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HomeMy Public PortalAbout012516publicacket Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 POLICY NO: 45 DATE APPROVED: 12-16-13 TOWN OF BREWSTER REMOTE PARTICIPATION POLICY Minimum Requirements for Remote Participation. (a) Members of a public body who participate remotely and all persons present at the meeting location shall be clearly audible to each other; (b) A quorum of the body, including the chair or, in the chair’s absence, the person authorized to chair the meeting, shall be physically present at the meeting location, as required by M.G.L. c. 30A, sec 20(d); (c) Members of public bodies who participate remotely may vote and shall not be deemed absent for the purposes of M.G.L. c. 39, sec. 23D. Permissible Reasons for Remote Participation. If remote participation has been adopted in accordance with 940 CMR 29.10(2), a member of a public body shall be permitted to participate remotely in a meeting, in accordance with the procedures described in 940 CMR 29.10(7), if the chair or, in the chair’s absence, the person chairing the meeting, determines that one or more of the following factors makes the member’s physical attendance unreasonably difficult: (a) Personal illness; (b) Personal disability; (c) Emergency; (d) Military service; or (e) Geographic distance. Office of: Board of Selectmen Town Administrator Technology. (a) The following media are acceptable methods for remote participation. Remote participation by any other means is not permitted. Accommodations shall be made for any public body member who requires TTY service, video relay service, or other form of adaptive telecommunications. (i) telephone, internet, or satellite enabled audio or video conferencing; (ii) any other technology that enables the remote participant and all persons present at the meeting location to be clearly audible to one another. (b) When video technology is in use, the remote participant shall be clearly visible to all persons present in the meeting location. (c) The public body shall determine which of the acceptable methods may be used by its members. (d) The chair or, in the chair’s absence, the person chairing the meeting, may decide how to address technical difficulties that arise as a result of utilizing remote participation, but is encouraged, wherever possible, to suspend discussion while reasonable efforts are made to correct any problem that interferes with a remote participant’s ability to hear or be heard clearly by all persons present at the meeting location. If technical difficulties result in a remote participant being disconnected from the meeting, that fact and the time at which the disconnection occurred shall be noted in the meeting minutes. (e) The amount and source of payment for any costs associated with remote participation shall be determined by the applicable adopting entity identified in 940 CMR 29.10(2). Procedures for Remote Participation. (a) Any member of a public body who wishes to participate remotely shall, as soon as reasonably possible prior to a meeting, notify the chair or, in the chair’s absence, the person chairing the meeting, of his or her desire to do so and the reason for and facts supporting his or her request. (b) At the start of the meeting, the chair shall announce the name of any member who will be participating remotely and the reason under 940 CMR 29.10(5) for his or her remote participation. This information shall also be recorded in the meeting minutes. (c) All votes taken during any meeting in which a member participates remotely shall be by roll call vote. (d) A member participating remotely may participate in an executive session, but shall state at the start of any such session that no other person is present and/or able to hear the discussion at the remote location, unless presence of that person is approved by a simple majority vote of the public body. (e) When feasible, the chair or, in the chair’s absence, the person chairing the meeting, shall distribute to remote participants, in advance of the meeting, copies of any documents or exhibits that he or she reasonably anticipates will be used during the meeting. If used during the meeting, such documents shall be part of the official record of the meeting, and shall be listed in the meeting minutes and retained in accordance with M.G.L. c. 30A, sec. 22. Board of Selectmen Appointments January 25, 2016 Abigail Archer, Ryan Burch, Matt Cannon, Alex Carlson, Ruth Courtnell, Tom Devane, Max Dwyer, Bob Dwyer, James Goodrich, Claire Gradone, Howard Hayes, Kyle Hinkle, Bud Johnson, John Lamb, Chet Lay, Stephen McKenna, Mary O’Neil, Donald Poole, Chris Powicki, Henri Rauschenbach, Jonathan Rice, Joe Rinaldi and Cindy Roth to the Brewster Coastal Advisory Group for one year, expiring on December 31, 2016. David Peterson as an alternate on the Brewster Coastal Advisory Group for a term of one year, expiring December 31, 2016 Brewster Coastal Advisory Group Advisory Group Representatives Participant Primary Category Secondary Categories Abigail Archer Coastal Committee other coastal users Brewster Aquaculture Association (TBD) Commercial Aquaculture Ryan Burch Non-coastal Neighborhood young families, shellfishing Matt Cannon Coastal Committee Ruth Courtnell Coastal Committee Tom Devane Other Coastal Users: Ocean Edge Max Dwyer Non-coastal Neighborhood young families, shellfishing Bob Dwyer Other Coastal Users: Cape Cod Museum of Natural History James Goodrich Coastal Committee Claire Gradone Non-coastal Neighborhood accessibility Howard Hayes Real estate/economic development coastal neighbors, seniors, hospitality Kyle Hinkle Businesses: Brewster Chamber of Commerce Bud Johnson Non-commercial Shellfishing seniors John Lamb Coastal Neighborhood: East Chet Lay Coastal Committee Stephen McKenna Coastal Committee Mary O'Neil Coastal Neighborhood: East Donald Poole Non-coastal Neighborhood business, shellfishing Chris Powicki Coastal Neighborhood: Central Henri Rauschenbach / David Peterson Other Coastal Users: Sea Camps Jonathan Rice Coastal Neighborhood: West seniors Joe Rinaldi Coastal Committee Cindy Roth Hospitality Advisory Group Liaisons Category Representative All Citizens Access Committee Claire Gradone Bikeways/Pathways tbd Conservation Commission Virginia Iannini Council on Aging tbd DCR Nickerson State Park tbd Dog Park Development Committee tbd Finance Committee tbd Natural Resources Department Chris Miller Open Space Committee tbd Planning Board Scott Collum Selectmen Pat Hughes January 25, 2016 Action Items Page 1 of 2 BREWSTER BOARD OF SELECTMEN MEETING OF JANUARY 25, 2016 ACTION ITEMS 1. Request for Waiver of Fees – Habitat for Humanity is requesting a waiver of fees that will be associated with the construction of the homes at the Tubman Road site. This would including Zoning, Planning and Building department fees. The Town Planner supports the waiver of Zoning and Planning Board application fees, but not abutter notices and newspaper advertisements. The Building Commissioner is supportive of waiving building permit fees, but not inspection fees. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to waive application and permit fees, but not abutter notices, newspaper ad and inspection fees. 2. Apply for Grant – Chief Moran would like to apply for a Federal SAFER staffing grant. The grant would provide funds for full wages, pension and medical benefit costs for two years with no match required. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request 3. One Day Liquor License – The Brewster Chamber of Commerce requests a one day liquor license for a member to member event at the Snowy Owl on Thursday, February 11 from 5:30pm – 7:00pm. Beer and wine will be served. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request 4. Suspend Activities of Coastal Committee – The Appointments Chair recommends that the Board suspend the activities of the Brewster Coast Committee until August 1, 2016, so that the members may participate in the Brewster Coastal Advisory Committee. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request 5. Reduce size of Government Study Committee – There has been another resignation from the Government Study Committee, leaving 5 members on the Committee. The Chairman requests that the Board reduce the size of the Committee to 5 members. This will allow the committee to meet with a quorum of 3 members, rather than 4. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request January 25, 2016 Action Items Page 2 of 2 6. Waiver of Fees – The Brewster Conservation Trust is requesting a waiver of the Recycling Center disposal fees as they will be demolishing two small houses on recently purchased property. The DPW Superintendent is supportive of this request and BCT will pay for the permits required for the demolition. 7. Declare Surplus Property - The IT Director has a list of computer equipment that she would like to have declared surplus. All PCs have been stripped of usable parts and the hard drives have been erased. Some of the items of no value will be disposed of, while others will be placed on GovDeals as one lot for auction. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request FYI – January 25, 2016 Page 1 of 1 FYI ITEMS (MAIL) JANUARY 25, 2016 A. 1st & 2nd Quarter report from Lower Cape Outreach Council B. Invitation to Grand Opening of Maplewood at Brewster C. Notice to abutters of filing with Conservation Commission for proposed work at 38 Saints Landing D. Notice from Cape Cod Tech of Finance Consortium date; January 25, 2016 E. 1st & 2nd Quarter report from Gosnold F. 1st & 2nd Quarter report from South Coastal Legal Services G. 1st & 2nd Quarter report from Consumer Assistance Council H. Report from Homeless Prevention Council I. 2nd Quarter report from Independence House J. Xfinity emergency reporting information K. November 18, 2015 Conservation Commission meeting minutes L. December 2, 2015 Conservation Commission meeting minutes M. December 15, 2015 Conservation Commission meeting minutes N. January 5, 2016 Conservation Commission meeting minutes