plumbing,
electrical, cabinetry and painting.
4. Courtyard Concrete, Rails, Ramps - $530,630. Funds will be utilized to support continued
engineering, architectural and construction improvements of the High School courtyard,
rails and ramp areas campus wide. Various areas of the campus courtyard are in dire need
of repair posing life safety issues to students, staff and visitors.
5. Outdoor Lighting - $450,400. Funds will be utilized to support continued engineering,
architectural and construction improvements of the High School grounds to ensure the
lighting needs are covered campus wide. Various areas of the campus have little to no
lighting posing life safety issues to students, staff and visitors.
TOTAL PROPOSED DEBT EXCLUSION FISCAL YEAR 2016 $1,446,030
NAUSET REGIONAL SCHOOL DISTRICT
FIVE YEAR CAPITAL PLAN
12/23/20143:35 PM
Middle School:FY17 FY18 FY19 FY20 FY21+Total
Computer Replacement**25,000 55,000 55,000 135,000
Smartboards, Switches, Servers 10,000 55,000 55,000 120,000
Outside Basketball Court 86,925 86,925
Resurface Track 45,000 45,000
Replace Furniture 40,565 12,641 53,206
Auditorium AC*85,000 85,000
Auditorium Lighting 22,500 22,500
Upgrade Phone System 30,725 30,725
Replace Truck 35,000 35,000
General Repairs including painting 25,000 25,000 25,000 25,000 25,000 125,000
Site:
1.4 Septic System Eval & Maintenance 13,673 13,673
1.5 Irrigation Front of Building 17,091 17,091
Building Envelope:
2.8 Maint Room concrete ceiling 6,836 6,836
Building Interiors:
3.1,3.4 Replace Flooring, Wt. room & gym 202,825 202,825
3.3 Painting (locker room ceilings)15,647 15,647
3.6 Bridge structural floor repair 33,183 33,183
3.8 1958 gym door hardware 11,283 11,283
3.11 Shower floor modification 31,534 31,534
Mechanical: (non-HVAC)
4.9 Replace dust collector 101,702 101,702
4.xx HVAC (Mechanical) 115,900 3,194,249 3,310,149
4.11 Fire Protection (Mechanical)598,818 598,818
4.14 Replace hot water heater & piping 10,477 10,477
Electrical:
5.1 Distribution Equip. Prev. Maint.40,298 43,976 84,274
5.2 Distribution Equip. Replace system 29,035 30,783 59,818
5.3 Interior Lighting 141,945 208,902 730,948 1,081,795
5.5 Power 59,238 243,189 302,427
5.7 Fire Alarm 539,224 539,224
5.8 Sound System/Public Address 99,549 99,549
5.9 Clock & Program System 68,364 68,364
5.10 Emergency Generator 21,277 16,920 249,609 287,806
5.11 Controls 17,211 17,211
5.12 Wiring 14,072 14,072
5.15 Heating 6,637 6,637
Total MS Capital Projects 793,275 3,571,408 523,031 1,372,460 1,392,577 7,652,751
High School:
Smartboards 30,000 30,000 30,000 30,000 30,000 150,000
Computers & Other Hdwr 20,000 20,000 20,000 20,000 20,000 100,000
General repairs including painting 25,000 25,000 25,000 25,000 25,000 125,000
Resurface Parking Lot 274,620 274,620
Replace Mower 34,770 34,770
Interior Doors 50,640 50,640
Furniture 65,000 65,000
Replace Bus/Vans 28,975 29,780 58,755
Site:
1.5 Press Box 8,546 8,546
1.9 Septic System Eval & Maint 17,091 17,091
Building Envelope:
2.3 Replace Siding 478,667 649,458 1,128,125
Building Interiors:
3.1 Replace Gym Bleachers 512,730 512,730
3.2 Replace Gym Floor 277,729 277,729
3.3 Locker Rooms paint, seating 30,304 30,304
3.4 Repair Locker room ceilings 27,725 27,725
Locker Replacement 125,000 125,000
3.6 Replace Stair Railings orig bldg 241,785 241,785
3.7 Replace stair treads orig bldg 25,790 25,790
3.8 Repair Doors not MAAB compliant 18,053 18,053
3.10 Replace class sinks 136,728 136,728
3.11 Ramp to study area Library 9,742 9,742
3.12 Paint (Epoxy) concrete floors 15,474 15,474
3.13 Replace Flooring :35,820 139,113 174,933
3.14 Acoustical Eng for Auditorium 8,546 8,546
3.16 Auditorium partition 17,091 17,091
Mechanical: (non-HVAC)
4.X Fix plumbing issues 331,565 331,565
4.xx HVAC (Mechanical)4,775,225 4,775,225
4.8 Fire Protection (Mechanical)1,217,275 1,217,275
Electrical:
5.1 Distribution Equip 40,298 42,728 83,026
5.2 Interior lighting 1,034,006 1,034,006
5.4 Power 149,250 179,864 329,114
5.7 Sound System/Public Address 119,637 119,637
5.6 Fire Alarm System (MAAB compliant)602,448 602,448
5.8 Clock & Program System 85,455 85,455
5.9 Emergency Generator 341,820 341,820
5.10 Wire new hot water system 12,895 12,895
5.11 Theatric Lighting 68,364 68,364
Total HS Capital Plan 682,412 1,549,462 284,644 10,043,489 75,000 12,635,007
Central Office:
4.30 HVAC replace chiller & 2 condense 28,125 28,125
2.1 Replace Sidewall Shingles 31,650 31,650
General repairs 6,438 7,946 1,659 6,330 6,515 28,888
3.8 Shades 10,287 10,287
Site:
1.1 Ramp 54,882 54,882
1.3 Accessibility MAAB compliant 140,724 140,724
1.5 Parking Surface 18,013 18,013
Building Envelope:-
2.2 Windows 25,000 78,155 103,155
2.3 Roof Condition 120,492 120,492
Building Interiors:-
3.1 Doors MAAB compliant 27,346 27,346
3.6 Kitchen sink MAAB compliant 4,398 4,398
3.7 Stair handrail MAAB compliant 3,166 3,166
Mechanical: (non-HVAC)-
4.20 HVAC exhaust hood kitchen 3,166 3,166
4.4 Plumbing MAAB kitchen sink 3,518 3,518
4.6 Unit Ventilators 67,700 67,700
Electrical:-
5.1 Distribution Equip 40,298 40,298
5.2 Interior Lighting 38,699 38,699
5.3 Fire Alarm System 52,772 52,772
5.4 Emergency Lighting 11,735 11,735
5.5 Security System 9,388 9,388
Total CO Capital Plan 55,686 147,594 36,946 33,676 524,500 798,402
Combined Total 1,531,373 5,268,464 844,621 11,449,625 1,992,077 21,086,160
Available Capital Article Funding 494,293 506,650 519,316 532,299 545,607
MSBA CORE Project (All HS less Tech & General)9,968,489
*Add'l $50,000 from MS Bldg Use revolving.
**Computer Replacement will be recommended to be removed from Capital Articles after FY16 to full committee.
DRAFT: Town Administrator Search Committee Structure and Screening
Process
January 2015
Phase I:
a. the Board of Selectmen appoints a Search Committee
b. BOS/Search Committee sponsors televised public meeting inviting citizens to express
their views on issues the Town Administrator will face in the next few years and the
character and qualities they wish to have in the next Town Administrator
c. Consultant prepares Town Profile and Administrator job description, with support
from the Search Committee; BOS approves both.
Phase II:
a. Consultant conducts preliminary search
b. Search Committee screens candidates and develops list of 8-10 candidates
c. Expanded Search Committee interviews these candidates and recommends 2-3
candidates to BOS
Phase III:
BOS interviews final candidates and makes selection
The Search Committee would be comprised of:
2 members of the BOS (TA responsible for implementing policy)
2 Town staff (knowledge of how Town functions and interact with TA)
1 member of the School Committee or school administration (education is largest
budget investment Town makes; school administration and school committee work
with TA on budget and capital issues)
1 citizen ( taxpayer and recipient of town services)
The BOS (or Search Committee) will invite a representative from Finance Committee and
other Town boards/committees, as appropriate, to participate in interviews of candidates
and selection of short list for final BOS interviews.
From:Rick Pomroy
To:Susan Broderick
Cc:Charles Sumner; Robert Moran ; Fabrizio Caruso ; R Pomroy
Subject:Brewster Fire - Programing Meeting
Date:Thursday, December 18, 2014 4:25:13 PM
Good Afternoon Susan – I have spoken with Fabrizio Caruso at CDR Maguire and the (2) following
Saturdays in January will work with both Fabrizio and me.
· January 3rd
· January 17 th
The 17 th would be the best date for Fabrizio, but he could make the 3rd work if necessary. I can
make either date work, but I would like to see if we can make the 17 th work with the BOS and
others. From a timing perspective the 17 th would be the farthest out that I would recommend
pushing this.
Moving forward, I would like to set up regular meetings for the next 2 months. Fabrizio is flexible
Monday thru Friday, I on the other hand can only be available on Mondays, Thursdays and Fridays.
Our regular meetings should be in the day or early evening if at all possible. I was wondering if we
could float out the idea of setting up these meetings for every other week for the last half of
January and all of February and March. Each meeting should last 2 to 3 hours.
Thanks and please let me know your thoughts.
Sincerely,
Richard W. Pomroy, Principal
Pomroy Associates LLC
49 Bedford Street, PO Box 445
East Bridgewater, MA 02333
www.pomroy-pa.org
Office 508-456-4232
Fax 508-456-4227
Cell 781-603-2061
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING
DATE: November 17, 2014
TIME: 6:00p.m.
PLACE: Stony Brook Elementary School, Library, 384 Underpass Road
PRESENT: Chairman Foley, Selectman deRuyter, Selectman Hughes, Selectman Norton, Selectman Dickson,
Town Administrator Charles Sumner, Assistant Town Administrator Jillian Douglass, Sarah Turano-Flores,
Mitch Relin, Alex Wentworth, Richard Hoffman, Cheng Wenju, Mrs. Woo
Call to Order
Chairman Foley called the meeting to order and postponed the pledge for the opening of Town Meeting.
Citizens’ Forum
There was none.
Review, Consider and Vote whether to Sign the First Amendment to the Inter-Governmental Net
Metered Power Sales Agreement Between the Cape & Vineyard Electric Cooperative, Inc. and the
Town of Brewster for the Solar Off-Taker Program
Town Counsel, Sarah Turano Flores addressed the Board, explaining that the wattages would be amended. She
explained that the program now itemizes 2 pools; the CVEC member pool and the non-member pool. The
amendment would reduce the maximum reservation of power purchase from 1MkWh to a smaller number
more reflective of the anticipated production. The contract will contain a definitive maximum; the 573,836
kWh will become 517,386 kWh as the maximum the Town would purchase. This would leave 482,000 kWh
of municipal load available to be addressed by additional contracts, potentially the Future Generation Wind
project. Selectman Dickson noted that the production estimates are conservative and that if more energy is
produced, the Town would be limited on what it could purchase from this combined pool of projects. Ms
Turano Flores noted that if more energy is produced that the Town would have options to amend the
maximum upward, but that this Power Sales Agreement (PSA) is a 20 year agreement. Previously there had
been a greater gap. 517,386 kWh would be the cap. Selectman Dickson asked why the Town could not
purchase more. Ms. Turano Flores explained that CVEC cannot sell more than they can produce.
Selectman Dickson moved that the Board vote to authorize the Chair to execute the first amendment to the
Inter-Governmental Net Metered Power Sales Agreement as described, Selectman Hughes second. The Board
voted 5-Yes, 0-No.
Office of:
Board of Selectmen
Town Administrator
Minutes 11-17-14
Page 1 of 5
Selectman deRuyter asked if CVEC produces more in any year can they market the excess to others. Ms.
Turano Flores noted that CVEC has a practice of offering excess power to CVEC members first. She noted
that the PSA could be amended in the future by mutual agreement.
Review, Consider and Vote whether to Sign an Inter-Governmental Net Metered Power Sales
Agreement Between the Cape & Vineyard Electric Cooperative, Inc. and the Town of Brewster for the
Future Generation Wind Off-Taker Program
Ms. Turano-Flores explained that now that 517,386 kWh will be provided by the PV PSA, 482,614 kWh is the
current estimate of the Town’s remaining municipal load and this power can be purchased via a PSA for power
generated by the Future Generation Wind (FGW) project in Plymouth. The FGW program is offering wind-
generated power at a locked-in fixed price of $0.12/kWh for 20 years. Unlike the PV PSA, this offer does not
include options to extend beyond the 20 years, but all the other terms and conditions of the other CVEC PSA
have been carried forward/included in this contract. This contract would allow the Town to purchase up to the
Town’s remaining current municipal load, which was adjusted 100,000 kWh upward, from the June
calculation of 482,614 kWh, for a maximum reserve of 582,614 kWh to be supplied by wind-generated
electricity.
Mitch Relin from the public addressed the Board. He stated that 2/3rds of CVEC’s budget is funded through
the Cape Light Compact’s operational adder. He stated that the Attorney General’s office had sent an initial
brief to the DPU recommending that the CLC’s Aggregation Plan not be accepted, indicating that the
operational adder may be “an improper tax” or not a permissible fee. He suggested that the issue may be
referred to superior court and he urged the Selectmen to consider this. Ms. Turano-Flores stated that Mr. Relin
makes a good point that the DPU investigation is pending and the outcome will guide CVEC. She stressed,
however, that the Town is not involved in the CLC law suit.
Selectman Dickson asked “What if CLC and CVEC are dissolved?” Ms. Turano-Flores clarified that
dissolution would certainly be grounds for termination or transfer of a PSA. Selectman deRuyter stated that he
felt that there are too many unknowns and the returns to the Town are slim. He noted that the technology is
changing and the municipal load is changing, all of which leads him to be not supportive of this contract.
Selectman Dickson moved that the Board vote to authorize the Chair to sign the Future Generation
Wind PSA as described. Selectman Hughes seconded the motion. She asked if there was a deadline for
participation on this project and the deadline of 11/17/14 (tonight) was confirmed. She asked “if we commit to
582,614kWh can we reduce that?” Ms. Turano-Flores confirmed, yes, but mutual agreement would be
required. Mr. Powicki from the public commented that he felt Selectman Dickson’s question was “on-point”.
The Board voted 3-Yes, 2-No.
Discuss and Vote, November 17, 2014 Special Town Meeting Article 10, Zoning Map Amendment/East
Brewster Village Business District
Selectman Benjamin deRuyter recused himself from discussion related to Article 10 in order to prevent any
appearance of a conflict of interest and he left the room at 6:21pm.
Selectman Dickson moved that the Board vote to approve Article 10 as printed in the Warrant, Selectman
Hughes second. It was noted that the AG’s Office rejected the article that was voted at the May 2014 Annual
Town Meeting, because the Planning Board’s hearing was held on a date that did not allow sufficient number
of days lead time in advance of Town Meeting. The Planning Board has put forward an article for which the
bounds of the proposed Commercial High Density (CH) zone have been slightly amended. The change still
only affects ten parcels.
Alex Wentworth addressed the Board stating that there are many reasons why this article has been brought
forward. Many people opposing this zoning change have alleged many things, “the majority of which have
been disproven”. Selectman Dickson stated that he supports the article and the basic purpose has not changed.
Minutes 11-17-14
Page 2 of 5
He does not feel this change will significantly alter the nature of the businesses in that area. A septage
treatment plant is not possible. He is opposed to the tone that the opponents have taken. Town Meeting
supported that article in May and he continues to support it now. Selectman Norton asked if this zoning change
could set a precedent for additional zoning changes on Route 6A. Ms. Turano-Flores stated that, after careful
study, the Planning Board is only proposing this change, in this area, where these existing uses are compatible
with the uses allowed in a CH zone. She noted that the CH zoning would render a greater degree of conformity
amongst the pre-existing non-conforming uses already existing in this area, which is a legitimate purpose.
Selectman Hughes stated that she had been in favor of this when it was before the Town in May. She stated
that she felt she may have been uninformed at that time as to the significance of this change. She stated that
she has struggled with this, but that she will vote against this at this time. She will work with the Planning
Board to make some of the CH uses permissible.
Chairman Foley stated that there was very little opposition to this in the Spring and that the alleged arguments
against it are not realistic. He stated that the bottom line is that the uses are not changing and that he will vote
in favor of this article. Selectman Dickson stated that the only alternative would be to re-define the uses that
are permissible in the VB zone. He said he is not supportive of this and it would probably not pass with a
2/3rds majority. Selectman Norton stated that he was not sure he agreed with that. The Board voted 2-Yes, 2-
No, 1-Abstain.
Discuss November 17, 2014 Special Town Meeting Warrant Articles
Selectman Norton moved that the Board amend Article 11, Town Code Amendment/ Control of Fertilizer
Nutrient, to insert the following wording under Section 119-4. “Applicability”, subsection A: “with the
exception of public and private golf courses”, Selectman Dickson second for discussion.
He asked if any practices of golf courses would be considered violations of this bylaw. He questioned if this is
just precautionary or if there was a potential for a challenge. Selectman Hughes noted that turf managers are
state licensed applicators and that golf courses are held to the same standards as commercial applicators.
Selectman Norton clarified that what golf courses do is even more stringently controlled as they are certified
by the State. Selectman Dickson noted that Captains’ Golf Course has done a great deal to earn nitrogen
credits. He would not want an exemption to condone any non-compliance by the Town.
Town Administrator Sumner stated that Bill Clarke of the Barnstable County Extension Service acknowledged
that the grass on golf tees and greens, due to the intensity of use and the frequency of cutting, experiences a
higher level of stress, requiring higher frequency of fertilization to maintain turf health. He noted that Mark
Nelson of Horsley Witten had suggested that MDAR applies to all agricultural uses, including golf courses,
but that pending Bob Ritchie’s clarification, this amendment would make the golf course exemption clear.
Selectman Dickson noted that this bylaw might pressure private courses to attempt higher compliance. The
Board voted 4-Yes, 1-No. Selectman Hughes stated that while the Captains’ Golf Course has done a great job,
the Town will have to work hard to encourage Cape Cod National and Ocean Edge to reduce fertilizer and
pesticide application because MDAR is not stringent enough.
Mr. Sumner asked the Board to reconsider Article 15, Route 6A Water Infrastructure Upgrade Project, because
the bids came in $40,000 less than anticipated and he had a new number.
Selectman Dickson moved that the Board re-consider Article 15, Route 6A Water Infrastructure Upgrade
Project, Selectman Hughes second. The Board voted 5-Yes, 0-No.
Selectman Dickson moved that the Board vote to amend Article 15, Route 6A Water Infrastructure Upgrade
project in the amount of $976,000.00, Selectman Hughes second. The Board voted 5-Yes, 0-No.
Appointments
Minutes 11-17-14
Page 3 of 5
Selectman Hughes moved to appoint Geraldine Carlin to the Government Study Committee for a term of 3
years, expiring June 30, 2017, Selectman deRuyter second. The Board voted 5-Yes, 0-No.
Action Items
Selectman deRuyter moved that the Board approve action items 1-6, as recommended by Administration,
Selectman Dickson second. The Board voted 5-Yes, 0-No.
FYI Items
No comments were made.
Liaison Reports
Mr. Sumner reported that Richard Lockyer was very appreciative of the letter that the Board had sent him
thanking him for his prior volunteer service to the Town.
Topics the Chair did not Reasonably Anticipate
Chairman Foley acknowledged Dr. Richard Hoffman, Superintendent of Nauset Regional Schools. Dr.
Hoffman introduced Mrs. Chung and her interpreter Mrs. Woo, who are visiting the Nauset Schools from
China. They spent the entire day at Eddy School and will stay this evening to attend Town Meeting. Mr. Foley
asked the visitors if they had observed any special distinctions or similarities between the US schools and the
Chinese schools. Mrs. Chung stated (through Mrs. Woo) that she was impressed by the confidence of the
children. The Eddy class rooms are beautiful and well-decorated. She noted that in China the students sit
tightly together, but here every student has good space and comfort. She was also impressed by the teacher
collaboration within the district. The collaboration is a win/win situation with both Chinese and US
participants learning from each other. She was honored to have so many children speak with her directly. The
scale in China is extremely different with far more population density. Her students continue to correspond
with her by internet in Chinese and the interaction between the students is a gift. She is also impressed by the
flexibility of the local administration’s authority to make decisions. It is hoped that there will be a future
exchange to China. Shindajong is a city of about 6 million people, approximately 200 km from Beijing. She
thanked the Board for their hospitality – “Jui da!” The Board thanked her for coming and wished her a pleasant
and valuable visit.
Media Questions
None
Future Meetings
December 1 & 15, 2014
Adjournment
Selectman Dickson moved that the meeting be adjourned, Selectman deRuyter second. The Board voted 5-
Yes, 0-No.
Respectfully Submitted,
Minutes 11-17-14
Page 4 of 5
Jillian Douglass
Assistant Town Administrator
Approved: _______________ Signed___________________________________
Date Patricia Hughes, Clerk of the Board
Documents in packet: agenda, PowerPoint on East Brewster re-zoning article, tracking chart of correspondence received on article
10, appointments, write up of exit interview with Ralph Ingegneri from the BNAC, action items, FYI items
Minutes 11-17-14
Page 5 of 5
BREWSTER BOARD OF SELECTMEN
MEETING OF JANUARY 5, 2015
ACTION ITEMS
1. Request for Waiver of Fee – The Natural Resources Department is applying for a site
plan review with the Planning Board for the Breakwater Beach resiliency project and are
asking for a waiver of the $1,000 fee.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
2. Permission to Pass Through Town – The National Multiple Sclerosis Society is seeking
permission to pass through Town for their annual Challenge Walk, scheduled for
September 11th – 13th, 2015. The route has the participants in Brewster on Friday,
September 11th and Saturday, September 12th. The organization is also again asking
permission to use the parking area that abuts Sheep Pond for a water stop on Saturday,
September 12. The Police Chief & Fire Chief have reviewed and approved the route.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
3. Permission to Park Personal vehicles in DPW Garage – The DPW Foreman is asking
permission for the DPW employees to park their personal vehicles in the DPW garage
during major snow events. This makes it easier to plow the parking area and it is also
somewhat of a safety concern for the employees at the end of the snow event.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
4. Waiver of Disposal Fees for Christmas Trees – The DPW is asking the Board to waive
the disposal fee for Christmas trees through the end of January.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
5. Request for Voting Delegate – MIIA has scheduled their annual meeting for January 24
at the MMA conference and trade show. The elections for the Board of Directors for both
the MIIA Property & Casualty Group and the MA Interlocal Insurance Association will take
place at this meeting. The Chairman of the Board of Selectmen is the Town’s voting
representative for the elections and voting in person is required. In the past Jillian
Douglass has been appointed to be the Town’s voting representative, but she is not
attending this year’s conference.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board appoint a voting delegate.
January 5, 2015
Action Items
Page 1 of 2
6. Request for Support – The Town of Harwich sent a memo to the MA Department of
Agricultural Resources outlining recommended changes to herbicide application
regulations. They are asking other Cape Towns for a letter of support.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request and sign the attached letter.
January 5, 2015
Action Items
Page 2 of 2
FYI ITEMS (MAIL) JANUARY 5, 2015
A. FEMA response to request to issue a letter of map amendment for 192 Robbins
Hill Road
B. Abutter notification for January 14, 2015 Planning Board hearing for site plan
review for Gloriae Dei Artes Foundation
C. Letter from Beverly Biondi, re; opposed to Breakwater beach project
D. ABCC decision on Woodshed violation
E. Letter to National Grid from Ed Goldman, re; moratorium on new gas service
installations
F. Letter from Mr. & Mrs. Jones, re; opposed to Breakwater beach project
G. Notice of Town of Orleans January 13 public hearing on proposed change to
zoning by-law, re; definition of tents, trailers and mobile campers
H. Notice from Cape Cod Commission, re; applications for state district local
technical assistance (DLTA) funds
I. Notice of January 13, 2015 Planning Board hearing; re; variance use for 4018
Main Street
J. Memo from DEP, re; third party inspectors of solid waste facilities
K. Copies of notices from Ryder & Wilcox, re; Board of Health reviews of various
requests
L. October 23, 2014 Recycling Commission meeting minutes
M. October 29, 2014 Brewster Coastal Committee meeting minutes
N. December 3, 2014 Brewster Coastal Committee meeting minutes
O. November 5, 2014 Conservation Commission meeting minutes
P. Winter 2014 Association to Preserve Cape Cod (hard copy in office)
Q. December 2014 Housing Assistance Corporation newsletter (hard copy in office)
FYI – January 5, 2015
Page 1 of 1