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Home My Public Portal AboutTBM 2015-06-03 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, June 3, 2015 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tern Philip Vandernail; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Town Attorney Rod McGowan Police Chief, Glen Trainor, Others: See attached list 1. Workshop: Town Board Retreat Follow Up Mayor Smith called the meeting to order at 7:11 p.m. 2. Regular Meeting: Roll Call 3. Approval of Agenda: May 6th minutes moved to discussion from consent agenda. Discussion item 8b Fraser Hair Company Grant request was moved prior to Resolution 2015-06-01 Approving Rendezvous East Mountain Filing 9 Final Plan and Plat. Trustee Soles moved, and Trustee Taylor seconded the motion to approve the Agenda. Motion carried: 7-0. 4. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding water and sewer matters and Development matters and to include TM Durbin, TA McGowan, TC Berger, TP Trotter and PW Director Nordin. Trustee Soles moved, and Trustee Taylor seconded the motion to enter executive session. Motion carried: 7-0. Enter: 7:12 p.m. Exit: 8:13 p.m. Page 2 of 4 Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Town ttorney Trustee Mather moved, and Trustee Waldow seconded the motion to exit executive session. Motion carried: 7-0. 5. Consent Agenda: a) Minutes— Minutes — May 6, 2015 Moved to discussion item 8e 6. Open Forum: 7. Public Hearings: 8. Discussion and Possible Action Regarding: a) Fraser Hair Company Business Enhancement Grant Request Fraser Hair Company is requesting $360.00 to collaborate with them on paying for a new sign. The grant application and an estimate from S & G Signs & Graphics LLC was included in the packet. The applicant is proposing to get a new sign (similar to the existing design) and use the existing box and lighting accessories to get a new, lit sign at their business location. This proposed sign is in compliance with the Fraser Sign Code. Staff is recommending that the TB approve this business enhancement grant request for $360.00 to be spent on the purchase of a new sign as this will certainly enhance the building and the Business District! The intent is to promote a healthy business environment and increase the overall aesthetic experience in the Town of Fraser. Trustee Waldow moved, and Trustee Taylor seconded the motion to approve Fraser Hair Company Business Enhancement Grant Request. Motion carried. 7-0. b) Resolution 2015-06-01 Approving Rendezvous East Mountain Filing 9 Final Plan and Plat The applicant, Rendezvous Colorado, LLC. is requesting Final Plat and Final Plan approval of East Mountain Filing 9 (Planning Area 9E.1). The Planning Commission recommended approval of the Preliminary Plat and Final Plan on May 13, 2015 and the Planning Commission recommended approval of the Final Plat on May 27, 2015. Pending the outcome of the discussion with the Town Attorney regarding comments pursuant to the Annexation Agreement, Staff is recommending approval of EMF9 Final Plat with conditions. Page 3 of 4 Public Comment was taken from: Jeff Vogel Terry Stanford Art Ferrari Steve Sumrall Additional conditions 7&8 were added along with a revision of the text on condition #1: 1. Any third-party utility easements to be vacated will require a recordable document to terminate such easements prior to plat recordation. 7. Additional Conditions were added to Resolution 2015-06-01 Prior to plat recordation Rendezvous must sign the Mary's Pond Access and Operations Agreement. 8. Should a trail easement agreement be reached with Hi Country Haus, then Rendezvous will provide a public trail easement and trail to make a connection between Rendezvous and Hi Country Haus Trustee Mather moved, and Trustee Vandernail seconded the motion to approve Resolution 2015-06-01 Approving Rendezvous East Mountain Filing 9 Final Plan and Plat with the additional conditions. Motion carried: 7-0. c) Minutes - May 20, 2015 Trustee Vandernail requested the minutes be discussed, in particular he wanted to clarify his concerns with the Moonshine Business Enhancement Grant and whether or not paving a parking lot should be considered eligible for the program. He felt that he abstained from voting given his concerns, TC Berger outlined parliamentary procedure and that abstentions need to be clearly stated. After discussion it was established the minutes would stand as written. Trustee Mather moved, and Trustee Soles seconded the motion to approve Minutes - May 20, 2015 as amended. Motion carried: 7-0 Minutes— May 6, 2015 Trustee Waldow requested the discussion regarding 7e Resolution 2015-03-02 Directing the Town Manager to Change Signature Card be removed from the minutes. Trustee Vandernail moved, and Trustee Soles seconded the motion to approve Minutes - May 6, 2015 as amended. Motion carried: 7-0 TA McGowan was excused. d) Sustainability Planning Proposal As a parallel effort to the Technical Energy Audit (TEA), McKinstry will provide sustainability consulting services to the Town of Fraser. The purpose of this effort is to engage town staff and the community in a comprehensive planning process to set a Page 4of4 baseline, coordinate current efforts, set goals, and develop strategies to increase sustainability. Trustee Waldow moved, and Trustee Soles seconded the motion to direct and authorize TM Durbin to enter into a contract with McKinstry Essention LLC. Motion carried: 7-0. e) Economic Development Strategic Planning Working Group Update Members of the Economic Development Strategic Planning Working Group gave the Board an update on the discussions held with the working group. Discussion was held regarding the direction the Town Board would like to give the consultants. The Board directed staff to setup a meeting with RRC Associates and the Fraser Board. 9. Other Business: Trustee Vandernail moved, and Trustee seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 10:35 p.m. OFF- t 41A /, 'I ,.o :erger, Town. Jerk SEAL cOCORe C- COLOR ADO TOWN BOARD REGULAR MEETING REGISTRATION SHEET June 3, 2015 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation.A maximum of six(6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting,we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color,ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY 111 6 sr� azv q(( 6 Ar - w P, et0 44)40 IL)y Z � -e/'n�ir� 5-67 22t' 51/ maser FlSer ,0,60,1 G �' ,nrm