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Home My Public Portal AboutMinutes-02/26/2014 (2) CITY OF TIFFIN Minutes Regular Council Meeting Wednesday, February 26, 2014 City Hall The Tiffin City Council met in regular session on Wednesday, February 26, 2014 at City Hall. Mayor Berner called the meeting to order at 7:02 PM. Roll Call: Joann Kahler, Jim Bartels, Peggy Upton, Mark Petersen Absent: Ryan (Entered at 7:07). Also present: Brett Mehmen, Attorney Raiber, Engineer Frederick, Administrator Jackson. Motion by Bartels to approve the agenda, second by Petersen. All ayes. Motion carried. Community/Citizen Forum TiffinFest 2014. Mark Petersen indicated that the next meetings at City Hall are scheduled. The contracts have been approved. Itinerary is set. The group Hairball will be there Saturday night. There might be an issue with Johnson County Sheriff. Petersen wants to hire Deputy Reserves to reduce cost, but Johnson County wants'some paid personnel. Bella Sala will discuss the cost for any police protection. Petersen want to be listed on the TiffinFest checkbook. Petersen is also looking into 501C3 status for tax purposes. This would alleviate annual audits and allow them to work outside of the City. The process can be somewhat pricey and takes time. Petersen has a secretary to help with contracts. Petersen wants permission from City to use the East Soccer fields if the weather is dry. According to Public Works the East Soccer field just took, so it may be an issue. Parking may also be an issue since there may be up to 6,000 attendees to the concert. May have to look at parking elsewhere and shuttles. Expenditures and Financial Reports Motion to approve Financials for February by Kahler. Second by Bartels. All Ayes: Motion carried unanimously. Public Hearings: A. Grass Height Restrictions in Chapter 52 of the Code of Ordinances. Motion by Peterson to open Public Hearing at 7:12 PM. Second by Ryan. All Ayes. Motion Carried. Public Comment wondered how we will measure height since it will be laying down. Discussion that nothing can be enforced right now; we need to pass a limit. Public concerned that 8 inches is too high. No written comments or phone calls. Motion to close Public Hearing by Upton. Second by Ryan. All Ayes. Motion Carried. Public Hearing Closed at 7:14. B. Amending the Water Ordinance to allow for Yard Watering Meters. Motion by Petersen to open Public Hearing at 7:15 PM. Second by Upton. All ayes. Motion Carried. Discussion that changes will be made so that meters can either be brought in at the end of the season and billed all at once, or be called in monthly. At the end of October, all meters must be returned, or resident will be charged. Attorney Raiber indicated that it is on the ordinance to run from April to October. Administrator Jackson indicated that no calls or comments came in on this agenda item at the City. Motion'to Close Pubic Hearing by Upton. Second by Bartels. All Ayes. Motion Carried. Public Hearing closed at 7:17 PM. C. FY2015 Budget. Motion to open Public Hearing by Bartels. Second by Petersen. All Ayes. Motion Carried. Public Hearing opened at 7:18 PM. No public comment. Administrator Jackson indicated that no written comments or phone calls came in to the City regarding this agenda item. Motion to close Public Hearing by Petersen. Second by, Upton. All Ayes. Motion Carried. Public Hearing closed at 7:18 PM D. 1998 Dodge 1500. Motion to open Public Hearing by Ryan. Second by Petersen. All Ayes. Motion Carried. Public Hearing Opened at 7:18. No public comment or • information received by City Hall. Motion to close Public Hearing by Ryan. Second by Upton. All Ayes. Motion Carried. Public Hearing closed at 7:19 PM. UNFINISHED BUSINESS: A. Discussion and Possible Action to complete an elevation certificate to FEMA. City Hall needs an elevation certificate which shows it is out of the 100 flood plain for insurance purposes. Hart Frederick will perform this at no cost. Discussion: Application to be done by administration for LMR. Look for it on payables. Motion by Ryan to hire Hart Frederick at no cost to perform elevation certificate. Second by Petersen. All ayes. Motion Carried. B. Resolution 2014-08 Approving Change Order#4 for the 2013 Capital Improvement. There is a small change from original packet to add lights on two parking lots along Park Rd. Doug at Hart Frederick indicated the net of this is $12,691.50. Discussion that we need to get metal poles versus what we have as they look bad. Also Upton concerned that perhaps it is too dim and does not meet the lighting ordinance. Perhaps Hart Frederick can come back with options for light designs. Public Works commented on why we would want to spend money to light a place where there is no need since no one plays soccer games at night. The baseball fields are used at night and that is the bigger priority. Table change order until options are known. Motion to table by Ryan. Second by Petersen. All ayes. Motion carried. NEW BUSINESS: A. Ordinance 2014-348 Amending the Municipal Code, Chapter 52, to add Height of Grass Restrictions— 1st reading. Motion by Kahler to amend the resolution to 8 inches with enforcement by Public Works. Second by Ryan. Discussion: None. Motion to approve ordinance as amended by Ryan. Second by Kahler. Discussion None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Reading passed. B. Ordinance 2014-34 Amending the Subdivision Ordinance to amend the definition of SUDAS— 1st reading. Motion by Upton to approve. Second by Petersen. Discussion: None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Reading passed. C. Ordinance 2014-350 Amending the Water Ordinance, Chapter 91, to allow for Yard Watering Meters - 1st reading. Motion to approve by Upton. Second by Ryan. Discussion: None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Reading passed. D. Ordinance 2014-351 Amending the Water Ordinance, Chapter 92 to allow for Yard - Watering Meters—1st reading. Motion to approve by Kahler. Second by Upton. Discussion: None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Reading passed. E. Ordinance 2014-352 Amending the Water Ordinance, Chapter 99 to allow for Yard Watering Meters— 1st reading. Motion to approve by Ryan. Second by Petersen. Discussion: None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels; Upton. Reading passed. F. Resolution 2014-019 Adopting the City of Tiffin's Annual Budget . Motion to approve by Ryan. Second by Kahler. Discussion: None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Resolution passed. G. Resolution 2014-020 Approving Hiring Consultant Grant Writer for Specific Projects Not to Exceed $5,000. Motion to approve by Bartels. Second by Petersen. Discussion: There is a typographical error in second paragraph. Amend to replace the word up with us. RISE grant will be 80/20. Chris will look at Safe Routes to School and CDBG for sanitary sewer system. Some funding is dependent upon whether there is enough low- to-moderate income levels in the old town area. He will provide weekly updates to Administrator Jackson. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Resolution Passed. H. Resolution 2014-021 Approving Purchasing of AV Equipment and Projector from Brent's Computer Service in the amount of$4,552. Motion to approve by Bartels. Second by Ryan. Upton wanted clarification if it would be wireless. Administrator Jackson indicated they are looking at three microphones. We may need to assess sound quality and possibly buy a 4th microphone if needed. Discussion to move forward with current quote since system is expandable. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Resolution passed. I. Resolution 2014-022 Approving the Pay Estimate and Change Order to Ha gge r ty for the Water Storage Pressure Upgrade Project. Motion by Upton to amend the language to read pay estimate #2. Second by Ryan. Discussion: None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Resolution passed. J. Resolution 2014-023 Setting a Public Hearing for Drug Paraphernalia. The intent of this resolution is to have something in place prior to someone trying to set up a proposed business where drug paraphernalia is sold. Motion to set Public Hearing by Kahler. Second by Petersen. Discussion: Attorney Raiber indicates that there is a current ordinance in place which covers it, but this resolution would further clarify it as the ordinance is only two sentences long. This will repeal that section and replace it's language. Roll Call: Ayes: Kahler, Petersen, Upton. Nays: Bartels & Ryan. K. Resolution 2014-024 Setting a Public Hearing for Amending the Zoning Ordinance for PAD review. Motion to approve setting a Public Hearing by Upton. Second by Ryan. Discussion: None. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Resolution passed. L. Resolution 2014-025 Approving Award of Contract for the City Concession Stand. Motion by Upton to reject this resolution to allow for reposting for additional bidding. Second by Petersen. Discussion: Ryan wanted to let Brett in Public Works know that their doing this is in no way a criticism of the work he has done. Ryan is very appreciative of all his work and does not believe this will delay the project. Roll Call Aye to Reject: Ryan, Bartels, Upton, Petersen. Nay: Kahler. Resolution failed. M. Resolution 2014-026 Approving Storm Sewer and Drainage Agreement with CCA School. Motion to approve by Ryan. Second by Kahler. Discussion: Upton wants the resolution to read "easement" instead of agreement. Motion by Upton to adding the word easement between drainage and agreement. Second by Ryan. No additional discussion. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Resolution passed. N. Resolution 2014-027 Approving Hart Frederick to work on cost estimates for water and sewer issues at the middle school. Motion to approve by Ryan. Second by Upton. Discussion: The water design has been almost completed by Hart Frederick. Some research still needs to be performed on the sewer lift station size, but will be done ASAP. Upton expressed concern that focusing on this will affect them working on Ireland. Hart Frederick indicated that someone else will work on this projection. Timeline is a couple of weeks. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Resolution passed. O. Resolution 2014-028 Approving Hart Frederick to work with Shive Hattery regarding drainage issues at the middle school. Motion to approve by Ryan. Second by Upton. Discussion: Upton interested in the costs for this project. Shive is working on this from the school's side. Hart Frederick's role will be only to review to make sure it protects the City. Roll call: Ayes: Kahler, Ryan, Petersen, Upton. Bartels abstained. Resolution approved. P. Discussion and possible action to dispose of City asset of a 1998 Dodge Pickup. Motion to approve by Kahler. Second by Petersen. Discussion: Upton questioned whether this was Blue Booked to determine value. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels. Nay: Upton. Action passed. Q. Discussion and possible action for Beer Garden at Throttle Down. Motion not t I required. As long as ordinances and codes are followed and enforced, there were issues discussed by Council. No votes required. R. Discussion and possible action University of Iowa parking for van pool. UI approached City to allow their vanpool to park somewhere in the old town area. The van picks up passengers to commute to University. Currently picking up randomly throughout town. Need for 3-4 parking spots, possibly a 5th in the summer. Parking could be done at the old city hall location. Discussion that it is fine for Administrator Jackson to approve. S. Discussion and possible action on Ireland Avenue. Attorney Raiber advised that they had another meeting with Jon Schneider. Jon consulted with his attorney and he wants additional attorney fees and future funds to maintain the retaining wall. He wants an additional $5,000 to cover his attorney costs and $2,500 to help pay for future building permits. Motion by Ryan to approve "an additional$7,500 to the $150,000 offer to be in final form by next Tuesday, March 4, 2014. Failure to meet this deadline results in the City attorney begin immediate condemnation to revert to the original DOT appraisal of $31,200". Second by Petersen. Discussion: General Public questioned if actual time deadline, such as 5 PM by Tuesday. Raiber indicated that they work past 5 PM, so not required. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels, Upton. Action passed. Motion made by Upton, second by Ryan fo adjourn at 8:29 PM. Motion carried unanimously. il/L,' /,-0, --- ' 1 1 AMOR) _s MichonF .n, City Clerk/Administrator Steven L. Berner, Mayor February 26, 2014 I I I V s