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Home My Public Portal About02-03-2020 Village Board Minutes 190-4/624 /a/ VILLAGE OF PLAINFIELD MEETING MINUTES FEBRUARY 3, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, K.CALKINS, P.KALKANIS, C.LARSON, B.WOJOWSKI, H.BENTON, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.AMANN, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER,ROLL CALL,PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 75 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Administered the Oath of Office to Jeremiah"Zach"Zigterman, Support Services Commander; and Luke Ostreko, Police Sergeant • Recognized John Hannon—2020 APWA Award of Merit • Recognized Brian Fahnstrom—2019 IPSI Graduate • Recognized the 2020 APWA Project of the Year Award—PACE Park-N-Ride TRUSTEES COMMENTS Trustee Wojowski congratulated the officers and staff. Trustee Larson congratulated the officers and staff Trustee Bonuchi congratulated the officers and staff PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on January 6, 2020. b) Bills Paid and Bills Payable Reports for February 3, 2020. c) Cash& Investment, Revenue, and Expenditure Reports for December, 2019. d) Release of Letter of Credit No. SLC304480 ($228,868.75) - Mass Grading and Seeding for The Boulevard Place commercial development being developed by 55/30 Acquisitions LLC. Second by Trustee Bonuchi. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton,yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—February 3,2020 Page 2 3) 2020 IRISH PARADE Trustee Wojowski moved to approve the 2020 Irish Parade and associated road closures to be held on Sunday, March 15, 2020 at 1:00 p.m. Second by Trustee Bonuchi. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 4) 2020 FAST CAT 5K/10K RUN Trustee Bonuchi moved to approve the 2020 Fast Cat 5K/10K Run and associated road closures to be held on Saturday, April 4, 2020 at 8:00 a.m. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 5) 2020 CRUISE NIGHTS Trustee Bonuchi moved to approve the 2020 Cruise Nights and associated road closures to be held every Tuesday, June 2 - August 18, 2020 from 5:30 pm. —9:00 p.m. Second by Trustee Larson. Chief Konopek pointed out that the road closures may change due to road projects in the area. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 6) 2020 HARVEST 5K RUN Trustee Larson moved to approve the 2020 Harvest 5K Run and associated road closures to be held on Sunday, September 27, 2020 at 8:30 a.m. Second by Trustee Bonuchi. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 7) DUNKIN' DONUTS - 15719 S. ROUTE 59 (CASE NUMBER 1857- 101619.AA/REZ/SU/SPR) Trustee Boncuhi moved to adopt Ordinance No. 3445, approving the annexation agreement for the property commonly known as 15719 S. Route 59 (PIN 06-03-15-301-011-0000). Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 3446, approving the annexation of the property commonly known as 15719 S. Route 59. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 3447, approving the requested map amendment (re- zoning) of the property commonly known as 15719 S. Route 59 from the default R-1 Low-Density Single-Family Residence District to the B-3 Highway Business District. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 3448, approving a special use for a drive-through operation for the property commonly known as 15719 S. Route 59, subject to the stipulations noted in Village of Plainfield Meeting Minutes—February 3,2020 Page 3 the staff report. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski, yes; Benton, yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve the site plan review for the proposed Dunkin' Donuts at 15719 S. Route 59, subject to the stipulations noted in the staff report. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 8) 25229 W. ZOUMAR DRIVE SETBACK VARIANCE (CASE NUMBER 1864- 120419.VAR) Trustee Bonuchi moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a variance to permit a front yard setback encroachment of up to three feet and eight inches for the property commonly known as 25229 W. Zoumar Drive. Second by Trustee Wojowski. There was some general discussion regarding the variance. Patti Bernhard, attorney for the applicant, stated that the front porch encroaches into the front yard setback by a distance of 3.68 feet. The error was not noticed until after the house was built. Vote by roll call. Calkins, no; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 5 yes, 1 no. Motion carried. 9) 15134 S. FOX RIVER STREET LANDMARK NOMINATION (CASE NUMBER 1834- 040519.HPC) Trustee Wojowski moved to adopt the findings of fact of the Historic Preservation Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of the property commonly known as 15134 S. Fox River Street as a historic landmark based on the criteria outlined in the staff report and nomination. Second by Trustee Bonuchi. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. 10) RENWICK PROPERTIES (CASE NUMBER 1842-061119.SU/SPR/FP) There was no discussion on this item. 11) 15024 S. DES PLAINES STREET DEMOLITION (CASE NUMBER 1862- 112219.DEMO) Trustee Bonuchi moved to require a 90-day delay in issuance of a demolition permit for the structure located at 15024 S. Des Plaines Street and require the applicant, the Historic Preservation Commission and staff to consider alternatives to the proposed demolition. Second by Trustee Wojowski. There was some general discussion regarding the condition of the structure. The applicant was present in the audience and stated that it would cost approximately $500,000 to bring the building up to code. Vote by roll call. Calkins, yes; Kalkanis, no; Larson, no; Wojowski, no; Benton, no; Bonuchi, no. 1 yes, 5 no. Motion failed. Village of Plainfield Meeting Minutes—February 3,2020 Page 4 12) THE SANCTUARY SIGN VARIANCE (CASE NUMBER 1865-121019.VAR) Trustee Wojowski moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting a variance to permit internal illumination of wall signs for the property commonly known as The Sanctuary at 24216 W. Lockport St. Mayor Collins expressed concern that the applicant did not request a variance before putting up the sign. Second by Trustee Calkins. Vote by roll call. Calkins, yes; Kalkanis, no; Larson, no; Wojowski, yes; Benton,yes; Bonuchi, no; Collins, no. 3 yes, 4 no. Motion failed. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Larson moved to approve the purchase of two FortiGate 201E firewalls from CDW-G at a total cost of$16,430.00. Second by Trustee Bonuchi. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Lonnie Spires presented the Building and Code Enforcement Report for December, 2019. PUBLIC WORKS REPORT Trustee Boncuhi moved to authorize the Village President to execute Construction Services Amendment No. 1 with Baxter and Woodman Consulting Engineers related to the Village Green Utility Improvements which increases the total not to exceed fee amount to $288,580.00. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve the Generator Maintenance Agreement for a period of three years with CN Power Cummins in the amount of$70,455.84. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve the purchase of 670 General Electric Cobra Head Light fixtures from Graybar for the total cost not to exceed $180,166.65. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—February 3,2020 Page 5 POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the Village President to execute an agreement with Lexipol LLC, in the amount of $61,863.00 for the implementation of the Lexipol Law Enforcement Policy Manual and Daily Training Bulletin. Second by Trustee Calkins. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski,yes; Benton, yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 3449, amending Chapter 5, Article VI, Section 5-172 (c) relating to time limit parking. Second by Trustee Larson. Vote by roll call. Calkins, no; Kalkanis, no; Larson, yes; Wojowski,yes; Benton, yes; Bonuchi,yes. 4 yes, 2 no. Motion carried. Chief Konopek presented the Operations Report for December, 2019. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Larson moved to adjourn. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:04 p.m. Michelle Gibas, Village Clerk