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HomeMy Public PortalAbout091415publicpacketNext Steps: Site Plan approval: Stormwater Plan etc. NStar Interconnection Services Agreement Secure Net Metering Credit Assurance Cape & Vineyard Electric Cooperative, Inc. Town of Brewster John C. Checklick, CVEC President Liz Argo, Manager, Programs & Administration 7.16.15 Next Steps: Site Plan approval: Stormwater Plan etc. NStar Interconnection Services Agreement Secure Net Metering Credit Assurance Cape & Vineyard Electric Cooperative, Inc. Municipal Net Metered Power Cape & Vineyard Electric Cooperative Past - Present - Future •Three PV Initiatives totaling 28MW are now producing power The largest block of Cooperative PV power in New England End FY15, distribution of cashed out net metering benefits = $2,250,000 •Potential Future PV Initiatives - based on 3 previous initiatives’ successes •Battery Back-up - CVEC currently awarded a $1.5 million grant for a battery back-up system at DY High School •Potential Future Battery Initiatives •Cooperative participation with Future Generation Wind with fixed cost PPA Services Cape & Vineyard Electric Cooperative, Inc. CVEC Benefits •CVEC provides PV installations at no capital cost to participating towns. •The low PPA costs CVEC negotiated are fixed for 20 years, which is highly uncommon in other similar contracts. Savings from a fixed PPA of $0.07 vs escalating at 2% over 20 years = $664,000 for Chatham’s 1.8MW PV installation – the average size PV system in Round 1 •The Cooperative allows towns to benefit from distributed generation beyond the state’s per town limit of 10MW. •The Cooperative provides optimization of PV installation location. For instance, the power from 8 CVEC capped landfill projects developed to capacity is now shared through the Cooperative. Services Cape & Vineyard Electric Cooperative, Inc. The “Ask” •In 2010 the CVEC Board voted to avoid the Administrative Operational Adder on the 8 Round 1 projects •In 2011 the Board voted to cover costs for monitoring and billing, etc. with a per kWh Administrative Operations Adder on the Round 2 projects; $0.01 for members and $0.015 for non-members added to the PPA cost _________________________________________ •Without an Adder on the 8 Round 1 projects, CVEC recognizes it can’t maintain its services for all participants at the current level •In the interest of fairness and to continue services for all, in 2015 the CVEC Board voted to propose an Adder on the Round 1 projects, similar the Adder on its other projects. Services Cape & Vineyard Electric Cooperative, Inc. CVEC Operations Management Services in addition to leading further PV and Battery development for Region •Maintain Schedule Z database for all projects - host & offtaker (needed for accurate distribution of net metering credits) •Calculate monthly net metering credit activities: Expense, Revenue, Net •Provide professional third party annual audit reports •Provide annual reports; showing annual costs and net benefits •Verify achievement of production expectations (GAO) and assure shortfall compensation •Interface with Utility and PV system owner to assure proper compensation and proper maintenance and repairs. •Provide annual reports to Mass DOER •Provide legal services associated with management of systems •Provide assistance with tax assessment, insurance, emergency response, etc. Services Cape & Vineyard Electric Cooperative, Inc. The Adder to Brewster in dollars and cents ___________________________________________ *** The NMC used in calculations of $0.159 will adjust up or down over the life of the project, with a net rise expected as the cost of electricity is expected to rise. Net Benefit Year One Net Estimated Benefit from R1, R2, and FGW to Brewster as Host & Offtaker $151,799 Apply adder of $0.01 per kWh to R1 (Applied to Brewster Landfill & to Brewster’s Offtaker Projects) $17,035 Adjusted Net Estimated Benefit from R1, R2, and FGW to Brewster as Host & Offtaker $134,763 Percentage Year One Income Reduced 11.22% Services Cape & Vineyard Electric Cooperative, Inc. The Need in dollars and cents CVEC FY16 Annual Income and Expenses An adder on all Round 1 projects will provide an approximate annual revenue of $197,637 Annual Income from R2 and FGW adders Annual Budget Net Income (Loss) Projected TOTALS $162,348 $352,815 $190,466 Services Cape & Vineyard Electric Cooperative, Inc. Assurances •CVEC will revisit the adder on Round 1 at year three to determine whether it is recommended that the adder be discontinued, continued, or reduced Commercial OperaƟon Date UƟlity billing end date EsƟmated Annual Output (kWh) Guaranteed Annual Output (kWh) 7/29/2014 8/6/2015 995,2311,244,077 Tisbury Landfill: Net Metering Annual Report kWh NMC PPA Cost Net Benefit Avg. NMC Rate PPA Rate 0.09130.1672$110,915($128,385)$239,3001,406,160 System Summary NSTAR Date from NSTAR Date to kWh NMC PPA Cost Net Benefit 7/25/2014 8/7/2014 8/7/2014 9/8/2014 9/8/2014 10/7/2014 10/7/2014 11/6/2014 11/6/2014 12/8/2014 12/8/2014 1/8/2015 1/8/2015 2/6/2015 2/6/2015 3/9/2015 3/9/2015 4/7/2015 4/7/2015 5/7/2015 5/7/2015 6/8/2015 6/8/2015 7/8/2015 7/8/2015 8/6/2015 Grand Total $7,212$7,21252,860 $5,312($10,697)$16,009109,980 $4,867($14,460)$19,327132,600 $1,887($7,037)$8,92461,680 $4,790($6,432)$11,22277,340 $7,318$7,31846,740 $2,200($12,048)$14,24973,800 $9,098($8,102)$17,20088,740 $12,996($11,526)$24,522126,240 $9,748($8,672)$18,41994,980 $19,369($17,124)$36,493187,560 $16,026($16,100)$32,126176,340 $10,092($16,187)$26,279177,300 $110,915($128,385)$239,3001,406,160 System Benefits and Costs by Month ParƟcipant Type ParƟcipant Avg. ParƟcipant Share kWh Share NMC Share PPA Cost Share Revenue Share Net Benefit Host Tisbury Oŏaker Barnstable Cou.. Brewster Chatham Chilmark Dukes County Monomoy Scho.. Oak Bluffs Provincetown Yarmouth Grand Total $104,128$6,789($112,671)$210,0101,234,04687.76% $1,697 $926 $355 $1,425 $122 $72 $311 $715 $1,164 ($1,697) ($926) ($355) ($1,425) ($122) ($72) ($311) ($715) ($1,165) ($3,929) ($2,144) ($822) ($3,300) ($282) ($167) ($719) ($1,656) ($2,696) $7,323 $3,996 $1,532 $6,150 $526 $311 $1,340 $3,087 $5,025 43,028 23,483 8,999 36,138 3,094 1,828 7,874 18,139 29,529 3.06% 1.67% 0.64% 2.57% 0.22% 0.13% 0.56% 1.29% 2.10% $110,915$0($128,385)$239,3001,406,160100.00% ParƟcipant Benefits and Costs 5.12.15 REVENUES Projected FY2016 PV Solar Operational Adder Revenue- Round 2 144,480.00 Wind Operational Adder Revenue - FGW 11,718.75 CVEC Administrative Consulting Services Revenue 6,000.00 PV Solar Design/Engineering Support 0.00 Grant/Contributions Revenue 0.00 Member Fee Revenue 0.00 Interest Income 150.00 Total Revenues 162,348.75 EXPENSES Legal 150,000.00 Filing Fees 150.00 Bank Fees 1,500.00 Taxes 1,296.00 Consultant (AMS) Quickbooks Development and Accounting Services 15,600.00 Consultant (Peregrine Energy Group) Net Metering Credit Management 32,200.00 Barnstable County Bookkeeper 15,000.00 Audit Fees 16,000.00 Con Edison Solutions (CVEC-7 O&M)5,000.00 Insurance 14,250.00 Dues (PURMA Insurance)1,200.00 Travel (Reimburse Board for Travel)6,000.00 Salaries 67,924.00 Fringes 18,848.00 Barnnstable County Office Rental 802.00 Supplies/Office Expenses/Postage 2,000.00 Computers 0.00 Professional Development 500.00 Engineering (Feasibility Studies)0.00 CVEC-7 O&M 0.00 Advertising 225.00 PV Solar Design/Engineering Support 0.00 Miscellaneous 4,320.00 Total Expenses 352,815.00 NET INCOME/(LOSS)-190,466.25 311,385.00 293,483.85 CVEC Budget with Income/Expense Projection for FY16 FY14 Beginning equity FY15 Beginning equity Lunches, mail, phone, ground breakings, filing fees Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 September 14, 2015 List Executive Session Minutes to be released: December 15, 2008, 8:50pm (Cable TV & Holiday will be released, Tri-Town discuss will be redacted/not released) April 25, 2011 8:40pm (Contract Negotiations) May 9, 2011, 8:35pm (Contract Negotiations) July 18, 2011, 7:05pm (CVEC lease agreement) August 15, 2011 9:30pm (SEIU Collective Bargaining will be released, Land Acquisition on Freemans Way will be redacted/not released) October 17, 2011 8:53pm (Land Acquisition/Pleasant Bay will be released, Litigation/Powers will be redacted/not released) February 13, 2012 6:33pm (Collective Bargaining will be released, Land Acquisition & Land Litigation will be redacted/not released) June 18, 2012, 9:09pm (Police Contract & Acquisition of Real Estate) August 13, 2012 6:48pm (SEIU Grievance will be released, Lease of Real Estate will be redacted/not released) January 7, 2013 6:30pm (Commerce Park solar project) March 11, 2013 9:42pm (Strategy for Collective Bargaining) April 1, 2013 9:39pm (MTBE Litigation) April 29, 2013 6:32pm (Negotiations for nonunion personnel will be released, purchase of real estate will be redacted/not released) June 3, 2013, 6:30pm (Litigation) July 8, 2013, 6:45pm (collective bargaining will be released, litigation will be redacted/not released) October 21, 2013, 6:45pm (Negotiations with Union Personnel will be released, Lease of Town Property will be redacted/not released) December 9, 2013, 6:30pm (purchase property/Viprino will be released & Contract Negotiations will be released, Lease of property/CVEC will be redacted/not released) December 16, 2013 7:00pm (purchase of real estate/Smithson property will be released, real estate/commerce park solar will be redacted/not released) May 5, 2014, 6:00pm (real estate/Smithson) September 29, 2014, 6:45pm (Negotiations with nonunion personnel/Sumner’s contract) Approved: September 14, 2015, Signed ______________________________________ Peter Norton, Clerk Board of Selectmen Office of: Board of Selectmen Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Board of Selectmen Town Administrator MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING DATE: March 9, 2015 TIME: 6:30 P.M. PLACE: Brewster Town Office Building, 2198 Main Street PRESENT: Selectman deRuyter, Chairman Foley, Selectman Dickson, Selectman Norton, Selectman Hughes Town Administrator Charles L. Sumner, Assistant Town Administrator Jillian Douglass, Robert Sanborn, Chris Miller, Ann Kitchell, Kathy Cockcroft, Larry Houghton, Mike Gradone, Glenn Lowery, Chris Powicki, Ed Lewis, Rick Judd, Peter Johnson, Bob Perry, Steve Lapidus, Dana Dunbar, Beverly Biondi, K.C. Meyers, Rich Eldred and many citizens Call to Order Chairman Foley called the meeting to order at 6:36 pm Executive Session Chairman Foley announced that the Board would go into executive session to discuss litigation as an open meeting may have a detrimental effect on the litigating position of the Town. Selectman Hughes moved that the Board dissolve open session at 6:37pm to go into executive session to discuss litigation as an open meeting may have a detrimental effect on the litigating position of the Town and to return to open session, Selectman Dickson second. The Board voted unanimously: Selectman Dickson – Yes, Selectman Hughes – Yes, Selectman deRuyter – Yes, Selectman Norton – Yes, Chairman Foley – Yes. Selectman Hughes moved to dissolve executive session and return to open session at 6:57pm, Selectman second. The Board voted unanimously: Selectman Dickson – Yes, Selectman Hughes – Yes, Selectman deRuyter – Yes, Selectman Norton – Yes, Chairman Foley – Yes. Citizens Forum None Review & Discuss Cape Cod Regional Technical High School FY16 Budget Robert Sanborn stated that his finance committee will be approving their budget in March. Brewster student enrollment is down to 39. 6%. Overall enrollment is down 8 students. The total Cape Cod Technical High School budget is just over $4 million. This year they will be asking for funds for the stabilization fund that www.town.brewster.ma. BoS 03-09-15 Page 1 of 6 was approved at the last Town meeting. There is a 4.49% increase in the request this year due to the need to do a feasibility study and design for the school. They are currently working on an MSBA grant. They hope to put a total of $250,000 in their stabilization fund. Design should cost approximately $1 million. A lot of the school’s programs are operating with less than adequate square footage. Mr. Sandborn went over the major changes to the budget, including salaries, benefits and transportation costs. They currently have $572,000 in the E & D fund, some of which will be used to fund the feasibility and design project for updating/renovating the school. The $250,000 should be a one- time request for the project. The scope of the project is two- fold; one for the building system and one for programmatic. A building addition is anticipated. Selectman Hughes asked for more information on support services and building leadership. Building Leadership is the Curriculum, Special Needs & Technical substitute directors; support services include the school nurse, student activities, contracted special needs and guidance. Mr. Sandborn stated that he does not see the school enrollment increasing dramatically, but he would like to see growth in the post graduate studies. Selectman deRuyter moved to approve the FY16 Cape Cod Regional Technical High School Budget in the amount of $724,127, Selectman Norton second. The Board voted 5-Yes, 0-No. Discuss Breakwater Beach Resiliency Project Deborah Bond Kennedy stated that after this winter the beaches are ravaged, but she feels that Breakwater beach has weathered the best. She feels that Chapter 97 requires the Town to go to Town meeting and then the State legislature for this project. Bob Perry was hired by Deborah Kennedy to look at the project and produced a schematic as an alternate plan. He believes there is risk in the Town’s plan. They have questions on the flood zone and statistics that it does not affect the parking lot. He believes the erosion rate of the parking lot is half a foot to a foot per year. He fears that an artificial dune will erode with Northeaster storms. He would like to see a plan with less of a retreat. Stormwater management from MA DEP does not require major drainage work, only to meet standards. He also addressed the two grants; one for green infrastructure and the other for coastal resiliency. He does not understand why they are implementing a green infrastructure when the coastal resiliency study of sediment movement has not been completed yet. Chairman Foley stated that his plan would not go as deep but would widen the current lot. He stated that he does not see the need for drainage improvements on the west. He suggests widening the parking lot 25 feet to the east, which would be 100 feet from the nearest neighbor. The retreat would be 90 feet. Brent Mollville stated that he is representing several neighbors whose objection is the use of the park for a parking lot. They do not feel that it is the right thing to do. They also have concerns on the new dune and how it might negatively affect the natural dune. They ask that the issues be investigated if the project will not take place this spring. He asked what the process is for this evening. Selectman Hughes stated that the purpose tonight is to review the Board of Selectmen’s project. The action tonight is to reinforce the directive to continue to provide public access to the beaches for the public. Selectman deRuyter explained that several months ago the Board voted to move this project though the permitting process and onto Historic District, Planning Board and Conservation Commission. Bob Perry stated that he did attend the Coastal Committee meeting and he does remember one member, Steve McKenna, stating that he did not feel there was a drainage problem at Breakwater. Chris Powicki stated that this project should take a step back and is in need of a strategic process, including who needs access and when they need access and to look at climate resiliency. Beverly Biondi is concerned about her patients and her father who are handicapped and will no longer be able to go to Breakwater beach and that with the new dune it, will no longer be handicapped accessible. Peter Johnson has been attending the meetings. He wanted to address some of the questions raised by the opposition, including the need to provide parking for contractors to sit and eat lunch and the fact that only 9% of the total park will be used and only 30% of the green area of the park. Mr. Lewis agreed with Mr. Johnson; sometimes you have to ignore the noise and do what is best for the Town. There will always be opposition to any project that the Town undertakes. Steven Lipidus, 115 The Tides Court feels that the plan is a little rushed; he would like to see a comprehensive parking plan take place. The neighbors have tried to take care of the beach, by picking up trash and asking people to stay off the dune. He www.brewster-ma.gov BoS 03-09-15 Page 2 of 6 agrees that there is the need for a comprehensive environmental study, especially concerning how this will affect other dunes. Dana Dunbar from The Channel Way asked what the long term maintenance cost of the plan will be. She also believes that most people do not realize that the dune will obstruct the view. Chris Miller and Anne Kitchell, the engineer from Horsely Witten, gave a power point presentation of the project. There has been 80 feet of erosion over the last 40 years. There is a storm water issue at this site which affects the shellfish. There will be a sacrificial dune created to take the brunt of the storm damage and will need to be maintained. Vehicle access must also be maintained. They did look at expanding east and there are some pros to expanding east. There are more cons than pros to expanding east, including less room for habitat restoration and parking in a flood zone and a smaller dune. They also looked at the proposal from Bob Perry and there were also more cons than pros to the plan and it may increase storm water runoff. They also looked at the proposal from Mr. Farber to expand to the side. All of these plans were presented to Conservation. This current plan goes back to Conservation on the 17th. They have tried to incorporate other ideas where possible. For example, there is less space now used from the park, more trees were preserved and other plantings will be added. The longer retreat will keep the elevation low for ADA compliance. The path would be 8 feet wide. The replacement parking will only be paved in the center; the rest will be grass pavers. Selectman Hughes made mention that Crosby beach is much more stable as it has a natural dune. If the dune is built it will add to the other dunes that already exist. Ms. Kitchell went over the storm water issues at Breakwater. Selectman Dickson asked if the elevation of the lot is being raised. Chris Miller answered that we are not in order to keep the cost down. Chris Miller stated that a larger retreat will last longer and cost less to maintain as it includes a sacrificial dune, a smaller dune would also mean a higher grade, obstructing views and making vehicle access very difficult. Mr. Miller noted that only 8% of the Cist gift will be used in this project. Selectman Norton asked about the revetment. It will continue to be maintained. Selectman Hughes stated that there have been lessons learned from this project. She stated that the project is not driven by grant money and that beach erosion issues are a constant. She does agree that the Board should have discussed the project in a more public way. She also sees the need for a comprehensive plan and in the long run understands that the Town will have to look at shuttles to the beaches. She does believe that this is a project that the Town should stay committed to. Chris Miller stated that the project still needs to be permitted and then must go out to bid. He stated that the project would be done in phases, but he would like to get it done before the beach season. Selectman deRuyter asked if the Board could look at expanding parking at Breakwater beach to the east and to the south. Selectman Hughes stated that expansion to the east is not permitable. Selectman Dickson stated that he has struggled with this and his very impressed with the neighbors and their concerns. The beaches are always part of a process. Whenever you change something in Town, it does create blow back. He also supports the project. He thanked Chris Miller for all the work he does for the Town in securing grant funding to keep the cost of projects down and keep the majority of the burden off the taxpayers. Chairman Foley stated that he would prefer to add the additional parking to the east, but that it is not permitable. Every year the Town loses private and public beach property. He does support the project. Selectman Norton thanked the public for coming out and understands that they will be disappointed in what they hear tonight. He also supports the project. He stated that the Board received a letter from Ed Goldman, from the Brewster Association of Part Time Tax Payers in support of the project. Selectman deRuyter moved to reaffirm support of the Breakwater project and continue the permit process, Selectman Dickson second. The Board voted 5-Yes, 0-No. Review & Discuss Ladies Library FY16 Budget & Capital Requests Kathy Cockcroft and Larry Houghton, Treasurer are present as well as Glenn Lowery and Mike Gradone. The Library will continue to request funding to maintain Sunday hours. Ms. Cockcroft went over the budget, which includes a decrease in wages due to retirements. The wages at this time do not include any COLA increase as this is a negotiating year for the library contract. There is also a decrease in the natural gas line item and this is due to a new energy efficient boiler that will be replaced this year. There is an increase in the building maintenance due to the aging building. There was a water leak this year and they also had issues www.brewster-ma.gov BoS 03-09-15 Page 3 of 6 with the back staircase due to the heavy snow amounts. The Sunday hours start the first Sunday in November and end the last Sunday in March. Selectman deRuyter moved to approve the FY16 Brewster Ladies Library budget in the amount of $547,063, Selectman Norton second. The Board voted 5-Yes, 0-No. Ms. Cockcroft stated that they have two new requests; one to increase the hours of the part time custodian from 24 hours to 35 hours. The current custodian works at the desk as well, they would replace his desk hours with a new higher at a lower rate; this would cost $9,917. The second new request is for $784 to increase the pay for the substitute librarians from $12 per hour to $13 per hour. Mr. Sumner recommends that the Board meet with the School department before they make any decision on new requests, although this is a small request. Ms. Cockcroft stated that the library has a capital request for a new boiler. Two of the Energy Committee members came over and looked at the system and gave a recommendation for a new system. The current system does work, but it may break at any point due to age. Selectman deRuyter moved to approve article 8, Capital & Special Project Expenditures, item 9a, Ladies Library boiler replacement project, in the amount of $38,500.00, Selectman Norton second. The Board voted 5-Yes, 0-No. Discuss Extension of Lease for the Ladies Library 20 years ago the Library Association entered into a lease with the Town. There is an option for renewal. There was a meeting with the Town Administrator and some language changes are suggested to the lease. The Library Board will vote on it later this month. Mr. Sumner stated that the lease should be updated as there is some old language in it. This will come back to the Board after Town meeting. The Board is supportive of a new lease. Review, Discuss & Approve Finance Committee, Drummer Boy Museum, Constable, Alewives, Street Lights, Veterans, Memorial/Veterans Day & Mill Sites FY16 Budgets Selectman deRuyter moved to approve the FY16 Finance Committee budget in the amount of $108,900, Selectman Dickson second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the FY16 Drummer Boy Museum budget in the amount of $500, Selectman Norton second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the FY16 Constable budget in the amount of $250, Selectman Norton second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the FY16 Alewives budget in the amount of $3,400, Selectman Norton second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the FY16 Street lights budget in the amount of $4,000, Selectman Norton second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the FY16 Veterans Services budget in the amount of $56,700, Selectman Norton second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the FY16 Memorial & Veterans Day budget in the amount of $1,500, Selectman Norton second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the FY16 Mill Sites budget in the amount of $4,000, Selectman Norton second. The Board voted 5-Yes, 0-No. www.brewster-ma.gov BoS 03-09-15 Page 4 of 6 Review & Discuss FY16 Financial Forecast Mr. Sumner stated that Nauset region is over by $97,000 and the Elementary Schools are over by 8% or $511,250. The Town budget is under by about $166,000, but that does not include collective bargaining. If the Town and Schools came in at 2.5%, the Town would be under the levy capacity by about $380,000. There are new requests they could consider. Mr. Sumner stated that he will update the budget memo to modify it for today’s status. Review, Discuss & Vote May 4, 2015 Special & Annual Town Meeting Warrant Articles No discussion. Review & Approve Town Profile for Town Administrator Search Selectman Norton moved that the Board approve the Town Profile, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Selectman Hughes stated that she worked with Mr. Kobayashi on the report and he did integrate Patricia Grenier’s report from the public forum. The photo that will be added to the report will be a color photo of the Stony Brook Grist Mill. Discuss February 25, 2015 Finance Committee Meeting Chairman Foley stated that he was invited into this meeting, but he bridged the gap and stepped over the boundaries and discussed some things that were confidential. He has apologized and stated that it will not happen again. Selectman Hughes asked if he thought of sending any letters to each of the Union heads. Chairman Foley stated that he would be willing to do that. Selectman Norton thanked Chairman Foley for his apology, it was a serious breach and he was not on the agenda; he also did not inform the Board of his planned attendance at the meeting. Selectman Norton stated he has real concerns on the actions that were taken. Selectman Norton stated that he should have informed the Board when invited in to speak to other Boards. Selectman Dickson stated that the agenda item where Chairman Foley spoke was to discuss the finance committee report. Mr. Sumner stated that he wrote a letter to the Finance Committee on this action. Selectman deRuyter stated that what concerns him the most is the damage this has done to a good relationship with the Unions. He stated that the entire Board wants to act proactively to rebuild the trust of the unions. Mr. Sumner stated that he has not received a draft of the Finance Committees report yet. Review & Approve February 9, 2015 6:31pm Executive Session Meeting Minutes & February 9, 2015 9:53pm Executive Session Meeting Minutes Selectman Norton moved to approve the February 9, 2015 6:31pm executive session meeting minutes, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the February 9, 2015 9:53pm executive session meeting minutes, Selectman Norton second. The Board voted 5- Yes, 0-No. Appointments None Action Items Selectman deRuyter moved to approve action items 1-3, as recommended by Administration, Selectman Dickson second. The Board voted 5-Yes, 0-No. FYI Items Selectman deRuyter made mention of item H, the email on Governor Baker’s proposed FY16 budget and asked if the increase of Chapter 90 funds will continue. Mr. Sumner said he hasn’t seen anything to see that it will decline. Selectman Hughes made mention of the letter concerning the 208 plan and asked Mr. Sumner for www.brewster-ma.gov BoS 03-09-15 Page 5 of 6 an update. Mr. Sumner stated that there is a consensus that the Cape Cod Commission effort has created a framework that is acceptable to all parties. Liaison Reports None Topics the Chair did not Reasonably Anticipate None Discuss Possible Future Agenda Item None Media Questions Rich Eldred asked about a copy of the letter to NSTAR from the Conservation Administrator on the pruning plan. He mentioned that Eversource released their plan for the ROW and the Towns are again writing letters and will Brewster send a letter. Jillian Douglass stated that last month the Board sent a letter to support the Orleans letter. Selectman deRuyter stated that Brewster and Provincetown are not on this year’s list for spraying. Future Meetings March 16, 23, 2015, Fire Station Forum March 12 & 21, 2015 Selectman Norton moved to adjourn at 9:55pm, Selectman Dickson second. The Board voted 5-Yes, 0-No. Respectfully submitted, Susan Broderick Administrative Supervisor Approved: _______________ Signed: _______________________________________ Date Patricia Hughes, Clerk of the Board of Selectman Accompanying Documents in Packet: agenda, powerpoint presentation on Cape Cod Tech budget, Cape Cod Tech budget, Town Counsel opinion on Breakwater Landing resiliency project, letters from Hal Minis, Peter Johnson & Debra Johnson in favor of Breakwater project, citizen proposal for Breakwater project, quote for Ladies Library boiler replacement, Ladies Library lease, vote tracking sheets for warrant articles and Town budgets, Town profile, 2/9/15 6:31pm & 9:53pm executive session meeting minutes, action items, FYI Items www.brewster-ma.gov BoS 03-09-15 Page 6 of 6 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Board of Selectmen Town Administrator MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING DATE: June 15, 2015 TIME: 7:00 P.M. PLACE: Brewster Town Office Building, 2198 Main Street PRESENT: Chairman deRuyter, Selectman Foley, Selectman Norton (7:23pm), Selectman Hughes, Town Administrator Charles Sumner, Assistant Town Administrator Jillian Douglass, Hal Minis, Paul Anderson, Ryan Burch, Ralph Ingegnieri, Rich Eldred ABSENT: Selectman Dickson Call to Order Chairman deRuyter called the meeting to order at 7:00 pm. Citizens Forum Ralph Ingegnieri expressed his concern about appointed town officials who miss meetings and are allowed to cast votes on important town meeting articles. The Board of Selectmen and the Finance Committee have a lot of input and votes are taken on every article. Mr. Ingegnieri read a prepared statement. One of the major concerns is a particular finance committee member who missed 11 out of 12 meetings from February to April, but was still able to cast votes prior to the town meeting. Mr. Ingegnieri believes this is not good policy judgement or fair to the taxpayers. Mr. Ingegnieri obtained a copy of the policies that are given to committee and board members from the Town Clerk. The following policies are provided; a description of the purpose of the committee, every effort should be made to attend all posted meetings, the chair or secretary should be informed if a member cannot attend and 3 unexcused absences constitutes grounds for removal. Mr. Ingegnieri believes there should be a specific attendance policy for all committees and boards that should be strictly followed and enforced. Update on Brewster Conservation Day Hal Minis & Ryan Burch invited the Board and the public to the 4th annual Brewster Conservation Day on July 11th from 9:30am to 2pm at Drummer Boy Park. Last year, they had about 700 attendants and hope to have more this year. The Mills & Gills Festival will be at the Stony Brook Grist Mill at the same time. They are thankful to all the town departments for their collaboration; there will be 35 exhibitors with information about how we are dealing with ponds, wastewater, kids activities and land conservation. Brewster Historical Society will be offering tours of the windmill and the Harris Black House and Americorps will be there as well assisting with set up and break down and also offering a recycle puppet show and edible aquifer. Mr. Minis asked if the Board would consider action item #1 now which is to declare Brewster Conservation Day a special event so they can put up temporary signs. Selectman Foley recommended inviting Mike Embury & his www.brewster-ma.gov BoS 06-15-15 Page 1 of 3 family. Selectman Foley moved to approve action item #1 as recommended by administration, Selectman Hughes second. The Board voted 3-Yes, 0-No. Update on Status of the Town’s Water Withdrawal Permit Renewal Process Paul Anderson brought a piece of rotted pipe from a shut off valve from the 6A water services project so the Selectmen and public could see what bad shape those water services were in. They replaced about 150 old services. The Water Department is currently replacing water services on Underpass Road in anticipation of the paving project there. Selectman deRuyter noted that the water department is doing good work in advance of the paving projects. Mr. Anderson explained that the State controls how much water you are allowed to pump out of the ground. Brewster currently has a permit for 1.573 million gallons a day. The State looks at the history of usage and makes a recommendation for 15 years. In the new permit, they would get 84 million gallons less. In 2010, they pumped 1.36 million gallons which means they would have over pumped based on this new permit of 1.34 million gallons. It is hard to track seasonal population. The Town’s pumping goes from .50 million gallons to 3.5 million gallons during peak season; the average over the course of the year is 1.2 million gallons. The last time the DEP tried to lower the permit number, the Town fought them and they backed off. The Barnstable County Water Association hired counsel to represent the Cape communities; each town has asked for a 190 day extension. Most of the communities on Cape are using similar language in their requests. The Association does not want to get into any serious litigation, but open public discussion with selectmen, town managers, and representatives. The DEP has agreed that one shoe does not fit all, but it’s a political matter so they need to polarize locally. The effect of this decision is two-fold; it will increase water rates and you have to mitigate the water you are asking for. The Cape is unique because the water is going to make it to the ocean anyway; there’s no urban sprawl; there’s no major wastewater infrastructure. Mr. Anderson would like to protect what they currently have under the current permit. The Cape aquifer can produce 261 million gallons and all the towns together use only about 20% of that, about 56 million. Selectman Hughes asked if the 261 million gallons is the production for the whole Cape. Mr. Anderson explained that a study of actual registered volumes was done. The Cape has a natural resource of water that is abundant. Chairman deRuyter asked if the State is basing their concerns on the high per capita 90 number that the Town has during the summer months when their preference is to see a number in the 60’s. Mr. Anderson said he is not actually sure how they came to the number and their science does not make sense as they have acknowledged that there is an issue with calculating correct population numbers on the Cape. Selectman Foley asked if the Town would be affected this summer. Mr. Anderson said it would not as there is a time frame where comment on what they are proposing is allowed; he just feels at this point, the public needs to be more informed. Selectman Foley suggested they bring a coalition of Cape Cod Legislature together. Mr. Anderson said that they have not historically been well represented at the State. For example, there is a regulation that only fire sprinkler certified workers can work on fire hydrants, but the water department works on hydrants regularly and are doing so illegally under these rules. Selectman Hughes noted that the Cape has the second largest sole source aquifer in the state; Plymouth has the largest. She explained that sole source aquifers are different than taking your water from a reservoir or river. She wondered if Mr. Anderson had any communication with off Cape communities. Mr. Anderson said that off Cape communities typically do water management by measuring rivers and reservoirs where the Cape does drilling monitoring of wells for each of the lenses and when it drops, they are mandated to input restrictions. Selectman deRuyter asked what the implications of going over the permit amount is. Mr. Anderson explained that the permit is for 15 years and you can roll in or over and there are minimal increases to the base over time. The implication would be a warning, but the problem is you are being restricted right from the start of the permit. There is also the concern of costly mitigation measures. Selectman Hughes noted that they are already doing and planning mitigation of storm water under their MS4 permit. She thinks it would be good to put together a list of things the Town is already doing. Mr. Anderson said he thinks they are only allowing credit on new work. He noted that the town of Dennis was affected heavily. Chairman deRuyter asked if Mr. Anderson would like a letter of support from this Board. Mr. Anderson said he would like to get feedback from DEP, get his ducks in a row and then www.brewster-ma.gov BoS 06.15.15 ask Mr. Sumner and the Board to issue a letter. Mr. Sumner wondered if the Board should designate counsel as special municipal counsel. Mr. Anderson said that the County is paying the counsel for now, if the Town starts to pay, counsel would need to be designated. Action Items Selectman Foley moved to approve action items #2-9 as recommended by administration, Selectman Hughes second. The Board voted 4-Yes, 0-No. Topics the Chair did not Reasonable Anticipate None Media Questions Rich Eldred asked if there was any word from the state on the Breakwater beach parking lot; not yet. Mr. Eldred also asked if they have executed a contract with Mr. Embury yet. The Board is talking about that subject in executive session tonight. Future Meetings June 22, 2015 & July 6, 2015. The Board also needs to schedule a joint meeting with Government Studies. Selectman Hughes requested that the Fire and Police Chiefs and the Town Administrator put together a memo identify challenges and accomplishments of last year and goals for next year for their reviews. Executive Session Chairman deRuyter announced that the Board would be going into executive session to discuss strategy with respect to litigation as an open meeting may have a detrimental effect on the litigating position of the Town and to conduct strategy in preparation for contract negotiations with nonunion personnel and not to return to open session. Selectman Norton moved that the Board dissolve open session and go into executive session at 7:45 pm to discuss strategy with respect to litigation as an open meeting may have a detrimental effect on the litigating position of the Town and to conduct strategy in preparation for contract negotiations with nonunion personnel and not to return to open session, Selectman Foley second. The Board voted unanimously: Selectman Hughes – Yes, Selectman Foley – Yes, Chairman deRuyter- Yes, Selectman Norton-Yes. Respectfully submitted, Donna J. Kalinick Administrative Assistant Approved: _______________ Signed: _______________________________________ Date Peter Norton, Clerk of the Board of Selectman Accompanying Documents in Packet: action items www.brewster-ma.gov BoS 06.15.15 BREWSTER BOARD OF SELECTMEN MEETING OF SEPTEMBER 14, 2015 ACTION ITEMS 1. Cobb House Mortgage – The $100,000 CPC Grant Award for renovations to the Cobb House requires that the CPC take back a mortgage interest in the property to ensure that the Town’s interest in the historic preservation deed restriction is recorded and enforceable. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to make the attached motion and vote to authorize the CPC to hold the mortgage on behalf of the Town. 2. Waiver of Fee – The Kiwanis Club, a non-profit organization, would like to use Drummer Boy Park Friday & Saturday, October 16th & 17th for their annual yard sale fund raiser for scholarships. They are asking for a waiver of the $700.00 rental fee. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 3. Waiver of Fee – First Parish Brewster Church is in the process of rebuilding/remodeling the parish hall exterior stairs, deck and asphalt walkway. They are requesting a waiver of $75.00 building permit fee as well as the $10.00 historic review fee. The Building Commissioner and HDC support this request. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 4. One Day Liquor License – The Cape Museum of Natural History is requesting a one day liquor license for Tuesday, September 29th from 5pm – 8pm for their ‘Great White Shark Research Fundraiser’ event. Wine will be served and the cost of the license is $35.00. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 5. Reduction in Fee – Soule Land Surveying is in the process of modifying a definite subdivision plan. They are requesting a reduction of the $3,200 filing fee to $500, the fee for a two lot subdivision. The Town Planner supports this request and unbuilable lots will be conveyed to the Brewster Conservation Trust. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 6. One Day Liquor License – The Brewster Chamber of Commerce is requesting a one day liquor license for October 8 from 5pm – 8pm for a Member to Member event at the Lemon Tree Village. Beer & Wine will be served. The cost of the license is $35.00. September 14, 2015 Action Items Page 1 of 2 ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 7. One Day Liquor License – Maplewood at Brewster is requesting a one day liquor license for Thursday, October 8th from 5pm – 7:30pm for a ‘Dusty Shoe Tour’ event. Beer & appetizers will be served for a short period of time. The cost of the license is $35.00. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 8. Special Event License - Jeff Eldredge of Eldredge Farm is again requesting a special event license for his annual fundraising event at his farm. This is a family event from 12pm – 9pm, on Saturday, October 3. There will be food, alcohol, entertainment and various games for children. He has signs for parking and directions on how to enter and exit the farm. There are games and hayrides for children. His neighbor allows him to use the neighboring bog for parking. There is a parking attendant to direct parking based on how long someone may be attending the event. It is on the northern 4 acre section of the property. The Fire Chief & Police Chief have reviewed the event and have no issues. Mr. Eldredge and his caterer are still in the process of working with the Board of Health to complete the temporary food service paperwork and Mr. Eldredge still needs to respond to the Board of Health on arrangements for portable toilet facilities. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request pending completion of the Board of Health requirements. 9. One Day Entertainment License and One Day Liquor License – Jeff Eldredge is requesting a one day entertainment license and a one day liquor license in conjunction with the fundraising event on his farm on October 3rd. The one day liquor license if from 1pm – 11:00pm and is for beer & wine. The one day entertainment license is from 12pm – 7pm and is for DJ Tom Santos & Syndicate. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. September 14, 2015 Action Items Page 2 of 2 FYI ITEMS (MAIL) September 14, 2015 A. Notice for Water Department Route 6A Water Installation Project B. Notice from MA Division of Marine Fisheries for small grants program C. Notice to abutters for Underpass and Snow Road work D. Copy of letter from Conservation Law Foundation to U.S. Environmental Protection Agency, re; Cape Area Wide Water Quality Management Plan Update E. Copy of notice from Lawrence Lynch to MassDOT, re; Route 6A project F. Notice from Comcast on Internet Essentials program FYI – September 14, 2015 Page 1 of 1