HomeMy Public PortalAbout022315publicpacketA MAY 2015 SPECIALTOWN MEETING TOTAL RAISE FREE OTHER COMM WATER GOLF AMBUL. PENSION / General or
19-Feb-15 FUNDING & CASH AVAIL. PRES REVENUE RECEIPTS RECEIPTS OVERLAY Debt BORROW
NO.ARTICLE NAME REQUEST APPROP. FUNDS FUNDS ACCOUNT ACCOUNT FUND FUND FUND Override AUTH.
1 Unpaid Bills $1,481 $1,481
2 Budgetary Tranfers $176,564 $39,700 $88,352 $18,512 $30,000
3 Private Road Bett. Eng / Moss, Commons & Magnet $5,000 $5,000
4 Private Road Bett. Eng / Tower Hill Circle $15,000 $15,000
5 Capital & Special Project Expenditures $924,000
a. Stony Brook Window Repair Project $125,000 $125,000
b. Well No. 3 Access Road Improvement Project $700,000 $700,000
c. Recreation Fields Improvement $60,000 $60,000
d. Well No. 6 Propane Tanks $24,000 $24,000
e. Bikeway Safety Project $5,000 $5,000
f. Town Administrator Search $10,000 $10,000
6 Promotional Testing Services $5,000 $5,000
7 CPC - Eldredge Property Temp Note Payoff & HECH $258,000 $258,000
8 Insurance Reserve Fund $10,000 $10,000
9 Other Business $0
STM GRAND-TOTAL $1,395,045 $0 $166,181 $193,352 $258,000 $24,000 $18,512 $35,000 $0 $0 $700,000
2014 ANNUAL TOWN MEETING
1 CC Tech Operating Budget $780,747 $780,747
2 Elementary Schools Operating Budget $7,411,633 $7,411,633
3 Town Operating Budget $22,004,620 $20,179,075 $254,119 $323,253 $193,710 $565,653 $298,810 $190,000
4 NRSD Operating Budget $9,831,465 $9,831,465
5 Nauset Schools Assessment Formula $0
6 Community Preservation Funding $632,127 $632,127
7 Human Services Funding $88,087 $88,087
8 Capital & Special Projects Expenditures $1,278,424 $221,897 $503,500 $0 $0 $265,000 $99,027 $179,000 $10,000 $0 $0
1. Board of Selectmen:$42,500
a. DCR Property Site Parking Improvement Project $0
MAY 2015 SPECIAL & ANNUAL TOWN MEETINGS WARRANT ARTICLES
b. Town Facilities Maintenance & Repair Projects $7,500 $7,500
c. Drummer Boy Park Pathway Improvement Project $0
d. Beach & Landing Repairs $25,000 $25,000
e. Sheeps Pond Parking Lot Rehabilitation Project $0
f. Ellis Landing Improvement Project $0
g. Comprehensive Water Planning Project $0
h. Mapping Update Project $10,000 $10,000
i. Town Hall Generator Design Project $0
A MAY 2015 SPECIALTOWN MEETING TOTAL RAISE FREE OTHER COMM WATER GOLF AMBUL. PENSION / General or
19-Feb-15 FUNDING & CASH AVAIL. PRES REVENUE RECEIPTS RECEIPTS OVERLAY Debt BORROW
NO.ARTICLE NAME REQUEST APPROP. FUNDS FUNDS ACCOUNT ACCOUNT FUND FUND FUND Override AUTH.
2. Fire Department:$179,000
a. Dispatch Service Expense $35,000 $35,000
b. Rescue Services Service $17,000 $17,000
c. Self Contained Breathing Apparatus $25,000 $25,000
d. Ambulance Lease Payment $25,000 $25,000
e. Deputy Fire Chief Vehicle Expense $47,000 $47,000
f. Radios/Communications Equipment $30,000 $30,000
3. Department of Public Works:$195,000
a. Landfill Monitoring $45,000 $45,000
b. Road & Drainage Projects $150,000 $150,000
4. Police Department:$97,500
a. Patrol Vehicles (2 units)$87,500 $87,500
b. HVAC System Repairs $10,000 $10,000
5. Nauset Regional School District:$221,897
a. Capital Plan Projects $221,897 $221,897
6. Water Department:$265,000
a. Construction Account $180,000 $180,000
b. Truck Replacement Expense $55,000 $55,000
c. Compressor Replacement Expense $30,000 $30,000
7. Elementary School Department:$125,000
a. Technology Projects $30,000 $30,000
b. Stony Brook Exterior Door Replacement Project $25,000 $25,000
c. Exterior & Interior Painting Project $30,000 $30,000
d. Flooring Replacement Project $40,000 $40,000
8. Captains Golf Course:$99,027
a. Mower Lease Expense $46,410 $46,410
b. Fuel Management System $0
c. Rough Mowers & Utility Vehicle Lease Expense $52,617 $52,617
9. Ladies Library $38,500
a. Parking Lot Improvement Project $0
b. Boiler Replacement Project $38,500 $38,500
10. Recreation Department $15,000
a. Sailing Program Equipment $15,000 $15,000
9 Local Business Funding $26,000 $26,000
10 Brewster Town Band Funding $3,500 $3,500
A MAY 2015 SPECIALTOWN MEETING TOTAL RAISE FREE OTHER COMM WATER GOLF AMBUL. PENSION / General or
19-Feb-15 FUNDING & CASH AVAIL. PRES REVENUE RECEIPTS RECEIPTS OVERLAY Debt BORROW
NO.ARTICLE NAME REQUEST APPROP. FUNDS FUNDS ACCOUNT ACCOUNT FUND FUND FUND Override AUTH.
11 Bayside Skippers Funding $4,500 $4,500
12 Crosby Mansion Revolving Fund $0
13 Cable Franchise Fee Account $153,125 $153,125
14 Recreation Revolving Fund $0
15 Property Valuation Services $69,500 $69,500
16 Temporary Borrowing Authorization $0
17 Acceptance of Town Grants $0
18 Repair & Resurface Town Roads / Chapter 90 $479,349 $479,349
19 Private Road Betterement / Moss, Commons & Magnet $115,475 $3,089 $112,386
20 Private Road Betterement / Tower Hill Circle $405,000 $10,767 $394,233
21 Tri-Town Treatment Plant Eng & Permiting Exp $100,000 $100,000
22 Police Union Collective Bargaining Agreement $0
23 SEIU Union Collective Bargaining Agreement $0
24 OPEIU Union Collective Bargaining Agreement $0
25 IAFF Union Collective Bargaining Agreement $0
26 Non-Union Personnel Wage Adjustment $0
27 Ladies Library Union Collective Bargaining Agreement $0
28 Land Acquistion Project / Santorello $0
29 Land Acquisition Project / Lalor $0
30 Repair & Resurface of Town Roads (Prop 2 1/2)$0
31 Fire Station Design & Engineering Services (Prop 2 1/2)$0
A MAY 2015 SPECIALTOWN MEETING TOTAL RAISE FREE OTHER COMM WATER GOLF AMBUL. PENSION / General or
19-Feb-15 FUNDING & CASH AVAIL. PRES REVENUE RECEIPTS RECEIPTS OVERLAY Debt BORROW
NO.ARTICLE NAME REQUEST APPROP. FUNDS FUNDS ACCOUNT ACCOUNT FUND FUND FUND Override AUTH.
32 Reallocation of Community Preservation Act Fund Balance $326,470 $326,470
33 Recind Debt Authorizations $0
34 Zoning Bylaw Amendment $0
35 Any Other Business $0
GRAND-TOTAL $43,710,022 $38,424,817 $725,587 $900,449 $1,281,850 $458,710 $664,680 $477,810 $269,500 $0 $506,619
$43,710,022
ATM / 2014 $584,087
Spec Town Mtg $166,181 ATM / 2013 $735,280
Annual Town Mtg.$725,587 ATM / 2012 $670,831
Total $891,768 ATM / 2011 $593,839
ATM / 2010 $651,863
FC Current Balance $1,357,848 ATM / 2009 $624,252
FC Goal $750,000 ATM / 2008 $461,547
Reduction Goal $141,768 ATM / 2007 $1,025,739
ATM / 2006 $543,124
Free Cash Worksheet Free Cash Hist. ATM Util.
The
Captains Golf
Course
FY 2016
Budget Document
FY2016 BUDGET PROJECTION - Rev. 01/07/15
GENERAL FUND FY 2013 FY 2014 FY 2016
REVENUES: ACTUAL ACTUAL PROJECTED
Season Passes $ 841,950 $ 836,430 $ 849,515
Green Fees $ 1,658,767 $ 1,676,350 $ 1,700,000
Driving Range $ 107,956 $ 110,959 $ 120,000
Restaurant Rent $ 48,000 $ 36,500 $ 50,000
Interest $ 5,000 $ 5,000 $ 5,000
Renewable Energy Credits $ - $ - $ 18,813
Miscellaneous $ 44,351 $ (15,222) $ 37,000
Total General Fund Revenues $ 2,706,024 $ 2,650,017 $ 2,780,328
EXPENSES:
Golf Payroll $ 1,187,032 $ 1,201,836 $ 1,253,583
Golf Operating Budget $ 904,866 $ 916,987 $ 918,754
Fringe Benefits Assigned to Golf $ 355,655 $ 367,502 $ 390,000
Property & Liability Insurance Assigned to Golf $ 55,000 $ 56,000 $ 57,000
Total General Fund Operating Expenses $ 2,502,553 $ 2,542,325 $ 2,619,337
Golf Operating Profit/(Deficit) $ 203,471 $ 107,692 $ 160,991
DEBT SERVICE INTERST:
New Course Expansion Bond (Paid Off 2020) $ 243,950 $ 217,200 $ 159,450
Irrigation Bond (Paid Off 2014) $ 5,750 $ 2,000 $ -
Course Renovation Loan (Paid Off 2014) $ - $ - $ -
Course Renovation Bond (Paid Off 2020) $ - $ - $ 3,600
Total Interest $ 249,700 $ 219,200 $ 163,050
Golf Profit/(Deficit) Before Principal $ (46,229) $ (111,508) $ (2,059)
DEBT SERVICE PRINCIPAL:
New Course Expansion Bond (Paid Off 2020) $ 535,000 $ 560,000 $ 625,000
Irrigation Bond (Paid Off 2014) $ 100,000 $ 100,000 $ -
Course Renovation Loan (Paid Off 2014) $ 60,000 $ 60,000 $ -
Course Renovation Bond (Paid Off 2021) $ - $ - $ 40,000
Total Principal $ 695,000 $ 720,000 $ 665,000
SUB-TOTAL $ (741,229) $ (831,508) $ (667,059)
PRO SHOP REVOLVING FUND:
Pro Shop Gross Sales $ 283,707 $ 278,395 $ 300,000
Pro Shop Purchases $ (223,391) $ (214,322) $ (230,000)
Pro Shop Profit/(Deficit) $ 60,316 $ 64,073 $ 70,000
GOLF CARTS RECEIPTS RESERVED ACCOUNT
Beginning Balance $ 735,464 $ 1,008,084 $ 542,777
Plus Golf Cart Receipts $ 604,533 $ 608,626 $ 615,000
Plus Closed Articles $ - $ 20,520 $ -
Sub-Total $ 1,339,997 $ 1,616,710 $ 1,157,777
Less Capital $ 183,603 $ 291,620 $ 153,961
Sub-Total $ 1,156,394 $ 1,325,090 $ 1,003,816
Transfer to General Fund to Offset Golf Deficit $ 470,930 $ 652,006 $ 586,039
Ending Balance $ 685,464 $ 673,084 $ 417,777
Net Increase/(Decrese) in Receipts Rsvd Acct. $ (50,000) $ (335,000) $ (125,000)
IMPACT TO GENERAL FUND
General Fund Deficit $ (741,229) $ (831,508) $ (667,059)
Pro Shop Revolving Fund Surplus $ 60,316 $ 64,073 $ 70,000
Contribution From Receipts Reserved Account
to Offset Golf Deficit $ 470,930 $ 652,006 $ 586,039
GOLF GENERAL FUND
SURPLUS/(DEFICIT) $ (209,983) $ (115,429) $ (11,020)
The spreadsheet above includes FY2016 revenue and expense projections for the Golf
department. The “FY2016 Budget Projection” spreadsheet shows three boxes breaking out the
accounts that the Golf department works with. They are: General Fund; Pro Shop Revolving
Fund; and Golf Cart Receipts for Appropriation account. The last box on the spreadsheet
combines the bottom line from the three accounts to show the Golf department’s overall impact
to the Town’s finances. The following is a further explanation of the projections:
General Fund:
All of our revenues with the exception of golf cart fees and pro shop revenues go into the
General Fund. Our revenues have been relatively flat over the last three years, however, we have
taken some actions that we expect will increase revenues in FY2016. Below is an explanation of
the revenue projection increases:
1. Season Passes – We have instituted a $50 increase in our Resident “Early” fee. In
addition, we are aggressively promoting our non-resident membership program that has
been showing some growth.
2. Greens Fee – We have instituted an active marketing program which resulted in a 1%
increase in green fees in FY2014. We are anticipating 1% growth in green fee revenue in
FY2016.
3. Driving Range – We instituted a price increase in our driving range fees that we expect to
generate approximately $10,000 additional revenue in FY2016.
4. Restaurant rent – This figure represents the minimum rent required for the food and
beverage operation at the Captains Golf Course based on the lease that will run through
December 31, 2016.
5. Renewable Energy Credits – This figure represents the Captains Golf Course’s share of
energy credits that the Town will receive based on our electrical usage.
6. Miscellaneous – We have had a Handicap Revolving Account since 1998 where all
monies from those paying for a golf handicap have been deposited. The invoices for this
service have then been paid from this account. Over the years it has built up a surplus of
$37,000. We are proposing to close this account and having all of the monies transferred
to the General Fund. In the future all golf handicap fees will run through the Pro Shop
Revolving account.
Our wages and general expenses are included in the spreadsheet portion of the budget report.
They are up by 1.36% over FY2015. In the following pages, justifications are included for each
line item.
The Fringe Benefits and Property & Liability Insurance are included in the overall Town budget,
but are broken out and shown in the Golf budget to show the overall golf impact. These Fringe
Benefits include health insurance; life insurance; FICA; worker’s compensation; pension costs;
and unemployment costs.
The debt service principal and interest is also included in the Town’s overall debt service line
item, but is broken out and shown in the golf presentation to show the overall golf impact. The
majority of the debt service is the $9.87M bond that was obtained in 1999 to construct the
additional 18-holes. This is scheduled to be paid off in 2020. The other portion of the debt
service is a $200,000 loan to complete tee renovations and sink hole repair. This will be paid off
in 2021. Below is a spreadsheet for the $9.87M bond:
EXPANSION
BOND:
DATE PRINCIPAL INTEREST TOTAL FY BALANCE
$9,870,000.00
10/15/1998 $ -
$
155,632.50
4/15/1999 $ -
$
233,448.75 $ 389,081.25 1999
$9,870,000.00
10/15/1999 $ -
$
233,448.75
4/15/2000 $ -
$
233,448.75 $ 466,897.50 2000
$9,870,000.00
10/15/2000 $ -
$
233,448.75
4/15/2001 $ 290,000.00
$
233,448.75 $ 756,897.50 2001
$9,580,000.00
10/15/2001 $ -
$
226,198.75
4/15/2002 $ 305,000.00
$
226,198.75 $ 757,397.50 2002
$9,275,000.00
10/15/2002 $ -
$
218,573.75
4/15/2003 $ 320,000.00
$
218,573.75 $ 757,147.50 2003
$8,955,000.00
10/15/2003 $ -
$
210,973.75
4/15/2004 $ 340,000.00
$
210,973.75 $ 761,947.50 2004
$8,615,000.00
10/15/2004 $ -
$
203,323.75
4/15/2005 $ 355,000.00
$
203,323.75 $ 761,647.50 2005
$8,260,000.00
10/15/2005 $ -
$
195,336.25
4/15/2006 $ 375,000.00
$
195,336.25 $ 765,672.50 2006
$7,885,000.00
10/15/2006 $ -
$
186,898.75
4/15/2007 $ 395,000.00
$
50,332.50 $ 632,231.25 2007
$7,490,000.00
10/15/2007 $ - $
165,668.33
4/15/2008 $ 420,000.00
$
176,145.00 $ 761,813.33 2008
$7,070,000.00
10/15/2008 $ -
$
166,707.50
4/15/2009 $ 440,000.00
$
166,707.50 $ 773,415.00 2009
$6,630,000.00
10/15/2009 $ -
$
156,807.50
4/15/2010 $ 460,000.00
$
156,807.50 $ 773,615.00 2010
$6,170,000.00
10/15/2010 $ -
$
145,997.50
4/15/2011 $ 485,000.00
$
145,997.50 $ 776,995.00 2011
$5,685,000.00
10/15/2011 $ -
$
134,600.00
4/15/2012 $ 505,000.00
$
134,600.00 $ 774,200.00 2012
$5,180,000.00
10/15/2012 $ -
$
121,975.00
4/15/2013 $ 535,000.00
$
121,975.00 $ 778,950.00 2013
$4,645,000.00
10/15/2013 $ -
$
108,600.00
4/15/2014 $ 560,000.00
$
108,600.00 $ 777,200.00 2014
$4,085,000.00
10/15/2014 $ -
$
94,600.00
4/15/2015 $ 595,000.00
$
94,600.00 $ 784,200.00 2015
$3,490,000.00
10/15/2015 $ -
$
79,725.00
4/15/2016 $ 625,000.00
$
79,725.00 $ 784,450.00 2016
$2,865,000.00
10/15/2016 $ -
$
64,100.00
4/15/2017 $ 660,000.00
$
64,100.00 $ 788,200.00 2017
$2,205,000.00
10/15/2017 $ -
$
47,600.00
4/15/2018 $ 700,000.00
$
47,600.00 $ 795,200.00 2018
$1,505,000.00
10/15/2018 $ -
$
30,100.00
4/15/2019 $ 735,000.00
$
30,100.00 $ 795,200.00 2019
$
770,000.00
10/15/2019 $ -
$
15,400.00
4/15/2020 $ 770,000.00
$
15,400.00 $ 800,800.00 2020 $ -
TOTALS
$9,870,000.00
$6,343,158.33
$16,213,158.33
Pro Shop Revolving Account:
This account is where all of the sales from pro shop merchandise are deposited. In addition, all
purchases of pro shop merchandise are paid from this account. At the end of the fiscal year, any
balance is transferred to the General Fund.
Golf Carts Receipts Reserved Account:
All golf cart rental revenues are deposited to this account and it is used to fund all of our capital
equipment and course improvements. In addition, over the last few years, we have transferred
monies from this account to mitigate golf department deficits. Our long range plan calls for the
balance in this account to be reduced by $125,000 per year to support golf operations until the
debt is paid off in 2020.
Impact to General Fund:
The overall impact of the Golf Department operation to the Town’s General Fund after taking
into consideration the three accounts listed above is a deficit of $11,020.
Captains Golf Course
FY 2016 Budget Line Item Justifications
WAGES:
Full-time Maintenance – This line item includes the nine (9) full-time, year-round maintenance
staff. There is no increase in staffing levels and wages include a 2% merit increase.
Part-time Maintenance – This line item includes (17) seasonal maintenance staff (3 @ 40 weeks
(union); 2 @ 32 weeks (union); 5 @ 25 weeks; 4 @ 20 weeks; and 3 @ 15 weeks). There is no
increase in staffing levels and the union positions include a 2% merit increase. There is no wage
increase for the non-union positions.
Full-time Administrative - This line item includes the three (3) full-time, year-round golf
professional staff. There is no increase in staffing levels and wages include a 2% merit increase.
Part-time Administrative – This line item includes (1) senior clerk (part-time year-round), and all
the pro shop clerks, starters, rangers, cart attendants, driving range attendants, and clubhouse
attendants (part-time seasonal). The only wage increases are increasing the outside staff from
$9.71/hour to $10/hour as of 1/1/16 to meet minimum wage requirements and a 2% merit for the
senior clerk position which is the only year round position in this category.
Overtime – This line item is for overtime pay for the maintenance staff for weekend, holiday and
special project/emergency coverage.
Longevity – Per Town directive.
GENERAL EXPENSES:
Clothing-Maint. – This line item is for uniform/clothing allowance for the maintenance staff and
union negotiated shoe allowances for the maintenance staff.
Clothing-Admin. – This line item provides shirts and hats for the pro shop/outside staff.
Oil/Grease-Maint. – This line item is used to purchase oil and grease to maintain the
maintenance equipment.
Diesel Fuel-Maint. – This line item is used to purchase diesel fuel for the maintenance
equipment. Our annual usage is approximately 5,500 gallons. We are estimating a per gallon
price of $3.40 for FY16.
Heating-Maint. – This line item is to provide natural gas heat to the maintenance building garage
area.
Heating-Clubhouse – This line item is to provide natural gas heat to the pro shop, restaurant, and
pavilion, as well as providing for the gas fired kitchen equipment.
Gasoline-Maint. – This line item is to purchase gasoline for the maintenance equipment. Our
annual usage is approximately 4,500 gallons. We are estimating a per gallon price of $2.95 for
FY16.
Electricity-Maint. – This line item is to provide electricity to the maintenance building and haz.
mat. Building. The maintenance building lunch room, rest rooms and offices use electric heat, as
well as the haz. mat. building.
Electricity-Clubhouse – This line item is to provide electricity to the pro shop, restaurant,
pavilion (including air-conditioning) and cart barns (electric powered carts).
Electricity-Irrigation – This line item is to provide electricity to the (2) golf course irrigation
pumps, and to the cold storage building.
Electricity-Driving Range – This line item is to provide electricity to the driving range building
and driving range irrigation pump.
R & M Equipment – This line item is used to purchase parts and for repairs to our maintenance
equipment.
R & M Irrigation – This line item is used for repairs to the irrigation system and for the annual
service agreement for the irrigation computer system.
Professional/Technical – This line item is used for soil and tissue tests on the golf course. These
additional tests could indicate that we can reduce our lime applications, thus reducing costs in
future years.
Phone-Maint. – This line item covers the phone service for the maintenance building’s two
phone lines.
Phone-Clubhouse – This line item covers the phone service for the clubhouse’s four phone lines.
Alarm-Maintenance – This line item pays for the burglar and fire alarm monitoring fees for the
maintenance and cold storage buildings and repair and annual inspection costs associated with
these alarms.
Alarm-Clubhouse – This line item pays for the burglar and fire alarm monitoring fees for the
clubhouse and pro shop and repair and annual inspection costs associated with these alarms.
Office Supplies-Admin. – This line item includes such items as copy machine lease and service
agreement, member bag tags, stationary/envelopes, postage, copy paper, printing, filing supplies,
register tape, etc.
Scorecards – This line item pays for scorecards, pencils and tournament scoreboard supplies.
Maintenance Supplies – This line item covers the cost of power/hand/outdoor tools, painting
supplies, maintenance building custodial supplies, cleaners/degreasers, nuts & bolts, etc.
Range Supplies – This line item covers the cost of new range balls, tokens, E-Keys, range
baskets, etc.
Computer Supplies – This line item covers the cost of the annual service agreements for the
point-of-sale, phone reservation, and on-line reservation computer systems, as well as the
broadband internet service.
Office Supplies-Maint. – This line item covers the cost of maintenance copier and fax supplies,
and parts program upgrades, etc.
Custodial Supplies – This line item covers the cost of rest room paper products, cleaning
supplies, and towels to clean carts, etc.
Rubbish Removal/Sanit. – This line item is used for the trash removal costs, portable toilets, and
septic pumping.
Seed & Sod – This line item is used for overseeding, repairing wear areas around the golf course,
and to fill divots.
Tee & Green – This line item is for ball washer replacement, tee marker replacement, flag and
flag stick replacement, tee towel replacement, tee sign repairs, signs, stakes and ropes, and
bunker rake replacement, etc.
Landscaping – This line item is used to maintain the various garden areas around the golf course
property.
Topsoil & Sand – This line item is used for topdressing greens, tees and fairways, bunker sand
replacement, mulch & manures, t-base (cart path repair), and topsoil, etc.
Fertilizer – This line item is used to do (2) fairway applications, (2) rough applications, (8)
greens applications, (4) tee applications, and (3) tanks for fertigation applications.
Fungicide – This line item is used to do (8) fairway application, (11) greens applications and (3)
tee applications.
Insecticides – This line item is used for grub control and crane fly control. The crane fly is a new
pest we have been experiencing over the last two years resulting in higher costs as compared to
FY 2012.
Misc. (wetting agents) – This line item is used for soil amendments, the need for which is
indicated by our soil testing. These tests indicate less lime required, which accounts for the
reduction in this line item.
Cart Lease – This line item covers the cost for our 140-cart fleet, 4 maintenance utility vehicles,
and the solo-rider golf cart. The amount is based on a 5-year lease that runs from January 1, 2015
through December 31, 2019.
Clubhse Furnish/Repair – This line item covers the costs of general clubhouse building upkeep,
HVAC maintenance, sprinkler system inspections, fire suppression inspections/repair, septic
system inspections and maintenance, etc. As the building ages, the costs associated with this line
item have increased significantly.
Credit Card Expense – This line item covers the cost of our credit card processing fees. Our
credit card volume in FY2014 was $2,014,713. We are anticipating slightly more volume in
FY2016.
In-State Travel-Maint. – This line item is used for mileage reimbursement for travel to seminars,
meetings, etc.
Meetings/Travel-Maint. – This line item covers the costs associated with trade shows, local and
regional seminars and meetings, etc.
Meetings/Travel Admin. – This line item is used to cover the costs for local and regional
meetings/seminars/golf shows.
Dues/Subsciptions-Maint. – This line item covers the costs of the GCSAA, Regional and Local
dues for the Superintendent, the local dues for the 2 foremen, Mechanics Assn. dues, hoisting
licenses and pesticide licenses.
Dues/Subsciptions-Admin. – This line item covers the PGA dues for the Director and the golf
professional staff, Mass. Golf Assn. dues, National Golf Foundation dues, United States Golf
Assn. dues, and the Women’s Golf Assn of Mass. dues.
Adverts/Markt/Promo – This line item covers the costs of advertising, marketing and promoting
the Captains Golf Course. Included in these costs is the contract with a professional marketing
and advertising firm.
Additional requests outside of the Town’s FY2016 budget directive:
The budget request as presented does not include any increase in the wages for Part-Time
Seasonal employees beyond what is required of the new minimum wage law. Currently the
grounds personnel are at $12 per hour, the pro shop workers are at $10.85 per hour, and the golf
outside operations personnel are at $9.71 per hour. The seasonal grounds crew has not had an
increase since 2009 and the pro shop and outside operations crew have not had an increase since
2005. The minimum wage has just been increased to $9 per hour as of 1/1/15; will be increased
to $10 per hour as of 1/1/16; and then increased again to $11 per hour as of 1/1/17.
It is difficult to attract quality staff that will provide the customer service that we are looking for
here at the Captains when we are offering a pay scale that is equal or just above minimum wage
rates. Therefore I am proposing the following wage increases over the next three years:
7/1/2015 - 1/1/2016 - 1/1/2017
Current 12/31/2015 12/31/2016 12/31/2017
Seasonal Grounds Staff $12.00/hr $13/hr $14/hr $14/hr
Seasonal Pro Shop Staff $10.85/hr $11/hr $12/hr $13/hr
Seasonal Outside Op. Staff $ 9.71/hr $10/hr $11/hr $12/hr
Minimum Wage $ 9.00/hr $ 9/hr $10/hr $11/hr
The effect of the above change on the FY2016 budget would be as follows:
Current New
Proposal Proposal Difference
Part-Time Maintenance Wages $246,880 $259,630 $12,750
Part-Time Administrative Wages $200,376 $210,001 $ 9,625
Total Budget Increase $22,375
GENERAL FUNDFY 2014FY 2015FY 2015Variation fromREVENUES:ACTUALACTUALPROJECTEDBudgetSeason Passes20,795$ 21,595$ 21,003$ 592$ Green Fees1,200,580$ 1,200,360$ 1,217,388$ (17,028)$ Driving Range73,107$ 73,743$ 73,838$ (95)$ Restaurant Rent15,000$ 36,500$ 36,500$ -$ Interest5,000$ 5,000$ 5,000$ -$ Miscellaneous-$ -$ -$ -$ Total General Fund Revenues1,314,482$ 1,337,198$ 1,353,729$ (16,531)$ EXPENSES:Golf Payroll638,913$ 653,703$ 654,513$ 810$ Golf Operating Budget624,215$ 516,337$ 597,190$ 80,853$ Total General Fund Operating Expenses1,263,128$ 1,170,040$ 1,251,703$ 81,663$ PRO SHOP REVOLVING FUND:Pro Shop Gross Sales200,425$ 187,664$ 200,000$ (12,336)$ Pro Shop Purchases(124,331)$ (127,040)$ (130,000)$ 2,960$ Pro Shop Profit/(Deficit)76,094$ 60,624$ 70,000$ (9,376)$ Based on the above, I am projecting that the golf operation will meet our bottom line projection for FY2015 which is to breakeven after all expenses.FY2015 BUDGET STATUS - First Six Months Rev. 2/20/15The above represents the factors within the Golf Department's control that will influence the Net Surplus/(Deficit) to the Town for FY 2015. It is assumed that Fringe Benefits, Property & Liability Insurance, Debt Service and Transfer from the Receipts Reserved Account numbers will be according to budget. The above indicates that General Fund Revenues are $16,531 below projections and Net Pro Shop revenues are $9,376 below projections for the first six months of FY2015. Based on the increase in the membership fee and driving range fees recently voted, an expectation of 1% growth in green fee revenue for the last quarter of FY2015, and adding handicap fees to our pro shop revenues, it is expected that most of that shortfall will be made up. The above indicates that Golf Payroll is pretty much on budget and that the Operating Budget expenses are significantly under budget to date. The Operating Budget projection is based on the fact that on average over the last three years we typically spend 66% of our budget in the first six months. This year through the first six months we spent $80,853 less than this projection. We do have some significant expenditures yet to come, but are projecting that we will come in under the Operating Budget projection.
Allen Schoen
87 Sturbridge Way
Brewster, MA 02631
February 23, 2015
Dear Mr. Schoen;
Thank you for your proposal related to allowing guests of residents to have the same parking
privileges as residents and property tax-payers, via a resident-purchased floating “coupon” system.
We have considered your proposal and conclude that it would only further increase the demand
for bayside beach parking spaces, without offering any increase in supply of parking spaces, to counter-
balance the impact.
We wish that the Town had sufficient parking spaces to allow everyone to park at and enjoy
Brewster’s beaches. Unfortunately, there are so few bayside beach parking spaces (only 271), that
frequently, residents and visitors, alike, with valid permits, are already not able to find a parking space.
Clearly, there is more demand than there is supply of beach parking spaces. In a market system, we
would either raise the price of the permits or restrict them exclusively for residents. Neither of these
solutions is deemed acceptable. A higher fee would negatively impact lower-income residents and an
exclusive sale would discourage tourism. The very low residential fee is intended to ensure that no
resident, (not even those who are of lower income, or who cannot walk or bike to a beach) is prohibited,
by the price, from enjoying the beach resources of his/her home-town. The reduced fee is viewed as a
resident privilege.
To grant this privilege beyond the population of current residents, when the demand is already
exceeding the supply of parking spaces, for fee-paying residents would further reduce the likelihood that
a resident will be able to benefit from that privilege.
Because Brewster has so many summer visitors, and the demand for beach parking is driven up
by our visiting public, we have instituted a higher fee for non-residents. Whether the visitors are paying
to stay here, or invited here rent-free, does not change the fact that, if they park at the beach, they are
“consuming” a limited Town resource (a parking space, at any given time –similar to a tee-time). While
the fee is intended to stem some of the demand, it is not intended to discourage visitors. Essentially, it is
Board of Selectmen
Town Administrator
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
the violation-charge, not the price of the permit, that is intended to deter people from parking without a
permit.
Because the current permit system functions by issuing the permit to a specific vehicle (not a
person), your guests could not purchase the reduced price permits, unless they can: 1) present a Brewster
property tax bill in their name, or 2.) present a copy of a lease in their name for a property with a
Brewster address, and 3) present a registration for a vehicle registered to a Brewster address. There is
currently no limit to the number of vehicles that can be validly permitted to a single Brewster residence,
but we do not issue permits to people, as the people are not what is parked in the parking spaces. A
floating “coupon” permit would further reduce the minimal control that the Town has on the number of
permits issued.
One current option for your guests, who are not residents, is to purchase a non-resident parking
permit for their non-resident vehicle. We remind you that you, or your guests, may purchase non-resident
permits in advance, provided you or they present a copy of a registration for a vehicle, to which we can
issue a permit. If the vehicle is registered to Brewster address, the permit may be purchased at the lower
resident fee. In addition, please remember that parking permits are only required for Brewster beaches
between the hours of 9:00 am and 3:00 pm from June 15th to Labor Day. You and your guests can still
enjoy the beaches together for free, outside of those times. Thank you for your suggestion.
Sincerely,
The Brewster Board of Selectmen
___________________________________ __________________________________
James W. Foley, Chair Benjamin deRuyter, Vice Chair
___________________________________ __________________________________
Patricia E. Hughes Peter G. Norton
___________________________________
John T. Dickson
Town Administrator Search Committee Structure and Screening Process
February 2015
Phase I:
a. the Board of Selectmen appoints a Search Committee
b. BOS/Search Committee sponsors televised public meeting inviting citizens to express
their views on issues the Town Administrator will face in the next few years and the
character and qualities they wish to have in the next Town Administrator
c. Consultant prepares Town Profile and Administrator job description, with support
from the Search Committee, as appropriate; BOS approves both.
Phase II:
a. Consultant conducts preliminary search and develops a list of 8-10 candidates
b. Search Committee scrutinizes candidates and recommends 3-5 candidates to BOS
Phase III:
BOS interviews final candidates and makes selection
The Search Committee would be comprised of:
1 members of the BOS
2 Town staff
1 member of the School Committee or school administration
1 member of Government Study Committee
2 citizens
Board of Selectmen
Appointments February 23, 2015
Susan Lindquist –Citizen Representative, Patricia Hess – Citizen
Representative, David Whitney-Government Study Committee
Representative, Lisa Vitale - Department Head, Richard Koch-
Department Head, Patricia Hughes – Board of Selectmen Representative
and John O'Reilly - School Committee Representative to the Town
Administrator Search Committee
BREWSTER BOARD OF SELECTMEN
MEETING OF FEBRUARY 23, 2015
ACTION ITEMS
1. Request for New Pole – Verizon and NSTAR have a petition to place a new pole #457/1
on Harwich Road in Brewster. This is necessary to provide service to 820 Harwich Road. An
ad was placed in the January 30, 2015 Cape Codder, and abutters were notified of the
public hearing which was held on Thursday, February 19 at 10am in the Town
Administrators office. There was a representative from Verizon at the hearing.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
2. Approve Conservation Restriction – The Birdsey’s have donated a 1.63 acre parcel on
Red Top Rd to The Compact. The Compact wishes to convey a conservation restriction to
the Town for this parcel. The property abuts a 50 acre property owned by Brewster
Conservation Trust, which connects to an additional 17 acres of conservation land owned
by BCT. The property is completely within Priority Habitat for Rare Species, Core Habitat
and Critical Natural Landscape area. The parcel also has approximately 160 feet of frontage
on Red Top Road. The Conservation Commission approved the conservation restriction at
their February 3, 2015 meeting.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
3. Permission to Pass Through Town – The Ragner Relay is once again asking permission
to pass through Town for their annual relay race, schedule for May 8 & 9, 2015. The route
has been reviewed and approved by the Fire & Police Chiefs and the new request to use
part of the Captains Golf Course parking lot has been reviewed and approved by the Golf
Commission. The event organizer has also made arrangements with the Stony Brook School
for use of their parking lot.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
4. Creation of a Bike Safety Gift Account – The Bikeways Committee has identified
various small scale projects (production of a map, signage, info kiosks, bike racks and
safety training materials) for which individuals, community organizations, and businesses
appear willing to contribute. A town gift account would provide a (tax deductible)
accounting mechanism to collect and distribute funds for these safety improvements and
activities.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
February 23, 2015
Action Items
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FYI ITEMS (MAIL) FEBRUARY 23, 2015
A. First half FY15 report from Gosnold
B. Letter from Lieutenant Governor Polito, re; update on actions by administration
C. Orleans, Brewster, Eastham Groundwater Protection District Board of Managers
January 14, 2015 meeting minutes
D. Copy of Comcast Form 500; report on video services issues for 2014
E. December 16, 2014 Conservation Commission meeting minutes
F. Notice from MA Division of Marine Fisheries, re; notice of closure to the taking
of shellfish
G. Notice from NSTAR on vegetation maintenance on ROW 346E, pruning and
removal of vegetation
H. Memo from Victor Staley, re; condition of building at Drummer Boy Park
I. Copy of letter from Orleans Board of Selectmen to MDAR, re; recommended
changes to herbicide application regulations
J. Follow up letter from Duane Landreth, re; Breakwater beach project
K. Copy of letter from Duane Landreth to Victor Staley
L. Nauset Regional School capital plan for FY16
M. Judith McCarthy resignation from the Golf Commission
N. Town Counsel’s opinion letter on 130 Gull’s Way
O. Letter from Ken Jones to James Gallagher re Breakwater Landing Coastal
Resiliency project
P. Letter from Cori & Jack Chandler re Breakwater Beach
Q. Letter from Peter Eleftherakis re Breakwater Coastal Resiliency Project
R. Letter from Water Commissioners to Community Preservation Committee
S. Cape Cod Municipal Health Care FY14 Financial Statements
T. Assembly of Delegates FY16 Notice of Proposed Budget & Review Schedule
U. Ruling from Attorney General re; November 17, 2014 Town Meeting Warrant
Articles, #11 & #12
FYI – February 23, 2015
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