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HomeMy Public PortalAbout19760728 - Minutes - Board of Directors (BOD) I.eeting 76-21 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S July 28 , 1976 745 Distel Drive Los Altos, CA I. ROLL CALL The meeting was called to order by Vice President Wendin at 7 :36 P.M. Members Present: Daniel Wendin, Barbara Green, Harry Turner and George Seager. Members Absent: Nonette Hanko, Edward Shelley and Katherine Duffy. Personnel Present: Herbert Grench, Edward Jaynes, Carroll Harrington, Stanley Norton and Jennie George. Deniel Wendin welcomed the two new directors - Harry Turner from Ward 6 and George Seager from Ward 7 . APPROVAL OF MINUTES A. Minutes of July 14 , 1976 D. Wendin stated the consensus that the minutes of July 14, 1976 be approved as presented. WRITTEN COMMUNICATIONS H. Grench introduced a letter dated July 15, 1976 from Dwight Martin, Director of Parks and Recreation, City of Mountain View. Mr. Martin advised that the City of Mountain View Parks and Recreation Commission is in the process of forming a Shoreline Regional Park Study Subcommittee and indicated the desire to have a representative from the District to serve on this committee. H. Grench suggested and the Board agreed, that this item be placed on the August 25 agenda when Director E. Shelley would be present. Page two H. Grench advised the Board of a letter dated July 19 , 1976 received from Mr. David H. Crimp, 2140 Camino a los Cerros, Menlo Park, in which he expressed his full endorsement of the newly annexed area to the District. He also asked for Board consideration of a large open space area west of the Alameda de las Pulgas (locally known as "the Hill" ) . H. Grench said he would respond in writing to Mr. Crimp in- forminglim that this site would be considered along with other lands the District is investigating in that area. IV. ADOPTION OF AGENDA The agenda was adopted as presented. V. ORAL COMMUNICATIONS Mr. Ed Schell, P.O. Box 1345, Los Gatos, extended an invita- tion to Board and staff to attend a Star Party sponsored by the San Jose Amateur Astronomers, on July 31, 1976 on El Sereno Open Space Preserve. Mr. Walt Husband introduced himself as the new Park Super- intendent for the City of Mountain View and said he was attending the District' s meeting to gain information of MRPD activities. VI . NEW BUSINESS WITH ACTION REQUESTED A. Action Plan for Implementation of the Basic Policy of the Midpeninsula Regional Park District for the Fiscal Year 1976-1977 H. Grench introduced his report (R-76-23) dated July 22, 1976, regarding the Action Plan for Implementation of the Basic Policy of the Midpeninsula Regional Park District for the Fiscal Year 1976-1977 , which the Board tentatively adopted April 14, 1976. He said the plan was used as the basis for budget formulation and accompanies adoption of the budget. He noted some minor corrections in the plan, adding none were of a substantive nature. N. Hanko had suggested that there be specific reference in the Action Plan to the Board' s public hearings on the Master Plan held in San Mateo County and Santa Clara County. H. Grench said he felt this was adequately covered on page 15, No. 1. It was agreed that N. Hanko could bring this item up for further discussion at the next meeting if she wished. Motion: D. Wendin moved adoption of the amended Action Plan for Implementation of the Basic Policy of the Mid- peninsula Regional Park District for the Fiscal Year 1976-1977 as contained in report R-76-23, dated July 22, 1976. G. Seager seconded the motion. The motion passed unanimously. t Page three G. Seager said he felt that the Action Plan could be useful to educate the public in San Mateo County and that educa- tion is important to the overall program. B. Green offered her support in attending speaking engagements arranged in San Mateo County by the new directors, and in- formed them of the District' s slide presentation. H. Grench said that he planned to present a report on the Master Plan and its extension into San Mateo County at the first or second Board meeting in August. The Master Plan process for the annexed area would probably begin around September 1 and take 4 to 6 months to complete. Upon com- pletion it would be presented to the governmental agencies, and public hearings would be held. H. Grench listed three programs staff had implemented since the annexation June 8. 1. Lands program - staff has been taking land tours to become familiar with the lands and specific parcels. They would like to have tours including Board members. 2. Mapping program - staff has updated the 2 , 000 foot scale U.S.G.S. display map to include the annexed area and are presently working on the parcel maps and 500 foot scale detailed maps. 3 . Gifts program - since there is a lot of poten- tial for gifts of land in the new area, B. Clifford is giving this area major emphasis and is already making contacts. Also, the Gifts brochure is now completed and being circulated. H. Turner said there is a lot of curiosity and expectation from the various city councils in the annexed area and sug- gested perhaps some form of communication of the District' s plan of action should be sent to the various agencies. H. Grench responded to D. Wendin that there are no current plans to take the present version of the draft Master Plan to San Mateo County. He explained that some policy state- ments such as those referring to Urban Service Areas don't apply in San Mateo County and will need revision. H. Turner said that many people in the newly annexed area are curious and interested in the District' s track record regarding cooperation with the cities and county. He I l Page four suggested some reference addressing these questions could go into the policies. D. Wendin suggested that G. Seager and H. Turner coordin- ate with the General Manager to work out a plan of infor- mational items to be sent to the various agencies in the annexed area. Mr. Gordon Jennings, 441 East Meadow Drive, Palo Alto, com- mented that various equestrian associations in San Mateo County are experienced in trails and unofficially support the District. He said they would be good advocates and should be kept informed of the District' s actions and plans. B. Salary Range Review H. Grench introduced his report (R-76-16) dated June 13, 1976 on Salary Range Reviews noting that in accordance with the Personnel Policies adopted by the Board on September 10, 1975, "Adjustments to salary ranges for full-time positions for cost of living and for other factors, such as salaries for similar positions in other organizations, shall be con- sidered by the Board of Directors at the time of the adopt- tion of the budget. " H. Grench advised that Job Descriptions and corresponding salary ranges were reviewed and compared with the March, 1975 to March, 1976 Bay Area Consumer Price Index which is up 6. 1% . With the exception of the rather newly-created Land Endowment Specialist position, he recommended the new ranges as presented which he said were consistent with average private and public salary range changes over this period. H. Grench said he did not feel the District had the best set of procedures for determining salary ranges and sug- gested pursuing the matter further in advance next year with the Budget Subcommittee. G. Jennings inquired about the law regarding publishing ranges versus salaries. H. Grench responded that both are public record. G. Jennings commented the District had dedicated and qualified people on its staff and suggested it would not be able to acquire and keep such people with- out good salary ranges. Motion: B. Green moved adoption of the Salary Ranges as recommended in report R-76-16, dated June 13 , 1976. H. Turner seconded the motion. The motion passed unanimously. Page five C. Budget for the 1976-1977 Fiscal Year (a) Report H. Grench introduced his report (R-76-21) dated July 22, 1976 recommending that the Board adopt the Resolution of the Board of Directors of the Midpeninsula Regional Park District adopting Budget for Fiscal Year 1976-1977. He advised that during the past fiscal year, the District had acquired approximately 1,800 additional acres of land totalling eight sites of nearly 3 , 500 acres. Usage of the District' s lands have been increasing and this is reflected in the patrol and maintenance costs. He stated the three major areas of activity for the coming fiscal year would be continued intense land acquisition activities, develop- ment of use and management plans for District lands and the incorporation of the newly annexed area into the District' s program. H. Grench pointed out that the budget process had been going on for several months with almost all Board members having participated in the Budget Subcommittee meetings at some time. He stated that the budget, which refers to cash revenues, cash disbursements and the District' s borrowing power, is formulated from a detailed analysis of the pro- grams and subprograms of the Action Plan. H. Grench discussed the major categories of the budget: Revenues: H. Grench said that the District' s projected total revenues would be approximately $2. 56 million based upon a rise of 14% in assessed valuation and con- tinuance of the District' s 10� tax rate. Dollars for the approved federal Land and Water Conservation Fund grant for Permanente Creek Park that were expected last year will be received this current year instead along with a State grant of $125, 000 from the Urban Open Space and Recreation Program fund. He added that rents on dwellings and agricultural leases are expected to pro- duce about $16, 000 in gross revenue this year. He said revenue would not be received from the newly annexed area this fiscal year. He remarked it appears that cost of land is increasing by more than 14%, which lowers the District' s purchasing power. Reserves: H. Grench reported that uncommitted cash for land had been allocated such that about one-third would be available as reserves for the first half of fiscal year 1977-1978 , before substantial new revenues would be received (including the first increment from the Page six newly annexed area) , and two-thirds would be spent during fiscal year 1976-1977 . Reserves for operating expenses for the first half of the 1977-1978 fiscal year would be $200, 000. The Opportunities and Emer- gencies cash reserve would continue at $700, 000 , un- less it is used for these purposes. Expenditures: H. Grench said that under the category of Salaries and Benefits, $6, 500 had been allocated to the General Manager for salary increases for those em- ployees appointed by him; that amount being based upon annualized average increases of 9% and taking into ac- count salary review dates. He said it also included a $1,200 contingency, over and above the 9% for any major required adjustments. H. Grench said there is a total of about $36, 000 in contingency funds for Salaries and Benefits for posi- tions listed in the Action Plan as "possible. " He added that the regular retained District Legal Counsel is now budgeted under Services and Supplies for account- ing purposes. Services and Supplies: H. Grench advised that Board adopted use and management plans are now being imple- mented, and $29, 000 of the $32,000 for Other Profes- sional Services is attributed to the Open Space Manage- ment Program. The Site Operation and Maintenance bud- get of $38 ,500 is tentatively allocated to Fremont Older Open Space Preserve ($15, 800) , Permanente Creek Park ($5, 000) , other site preparations ($14,700) and general maintenance ($3 , 000) . Of the total budget of $275, 600 for Services and Supplies , $46, 800 can be placed in the contingency category, and $28 , 500 is carryover on projects which could not be completed last fiscal year. B. Green inquired about the increase in insurance rates. H. Grench responded that all public agency' s liability rates and increased; however, the District' s rates were still somewhat lower because it is an open space agency and not a park district. He added the rates might change depending upon the amount and type of use on the lands. Fixed Assets: H. Grench said that the Previous Land Com- mitments budget of $46, 000 will be used for payments on the North Foothills and El Serenc, Open Space Preserve. The budget for New Land Commitments of $1,400,000 cash would be supplemented by $1, 000, 000 in borrowing power. A total of $2 .4 million for land is projected for this Page seven fiscal year. H. Grench added that the Opportunities and Emergency cash and borrowing power could be employ- ed if circumstances arose. H. Grench summarized by saying that about 80% of expen- ditures will be in the land acquisition program. Cur- rently about 11% will be in open space management. D. Wendin inquired as to which staff positions the Board previously considered as contingent. H. Grench responded that the a land acquisition assistant and an assistant to the Land Manager are contingent. G. Seager asked how much revenue is expected from the newly annexed area based upon the present assessed valuation? H. Grench replied that it would be almost $1 million. H. Turner advised that revenue from the newly annexed area would not begin to come in until December, 1977 . H. Grench responded to questions regarding the Roberti Bill SB 174. He said that SB 174 is a three-year bill; however, each year the funding has to be authorized. The District will not receive any share of money from San Mateo County this year as annexation took place after the effective date of the Bill. (b) Analysis of the Proposed Fiscal Year 1976-1977 Budget J. Melton introduced his report (R-76-22) dated July 23, 1976 the Analysis of the Proposed Fiscal Year 1976-1977 Budget. He said the District begins the new fiscal year with a cash balance of $1, 288, 000 plus $6, 500, 000 of unused borrowing power. Revenues for the year are projected at $2, 563 , 000, and a $4, 595, 000 increase in borrowing power due to the anticipated revenue from the recently annexed area in San Mateo County. He advised that the practical limit on our borrowing capacity is $1,000. 000 times the number of years in which we must pay off the debt. He said that typically the District' s debt has a term of 3-5 years which imposes a practical limitation on use of our borrowing capacity at the $3-5, 000, 000 level. J. Melton observed that the District' s financial position is much stronger this year than last. H. Grench advised that a resolution for adoption of the annual budget is required and is sent to Santa Clara County along with the simplified itemized budget. Page eight Motion: B. Green moved adoption of Resolution No. 76-19, a Resolution of the Board of Directors of the Midpen- insula Regional Park District Adopting Budget for Fiscal Year 1976-1977. G. Seager seconded the motion. Discussion: D. Wendin pointed out that in addition to adopting the Annual Budget the Board was also officially adopting the 104 tax rate per $100 assessed valuation. The motion passed unani- mously. D. Annual Claims List J. Melton submitted his memorandum (M-76-123) dated July 22, 1976 which stated that in accordance with Section 1. 495 of the District' s Rules of Procedure certain regular and re- curring claims could be approved on an annual basis to facil- itate bookkeeping. He stated that the amounts shown were consistent with the proposed budget for fiscal year 1976-1977 . Motion: D. Wendin moved adoption of the Annual Claims List as set forth in memorandum M-76-123 dated July 22, 1976. H. Turner seconded the motion. The motion passed unanimously. The Board recessed at 8 : 55 P.M. and reconvened at 9: 13 P.M. E. Joint County-MRPD Projects H. Grench introduced his report (R-76-24) dated July 23, 1976 regarding Joint County-MRPD Projects. He said that at the time the District took option on the 355-acre Gunetti pro- perty the Board was advised that certain portions of the pro- perty seemed more suitable for Santa Clara County Parks and Recreation program due to Charcoal Road which goes through the property and serves access from Skyline Boulevard to Table Mountain on Upper Stevens Creek Park and continues to Stevens Canyon Road. As requested by the Board at the June 9, meeting, staff has had more discussions with Santa Clara County. H. Grench said that the 72 acres of the total 355 acres being proposed for the County to purchase is not in the current County spending plan. He recommended that through the President of the Board of Directors that it be requested that the Santa Clara County Board of Supervisors (1) consider joint acquisition of the 355 acre parcel, and (2) determine that the use of some funds , such as a portion of the unallocated funds, would be considered in connection with joint or opportunity projects which arise from time to time on a case by case basis. Page nine He further recommended that the Board of Directors deter- mine that a portion of District funds would also be avail- able for joint or opportunity projects in Santa Clara or San Mateo Counties, such projects to be considered on a case by case basis. H. Grench said he presented the MRPD draft Master Plan to the Sunnyvale City Council, Planning Commissions and Parks and Recreation on July 28 . At that meeting he also intro- duced an inter-governmental project which would be a three- way effort to solve a problem and would also result in a positive accomplishment. He said the project has evolved as follows: (1) The City of Sunnyvale has expressed an interest in selling its Mountain Park on Skyline Boulevard adjacent to the Santa Clara County Sanborn-Skyline Park. (2) At the instigation of the City of Cupertino, Santa Clara County is exploring the Catholic Church pro- perty located near the intersection of Interstate 280 and Foothills Expressway and adjacent to the MRPD Permanente Creek Park as a North County Park site. (3) The City of Sunnyvale is interested in generating funds to buy urban open space, since two open space measures have failed to pass. The proposal is that Santa Clara County purchase Sunnyvale Mountain Park, Sunnyvale could use the proceeds for urban open space acquisition and, as an incentive, the District would help in the pur- chase of the Catholic Church property. The Dis- trict' s dollar participation would be at least as great as the purchase price of Sunnyvale Mountain Park in order to give the incentive for Santa Clara County to buy an already developed park. B. Green remarked that the Sunnyvale Mountain Park would not fit into the District' s policies since it is a developed park. H. Grench advised that Sunnyvale Mayor Donald Logan and Councilman Larry Stone had been appointed to continue dis- cussing the three-way concept, and he recommended that the Board appoint a subcommittee from the District. Motion: D. Wendin moved that B. Green and D. Wendin be appoint- ed as a subcommittee to the Board to explore with representatives of Santa Clara County and City of Sunnyvale possibilities for an inter-governmental project involving the Sunnyvale Mountain Park and the Catholic Church property. B. Green seconded the Page ten motion. Discussion: D. Wendin emphasized that in no part of these discussions would any negotiations relating to price be discussed without further consideration by the Board. The motion passed unani- mously. D. Wendin asked if the District is formally committed to exercise the option on Gunetti regardless of Santa Clara County' s decision on the proposed joint project. H. Grench replied no. Motion: G. Seager moved adoption of the recommendations in report R-76-24 dated July 23, 1976 requesting that the Santa Clara County Board of Supervisors (1) consider joint acquisition of the 355-acre parcel known as the Gunetti property, and (2) determine that the use of some funds, such as a portion of the County' s unallocated funds, would be considered on a case by case basis in connection with joint or opportunity pro- jects which arise from time to time. B. Green seconded the motion. Discussion: B. Green asked if the request to the Santa Clara County Board of Supervisors be in the form of a letter from President Hanko. H. Grench responded affirmatively, adding that a presentation by staff could also be made. The motion passed unanimously. Motion: D. Wendin moved adoption of the recommendation in report R-76-24 dated July 23, 1976 stating that the Board of Directors determine that a portion of District funds would also be available for joint or opportunity projects in Santa Clara or San Mateo Counties, such projects to be considered on a case by case basis. G. Seager seconded the motion. Discussion: B. Green asked what portion of the Dis- trict funds would be allocated. H. Grench replied it is meant to come out of the Land Acquisition Funds in general, perhaps augmented by Opportunity Funds if required. F. Resolution of the Board of Directors of the Midpeninsula Regional Park District Calling Election and Requesting Consolidation (Santa Clara County) D. Wendin introduced the resolution stating that two mem- bers of the Board of Directors from Wards 3 and 4 will be standing for election on Tuesday, November 2, 1976. The Board is considering consolidation with the statewide general Page eleven election to be held in Santa Clara County on that date, authorizing the District Clerk to hire services of the ap- propriate officials of that County to aid in the conduct of the election and authorizing the General Manager to pay the cost of those services. Motion: B. Green moved adoption of Resolution No. 76-20, a Resolution of the Board of Directors of the Midpen- insula Regional Park District Calling Election and Requesting Consolidation (Santa Clara County) ; G. Seager seconded the motion. The motion passed unanimously. G. Resolution of the Board of Directors of the Midpeninsula Regional Park District Calling Election and Requesting Consolidation (San Mateo County) D. Wendin introduced the resolution stating that two mem- bers of the Board of Directors from Wards 6 and 7 will be standing for election on Tuesday, November 2, 1976. The Board is considering consolidation with the statewide gen- eral election to be held in San Mateo County on that date, authorizing the District Clerk to hire services of the appropriate officials of that County to aid in the conduct of the election and authorizing the General Manager to pay the cost of those services. Motion: H. Turner moved adoption of Resolution No. 76-21, a Resolution of the Board of Directors of the Midpen- insula Regional Park District Calling Election and Requesting Consolidation (San Mateo County) . B. Green seconded the motion. The motion passed unani- mously. H. Resolution of the Board of Directors of the Midpeninsula Regional Park District Establishing Procedure for Published Advertisement of Elections to Fill Board Seats and of Opportunities to Apply for Board Vacancies H. Grench introduced his memorandum (M-76-121) dated July 22, 1976 stating that at its June 23, 1976 meeting, the Board expressed its desire to update Resolution No. 75-22, which established procedures for publishing advertisements of election to fill Board seats and of opportunities to apply for Board vacancies, to include the names of newspapers in Wards 6 and 7 in which the District would place such adver- tisements over and above the legally required advertisement. Motion: G. Seager moved adoption of Resolution No. 76-22, a Resolution of the Board of Directors of the Midpen- insula Regional Park District establishing Proce- dure for Published Advertisement of Elections to Fill Board Seats and of Opportunities to Apply for Board Vacancies. H. Turner seconded the motion. Page twelve Discussion: H. Turner inquired about the suit- ability of publishing the agenda of the regular Board meetings to increase visibility. D. Wendin responded that the Board had discussed this idea and costs in the past and agreed by consensus that if press coverage were not sufficient this would be considered. D. Wendin asked staff to make the previous analysis of cost and press coverage avail- able to the two new Directors. The motion passed unanimously. I. Policy for Handling of Candidates' Statements of Qualification H. Grench introduced his memorandum (M-76-122) dated July 23, 1976 recommending that the Board of Directors make a decision as to whether it will authorize a maximum of 200 words or 400 words on Candidates ' Statements of Qualification. At its July 23, 1975 meeting, the Board adopted a resolution which established the policy of the Board that the District would, if requested, pay for Candidates' Statements of Qualification and Spanish translations, and that the District would not bill candidates for these services. S. Norton stated that the Election Code Section 10012 was re- cently amended to allow the governing body of a public agency to increase the number of words it would allow candidates to submit from 200 to 400. He pointed out that the District pays printing and mailing costs and the law requires a Spanish translation. State law permits an increase and the Regis- trars of Voters need to have a Board decision. S . Norton commented that,based upon his inquiries, it appears other public agencies are continuing 200 word statements. B. Green remarked that increasing the words to 400 would increase the difficulty for voters to read all their mater- ials and that 200 words seems adequate and forces the can- didate to be concise. Motion: B. Green moved that no change be made in the current Board policy in allowing 200 word candidate state- ments. D. Wendin seconded the motion. The motion passed unanimously. J. Interim Conflict of Interest Code D. Wendin suggested this item be continued until the next meeting August 11, 1976 when N. Hanko, who has been working on this item, can be present. S. Norton said it appears the Board can adopt a code on the interim basis, and that the District is a bi-county district subject to review by the State Fair Political Practices Com- mission, rather than one of the Boards of Supervisors which would normally approve the local codes of local districts within the county. Page thirteen S. Norton said that at the State level the Fair Political Practices sent out a model draft code but it was not well received and is presently being revised. The District has been invited to draft its own code and submit it to the commission for approval. He said he was available, at the Board' s direction, to prepare a code to comply with State Law Proposition 9 . B. Green inquired if there is a time problem if the Board continues discussions in August and the election filing date begins in August. Also, would the Board have to in- clude that item as notice to persons picking up candidate papers. S. Norton responded he wasn't certin Board wanted to have the draft code effective in time for the November election and advised if those are the intentions, preparation should begin very soon. D. Wendin asked what disclosure rules are in effect if the Board takes no action. S. Norton replied no rules are in effect until a person is elected to the Board, at which time - 30 days after being elected - he/she must file routine disclosure papers. B. Green remarked she would like to have a draft code effective for the November 1976 election. D. Wendin said he preferred that the Board adopt a code con- sistent with the majority of other agencies. It was agreed by Board consensus that they were not ready to direct Legal Counsel to draft a code until after further discussion at the August 11, 1976 meeting, to which date this item was continued. Mr. Robert Mark, 725 Cowper, Palo Alto, suggested an infor- mational report be presented at the next meeting along with a copy of Santa Clara County' s draft code for comparison. The Board asked that a copy of the Santa Clara County code be made available before the meeting. K. Government Service Agreement with Xerox Corporation H. Grench introduced his memorandum (M-76-118) dated July 20, 1976 recommending the Board authorize the General Man- ager to enter into a fiscal annual pricing agreement with Xerox Corporation for the rental of the Xerox 4500 dupli- cating machine for a period of one year. He said Xerox Corporation plans to increase its rates so that the District would pay an average of about $457 per month; however, on an annual basis this increase would amount to $434 per month. Page fourteen Motion: D. Wendin moved adoption of memorandum M-76-118 dated July 20, 1976 authorizing the General Man- ager to enter into an annual agreement with Xerox Corporation. H. Turner seconded the motion. The motion passed unanimously. L. Selection of Independent Public Accountants J. Melton presented his memorandum (M-76-124) dated July 22, 1976 recommending the Board appoint Elmer Fox, West- heimer & Co. to conduct the annual audit of the District' s financial records for the fiscal year ended June 30, 1976. He introduced Mr. Nial Quinn' s letter offering a bid not- to-exceed $1, 200 for this year' s audit. J. Melton indicated that this price is less than the competitive bid that was submitted by another CPA firm last year. H. Turner asked if Elmer Fox, Westheimer & Co. is familiar with the District' s records and system. J. Melton replied they designed the system based upon the State regulations, which the District has to follow. Motion: H. Turner moved appointment of Elmer Fox, West- heimer & Co. to conduct the annual audit of the District' s financial records for the fiscal year ended June 30, 1976. B. Green seconded the motion. Discussion: D. Wendin pointed out that J. Melton is hired by the Board as Controller, and Mr. Quinn will be auditing J. Melton' s records. VII . INFORMATIONAL REPORTS H. Grench gave the following progress report on the draft Master Plan presentations he had given: (1) Palo Alto - N. Hanko attended and the city referred the plan to their Planning and Procedures Commission. (2) Los Altos - D. Wendin attended (3) Los Gatos - K. Duffy attended (4) Sunnyvale - B. Green and D. Wendin attended H. Grench mentioned that the lunches held in the District office with various city officials present had resulted in better and friendlier communications and facilitated the pre- sentations of the Master Plan. He encouraged more of the luncheon meetings. C. Harrington remarked that the land tours had been effective also in this respect. Page fifteen VIII . CLAIMS Motion: B. Green moved adoption of Revised Claims C-76-13 , dated July 28, 1976. D. Wendin seconded the motion. The motion passed unanimously. Motion: B. Green moved appointment of G. Seager as Acting Secretary. D. Wendin seconded the motion. The motion passed unanimously. IX. EXECUTIVE SESSION The Board recessed to Executive Session at 10: 30 P.M. to discuss land negotiations and personnel matters. X. ADJOURNMENT The Board reconvened to adjourn at 11:39 P.M. Jennie George Deputy District Clerk I Ili A. Minutes of July 28 , 1976 B. Green suggested the word "could" be changed to "would" in the second sentence of paragraph six on page nine of the minutes of July 28 , 1976 . She further suggested that the sentence "The motion passed unanimously" be added to the end of the paragraph containing the second motion on page ten of the minutes. N. Hanko stated the consensus that the minutes of July 28 , 1976 be approved with the above changes. I