HomeMy Public PortalAbout2014_04_22_O012 Amending the TC re Boards and Commissions The Town of
Leesburg,
Virginia PRESENTED: April 22, 2014
ORDINANCE NO. 2014-0-012 ADOPTED: April 22, 2014
AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V
(BOARDS AND COMMISSIONS), DIVISION 1 (GENERALLY),
SECTION 2-193 (MEMBERSHIP), SECTION 2-195 (DUTIES),
SECTION 2-197 (COMPENSATION), SECTION 2-198
(COUNCILMANIC LIAISON); AND DIVISION 2 (SPECIFIC
BOARDS AND COMMISSIONS), SECTION 2-228 (LEESBURG
TECHNOLOGY AND COMMUNICATIONS COMMISSION)AND
ADDING 2-232 (LEESBURG STANDING RESIDENTIAL TRAFFIC
COMMITTEE)
WHEREAS, Code of Virginia of 1950, as amended, Section 15.2-1411 authorizes the
governing body of any locality to appoint and compensate advisory boards, commissions and
committees; and
WHEREAS, the Leesburg Town Code, Chapter 2, Article V, Divisions 1 and 2 establish
and define certain boards, commissions and committees to advise the Town Council; and
WHEREAS, the Leesburg Town Council wishes to further define the duties of certain
commissions; increase the compensation for members of boards and commissions; make
corrections to the language within this chapter; and add the Leesburg Standing Residential
Traffic Committee as a committee defined within the Town Code.
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as
follows:
Division 1 (Generally)
Sec. 2-193. Membership.
(a) Unless specifically noted, each board and commission shall consist of seven
members who shall be residents of the town or town business owners (as allowed by
law)and appointed by the town council.
(b) The term of board and commission members, unless specifically noted, shall
correspond to the official tenure of the town councilmember term who nominated
them, but shall continue after the end of the term until a replacement is appointed.
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AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V
(BOARDS AND COMMISSIONS), DIVISION 1 (GENERALLY),
SECTION 2-193 (MEMBERSHIP), SECTION 2-195 (DUTIES),
SECTION 2-197 (COMPENSATION), SECTION 2-198
(COUNCILMANIC LIAISON); AND DIVISION 2 (SPECIFIC
BOARDS AND COMMISSIONS), SECTION 2-228 (LEESBURG
TECHNOLOGY AND COMMUNICATIONS COMMISSION) AND
ADDING 2-232 (LEESBURG STANDING RESIDENTIAL TRAFFIC
COMMITTEE)
(c) An appointment to fill a vacancy shall be for the unexpired term.
(d) In all cases, except as specified in the state code., at least four members of any board
or commission shall be residents of the town.
(e) A person may not be a member of more than two boards, commissions, or
committees at the same time.
Sec. 2-195. Duties.
(a) The board/commission shall elect its chair annually. The commission shall elect
annually the officers it deems necessary. Elections are encouraged to occur between
January and March.
(b) The chair shall report any attendance problems to the town council, which has the
authority to require a member to resign. Attendance problems include, but are not
limited to,if the said member is absent from three consecutive meetings.
(c) The board/commission_shall meet monthly or more often as necessary upon the call
of the chair or two or more members.
(d) The board/commission shall provide at least annually a report to the town council on
the activities and accomplishments of the board/commission.
(e) The board/commission shall adopt rules/bylaws governing the conduct of its business
and meetings.
(f) The board/commission shall be knowledgeable of the requirements of the state
Freedom of Information Act (Code of Virginia, § 2.2-3700 et seq.), State and Local
Government Conflict of Interests Act (Code of Virginia, § 2.2-3100 et seq.)
requirements, and the town's board and commission handbook.
(g) Unless otherwise noted, all actions of boards and commissions shall be subject to
town council approval.
(h) The chair, or his designee, shall provide to the clerk of town council key
events/actions from each meeting which shall be provided to town council in a
summary format monthly reporting on board and commission activities.
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AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V
(BOARDS AND COMMISSIONS), DIVISION 1 (GENERALLY),
SECTION 2-193 (MEMBERSHIP), SECTION 2-195 (DUTIES),
SECTION 2-197 (COMPENSATION), SECTION 2-198
(COUNCILMANIC LIAISON); AND DIVISION 2 (SPECIFIC
BOARDS AND COMMISSIONS), SECTION 2-228 (LEESBURG
TECHNOLOGY AND COMMUNICATIONS COMMISSION) AND
ADDING 2-232 (LEESBURG STANDING RESIDENTIAL TRAFFIC
COMMITTEE)
(i) The board/commission shall assist in and carry out such other duties as may be
assigned by the town council.
Sec. 2-197. Compensation.
(a) Compensation for the mayor and councilmembers, after July 1, 2013, shall be
$16,200.00 and $15,600.00 per annum, respectively, payable in equal monthly
installments.
(b) Unless specifically noted, compensation for the chair and of members of boards and
commissions, exclusive of the councilmanic liaison, shall be $1350.00 and $6
$1200.00 per annum,payable in equal monthly installments.
(c) To be compensated, every board and commission member must present themselves
with proper identification to the appropriate town department and must complete and
submit all federal and state payroll tax witholding forms, as required by law.
Sec. 2-198. Councilmanic liaison.
(a) At the biannual organizational meeting of the council, members may nominate a
liaison to each board and commission.
(b) The role of the councilmanic liaison shall be as follows:
(1) Councilmanic liaisons are non-voting members who provide a link between the
board or commission and the town council.
(2) Councilmanic liaisons serve as resources for relating relevant town council
actions to the board or_commission and for sharing relevant board or commission
matters to the town council.
(3) Councilmanic liaisons are encouraged to attend advisory group meetings and/or
communicate regularly with group members and remain current on all activities
of the advisory group so that they can be accessible to members or provide
information on behalf of the town council.
(4) Recognizing the numerous other duties and roles of councilmembers that may
generate regular conflicts, councilmanic liaison attendance at board and
commission meetings is not mandatory for councilmembers, but liaisons are
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AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V
(BOARDS AND COMMISSIONS), DIVISION 1 (GENERALLY),
SECTION 2-193 (MEMBERSHIP), SECTION 2-195 (DUTIES),
SECTION 2-197 (COMPENSATION), SECTION 2-198
(COUNCILMANIC LIAISON); AND DIVISION 2 (SPECIFIC
BOARDS AND COMMISSIONS), SECTION 2-228 (LEESBURG
TECHNOLOGY AND COMMUNICATIONS COMMISSION) AND
ADDING 2-232 (LEESBURG STANDING RESIDENTIAL TRAFFIC
COMMITTEE)
expected to attend meetings at least quarterly and communicate monthly with the
board, commission, or committee chair. .. • . -. .. ., . - -
' .. ,. .
stead.
Division 2. Specific Boards and Commissions
Sec.2-225. Leesburg Parks and Recreation Commission.
(6) To serve as liaison between the town council and board of supervisors to ensure
that Leesburg citizens residents receive county recreation facilities and services
comparable with the level of need and services made available to other parts of
the county.
(7) To remain acutely aware of the latest developments and trends in parks and
recreation development and service delivery.
Sec. 2-228. Leesburg Technology and Communications Commission.
(a) Created and established. The Leesburg Technology and Communications
Commission is hereby established and created.
(b) Powers and duties. The Leesburg Technology and Communications Commission
makes recommendations to the town council for the efficient, economical, and
productive use of technology and telecommunications for the town's citizens residents
and businesses.
(c) Additional powers and duties. The following shall be additional powers and duties of
the Leesburg Technology and Communications Commission:
(1) To make recommendations regarding the operation, staffing, maintenance, capital
improvements and funding of the department of information technology.
(2) To maintain a continuous oversight and review of cable system operations and
advise the town on grantee's compliance with the terms of its contract.
(3) . - -- -• - - - - . -- ., . - .. . -- .- .. - - •- -
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AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V
(BOARDS AND COMMISSIONS), DIVISION 1 (GENERALLY),
SECTION 2-193 (MEMBERSHIP), SECTION 2-195 (DUTIES),
SECTION 2-197 (COMPENSATION), SECTION 2-198
(COUNCILMANIC LIAISON); AND DIVISION 2 (SPECIFIC
BOARDS AND COMMISSIONS), SECTION 2-228 (LEESBURG
TECHNOLOGY AND COMMUNICATIONS COMMISSION) AND
ADDING 2-232 (LEESBURG STANDING RESIDENTIAL TRAFFIC
COMMITTEE)
X of this Code.
(4) To develop and maintain a town technology plan including
make recommendations on the en utilization and enhancements to the town's
public access communications media, especially utilizing cell phones, the
Internet, and other public computer-based technologies. channels and Inter et
w
Sec.2-232. Leesburg Standing Residential Traffic Committee
Cal Duties. The Standing Residential Traffic Committee serves to provide
recommendations to the Town Council for residential traffic calming, pedestrian
safety, and other issues regarding traffic and transportation.
chi Compensation. Members of the Leesburg Standing Residential Traffic Committee
shall not receive compensation.
(c,) Members. In addition to seven appointed members as outlined in Division 1 of this
article,the Standing Residential Traffic Committee shall have five additional members
including one each from the Leesburg Department of Public Works, Leesburg Police
Department, Loudoun County Fire & Rescue, Leesburg Planning Commission, and a
Town Planner, nominated by their respective organizations. No person may serve as
more than one representative at one time. The Town Council shall ensure that all
Town quadrants are represented among Town representatives on the Committee. All
Town representatives shall be town residents.
Additional powers and duties. The following shall be additional powers and duties of
the Standing Residential Traffic Committee;
a. Evaluate traffic calming requests and issues forwarded by town staff.
b. Determine, when needed, the level of resident support for proposed traffic
calming projects.
c. Forward recommendations on residential traffic management to the Town
Council.
d. Respond to other requests for recommendations on traffic or transportation
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AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V
(BOARDS AND COMMISSIONS), DIVISION 1 (GENERALLY),
SECTION 2-193 (MEMBERSHIP), SECTION 2-195 (DUTIES),
SECTION 2-197 (COMPENSATION), SECTION 2-198
(COUNCILMANIC LIAISON); AND DIVISION 2 (SPECIFIC
BOARDS AND COMMISSIONS), SECTION 2-228 (LEESBURG
TECHNOLOGY AND COMMUNICATIONS COMMISSION) AND
ADDING 2-232 (LEESBURG STANDING RESIDENTIAL TRAFFIC
COMMITTEE)
issues referred to the Committee by the Town Council.
SECTION II. All prior ordinances in conflict herewith are hereby repealed.
SECTION III. Severability. If a court of competent jurisdiction declares any provision
of this ordinance invalid, the decision shall not affect the validity of the ordinance as a whole or
any remaining provisions of the Leesburg Town Code.
SECTION IV. This ordinance shall be effective upon its adoption.
PASSED this 22nd day of April, 2014.
sten C. Umstattd, Mayor
Town of Leesburg
AT . S :
It
Clerk of un 1
P:\Ordinances\2014\0422 Amending Chap 2 of the TC re Boards and Commissions.doc