HomeMy Public PortalAbout19760728 - Minutes - Board of Directors (BOD) I.eeting 76-21
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
July 28 , 1976 745 Distel Drive
Los Altos, CA
I. ROLL CALL
The meeting was called to order by Vice President Wendin
at 7 :36 P.M.
Members Present: Daniel Wendin, Barbara Green, Harry Turner
and George Seager.
Members Absent: Nonette Hanko, Edward Shelley and Katherine
Duffy.
Personnel Present: Herbert Grench, Edward Jaynes, Carroll
Harrington, Stanley Norton and Jennie George.
Deniel Wendin welcomed the two new directors - Harry Turner
from Ward 6 and George Seager from Ward 7 .
APPROVAL OF MINUTES
A. Minutes of July 14 , 1976
D. Wendin stated the consensus that the minutes of July 14,
1976 be approved as presented.
WRITTEN COMMUNICATIONS
H. Grench introduced a letter dated July 15, 1976 from Dwight
Martin, Director of Parks and Recreation, City of Mountain
View. Mr. Martin advised that the City of Mountain View
Parks and Recreation Commission is in the process of forming
a Shoreline Regional Park Study Subcommittee and indicated
the desire to have a representative from the District to
serve on this committee. H. Grench suggested and the Board
agreed, that this item be placed on the August 25 agenda
when Director E. Shelley would be present.
Page two
H. Grench advised the Board of a letter dated July 19 , 1976
received from Mr. David H. Crimp, 2140 Camino a los Cerros,
Menlo Park, in which he expressed his full endorsement of
the newly annexed area to the District. He also asked for
Board consideration of a large open space area west of the
Alameda de las Pulgas (locally known as "the Hill" ) . H.
Grench said he would respond in writing to Mr. Crimp in-
forminglim that this site would be considered along with
other lands the District is investigating in that area.
IV. ADOPTION OF AGENDA
The agenda was adopted as presented.
V. ORAL COMMUNICATIONS
Mr. Ed Schell, P.O. Box 1345, Los Gatos, extended an invita-
tion to Board and staff to attend a Star Party sponsored by
the San Jose Amateur Astronomers, on July 31, 1976 on El
Sereno Open Space Preserve.
Mr. Walt Husband introduced himself as the new Park Super-
intendent for the City of Mountain View and said he was
attending the District' s meeting to gain information of
MRPD activities.
VI . NEW BUSINESS WITH ACTION REQUESTED
A. Action Plan for Implementation of the Basic Policy of
the Midpeninsula Regional Park District for the Fiscal
Year 1976-1977
H. Grench introduced his report (R-76-23) dated July 22,
1976, regarding the Action Plan for Implementation of the
Basic Policy of the Midpeninsula Regional Park District
for the Fiscal Year 1976-1977 , which the Board tentatively
adopted April 14, 1976. He said the plan was used as the
basis for budget formulation and accompanies adoption of
the budget. He noted some minor corrections in the plan,
adding none were of a substantive nature. N. Hanko had
suggested that there be specific reference in the Action
Plan to the Board' s public hearings on the Master Plan
held in San Mateo County and Santa Clara County. H. Grench
said he felt this was adequately covered on page 15, No. 1.
It was agreed that N. Hanko could bring this item up for
further discussion at the next meeting if she wished.
Motion: D. Wendin moved adoption of the amended Action Plan
for Implementation of the Basic Policy of the Mid-
peninsula Regional Park District for the Fiscal
Year 1976-1977 as contained in report R-76-23, dated
July 22, 1976. G. Seager seconded the motion. The
motion passed unanimously.
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G. Seager said he felt that the Action Plan could be useful
to educate the public in San Mateo County and that educa-
tion is important to the overall program.
B. Green offered her support in attending speaking engagements
arranged in San Mateo County by the new directors, and in-
formed them of the District' s slide presentation.
H. Grench said that he planned to present a report on the
Master Plan and its extension into San Mateo County at the
first or second Board meeting in August. The Master Plan
process for the annexed area would probably begin around
September 1 and take 4 to 6 months to complete. Upon com-
pletion it would be presented to the governmental agencies,
and public hearings would be held.
H. Grench listed three programs staff had implemented since
the annexation June 8.
1. Lands program - staff has been taking land
tours to become familiar with the lands and
specific parcels. They would like to have
tours including Board members.
2. Mapping program - staff has updated the 2 , 000
foot scale U.S.G.S. display map to include
the annexed area and are presently working on
the parcel maps and 500 foot scale detailed
maps.
3 . Gifts program - since there is a lot of poten-
tial for gifts of land in the new area, B.
Clifford is giving this area major emphasis
and is already making contacts. Also, the
Gifts brochure is now completed and being
circulated.
H. Turner said there is a lot of curiosity and expectation
from the various city councils in the annexed area and sug-
gested perhaps some form of communication of the District' s
plan of action should be sent to the various agencies.
H. Grench responded to D. Wendin that there are no current
plans to take the present version of the draft Master Plan
to San Mateo County. He explained that some policy state-
ments such as those referring to Urban Service Areas don't
apply in San Mateo County and will need revision.
H. Turner said that many people in the newly annexed area
are curious and interested in the District' s track record
regarding cooperation with the cities and county. He
I
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suggested some reference addressing these questions could
go into the policies.
D. Wendin suggested that G. Seager and H. Turner coordin-
ate with the General Manager to work out a plan of infor-
mational items to be sent to the various agencies in the
annexed area.
Mr. Gordon Jennings, 441 East Meadow Drive, Palo Alto, com-
mented that various equestrian associations in San Mateo
County are experienced in trails and unofficially support
the District. He said they would be good advocates and
should be kept informed of the District' s actions and plans.
B. Salary Range Review
H. Grench introduced his report (R-76-16) dated June 13,
1976 on Salary Range Reviews noting that in accordance with
the Personnel Policies adopted by the Board on September 10,
1975, "Adjustments to salary ranges for full-time positions
for cost of living and for other factors, such as salaries
for similar positions in other organizations, shall be con-
sidered by the Board of Directors at the time of the adopt-
tion of the budget. "
H. Grench advised that Job Descriptions and corresponding
salary ranges were reviewed and compared with the March,
1975 to March, 1976 Bay Area Consumer Price Index which is
up 6. 1% . With the exception of the rather newly-created
Land Endowment Specialist position, he recommended the
new ranges as presented which he said were consistent with
average private and public salary range changes over this
period.
H. Grench said he did not feel the District had the best
set of procedures for determining salary ranges and sug-
gested pursuing the matter further in advance next year
with the Budget Subcommittee.
G. Jennings inquired about the law regarding publishing
ranges versus salaries. H. Grench responded that both are
public record. G. Jennings commented the District had
dedicated and qualified people on its staff and suggested
it would not be able to acquire and keep such people with-
out good salary ranges.
Motion: B. Green moved adoption of the Salary Ranges as
recommended in report R-76-16, dated June 13 ,
1976. H. Turner seconded the motion. The motion
passed unanimously.
Page five
C. Budget for the 1976-1977 Fiscal Year
(a) Report
H. Grench introduced his report (R-76-21) dated July 22,
1976 recommending that the Board adopt the Resolution of
the Board of Directors of the Midpeninsula Regional Park
District adopting Budget for Fiscal Year 1976-1977. He
advised that during the past fiscal year, the District had
acquired approximately 1,800 additional acres of land
totalling eight sites of nearly 3 , 500 acres. Usage of the
District' s lands have been increasing and this is reflected
in the patrol and maintenance costs. He stated the three
major areas of activity for the coming fiscal year would
be continued intense land acquisition activities, develop-
ment of use and management plans for District lands and the
incorporation of the newly annexed area into the District' s
program.
H. Grench pointed out that the budget process had been going
on for several months with almost all Board members having
participated in the Budget Subcommittee meetings at some
time. He stated that the budget, which refers to cash
revenues, cash disbursements and the District' s borrowing
power, is formulated from a detailed analysis of the pro-
grams and subprograms of the Action Plan.
H. Grench discussed the major categories of the budget:
Revenues: H. Grench said that the District' s projected
total revenues would be approximately $2. 56 million
based upon a rise of 14% in assessed valuation and con-
tinuance of the District' s 10� tax rate. Dollars for
the approved federal Land and Water Conservation Fund
grant for Permanente Creek Park that were expected last
year will be received this current year instead along
with a State grant of $125, 000 from the Urban Open Space
and Recreation Program fund. He added that rents on
dwellings and agricultural leases are expected to pro-
duce about $16, 000 in gross revenue this year. He said
revenue would not be received from the newly annexed
area this fiscal year. He remarked it appears that cost
of land is increasing by more than 14%, which lowers
the District' s purchasing power.
Reserves: H. Grench reported that uncommitted cash for
land had been allocated such that about one-third would
be available as reserves for the first half of fiscal
year 1977-1978 , before substantial new revenues would
be received (including the first increment from the
Page six
newly annexed area) , and two-thirds would be spent
during fiscal year 1976-1977 . Reserves for operating
expenses for the first half of the 1977-1978 fiscal
year would be $200, 000. The Opportunities and Emer-
gencies cash reserve would continue at $700, 000 , un-
less it is used for these purposes.
Expenditures: H. Grench said that under the category
of Salaries and Benefits, $6, 500 had been allocated to
the General Manager for salary increases for those em-
ployees appointed by him; that amount being based upon
annualized average increases of 9% and taking into ac-
count salary review dates. He said it also included
a $1,200 contingency, over and above the 9% for any
major required adjustments.
H. Grench said there is a total of about $36, 000 in
contingency funds for Salaries and Benefits for posi-
tions listed in the Action Plan as "possible. " He
added that the regular retained District Legal Counsel
is now budgeted under Services and Supplies for account-
ing purposes.
Services and Supplies: H. Grench advised that Board
adopted use and management plans are now being imple-
mented, and $29, 000 of the $32,000 for Other Profes-
sional Services is attributed to the Open Space Manage-
ment Program. The Site Operation and Maintenance bud-
get of $38 ,500 is tentatively allocated to Fremont Older
Open Space Preserve ($15, 800) , Permanente Creek Park
($5, 000) , other site preparations ($14,700) and general
maintenance ($3 , 000) .
Of the total budget of $275, 600 for Services and Supplies ,
$46, 800 can be placed in the contingency category, and
$28 , 500 is carryover on projects which could not be
completed last fiscal year.
B. Green inquired about the increase in insurance rates.
H. Grench responded that all public agency' s liability
rates and increased; however, the District' s rates were
still somewhat lower because it is an open space agency
and not a park district. He added the rates might change
depending upon the amount and type of use on the lands.
Fixed Assets: H. Grench said that the Previous Land Com-
mitments budget of $46, 000 will be used for payments on
the North Foothills and El Serenc, Open Space Preserve.
The budget for New Land Commitments of $1,400,000 cash
would be supplemented by $1, 000, 000 in borrowing power.
A total of $2 .4 million for land is projected for this
Page seven
fiscal year. H. Grench added that the Opportunities
and Emergency cash and borrowing power could be employ-
ed if circumstances arose.
H. Grench summarized by saying that about 80% of expen-
ditures will be in the land acquisition program. Cur-
rently about 11% will be in open space management.
D. Wendin inquired as to which staff positions the Board
previously considered as contingent. H. Grench responded
that the a land acquisition assistant and an assistant to
the Land Manager are contingent.
G. Seager asked how much revenue is expected from the newly
annexed area based upon the present assessed valuation?
H. Grench replied that it would be almost $1 million.
H. Turner advised that revenue from the newly annexed area
would not begin to come in until December, 1977 .
H. Grench responded to questions regarding the Roberti Bill
SB 174. He said that SB 174 is a three-year bill; however,
each year the funding has to be authorized. The District
will not receive any share of money from San Mateo County
this year as annexation took place after the effective date
of the Bill.
(b) Analysis of the Proposed Fiscal Year 1976-1977 Budget
J. Melton introduced his report (R-76-22) dated July 23,
1976 the Analysis of the Proposed Fiscal Year 1976-1977
Budget. He said the District begins the new fiscal year
with a cash balance of $1, 288, 000 plus $6, 500, 000 of unused
borrowing power. Revenues for the year are projected at
$2, 563 , 000, and a $4, 595, 000 increase in borrowing power
due to the anticipated revenue from the recently annexed
area in San Mateo County. He advised that the practical
limit on our borrowing capacity is $1,000. 000 times the
number of years in which we must pay off the debt. He said
that typically the District' s debt has a term of 3-5 years
which imposes a practical limitation on use of our borrowing
capacity at the $3-5, 000, 000 level. J. Melton observed that
the District' s financial position is much stronger this
year than last.
H. Grench advised that a resolution for adoption of the
annual budget is required and is sent to Santa Clara County
along with the simplified itemized budget.
Page eight
Motion: B. Green moved adoption of Resolution No. 76-19, a
Resolution of the Board of Directors of the Midpen-
insula Regional Park District Adopting Budget for
Fiscal Year 1976-1977. G. Seager seconded the
motion. Discussion: D. Wendin pointed out that
in addition to adopting the Annual Budget the Board
was also officially adopting the 104 tax rate per
$100 assessed valuation. The motion passed unani-
mously.
D. Annual Claims List
J. Melton submitted his memorandum (M-76-123) dated July 22,
1976 which stated that in accordance with Section 1. 495 of
the District' s Rules of Procedure certain regular and re-
curring claims could be approved on an annual basis to facil-
itate bookkeeping. He stated that the amounts shown were
consistent with the proposed budget for fiscal year 1976-1977 .
Motion: D. Wendin moved adoption of the Annual Claims List
as set forth in memorandum M-76-123 dated July 22,
1976. H. Turner seconded the motion. The motion
passed unanimously.
The Board recessed at 8 : 55 P.M. and reconvened at 9: 13 P.M.
E. Joint County-MRPD Projects
H. Grench introduced his report (R-76-24) dated July 23, 1976
regarding Joint County-MRPD Projects. He said that at the
time the District took option on the 355-acre Gunetti pro-
perty the Board was advised that certain portions of the pro-
perty seemed more suitable for Santa Clara County Parks and
Recreation program due to Charcoal Road which goes through
the property and serves access from Skyline Boulevard to
Table Mountain on Upper Stevens Creek Park and continues
to Stevens Canyon Road. As requested by the Board at the
June 9, meeting, staff has had more discussions with Santa
Clara County. H. Grench said that the 72 acres of the total
355 acres being proposed for the County to purchase is not
in the current County spending plan. He recommended that
through the President of the Board of Directors that it be
requested that the Santa Clara County Board of Supervisors
(1) consider joint acquisition of the 355 acre parcel, and
(2) determine that the use of some funds , such as a
portion of the unallocated funds, would be considered
in connection with joint or opportunity projects
which arise from time to time on a case by case basis.
Page nine
He further recommended that the Board of Directors deter-
mine that a portion of District funds would also be avail-
able for joint or opportunity projects in Santa Clara or
San Mateo Counties, such projects to be considered on a
case by case basis.
H. Grench said he presented the MRPD draft Master Plan to
the Sunnyvale City Council, Planning Commissions and Parks
and Recreation on July 28 . At that meeting he also intro-
duced an inter-governmental project which would be a three-
way effort to solve a problem and would also result in a
positive accomplishment. He said the project has evolved
as follows:
(1) The City of Sunnyvale has expressed an interest in
selling its Mountain Park on Skyline Boulevard
adjacent to the Santa Clara County Sanborn-Skyline
Park.
(2) At the instigation of the City of Cupertino, Santa
Clara County is exploring the Catholic Church pro-
perty located near the intersection of Interstate
280 and Foothills Expressway and adjacent to the
MRPD Permanente Creek Park as a North County Park
site.
(3) The City of Sunnyvale is interested in generating
funds to buy urban open space, since two open space
measures have failed to pass.
The proposal is that Santa Clara County purchase
Sunnyvale Mountain Park, Sunnyvale could use the
proceeds for urban open space acquisition and, as
an incentive, the District would help in the pur-
chase of the Catholic Church property. The Dis-
trict' s dollar participation would be at least as
great as the purchase price of Sunnyvale Mountain
Park in order to give the incentive for Santa Clara
County to buy an already developed park.
B. Green remarked that the Sunnyvale Mountain Park would not
fit into the District' s policies since it is a developed park.
H. Grench advised that Sunnyvale Mayor Donald Logan and
Councilman Larry Stone had been appointed to continue dis-
cussing the three-way concept, and he recommended that the
Board appoint a subcommittee from the District.
Motion: D. Wendin moved that B. Green and D. Wendin be appoint-
ed as a subcommittee to the Board to explore with
representatives of Santa Clara County and City of
Sunnyvale possibilities for an inter-governmental
project involving the Sunnyvale Mountain Park and
the Catholic Church property. B. Green seconded the
Page ten
motion. Discussion: D. Wendin emphasized that in
no part of these discussions would any negotiations
relating to price be discussed without further
consideration by the Board. The motion passed unani-
mously.
D. Wendin asked if the District is formally committed to
exercise the option on Gunetti regardless of Santa Clara
County' s decision on the proposed joint project. H. Grench
replied no.
Motion: G. Seager moved adoption of the recommendations in
report R-76-24 dated July 23, 1976 requesting that
the Santa Clara County Board of Supervisors
(1) consider joint acquisition of the 355-acre
parcel known as the Gunetti property, and
(2) determine that the use of some funds, such as
a portion of the County' s unallocated funds,
would be considered on a case by case basis
in connection with joint or opportunity pro-
jects which arise from time to time.
B. Green seconded the motion. Discussion: B. Green
asked if the request to the Santa Clara County Board
of Supervisors be in the form of a letter from
President Hanko. H. Grench responded affirmatively,
adding that a presentation by staff could also be
made. The motion passed unanimously.
Motion: D. Wendin moved adoption of the recommendation in
report R-76-24 dated July 23, 1976 stating that the
Board of Directors determine that a portion of
District funds would also be available for joint
or opportunity projects in Santa Clara or San Mateo
Counties, such projects to be considered on a case
by case basis. G. Seager seconded the motion.
Discussion: B. Green asked what portion of the Dis-
trict funds would be allocated. H. Grench replied
it is meant to come out of the Land Acquisition
Funds in general, perhaps augmented by Opportunity
Funds if required.
F. Resolution of the Board of Directors of the Midpeninsula
Regional Park District Calling Election and Requesting
Consolidation (Santa Clara County)
D. Wendin introduced the resolution stating that two mem-
bers of the Board of Directors from Wards 3 and 4 will be
standing for election on Tuesday, November 2, 1976. The
Board is considering consolidation with the statewide general
Page eleven
election to be held in Santa Clara County on that date,
authorizing the District Clerk to hire services of the ap-
propriate officials of that County to aid in the conduct of
the election and authorizing the General Manager to pay the
cost of those services.
Motion: B. Green moved adoption of Resolution No. 76-20, a
Resolution of the Board of Directors of the Midpen-
insula Regional Park District Calling Election and
Requesting Consolidation (Santa Clara County) ;
G. Seager seconded the motion. The motion passed
unanimously.
G. Resolution of the Board of Directors of the Midpeninsula
Regional Park District Calling Election and Requesting
Consolidation (San Mateo County)
D. Wendin introduced the resolution stating that two mem-
bers of the Board of Directors from Wards 6 and 7 will be
standing for election on Tuesday, November 2, 1976. The
Board is considering consolidation with the statewide gen-
eral election to be held in San Mateo County on that date,
authorizing the District Clerk to hire services of the
appropriate officials of that County to aid in the conduct
of the election and authorizing the General Manager to
pay the cost of those services.
Motion: H. Turner moved adoption of Resolution No. 76-21, a
Resolution of the Board of Directors of the Midpen-
insula Regional Park District Calling Election and
Requesting Consolidation (San Mateo County) . B.
Green seconded the motion. The motion passed unani-
mously.
H. Resolution of the Board of Directors of the Midpeninsula
Regional Park District Establishing Procedure for Published
Advertisement of Elections to Fill Board Seats and of
Opportunities to Apply for Board Vacancies
H. Grench introduced his memorandum (M-76-121) dated July
22, 1976 stating that at its June 23, 1976 meeting, the Board
expressed its desire to update Resolution No. 75-22, which
established procedures for publishing advertisements of
election to fill Board seats and of opportunities to apply
for Board vacancies, to include the names of newspapers in
Wards 6 and 7 in which the District would place such adver-
tisements over and above the legally required advertisement.
Motion: G. Seager moved adoption of Resolution No. 76-22, a
Resolution of the Board of Directors of the Midpen-
insula Regional Park District establishing Proce-
dure for Published Advertisement of Elections to
Fill Board Seats and of Opportunities to Apply for
Board Vacancies. H. Turner seconded the motion.
Page twelve
Discussion: H. Turner inquired about the suit-
ability of publishing the agenda of the regular
Board meetings to increase visibility. D. Wendin
responded that the Board had discussed this idea
and costs in the past and agreed by consensus that
if press coverage were not sufficient this would
be considered. D. Wendin asked staff to make the
previous analysis of cost and press coverage avail-
able to the two new Directors. The motion passed
unanimously.
I. Policy for Handling of Candidates' Statements of Qualification
H. Grench introduced his memorandum (M-76-122) dated July 23,
1976 recommending that the Board of Directors make a decision
as to whether it will authorize a maximum of 200 words or
400 words on Candidates ' Statements of Qualification. At its
July 23, 1975 meeting, the Board adopted a resolution which
established the policy of the Board that the District would,
if requested, pay for Candidates' Statements of Qualification
and Spanish translations, and that the District would not
bill candidates for these services.
S. Norton stated that the Election Code Section 10012 was re-
cently amended to allow the governing body of a public agency
to increase the number of words it would allow candidates to
submit from 200 to 400. He pointed out that the District
pays printing and mailing costs and the law requires a Spanish
translation. State law permits an increase and the Regis-
trars of Voters need to have a Board decision. S . Norton
commented that,based upon his inquiries, it appears other
public agencies are continuing 200 word statements.
B. Green remarked that increasing the words to 400 would
increase the difficulty for voters to read all their mater-
ials and that 200 words seems adequate and forces the can-
didate to be concise.
Motion: B. Green moved that no change be made in the current
Board policy in allowing 200 word candidate state-
ments. D. Wendin seconded the motion. The motion
passed unanimously.
J. Interim Conflict of Interest Code
D. Wendin suggested this item be continued until the next
meeting August 11, 1976 when N. Hanko, who has been working
on this item, can be present.
S. Norton said it appears the Board can adopt a code on the
interim basis, and that the District is a bi-county district
subject to review by the State Fair Political Practices Com-
mission, rather than one of the Boards of Supervisors which
would normally approve the local codes of local districts
within the county.
Page thirteen
S. Norton said that at the State level the Fair Political
Practices sent out a model draft code but it was not well
received and is presently being revised. The District has
been invited to draft its own code and submit it to the
commission for approval. He said he was available, at the
Board' s direction, to prepare a code to comply with State
Law Proposition 9 .
B. Green inquired if there is a time problem if the Board
continues discussions in August and the election filing
date begins in August. Also, would the Board have to in-
clude that item as notice to persons picking up candidate
papers.
S. Norton responded he wasn't certin Board wanted to have
the draft code effective in time for the November election
and advised if those are the intentions, preparation should
begin very soon.
D. Wendin asked what disclosure rules are in effect if the
Board takes no action. S. Norton replied no rules are in
effect until a person is elected to the Board, at which
time - 30 days after being elected - he/she must file routine
disclosure papers.
B. Green remarked she would like to have a draft code effective
for the November 1976 election.
D. Wendin said he preferred that the Board adopt a code con-
sistent with the majority of other agencies.
It was agreed by Board consensus that they were not ready to
direct Legal Counsel to draft a code until after further
discussion at the August 11, 1976 meeting, to which date
this item was continued.
Mr. Robert Mark, 725 Cowper, Palo Alto, suggested an infor-
mational report be presented at the next meeting along with
a copy of Santa Clara County' s draft code for comparison.
The Board asked that a copy of the Santa Clara County code
be made available before the meeting.
K. Government Service Agreement with Xerox Corporation
H. Grench introduced his memorandum (M-76-118) dated July
20, 1976 recommending the Board authorize the General Man-
ager to enter into a fiscal annual pricing agreement with
Xerox Corporation for the rental of the Xerox 4500 dupli-
cating machine for a period of one year. He said Xerox
Corporation plans to increase its rates so that the District
would pay an average of about $457 per month; however, on
an annual basis this increase would amount to $434 per month.
Page fourteen
Motion: D. Wendin moved adoption of memorandum M-76-118
dated July 20, 1976 authorizing the General Man-
ager to enter into an annual agreement with Xerox
Corporation. H. Turner seconded the motion. The
motion passed unanimously.
L. Selection of Independent Public Accountants
J. Melton presented his memorandum (M-76-124) dated July
22, 1976 recommending the Board appoint Elmer Fox, West-
heimer & Co. to conduct the annual audit of the District' s
financial records for the fiscal year ended June 30, 1976.
He introduced Mr. Nial Quinn' s letter offering a bid not-
to-exceed $1, 200 for this year' s audit. J. Melton indicated
that this price is less than the competitive bid that was
submitted by another CPA firm last year.
H. Turner asked if Elmer Fox, Westheimer & Co. is familiar
with the District' s records and system. J. Melton replied
they designed the system based upon the State regulations,
which the District has to follow.
Motion: H. Turner moved appointment of Elmer Fox, West-
heimer & Co. to conduct the annual audit of the
District' s financial records for the fiscal year
ended June 30, 1976. B. Green seconded the motion.
Discussion: D. Wendin pointed out that J. Melton
is hired by the Board as Controller, and Mr. Quinn
will be auditing J. Melton' s records.
VII . INFORMATIONAL REPORTS
H. Grench gave the following progress report on the draft
Master Plan presentations he had given:
(1) Palo Alto - N. Hanko attended and the city referred
the plan to their Planning and Procedures Commission.
(2) Los Altos - D. Wendin attended
(3) Los Gatos - K. Duffy attended
(4) Sunnyvale - B. Green and D. Wendin attended
H. Grench mentioned that the lunches held in the District
office with various city officials present had resulted in
better and friendlier communications and facilitated the pre-
sentations of the Master Plan. He encouraged more of the
luncheon meetings.
C. Harrington remarked that the land tours had been effective
also in this respect.
Page fifteen
VIII . CLAIMS
Motion: B. Green moved adoption of Revised Claims C-76-13 ,
dated July 28, 1976. D. Wendin seconded the motion.
The motion passed unanimously.
Motion: B. Green moved appointment of G. Seager as Acting
Secretary. D. Wendin seconded the motion. The
motion passed unanimously.
IX. EXECUTIVE SESSION
The Board recessed to Executive Session at 10: 30 P.M. to
discuss land negotiations and personnel matters.
X. ADJOURNMENT
The Board reconvened to adjourn at 11:39 P.M.
Jennie George
Deputy District Clerk
I Ili
A. Minutes of July 28 , 1976
B. Green suggested the word "could" be changed to "would" in the
second sentence of paragraph six on page nine of the minutes of
July 28 , 1976 . She further suggested that the sentence "The
motion passed unanimously" be added to the end of the paragraph
containing the second motion on page ten of the minutes.
N. Hanko stated the consensus that the minutes of July 28 , 1976
be approved with the above changes.
I