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HomeMy Public PortalAboutMinutes-01/23/2007 City of Tiffin Planning and Zoning Commission Special Meeting Tuesday, January 23, 2007 6:30 p.m.—Tiffin Fire Station Meeting Requested by Villages L.C. for review of Preliminary Plat Plat Application Remains Incomplete at this Time Tiffin Planning and Zoning January 23, 2007 DRAFT t; • A special meeting of the Tifffin Planning and Zoning Commission was brought to order - by Chair Steve Berner at 6:30 p.m. at the Tiffin Fire Station. Members present: Chair Steve Berner, Stephanie Surine and Melvin Reeve. Absent: Terry Richardson and Shawn Colvin. Also present: Mayor Glenn Potter,Jim Bartels, Mark Petersen, John Wright, Ruth Demuth and Karin Dils. Daryl High was presented his revised subdivision request for Phase I of the Villages. The platting of lots is unchanged but the request has been reduced from three phases to request for only one phase, also the outlot area along Clear Creek has been dropped from the subdivision request. High said this Phase I Subdivision request includes about 40 parcels all.located along Village Road. Berner asked if draft subdivider's agreement had been received for review. Attorney Greenleaf had said he would get these to city officials. Dean Beranek of Hart Frederick Consultants brought the most recent copy of the proposed subdivider's agreement that had been sent to him by Attorney.Greenleaf on Monday. Some,council had the most recent copy, others did not. The draft includes some changes. Members requested that all cul-de-sacs included in platting be 50 foot radius. That the end of Village Road be rocked for semi and truck turn around until such time as it is continued in a later phase. Width of pavement increased from 29 to 31 foot in agreement with design standards. Berner asked the status of Outlot B for location of a water tower that would be needed to supply water to this'subdivision. Beranek and High that all was complete except for deed, including access. Question regarding'uility easements and improvements between large lots along the south tier of the plat I-Iigh said he didn't really know, it would depend much on the ultimate user and that the city could expect and he would agree that all site plans would require city review and approval prior to construction. High explained that the 10 year exemption for taxes includes a sliding scale that begins at 80%exemption in first year, down to the final two years at 20% exemption. Engineer Hart had explained during the last regular meeting that the effective rate over all was slightly less than 50%exemption over the ten years. Doug Frederick explained that 2020 is the proposed year for the entire program to end. For example if an improvement came in 2008, the exemption would end'2018. An improvement beginning 2009 would end 2019. Bartels departed 7:20 p.m. Members asked about driveway access to the oversize lots, and about rear access or exit. High explained that this could be reviewed by the city upon presentation of site plans. • 1 Tiffin Planning and Zoning January 23, 2007 Beranek explained that space in Village Road is allowed for both a third and fourth lane if needed in the future for traffic safety. Current plans show paving for two lanes. One half.of needed improvements along Ireland Avenue has been agreed to by the developer along the length of the project as shown in document, including full cost of a turning lane into the subdivision in subdivider's agreement documents. Fire Chief Randy Morgan and Brian Detert were present to ask about fire safety concerns including access for emergency equipment to water locations. High assured Morgan that allowance would be included in water locations for emergency equipment. Phase I pond to include dry hydrant. When any clean up of the creek area of complete the developer will dedicate the 34 acre area to the city. The area will not include the 10 acre pond shown on plans. High said that he will be stocking the pond for fishing, similar to fishing in the Palo area. High indicated that he does not expect the pond will need rif-raf on circumference as plans include a natural stone, with display of a large American flag, and Iowa flag for a focal point that can be seen from I-80. . Dils reported that Engineer Mike I-Iart has reviewed sewer demands for all three phases and Deer View and does not think that any increase in the lift station will be needed to meet the needs of these two subdivision. If the south side of I-80 opens, or any other substantial increase might require lift station improvements. The developer has agreed to cost of the pedestrian bridge, the location undetermined at this time. Members did not think the bridge wherever it is located should end with out a trail leading into the subdivision being included in the agreement. High said he could agree to a trail of pea gravel or wood chips as agreed by the developer and city, but did ",not"expect to supply a trail that was excessive in length. Members agreed, but somehow to connect the subdivision to the bridge location. Much of trailing is already covered in sidewalk location noted in red on the plan. High said he could agree to some kind terms that would get this for the city in the subdivider's agreement. Members did not review subdivider's agreement as the document was passed out by Dean Beranek,during the meeting. Beranek received this draft on Monday, January 22 from Attorney Greenleaf office. r - Motion Reeve, second Surine to recommend approval of the preliminary platting request for Phase I of the Villages, submitted by Villages, Inc. L.C. , including addition of following: 1. 50 foot radius rocked turn around location on east end of Village Road 2. dry hydrant and water access location for pond 3. building low grade pea gravel or chip trail (not cement) trailing for connecting pedestrian bridge for Clear Creek to trailing of Phase I Villages Subdivision 4. easement and utility arrangements between large lots including Lots 7 and 8. 5. 31 pavement width. Other alterations already included in platting plans include: allowance space for turning lanes if needed on Ireland • • Ave/Village Drive. Pedestrian bridge location as agreed by city and developer to be decided by the time Phase II is commenced. Buffer area between existing homes and • 2 Tiffin Planning and Zoning January 23, 2007 development moved to Phase II and III as needed. Jasper Avenue improvements and access considerations moved to Phase III. Flood plain shown on Exhibit B by developer. All items noted and reviewed by City Engineer Mike Hart of Hart Frederick Consultants. Ayes: Surine, Berner and Reeve. Absent: Colvin and Richardson. Nays: None. Motion carried. • Dean Beranek of Hart Frederick Consultants provided clerk one copy of exhibit showing the concept plan for all three proposed phases of the Villages area. Additional copies will be provided by Hart Frederick for other officials to study. Motion carried to adjourn. :5 r ' S �. • 3