HomeMy Public PortalAbout092412fyi FYI ITEMS (MAIL) SEPTEMBER 24 , 2012
A . Notice of October 3 . 2012 Massachusetts Selectmen ' s Association Regional
Meeting
Be Electricity report for September 2012
C . Minutes of August 27 , 2012 All Citizens Access Committee meeting at
Freemans Way Recreational Fields & follow up report from MA Office on
Disability on site visit to Freemans Way fields
D . Copy of letter to Falmouth Enterprise from OpenCape , re ; clarification on
article in the paper
E . Update on Nauset High School roof & window replacement project
F . Minutes of August 7 , 2012 Conservation Commission Meeting
G. Minutes of August 21 , 2012 Conservation Commission Meeting
H . Letter to Charles Sumner from James Cummings , Barnstable County Sheriff, re ;
update on emergency communications & dispatch regionalization
I . Horsley Witten report of August 28 , 2012 emergency planning/tabletop drill
FYI — September 24 , 2012
Page 1 of 1
October 3 Selectmen' s Meeting - Don't Forget to Register ! Page 1 of 22
Ir
Susan Broderick
From : mma -alert@mma . org
Sent : Wednesday , September 19 , 2012 9 : 37 AM
To : Susan Broderick
Subject : October 3 Selectmen ' s Meeting - Don 't Forget to Register !
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Massachusetts Municipal Association The Voice of Cities and Towns mmanorrg
One Winthrop Square [ Boston I MA 102110 1617426J272
MMA Alert Contact: Pat Mikes 617426 -7272 ext. 131
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Massachusetts Selectmen 's Association Regional Meeting
Wednesday , October 3 , 2012
5 : 45 -7 : 30 p . m .
Barnstable Senior Center, Hyannis
Register Todayl
Agenda
5 : 45 p . m . - Registration
6 : 00 p . m . - Welcoming Remarks and Dinner
Joshua Ostroff , President , Massachusetts Selectmen ' s Association and Natick selectman
6 : 30 p . m . - MMA Legislative Update - Wrap Up on the Legislative Session and a Look
Ahead
Geoff Beckwith , MMA Executive Director
7 : 00 p . m . - Open Discussion
7 : 45 p . m . - Closing Remarks/Adjournment
Registration Deadline : Monday , October 1
A light dinner will be provided . This is a free event , but registration is required .
9/ 19/2012
October 3 Selectmen' s Meeting - Don't Forget to Register ! Page 2 of 2
Click HERE to register today !
If you have any questions , please contact Pat Mikes , MMA Communications &
Membership Director , 800 . 882 . 1498 , x131 .
If you have any questions , comments or suggestions, feel free to contact us .
You can also always find additional information on our website at :
www. mma. org
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sbroderick@town . brewster. ma . us .
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Massachusetts Municipal Association , Jne Winthrop Square Boston MA 02110 , Phone Nu9nber, {6 17) 426- 72 `72 . Fax Nurnher . {617, 695- 1 : 14 ,
Email Address : pbockelrn2n@nma . orq , Wobsite : wmq . rnrna .orq
9/ 19/2012
Page 1 of 1
Susan Broderick
From : Richard Wolf [ richard . wolf4@verizon . net]
Sent : Sunday , September 16 , 2012 8 : 20 PM
To : Dan Rabold ; Ed Lewis ; James Foley ; John Dickson ; Peter Norton ; Susan Broderick
Cc : Bill Barnstead ' ; ' Brewster Ladies ' Library ' ; Charles Sumner; ' Chris Powicki ' ; ' Chuck Hanson ' ;
' Dean Keuch ' ; ' Denise Fronius' ; ' Don Schober' ; ' Ed Swiniarski ' ; ' Jarrett Scott' ; Jillian Douglass ;
'John Cunningham' ; ' Kathy Cockcroft' ; Kathy Lambert; ' Keith Gauley' ; Lisa Souve ; ' Luke
Hinkle ' ; ' Margaret T. Downey ' ; ' Patrick Johnson ' ; Richard Koch ; ' Richard M . Wolf ; ' Ron
Collins ' ; Paul Anderson ; 'William Porter'
Subject . September Electricity Report
Attachments : 3 September FY2013 Monthly Elect Rpt . pdf
Dear Selectmen ,
Attached is the electricity report for September 2013 .
The town continues to use more electricity than last year ( + 11 % this month ) .
CLC' s September rate is the same as last year ( $ 0 . 0757 per kWh )
NSTAR has reduced its rate for distribution in September by about 1 cent per kWh
In addition , NSTAR charges less if we use more ( encouraging more electricity use ) .
Rich Wolf
Member of the Energy Committee
9/ 17/2012
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G � I
Jillian Douglass
From : MOEBOBCC@aol . com
Sent : Monday , September 17 , 2012 12 : 29 PM
To : Jillian Douglass
Subject : Re : Site Visit of the Fields
ALL CITIZENS ACCESS COMMITTEE
Meeting Minutes for August 27 , 2012
Meeting began at 9 am at Freemans Way Recreational Fields
Members Present : Denise Rego , Robert Steinmann, Maureen Steinmann .
Guests : Ellen Ojala, Director of Recreation, and Jeffrey Dougan, Assistant Director for
Community Services from the Massachusetts Office on Disability
The meeting minutes for March 22 , 2012 were approved and accepted .
This meeting was done on- site at the Freemans Way Recreational Fields at 811 Freemans
Way . Freemans Way Recreational Fields consist of one regular size baseball field , two
smaller little league baseball fields and one large soccer field area. The purpose was to have
Jeffrey Dougan give the committee , Recreation Dept . , and , hence , the town a general
assessment of the current accessibility status of this recreational area and possible solutions to
improve accessibility .
Issues discussed :
Player access and seating : This was determined to be very difficult at all the fields due to the
topography of the land . Scheduling of games with accessibility in mind at one of the town ' s
other fields which is more level and therefore easier for a player with disabilities to access ,
9/ 17/2012
Page 2 of 2
seemed to be the best option . Thus , at least one of the town ' s other, more level playing fields
should be made fully accessible . Jeff gave Ellen an ADA Checklist for Readily Achievable
Barrier Removal relative to sports activities and team or player seating .
Spectator access : As this was just a preliminary survey , nothing definite was decided upon.
However, at each of the individual fields , Jeff discussed what seemed to him to be the best
possible accessible parking areas, accessible pathways routes , and accessible spectator
viewing areas . It was noted that the new concession stand was built in an accessible manner
but that there is no accessible access to it.
Jeff also mentioned that due to the topography, variances from the Massachusetts
Architectural Access Board might be necessary when developing the accessible pathways . He
and MOD are available to assist us in any way they can. Jeff will summarize his visit in a
report and send it to the Chair, who will then distribute to all others concerned .
Also noted, there is an accessible handicap portable bathroom facility available at this site .
Meeting adj ourned at 10 am. Respectfully submitted by Maureen Steinmann
9/ 17/2012
l
F Massachusetts Office on Disability
One Ashburton Place , Room 1305
Boston , MA 02108
- - - 617-727 -7440 voice & TTY
800-322 -2020 voice & TTY
Deval L. Patrick, Governor 617-727-0965 FAX
Timothy P . Murray, Lt. Governor Web: htto://www . mass . aov/mod
Myra Berloff, Director Jeff, Dougan@Massmail . state. ma. us
August 29, 2012
Maureen Steinmann
Chairperson
All Citizens Access Committee
4 Daisy Lane
Brewster, MA 02631
Dear Maureen :
This report is a follow up to the site visit conducted on August 27, 2012 of the Freemans Way Recreation Fields
located in Brewster. The purpose of the survey was to assist the All Citizens Access Committee and the Town
Recreation Department in evaluating potential barriers for persons with disabilities either visiting or using the
fields . This was done in two parts . The survey looked at programmatic access for the programs offered at these
fields and other fields throughout Brewster as well as the visitors coming to watch the activities at these specific
fields . Since no work has been done recently, with the exception of the concession stand , the survey looked at
the new obligations under the 2010 ADA Standards for Accessible Design for potential barriers .
Present for the survey were :
Maureen and Robert Steinmann — All Citizens Access Committee ,
Ellen Ojala — Recreation Director,
Denise Rego — Director of the Council on Aging, and
Jeffrey Dougan, Assistant Director for Community Services, Massachusetts Office on Disability.
I have attached a report outlining my findings . It is my understanding that no work is planned at the
current time and this survey was to be used to evaluate remedies to be incorporated in a capital plan ,
so I have been somewhat general in my findings . As the work is planned and progresses , please feel
free to contact me for more detailed and specific requirements .
If there are any questions regarding the report , please feel free to contact me at the above number.
Sincerely,
Jeffrey L. Dougan
Assistant Director for Community Services
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Creating Regional Broadband Opportunities for Cape Cod and Southeast MA
P OFF
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OFF, F A6 OFF
Falmouth Enterprise
50 Depot Avenue
Falmouth, MA 02540
September 17, 2012
Dear Editor,
The Falmouth Enterprise article "Selectmen Hear Pitch For Google Fiber" of September 14, 2012 by
Christopher Kazarian contained several references to OpenCape that require clarification .
OpenCape is in fact creating tremendous opportunities for municipalities and school districts to aggregate
services and share common applications that will provide for more effective and efficient internal operations
and delivery of services . The critical public safety communications improvements supported by the
OpenCape project are also tremendously important to the community.
While these services to government entities are important, they are not the sole focus of the OpenCape
project as indicated in the article . In fact, the creation of this highly capable telecommunications
infrastructure has been designed to eliminate communications barriers that stifle economic development —
with direct delivery of services to businesses . OpenCape is matching major U . S . telecommunications carriers
at the leading edge of 100 Gigabit per second ( 100G) fiber optic connectivity to ensure that businesses have
the most capable possible services available today . The immediate addition of 100G to the network means
that business customers will benefit from greatly increased performance and consistent upload and
download speeds for everything from data transport to cloud- based enterprise applications to video
streaming.
OpenCape' s high speed services are not directly required by all businesses . Initially, it will be businesses that
require high capacity, guaranteed levels of symmetrical service that will purchase services from OpenCape' s
licensed operator — CapeNet. We encourage any business that has such requirements to contact CapeNet at
www . car)enet . com or ( 508) 744-5090 to discuss the needs of their business as many on the Cape have
already. As time passes, we anticipate the availability of additional services that will be attractive to a wider
group of business operators and owners .
The Enterprise article also discussed direct retail services to smaller or remote businesses, and residential
customers . The request of Juli Mayers of Bourne that Falmouth selectmen support her effort to bring
Google Fiber to the Cape was the impetus for the article .
OpenCape, as a middle- mile backbone project, can be compared to building a highway . OpenCape
encourages last- mile retail providers to enter the market place and deliver services to small businesses and
residential customers . There are opportunities for both established internet service providers and innovative
startups to deploy a variety of last- mile connectivity solutions that are optimized for the customer base they
choose to serve . OpenCape will support those providers with the opportunity to use its backbone to
aggregate their service needs and keep costs low.
OpenCape is also familiar with the Google Fiber initiative in Kansas City. Kansas City was selected from
among 1100 communities that applied to be the host of the Google Fiber project — in large part because
Kansas City has a municipal electric utility and high density. It is one of several projects happening
throughout the world to bring ultra - high speed connections to residential customers . . How, when, and
whether Google will expand beyond this one implementation is unknown . Additionally, recent press has
indicated the challenge experienced by Google, and that experienced by any residential broadband service
provider, in providing ubiquitous coverage across the entire Kansas City metro area . These issues can be
more exacerbated in small towns or rural areas . The fiber optic infrastructure that OpenCape is building is
designed to facilitate Google Fiber like services as the demand and economic viability emerges in
communities on the Cape .
OpenCape is an open access network . Google Fiber, or any other provider present on Cape Cod or wishing to
enter the marketplace on Cape Cod, can purchase necessary bandwidth or dark fiber from OpenCape . This
condition was a core component of the Federal grant requirements, and one that OpenCape firmly supports .
As network construction nears completion, more efforts will be expended to evaluate additional services that
may be offered directly or through partners utilizing the OpenCape backbone to serve the needs of the
communities on Cape Cod . From the start Opencape elected not to become an exclusive provider of a single
last-mile service, believing instead that the communications needs of the region both now and in the future
would be best served through competitive solutions tailored to match the requirements of local government,
businesses and citizens .
One thing that we know has worked on Cape Cod is the collaborative and cohesive effort and message from
the region . It is important that we work together to ensure energy is not expended unnecessarily or contrary
to our benefits . We would encourage Ms . Mayers and any group she represents to contact us so that we can
meet to clarify our purpose and capabilities and potentially help to craft effective last mile solutions.
Dan Vortherms, CEO
Art Gaylord, Chairman
OpenCape Corporation
Nauset High School Green Repair Building Committee — One Committee Member' s Observations
Charge Summary
The Green Repair Building Committee was charged with the oversight of the planning and
implementation of the High School ' s roof and window replacement projects .
Active Committee Members
Dr. Richard Hoffmann , Nauset School Regional District Superintendent
Tom Conrad , Nauset High School Principal
Bob Lewis, Nauset High School Facilities Manager
John O' Reilly, Nauset School Committee Chairman
Bob Miller, Community Representative from Brewster
Ron Collins, Community Representative from Orleans
Proiect Designer
Habeeb and Associates Architects, Inc .
Proiect Management
NETCO , Inc .
Roofing Contractor
Capeway Roofing Systems ( PVC based membrane with a 30 year / 120 MPH Warranty )
Window and Glazing Contractor
Modern Glass ( All glazing with impact lamination as required for possible storm exposure )
Proiect Highlights
Both projects were bid below the original estimate .
Work for both projects started the last week of June .
Outstanding efforts and great working relationships have been reported by Tom Conrad throughout the
summer .
School opened on schedule with both projects being substantially complete . Punchlist and remaining
items are being coordinated to avoid interference with campus activities .
Change orders have been minimal considering the magnitude and renovation complexities .
Ck ,
1 �
Brewster Conservation Commission Minutes - Meeting Under Massachusetts General Law
Ch . 131 , §40 , Wetlands Protection Act (ACT) , 310 CMR 10 . 00 Regulations
Massachusetts Department of Environmental Protection ( MA DEP )
( M . G . L . C . 131 . § 40 )
And
Code of the Town of Brewster Chapter 172 ,
Brewster Wetlands Protection By-law ( BWP By-law)
and Code of the Town of Brewster
Wetland Regulations 1 .01 — 8 . 01
Call to Order
Chairman Stephen McKenna called to order the Tuesday, August 7 , 2012 meeting of the
Brewster Conservation Commission at 7 : 07 PM at the Brewster Town Offices , 2198 Main Street,
Brewster, MA.
Present
Chairman Stephen McKenna , Commissioners , Bruce Evans , William Klein , Michael Tobin ,
Conservation Administrator James Gallagher, Natural Resources Director Chris Miller,
Department Assistant Carol Spade
Not Present
Hayley Winfield , Associate Member Jeanne Boehm
Chairman McKenna read into the record the following %
" As required by the Massachusetts Open Meeting Law, the Conservation
Commission is informing the public that this meeting will be audio and video
recorded . Anyone else intending to record is required to inform the Chairman
prior to the meeting . "
Public Hearings
Notice of Intent
Benjamin and Jennifer Gannett propose to amend Order of Conditions SE 9 =1479 , a
wetland permit for the proposed demolition and reconstruction of an existing dwelling , to
construct a second floor expansion over the proposed deck. Work is proposed in a
coastal dune wetland resource area , on 68 Ocean Street, Unit 7 , ( Current) Assessors ' Map
90 , Parcel 45 ( Formerly Assessors ' Map 7 , Parcel 42
Summary of Applicant Testimony
Representative John O ' Reilly , PE , PLS , J . M . O' Reilly , Inc .
Mr. O ' Reilly explained the proposed changes to the project; the landward relocation ,
reconstruction and placement on pilings of an existing dwelling approved in Order of Conditions
SE 9- 1479 .
He maintained that in this request for an amendment, the footprint in the coastal dune resource
area is to be only minimally expanded beyond the footprint approved by the Conservation
Commission ; i . e . , converting proposed deck to living space and the necessary addition of three
support pilings , and expansion of the covered entry on the northwest side of the building .
Summary of Staff/Conservation Commission Comments
Referencing the proposed plan * and the Conservation Administrator' s agenda comments" from
his site investigation and the minor enlargement to the east side of the dwelling shown on the
plan , Mr. McKenna requested clarification on the exact footprint enlargement measurements to
the dwelling . Mr. O ' Reilly responded that the covered entry is to be 9 by 6 in lieu of the formerly
approved 6 by 4 foot dimension .
Summary of Public Comments
is p,
IL
Brewster Conservation Commission Minutes , August 7 , 2012
There were no public comments .
Bruce Evans moved , Michael Tobin seconded the motion to close the hearing to testimony and
continue to August 21 , 2012 , for Commission review of draft special conditions for the amended
order, to include a condition specific to roof drainage for resource area protection . Motion
Approved Unanimously .
* List of documents submitted for the project and discussed at this hearing
1 . J . M . O' Reilly Project Narrative . . . 68 Ocean Street, July 20, 2012
2. " Gannett Residence . . . Site Plan, . . . O' Reilly 68 Ocean Street. . a7/20/12"
3. "Architectural Plans "The Monomy Group, Al — A5
Request for Determinations of Applicability
Beechwood Landing Association requests Conservation Commission jurisdiction as to
whether the work — installation of three boattkayak racks within 50 feet of a bordering
vegetated wetland — is subject to the MA Wetlands Protection Act and Brewster Wetlands
Protection By-law. Work is to take place on the Beechwood Landing Association beach
off Janelle 's Way , ( Current) Assessors ' Map 82 Parcel 50 , ( Formerly Assessors ' Map 48
Parcel 79 ) .
Summary of Applicant Testimony
Steve Costello , President, Beechwood Landing Property Owners ' Association , attended ,
describing the proposal as contained above . Two aluminum racks exist on the beach currently
and are to be relocated . The dimensions of the proposed larger rack, to accommodate larger boats , are
6x 34x4 feet.
Summary of Staff/Conservation Commission Comments
Mr. Gallagher and the Commissioners requested clarification and Mr. Costello responded on the
following :
1 . Two relocated racks are aluminum ; for the new rack, the proposed materials in contact
with the ground are to be untreated locust, with above ground materials of a
Conservation Commission approved treated lumber and Polyvinyl chloride ( PVC ) .
2 . The applicant' s intent on removing or trimming the five trees located on the plan :
■ Neither tree removal nor trimming is proposed ; and no vegetation will be
removed .
Summary of Public Comments
William Riley , representing abutters , and abutter Janelle Polzer attended . Mr. Riley
requested the racks be positioned to benefit certain pedestrian access rights ; a non -wetland
issue . Ms . Polzer disagreed . Additionally , she believed the racks essential for protection of
the environment.
Chairman McKenna responded to Mr. Riley , stating the Commissioners are required to act on
the submitted plan before them at this time , with the racks in the location so depicted .
Following discussion , Bruce Evans moved , William Klein seconded the motion to issue
conditional Negative Determinations for the proposal , as follows :
3 . The work described in the Request is within the Buffer Zone , as defined in the
regulations , but will not alter an Area subject to protection under the Act. Therefore , said
work does not require the filing of a Notice of Intent, subject to the following conditions :
a. The owners shall position the boat/kayak racks in the buffer zone location
shown on the approved plan of record*, and attempt to store all watercraft on
the racks when not in use during boating season.
b. All watercraft shall be removed from the resource area and 900 and 50 foot
buffer zone annually, from November 30 through May 95. A/lternative/y,
watercraft shall be placed securely on the boat/kayak racks.
Brewster Conservation Commission Minutes . August 7 , 2012 2
c. All vegetation in the resource area and 900 and 50 buffer zone shall remain
undisturbed.
6 . The area and/or work described in the Request is not subject to review and approval
by Town of Brewster Pursuant to the Code of the Town of Brewster Wetlands Protection
By-law ,
Approved Unanimously.
* List of documents submitted for the project and discussed at this hearing
1 . Request for Determination . . . for Beechwood Landing Association
2. " Beechwood Landing Property Owners' Association . . .Janelle's Way Sketch Plan J . M . O'Reilly and
Associates, Inc. dated 7119112"
Show Cause Hearing/Violations
( Continued Hearing ) Town of Brewster Weathervane Way , 102/68 ( Formerly 9/12 )
unauthorized cutting , filling/review of site plan*
This hearing was continued from July 10 , 2012 , when the Commission agreed to amend
the enforcement order issued on June 15 , to require immediate removal of the fill placed
in the wetland , and mitigation . Additionally the submitted plan was to be revised and
surveyed to show:
■ Delineations of the coastal wetland located at the northeast end of Weathervane Way
to the extent that the wetland is within 100 feet of the roadway .
■ Delineation of the roadway layout and any unauthorized alterations to the roadway
layout within the 100 foot buffer zone to wetland resources , including tree removal ,
road widening , and addition of material .
- Also to require moving boulders further from the isolated wetland and information on
trees removed for determination on mitigation .
Summary of Staff/Conservation Commission Comments
The town submitted a revised site plan earlier in the day. Mr. Gallagher explained that
subsequently , he reviewed the stakes set in the field by the town and the plan delineating
a wetland and buffer zone northeast of Weathervane Way , and can confirm both as
accurate . He noted that the coastal dune resource area north of Weathervane Way was
not delineated on the plan .
Mr. Gallagher stressed that the town has yet to remove the gravel applied to the wetland ;
he recommended this be done immediately ; after which native shrubs such as
winterberry be planted .
Discussion centered on whether to require a Notice of Intent wetland filing for the
mitigation to tie it in to future road maintenance , or through the enforcement process .
The Commission consensually agreed with Chairman McKenna that compliance is more
effective legally , through the enforcement process .
Abutters to the road , Art Bennett , and Mark Boudreau , attorney representing the
Weathervane Way Association addressed the Commission . They expressed their
disappointment over the adverse effect of the tree clearing and road alteration on the
area ' s natural and scenic qualities . Additionally, they believed some trees that were not
removed were compromised by the road maintenance due to root destruction . Mr.
Boudreau displayed copies of photos* showing Weathervane Way as a natural tree lined
country road in November of 2002 , and the road condition at present, widened , lined with
bluestone and devoid of many scenic trees .
Commissioner Evans believed the Commission should consider the aesthetic interest
under the Brewster Wetlands Protection By-law in its decision on mitigation for the
violation .
Brewster Conservation Commission Minutes . August 7 , 2012 3
William Klein moved , Michael Tobin seconded the motion , (again ) to require immediate
removal of all fill from the isolated vegetated wetland , mitigation with appropriate native
vegetation * as discussed above , relocation of the discussed boulders , and to continue
the show cause hearing to Wednesday , September 5 , to await a professionally surveyed
plan showing native tree/shrub mitigation , with the wetlands and buffer zones delineated
on the site plan submitted for this public hearing . The motion was Approved
Unanimously.
Mr. Boudreau requested the Conservation Commission require the surveyed mitigation
plan be submitted in the time period legally required_ for public hearing continuances .
*List of documents submitted and discussed at this hearing
1 . Town of Brewster. . . Site Plan - Crosby Mansion J . M. O' Reilly & Associates , Inc. . . . revised
8/6/12
2. Photos dated 2002 and June, 2012 (of area and flush . cut tree remains )
Thomas Schmidt, 18 The Channel , 58/76 ( Formerly 17/12 )
The Conservation Administrator reported that the enforcement order issued to the above
captioned owner was returned unclaimed . He suggested the Commission continue the
hearing . Michael Tobin moved , William Klein seconded the motion to continue this show
cause hearing to August 21 . Continuance to August 21 , 2012 Approved
Unanimously .
Citizens ' Forum
Citizen Henry Hayes questioned the Conservation Commission regarding the following :
1 . Status of vegetation removal on 96 The Channel Way , 58/73 ( Formerly 4/36 -1 )
The Conservation Administrator explained the property owner re- planted the affected area
with native species in compliance with an enforcement order (issued September 8 , 2011 ) .
2 . Status on application of asphalt to former gravel parking lot on 1993 Main Street 67/2
( Formerly 17/24)
Mr. Hayes expressed his concern over asphalt which was applied recently to the parking lot;
part of which is directly adjacent to a wetland . He asked if this activity should have required a
prior wetland permit, and why the asphalt would not affect the wetland.
He also referenced a past violation of wetland and/or buffer zone filling in the same area of the
property .
Chairman McKenna responded that the original composition of the parking lot was compacted
gravel . The property owner should have filed a prior wetland permit for the recent activity . He
explained that following complaints of fill , the Conservation Administrator inspected and took
photos of the affected area during and immediately following a rain . He observed no drainage
runoff into the adjacent wetland resulting from the application of crushed asphalt. The
Conservation Commission reviewed the photos and discussed the activity ( at its May 15 , 2012
public meeting ) , and consensually agreed the asphalt had not adversely affected the resource
area, and required no enforcement action under the WP ACT or BWP By-law.
Request for Certificates of Compliance
1 . Robert and Nancy Muller Behling , 27 Captain Dunbar Road , 91 /36 ( Formerly 7/21 )
septic system and appurtenances
1 . Following the recommendation of the Conservation Administrator that the project
complies with the Order of Condition , Bruce Evans moved , Michael Tobin seconded the
motion to approve the above referenced Certificate of Compliance under the MA ACT
and BWP By-law, Approved Unanimously . Mr. Gallagher will write a letter to the
owners suggesting they install proper roof drainage on their dwelling .
Requests for Administrative Review
1 . Robert Rabin , 2421 Main Street, 78148 ( Formerly 15/75 ) Raising and resetting
damaged pergola
Brewster Conservation Commission Minutes , August 7 , 2012 4
The Conservation Administrator believed the above referenced project meets all
provisions for an activity under the mechanism of Administrative Review and granted the
administrative approval . Following review and discussion , William Klein moved , Bruce
Evans seconded the motion to ratify the Administrative Review approval . Approved
Unanimously .
2 . Ocean Edge Resort and Golf Club , Eastham House and Ocean Edge , 87 , 89 , & 91
Nickerson Lane , 90/154-1367 , 1368 , 1369 ( Formerly 14/103 -13 , 14, 15 )
The Conservation Administrator believed the above referenced project meets all
provisions for an activity under the mechanism of Administrative Review and granted the
administrative approval . Following review and discussion , Michael Tobin moved , William
Klein seconded the motion to ratify the Administrative Review approval . Approved .
Bruce Evans abstained .
3 . Brian Saltzman , 170 The Channel Way , 58/69 ( Formerly 4/27 -3 ) , invasive vegetation
removal , planting grass to provide sitting area
The Conservation Administrator did not believe the above referenced project meets the
parameters for an Administrative Review, and recommended the Commission deny the
project under this mechanism . Following review and discussion , William Klein moved ,
Bruce Evans seconded the motion to deny the application . The motion was Approved
Unanimously , The Conservation Administrator will inform the owner this activity will
require an Order of Conditions approval .
Review and Approval of Minutes
■ July 10 , 2012 , July 17 , 2012
Review and Approval of Minutes
Following review, William Klein moved , Michael Tobin seconded the motion to approve
the above referenced minutes as written . Approved Unanimously .
Discussions/Report of the Conservation Administrator
1 . Revisions to Brewster Wetlands Protection By-Law, Regulations and Policies
Mr. Gallagher continued his recommendation to the Commission (as on July 17 , 2012 ) on
the need to revise the BWP By- law and its regulations with the help of an environmental
professional .
He stated that Brewster Town Counsel advised the Commission to consider changing
major policies to become part of the regulations , for legal force .
Discussion included :
■ Simplifying the process for sand application projects on the coastal beach both
for the applicant and administratively , the town .
■ Extending Orders of Conditions for up to three years to correspond with the time
periods under the MA DEP Regulations .
Also ;
■ A regulation or written policy on requiring mitigation for removal of vegetation ,
using native or other appropriate plant vegetation .
■ A revision of the regulations on provisions for structure placement based on
projected flood height resulting from climate change .
Any Topics not reasonably anticipated by the Conservation Commission Chairman/
Discussions/Report of the Conservation Administrator/ Staff
Mr. Gallagher informed the Commission that he has been spending much time since July 15 , in
consultant oversight of Order of Conditions' vista clearing projects .
Brewster Conservation Commission Minutes . August 7 , 2012 5
The Commission discussed the requirement under the MA Open Meeting Law that all
documentation and photos displayed or shown to the Commission be submitted for the file
record . The Commissioners and staff will work to ensure this is done at all meetings .
Bruce Evans moved , William Klein seconded the motion to adjourn the meeting .
The meeting adjourned at 8 : 30 PM .
Carol Spade
Among the list of documents* for this meeting is the following:
Administrative Report of the Conservation Administrator dated August 7 , 2012
Conservation Commission Approved Planting List: Cape Cod Cooperative Extension Service
(www. capecodextension. org) , list of native woody plants for coastal/inland wetland buffer zones depicting the species ,
size and natural spacing of plants
Meeting Audio Recording Video Recording
Brewster Conservation Commission Minutes . August 7 , 2012 6
a
Brewster Conservation Commission Minutes — Meeting Under Massachusetts General Law '
Ch . 131 , §40 , Wetlands Protection Act ( ACT) , 310 CMR 10 . 00 Regulations
Massachusetts Department of Environmental Protection (MA DEP )
( M . G . L . C . 131 . § 40)
And
Code of the Town of Brewster Chapter 172 ,
Brewster Wetlands Protection By-law ( BWP By-law)
and Code of the Town of Brewster
Wetland Regulations 1 . 01 — 8 . 01
Call to Order
Chairman Stephen McKenna called to order the Tuesday , August 21 , 2012 meeting of the
Brewster Conservation Commission at 7 : 00 PM at the Brewster Town Offices , 2198 Main Street,
Brewster, MA.
Present
Chairman Stephen McKenna , Commissioners Bruce Evans , William Klein , Michael Tobin , Hayley
Winfield , Conservation Administrator James Gallagher, Natural Resources Director Chris Miller ,
Department Assistant Carol Spade
Not Present
Associate Member Jeanne Boehm
Chairman McKenna read into the record the following :
"As required by the Massachusetts Open Meeting Law, the Conservation Commission is
informing the public that this meeting will be audio* and video recorded. Anyone else
intending to record is required to inform the Chairman prior to the meeting . "
Public Hearings
Notices of Intent
As there was no quorum of Commissioners eligible to vote on the following continued
hearing , in accordance with Chapter 79 of the Acts of 2006 , "An Act Further Regulating
Meetings of Municipal Boards" which amends Massachusetts General Laws Chapter 39 ,
Section 23D, Chairman Stephen McKenna signed a "Certification of Review of Hearing
Transcript" stating he thoroughly examined all evidence received at the Public Hearing of
June 19 , 2012, the only previous testimonial hearing , which he did not attend. Examination
of evidence included visiting the site of the subject hearing , reviewing the minutes of the
hearing of June 19 and reviewing all evidence received prior to said hearing.
Continued Hearing ) Town of Brewster proposes to amend Order of Conditions SE 9 - 1526
for stormwater improvements , removal of asphalt parking lot, laying crushed stone for
small parking and turning area southeast of existing parking lot - to add pavement and
drainage , etc . on the small designated parking area at the southeastern section of the lot;
on 0 Paine 's Creek Road , Assessors' Map 38 , Parcel 10 ( Former Assessors ' Map 1 , Parcel
6-0 ) . Hearing opened June 19 (testimony taken ) , continued to July 10 ( no testimony) Eligible voters : Evans,
Klein , Tobin, McKenna
Summary of Applicant Testimony
Chris Miller Natural Resources Department, represented the Town of Brewster, and reviewed the
proposal as described above .
Summary of Staff Comments
Referencing his agenda comments* and the site plan * , Mr. Gallagher relayed the information
requested at the hearing of June 19 , as follows :
I . Regarding concerns of Christine Odiaga , MA DEP* during her review of the application ,
the revised site plan shows that the parking lot is not located in a coastal dune .
2 . MA Natural Heritage and Endangered Species Program ( NHESP ) submitted an
electronic mail message stating that the amended items do not change its original 4 -_
Brewster Conservation Commission Minutes , August 21 , 2012 1 _-'
decision , which is the project will not result in a "take" of the Priority Habitat and
Estimated Habitat, 321 CMR 10 . 28 310 CMR .
3 . The applicant submitted the requested clarification on Stormwater Management
Standards . The calculations were submitted in compliance with MA DEP from GHD
Environmental Consulting , describing this as a bio- retention area or rain garden .
Summary of Public Comments
There was no public comment.
Mr. Gallagher explained that with the exception of required continual maintenance for the bio-
retention system , special conditions for the amended order will not change from those approved
for the project in the original permit.
Bruce Evans moved , Hayley Winfield seconded the motion to issue an amendment to Order of
Conditions SE 9- 1526 , incorporating an additional condition mandating continued maintenance of
the bio-retention system . Approved Unanimously .
* List of documents submitted for the project and discussed at this hearing
1 . May 29 , 2012 Request to Amend Order of Conditions SE 9-1526 , GHD Inc.
2. "Site Plan, Town of Brewster. . . Paine's Creek Parking Lot Design, revised 8/16 (sic) (8/16/12)"
3. electronic mail communication from Amy Coman, MA Natural Heritage and Endangered Species
Program (NHESP) regarding Priority Habitat and Estimated Habitat Map, 321 CMR 10, 310 CMR 10
and March 21 , 2011 letter to Robert Berson. . .from Thomas W. French , Assistant Director, Natural
Heritage & Division of Fisheries and Wildlife
4. GHD August 16 , 2012 Memorandum and accompanying items regarding Stormwater Standards #4
( Continued Hearing ) Benjamin and Jennifer Gannett propose to amend Order of
Conditions SE 9 =1479 , a wetland permit for the proposed demolition and reconstruction of
an existing dwelling , to construct a second floor expansion over the proposed deck . Work
is proposed in a coastal dune wetland resource area , on 68 Ocean Street, Unit 7 ,
Assessors ' Map 90 , Parcel 45 ( Formerly Assessors ' Map 7 , Parcel 42 ) .
Hearing continued from August 7 , 2012 Eligible voters : Evans, Klein , Tobin , McKenna
The hearing of August 7 was closed to public testimony and continued for Commission review of
draft special conditions for the amended order.
The Commission reviewed special conditions . William Klein moved , Hayley Winfield seconded
the motion to approve the conditions as drafted . Approved . Hayley Winfield abstained .
Frederick M . and Vicki P . Daniels propose to construct a living space addition and porch ,
and expand a deck to an existing single family dwelling , and relocate a shed - within 57
feet of an inland wetland , on 67 Swamp Road , Assessors ' Map 48 , Parcel 70 ( Former
Assessors ' Map 24, Parcel 6-3 ) .
Summary of Applicant Testimony
Lynne Hamlyn , Hamlyn Consultants , represented Frederick and Vicki Daniels , who attended the
hearing . She explained the project, wetland delineations and proposed mitigation , as contained
in the * narrative submitted with the * Notice of Intent , adding that the project does not occur within
Priority or Estimated Habitats under the MA Endangered Species Act ( MESA) or MA Wetlands
Protection Act (WPA) regarding the existence of rare plant and wildlife habitat of rare wetlands
wildlife .
Summary of Staff/Conservation Commission Comments
Comments
Mr. Gallagher and the Commission believed it important the existing large oak next to the shed
proposed for relocation outside of the 50 foot buffer zone not be compromised during the
process , that the proposed material planted as mitigation in the location of the removed shed is
comprised of appropriate native plantings* or seed mixture , and that an appropriate number of
native shrubs* be installed as mitigation along the edge of existing lawn
Brewster Conservation Commission Minutes . August 21 , 2012 2
Summary of Public Comments
There was no public comment.
Bruce Evans moved , Hayley Winfield seconded the motion to close the hearing to testimony and
continue to September 5 , to await a file number from MA Department of Environmental Protection
( DEP ) , showing the application under the State is complete , and for Conservation staff to draft
special conditions under the BWP By-law for the project, as discussed above . Approved
Unanimously .
List of documents submitted for the project and discussed at this hearing
1 . Notice of Intent for Frederick M . and Vicki P . Daniels
2. " Site Plan, 67 Swamp Road . . . Prepared for Frederick Daniels, Down Cape Engineering, 7/25/12"
3. " Conservation Commission Approved Planting List : Cape Cod Cooperative Extension Service
( www. capecodextension. org), list of native woody plants for inland wetland buffer zones depicting
the species, size and natural spacing of plants
Thomas and Carol Edmondson , Peter Wallis , Paul and Annette Roberts and the Town of
Brewster propose to reconstruct a rock revetment on a coastal dune and coastal beach ,
on 41 , 47 , 51 Captain Dunbar Road and 0 Ellis Landing , current Assessors ' Map 91 ,
Parcels 39 , 40 , 41 and 42 ( Former Assessors ' Map 7 , Parcels 14, 15 , 16 and 16 -1 ) .
Summary of Applicant Testimony
Jason R . Norton , Coastal Engineering , Co . , Inc. , Project Manager, Marine Division , Glenn Wood ,
Esq . , Rubin and Rudman , and Lee Weischar, Ph D , Woods Hole Group , represented the private
property owner/applicants . Natural Resources Director Chris Miller represented the town for the
portion of the project on easterly adjacent Ellis Town Landing . Property owners Thomas and
Carol Edmondson and Paul and Annette Roberts attended .
Glenn Wood
Mr. Wood introduced the project, describing what he believed to be erosion threatening the three
private beachfront properties due to the inadequate position of the present revetment structure .
He referenced the proponents ' (Abbreviated Notice of Resource Area Delineation ) filing in 2011 .
The Brewster Conservation Commission officially determined the resource area delineation on
plans for the parcels , designating the revetment as a coastal bank, was inaccurate ; in a
superseding appeal , MA DEP upheld the decision ( Order of Resource Area Delineation ) of the
Conservation Commission .
He stated in this subsequent Notice of Intent, the applicants approached the Brewster town
officials , who agreed to be co-applicants for the revetment project request in an attempt to rectify
environmental problems at the easterly abutting Ellis Town Landing . It was his understanding
that the entire project has the full , prior support of the Brewster Board of Selectmen .
Mr. Wood stressed that the Conservation Commission in past years granted over 1 , 200
continuous feet of coastal engineering structures on properties southwest of the locus . He
believed some of those revetments are built on coastal dunes , but were determined by the
Commission , using outdated criteria , as coastal banks . The proponents desire to protect their
properties with a rock revetment meeting the protective standards of those properties .
He stated that the proposal before the Commission will not adversely alter the dune resource
area because the property owners propose to add sand to the beach annually to replace the sand
the structure would impede . He described the proposal as an " in kind " reconstruction , no further
landward or seaward than presently exists .
During the course of discussion , Mr. Wood assumed some of the Commissioners had not visited
the site ,
Brewster Conservation Commission Minutes . August 21 , 2012 3
Jason Norton
Displaying the proposed *site plan , Mr. Norton cited the resource areas in the project area ;
coastal beach , dune and land subject to coastal storm flowage , and the background and
description of the revetment reconstruction and beach grass mitigation project , with annual 80
cubic yards of sacrificial sand nourishment, as contained on the *site plan , * and in the * narrative
and *variance statement portions of the Notice of Intent.
He stated the applicants in this proposal desire to reconstruct the revetment to meet the
standards of the US Army Corp of Engineers and American Society of Civil Engineers , as granted
by the Conservation Commission for the above described nearby property owners .
Mr. Norton referenced the statement of the Conservation Commission ' s expert consultant for past
permitting , *due to the existing rip-rap , the coastal dune on the properties has lost some of its
natural beneficial function . Mr. Norton interpreted this as stating that the dune does not at all
function or meet the performance standards of a coastal dune , and therefore is not a coastal
dune .
Summary of Conservation Commission Chairman
Chairman McKenna stated he is not in favor of reviewing the town portion of this project at this
time.
Mr. McKenna distributed photos to the Commission depicting the subject area , dune/beach and
large stones , shown over the last twenty or more years , and a * review of the subject property and
revetment by coastal processes consultant Jim O' Connell , previously hired by the Conservation
Commission .
Chairman McKenna explained to the new Commissioners that as shown in the photos , some
large stones have existed on the subject beachfront area for twenty years or more . Due to the
presence of these stones , the Brewster Conservation Commission allowed the stones to be re-
configured to form a coastal revetment via Orders of Conditions ( in the 1990s and ) in 2005
However, he stressed that because of the *state wetland law disallowing revetments on
coastal dunes , in these permitting processes , MA DEP did not allow the property owners
to add new stones to the beach or dune .
Mr. McKenna continued , stating that after a very long permitting process under the ACT and the
*BWP By-law, the Conservation Commission issued Orders of Condition allowing the existing
stones to be re-aligned . Despite this , he believed more boulders were added to the external
structure .
He went on to explain that during these permitting processes the Conservation Commission and
the applicants fully understood the redistributed existing stones would require continual
maintenance , because they would always fail on the unconsolidated sand . The Commission
sincerely attempted - to help the property owners work with these constraints to create a low
profile , minor level of protection , including installation of toe stones in the sand beneath the
structure . Even so , the property owners have used various strategies to reach beyond what is
allowed under wetland laws .
Mr. McKenna added that with the project before the Commission at this time , Mr. Wood and Mr.
Norton assert:
1 . The project will have no adverse effects on wetland interests . Mr. McKenna stressed his
experience has shown there has never been a coastal engineering structure having no
adverse impacts on wetland resource areas .
2 . As to the proposal to add sand annually as a mitigation measure , there is no guarantee of
an option for the present or future landowners 10 or 50 years from now , to provide sand
to the beach . However, the requested engineered structure would be permanent.
Brewster Conservation Commission Minutes . August 21 , 2012 4
3 . The applicants have presented no alternative under the BWP By- law variance request to
place the dwellings on pilings and/or move them landward .
Additionally, as opposed to a stone facing or engineered revetment on a consolidated landform ,
the proposal before the Commission is a free standing , three-dimensional engineered groin on
( parallel to ) a coastal dune , a complete enlargement of the current structure , with much more
direct impact on coastal resource areas . It is legally not permittable ; and equates to a backwards
move in environmental protection .
As to the existing revetment, two years ago the bay beaches in Brewster endured the most
damage he has ever observed , during two major storms . The revetment allowed sand to move
and protect the dwellings on the subject property then , and in other storms destructive to
Brewster' s bay environment.
Finally , the project is not designed to address the effects of predicted sea level rise .
As to Mr. Wood ' s reference to the Commission ' s past resource area delineations and permitted
revetments , Chairman McKenna responded the purpose of this hearing is to reach a decision on
the application at hand .
Lee Weischar
Dr. Weischar stressed the importance of the fact that the applicant proposes to nourish the
resource area annually with ten times the amount of sand currently applied .
In response to Mr. McKenna' s comments on the permanence of a stone revetment, he reminded
the Conservation Commission it has the legal authority to order removal of any structure built in
violation of its Order of Conditions .
Summary of Conservation Commission Comments
Mr. McKenna stated the Conservation Commission must determine if the project now before the
Commission will allow the coastal dune natural movement, and allow the ocean waves to remove
sand from the dune and provide wildlife habitat, in the *wetland interests of storm damage and
flood control prevention , and wildlife habitat protection .
Chairman McKenna polled the Commissioners as to their opinions on the proposed project.
Mr. Evans believed the MA DEP would request the owners explore moving the dwellings
landward of the coastal resource areas . As to the proposed coastal protection , he believed the
proponent should be allowed some type of appropriate replacement for the failed "filter fabric"
erosion control measure allowed in a previous Order of Conditions .
However, he supported Mr. McKenna ' s expertise in coastal process , that the proposal as
presented would adversely affect wetland interests .
Ms . Winfield asked Mr. Norton if the company he represents had ever proposed an engineering
structure on a coastal dune before -a Conservation Commission on Cape Cod . Mr. Norton
responded he believed it has not.
She then stated she believed the proposal is a huge impediment to the coastal processes and
would adversely affect coastal wetland interests . She was not in favor of the proposed project.
Mr. Klein agreed with the comments expressed by Ms . Winfield . He was not in favor of the
proposed project.
Mr. Tobin agreed with the comments expressed by Ms . Winfield and Mr. Klein .
He was not in favor of the proposed project.
Brewster Conservation Commission Minutes , August 21 , 2012 5
Summary of Staff Comments
Mr. Gallagher clarified for the record that contrary to -Mr. Wood ' s understanding , all of the
Commissioners have previously visited the subject site .
Mr. Miller and Mr. Gallagher stressed also that the Board of Selectmen consented that the town
be co-applicants for the Notice of Intent, as a portion of the existing revetment extends onto the
Town Ellis Landing , but contrary to Mr. Wood ' s assertion , did not " previously approve" the
proposed Notice of Intent reconstruction project.
Summary of Public Comments
There were no comments from the public .
Vote of the Conservation Commission
Following discussion , the Commission consensually agreed not to hire a special coastal
consultant to represent the Conservation Commission to review the project at this time . The
Commission also consensually agreed not to act on the town portion of the proposal at this time .
Hayley Winfield moved , Bruce Evans seconded the motion to continue the hearing to September
18 . In the interim , the Commissioners and the Conservation Administrator will visit the site
collectively, as a legally posted site visit, at a time all members and staff are available .
Additionally, the Commission will study Mr. O' Connell' s August 7 , 2011 review of the property.
Continuance to September 18 , 2012 was Approved Unanimously .
* List of documents submitted for the project and discussed at this hearing
1 . Notice of Intent for Edmondson, Wallis, Roberts
a. "Site Plan , Proposed Shorefront Protection . . . Captain Dunbar Road, 6/6112"
b. *Performance Standards Narrative
c. Request for Variance "
2. March 9, 2004 letter from Jim O' Connell , Coastal Processes Specialist, to Jane Harris Brewster
Conservation Commission
3. Photos, subject area, existing rocks and rebuilt armoring, 1998 — 2005
4, August 7, 2011 ANRAD Review, 41 , 47, 51 Captain Dunbar Road, Jim O' Connell , Coastal Advisory
Services
5. 310 CMR: MA DEP Wetlands Protection Act Regulations 10.28 (3), (4) coastal dune
6. Brewster Wetland Protection By-law 2.03 1 — 5 coastal dune, Part V 5.01 Variances
Any Topics not reasonably anticipated by the Conservation Commission Chairman
1 . Town of Brewster Order of Conditions SE 9- 1528 , Construction of wooden
stairway over a coastal bank and coastal dune , 0 Breakwater Road , 4/55=1
Mr. Miller requested the Commission determine whether construction of a 60 x 60"
handicapped assessable platform addition to the above referenced project would require a
new wetland filing , an amendment to the existing Order of Conditions , or be considered a
minor modification to the approved plan .
The Commission consensually agreed the change would constitute a minor
modification to the Order of Conditions . This decision is contingent on submittal of a
revised plan for the file record , reflecting the change .
Citizens ' Forum
There was no one present wishing to speak at this time .
Requests for Administrative Review
1 . Brian Saltzman , 170 The Channel Way , 58/69 ( Formerly 4/27 -3 ) , gravel driveway
removal , grass vegetation and fencing existing driveway
Brewster Conservation Commission Minutes . August 21 , 2012 6
The Conservation Administrator believed the above referenced project meets provisions
for an activity under the mechanism of Administrative Review and granted the
administrative approval . Following review and discussion , Hayley Winfield moved ,
Michael Tobin seconded the motion to ratify the Administrative Review approval .
Approved Unanimously .
2 . Elizabeth Manach , 997 Stony Brook Road , 36/30 ( Formerly 22/62 ) pumping , adding
clean fill to existing cesspool within 50 feet of wetland
The Conservation Administrator believed the above referenced project meets all
provisions for an activity under the mechanism of Administrative Review and granted the
administrative approval . Following review and discussion , Hayley Winfield moved , Bruce
Evans seconded the motion to ratify the Administrative Review approval . Approved .
Michael Tobin abstained .
Show Cause Hearings/Violations if Necessary
1 . ( Continued Hearing ) Thomas Schmidt, 18 The Channel , 58/76 ( Formerly 17/12 )
Following discussion on the property owner' s initial lack of response to the
enforcement order sent by certified , return receipt mail followed by contact with the
Conservation Administrator, Bruce Evans moved , Michael Tobin seconded the
motion to continue the public hearing to September 18 , 2 012 . The motion was
Approved Unanimously .
Review and Approval of Minutes
1 . August 7 , 2012
Postponed .
Discussions/Report of the Conservation Administrator
Cobbs Pond Condominium Association Pruning Projects SE 9A466 ( bay area ) and SE 9=
1467, ( pond area) Wauquanesit Drive , 57/4 , 5 ( Formerly 1711 )
Request for tree removal
Scott Anthony , Vice President, Ponderosa Property Management, Inc. attended on behalf of
owners of the above property . He requested primarily that his clients be allowed to remove an
oak tree located at the top of a coastal bank. As proactive mitigation they have planted five
native trees elsewhere on the property.
Discussion centered on the oak tree , which , most likely as the result of improper pruning , has a
double-leader trunk. The Commission consensually agreed the Conservation Administrator will
meet on site with the proponent to allow him to remove one of the leaders ; retaining the leader
most likely to survive the radical cutting .
Unauthorized tree pruning
Mr. Gallagher informed the Commission of unauthorized pruning on an oak tree in front of one of
the condominium units , in the buffer zone of the coastal bank . The Commission consensually
agreed to issue one ( $ 300 . 00) Notice of Violation under the BWP By- law, to the Cobbs Pond
Condominium Association , the property owner of record ; and to require the irreparably damaged
oak tree be removed and replaced with three (3 ) five gallon ( 5 gal . ) Arrowwood Viburnum
( viburnum dentatum) shrubs .
* List of documents submitted and discussed
1 . Cobbs Pond Photos showing 5 trees planted
2. Cobbs Pond Proposed tree to be removed
Reference : Town of Brewster Zoning By-law Article VII Nonconforming Uses , Structures
and Lots § 179-26 D . Lots lacking street frontage Brewster Zoning Board of Appeals
application #12 =08
The Commission discussed the desire of a prospective property owner to construct a single
family dwelling at the above captioned location , which is surrounded by the town owned
Brewster Conservation Commission Minutes. August 21 , 2012 7
Punkhorn Parklands , ( primarily) under the care , custody and control of the Brewster Conservation
Commission .
Members briefly reviewed letters ( captioned below) from an attorney representing the intended
buyer and a response from Brewster Town Counsel regarding issues of legal frontage , etc .
The Conservation Administrator stressed that the Conservation Commission has , in the past,
refused to allow roads within lands under Commission care custody and control to be widened or
improved , or to allow utility instillation to make them accessible for building .
In answer to questions from Administrator Gallagher, the Commission consensually determined
the following :
As discussed in general at its meeting of April 17 , 2012 , (and in a letter to the Brewster Planning
Board Chairman ) , granting a building permit in this location would disrupt the town ' s large
watershed area and fragment the plant and wildlife habitat the town has protected since
Brewster' s citizens voted to acquire this 900+ acres of contiguous land and watershed .
1 . The subject lot is surrounded on all sides by conservation land protected by the Town of
Brewster and Brewster Conservation Trust. Developing the lot would greatly alter the
character of these lands .
2 . The Commission will not allow the ancient cartway to be widened or improved , or for
utility installation in this case .
3 . The Conservation Commission questioned what rights , if any , the applicant would have to
" improve " and widen these tracks , and to obtain an opinion from Brewster Town Counsel
on the proposed changes .
Bruce Evans moved , Hayley Winfield seconded the motion to write a letter to the Board of
Appeals , stating all of the above . Approved Unanimously .
* List of documents submitted and discussed
1 . June 14, 2012 letter to Brewster Building Commissioner Victor Staley from Benjamin E. Zehnder LLC
2. August 14, 2012 letter from Town Counsel Sarah A. Turano-Flores to Susan M. Leven , Brewster Town
Planner
I Minutes of April 17, 2012
Bruce Evans moved , Hayley Winfield seconded the motion to adjourn the meeting .
The meeting adjourned at 9 : 35 PM .
Carol Spade
Among the list of documents* for this meeting is the following:
Administrative Report of the Conservation Administrator dated August 21 , 2012
Conservation Commission Approved Planting List: Cape Cod Cooperative Extension Service
(www. capecodextension. org) , list of native woody plants for coastal/inland wetland buffer zones depicting the species ,
size and natural spacing of plants
Meeting Audio Recording Video Recording
Brewster Conservation Commission Minutes , August 21 , 2012 8
ccj
• SHEjt f.�
OFFICE OF THE SHERIFF _
1. P�" BARNSTABLE COUNTY
The Commonwealth of Massachusetts
MA 6000 Sheriff 's Place, Bourne, MA 02532 �.
508.563 .4300 Fax: 508 .563.4574
BCSO@bsheriff.net
ACCREDITED sheriff
James M. Cummings
AMSeptember 19 , 2012
FOUNDED 9870
American Charles Sumner
Correctional 2198 Main Street
Association
Brewster, MA 02631
Re : Communications/Dispatch Regionalization
Dear Charles ,
s
Commission on I hope this letter finds you well . Today, I am writing with an update regarding the ongoing
Accreditation of
Rehabilitation discussions of Emergency Communications and Dispatch Regionalization in Barnstable
Facilities County.
As you may know, the Sheriff' s Office has operated a regional Communication Center
since 1933 . In 2007 , the Communications Center moved its operation to the new Otis Fire
Station. In cooperation with the military, state , local and federal authorities , an agreement
was established for the Sheriff' s Office to share space at this state-of-the - art facility, saving
the communities we serve hundreds of thousands of dollars annually.
The Sheriff' s Communications Center is outfitted with all the latest technology available in
public safety communications . The Center has 8 multi-functional dispatch positions with
30 highly trained personnel . In addition to the operations of the Sheriff' s Office , we are
currently providing Dispatch Service to 9 Fire Departments and serve as the Public Safety
Answering Point (PSAP) for 8 towns .
We are in the process of an expansive upgrade to our Computer Aided Dispatch software .
Our center also has the ability to determine the location of numerous emergency wireless
calls we receive . This technology greatly enhances our ability to locate callers quickly and
initiate a quick and efficient emergency response to those in need.
With the encouragement of the nine fire districts we already provide dispatch services for
and based on the inquiry of several others , the Sheriff' s Office is moving forward with
expansion plans . Our goal is to increase the capacity of our Communications Center to be
able to handle call answering and dispatch services to any town or fire district who
requests us to do so .
/NTE6Bw PROffSS/OA ASN COMPASS/ON TfAMWORAr
BARNSTABLE - BOURNE - BREWSTER - CHATHAM - DENNIS - EASTHAM - FALMOUTH - HARWICH
MAS14P ,EEE ORLEANS - PROVINCETOWN - SANDWICH - TRURO - WELLFLEET - YARMOUTH
C C '• C �„t ; ocL
While some are calling for a mandatory single center on Cape Cod, it is my belief such
decisions should be made by each town based on what is in their best interests and desired
by the Selectmen, Town Administrators , Police and Fire Chiefs and most importantly, the
citizens we collectively serve .
As I have since being elected Sheriff in 1998 , my goal is to continue to provide the highest
level of professional communication and technical services to any town who requests us to
do so . With our model of leveraging grant funding and regionalization, we have been able
to do so at a substantial savings to the towns we currently serve .
In an effort to be inclusive with all of the stakeholders and decision makers , I will be
contacting the Town Administrator in each Town to schedule a meeting to answer any
questions or concerns you may have concerning funding, governance and operations of the
Sheriff' s Office Communication Center . In addition, should your Town desire a formal
presentation at an upcoming Selectmen ' s Meeting, myself and staff would be more than
willing to accommodate .
If you would ever like a personal tour of our Center, please let me know . Please do not
hesitate to contact me should you have any questions and I will be in touch soon .
Sincerely,
James M . Cummings
Barnstable County Sheriff
cc : Cape Cod Legislative Delegation
CO
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TOWN OF BREWSTER, MASSACHUSETTS
BREWSTER WATER DEPARTMENT
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WORKSHOP AND TABLETOP EXERCISE
AFTER ACTION REPORT
Brewster, MA
August 28 , 2012
Sponsored by : Town of Brewster
Facilitated by : Horsley Witten Group, Inc .
Table of Contents
ExecutiveSummary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 2
EventObjectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ICS/NIMS Refresher Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
TabletopExercise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . lose 3
ImprovementPlanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Hotwash/Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
EventOverview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
RefresherTraining Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
TabletopExercise Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
ScenarioDescription . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
LessonsLearned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Improvement Planning Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
HotwashComments . . . . . 66000000900 am to off@ @ * * east * Dow Vol * * * * @ Best * * * so 000006 0000 0 * 9 06OW990 * 6 00 * 0 8
Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
AppendixA : Evaluation Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Appendix B : List of Participants . . 0 0 9 0 00 * 0 00099 * 090 00 * 0 06 * 0 @ & so 0 * 900 no 00490 * 9 12
Morning ICS/NIMS Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
AfternoonTTX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 12
Appendix Co ICS/NIMS Training and TTX Schedule . . . vows me seat 0 90 000 * 000 @ * Dallas stoat 90 00 90 * 0 Sao * 14
Appendix D : Action Planning Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Executive Summary
On August 28 , 2012 representatives from the Brewster Water Department and from several other
town departments participated in a day-long training event focused on emergency preparedness
and response to an incident affecting the water sector . This training was facilitated by the
Horsley Witten Group, Inc . (HW) .
The following were identified as objectives for the event :
1 . Define roles and responsibilities of emergency response partners during an incident
affecting the Water Department ;
2 . Review communication plans, policies, and procedures ;
3 . Encourage interagency cooperation ; and
4 . Develop an Improvement Plan based on identified planning gaps .
The event consisted of water sector specific Incident Command System (ICS) and National
Incident Management System (NIMS ) training in the morning and of a multi-agency tabletop
exercise (TTX) in the afternoon . Immediately following the TTX, an improvement planning
session was held to further discuss the key concepts raised during the event. A facilitated
hotwash/after action review was then held to encourage comments from attendees regarding their
lessons learned from the training . The workshop and TTX were designed to provide participants
with an opportunity to discuss the response to incidents affecting the water sector in the Town of
Brewster .
The well-attended event succeeded in meeting the objectives described above . This After Action
Report (AAR) summarizes the results of the event and makes recommendations for future
improvements to strengthen the Brewster Water Department ,
Brewster Workshop and TTX After Action Report September 19, 2012
Horsley Witten Group, Inc. 1
Introduction
The Brewster Water Department (BWD) conducted a one-day water sector emergency response
training event on August 28 , 2012 . The event focused on water sector emergency preparedness
and response and consisted of an ICS/NIMS refresher training followed by a facilitated TTX.
The overarching goal of the training was to foster a better understanding of the roles,
responsibilities, and capabilities of the partner agencies/organizations that would respond to a
water sector incident in Brewster .
The morning consisted of the ICS/NIMS refresher training for personnel of BWD .
Representatives from the Brewster Fire Department (BFD) , Brewster Police Department (BPD) ,
and other town and county departments then engaged in a facilitated discussion -based exercise
utilizing a fake scenario involving both a fire and an unintentional contamination . The exercise
scenario was sequenced to promote a discussion of water sector preparedness for, and response
to, an incident in Brewster . The exercise concluded with an improvement planning session in
which key discussion elements were summarized and with a hotwash/after action review during
which players were asked to voice their number one lesson learned from the exercise . A
summary of hotwash comments is provided on page 8 . All exercise participants were asked to
fill out an exercise evaluation form at the conclusion of the training . A summary of written
evaluation comments is attached as part of Appendix A . A total of ten people participated in the
ICS/NIMS Refresher Training and 19 people participated in the TTX . Refer to Appendix B for a
complete list of participants .
Event Obiectives
The following training objectives were established for this workshop and TTX :
• Define roles and responsibilities of emergency response partners during an incident affecting
the Water Department;
• Review communication plans, policies , and procedures ;
• Encourage interagency cooperation ; and
• Develop an Improvement Plan based on identified planning gaps .
A program was developed to address the objectives . The full agenda can be found in Appendix
CO
ICS/NIMS Refresher Training
The ICS /NIMS Refresher Training was provided to personnel in BWD who had not yet received
the training and certification . The training included water sector specific examples which helped
the participants relate the concepts presented as part of the training . It was recommended that
BWD personnel go online to take the examinations to achieve their certifications in IS - 100 , an
Introduction to ICS for Public Works Personnel and in IS -700 , an Introduction to NEMS .
Brewster Workshop and TTX After Action Report September 19 , 2012
Horsley Witten Group, Inc . 2
Tableton Exercise
The multiagency TTX in the afternoon was designed to bring together representatives from the
water and public safety sectors to discuss roles and responsibilities during an unintentional
contamination incident . TTX participants engaged in a facilitated discussion regarding the
incident with the basic goal of improving water utility preparedness .
Imnrovement Planning
An improvement planning session was held following the TTX discussion period to identify
important concepts and elements raised . Participants were also encouraged to identify next
steps, actions, tasks , and other follow-up activities to further strengthen the Brewster Water
Department ,
Hotwash/After Action Review
A facilitated hotwash was held to collect comments from the players . Participants identified
their own lessons learned and other key elements raised during the TTX . A summary of
participant feedback, including comments and evaluation scores, is provided in Appendix A of
this AAR.
Event Overview
Participants arrived at 8 : 30 a. m . on August 28 , 2012 for the Brewster water sector training event .
The morning consisted of an ICS/NIMS Refresher Training and the afternoon consisted of a
TTX . Paul Anderson of the Brewster Water Department and Carl Simons of HW provided
opening remarks and welcomed everyone to the workshop . All participants introduced
themselves to the other participants and were encouraged to share their experiences regarding
water sector related incidents .
Refresher Training Summary
ICS Refresher Training
HW developed the ICS refresher training based on the Federal Emergency Management Agency
(FEMA) ' s IS- 100 Introduction to Incident Command System course . HW reworked the course to
be more reflective of the roles and responsibilities that the water sector could be expected to
perform within an incident command structure during a natural or manmade disaster. In
addition, HW replaced the traditional first responder examples/photos/depictions with other that
are more relevant to the water sector. HW highlighted recent real world incidents affecting the
water sector to illustrate key learning points . While the overall course was shortened to meet the
allotted schedule, HW covered the basic features of ICS , Incident Commander and staff
functions, ICS facilities, and common responsibilities . Participants were encouraged to become
certified in IS - 100 through the Emergency Management Institute ' s online training program
(httn ://trainine . fema . aov/EMIWeb/IS/is 100PWb . asn) .
Brewster Workshop and TTX After Action Report September 19, 2012
Horsley Witten Group, Inc . 3
NIMS Refresher Training
HW developed the NIMS refresher training based on FEMA ' s 1S. 700 National Incident
Management System (NIMS), An Introduction course . HW also modified this course to be more
relevant to a water sector audience . HW covered the five components of NIMS : preparedness,
communications and information management, resource management, command and
management, and ongoing management and maintenance . Participants were encouraged to
become certified in IS -700 through the Emergency Management Institute ' s online training
program (http ://traininL. fema . eov/emiweb/is/is700a . aSD ) ,
Tabletop Exercise Overview
Participants arrived back from their lunch break at 1 : 30 p . m . for the second portion of the day,
the TTX . Paul Anderson of the Brewster Water Department provided opening remarks and
welcomed everyone to the workshop . All participants introduced themselves to the other
participants . Carl Simons of HW served as the exercise facilitator and Will Keefer of HW took
detailed notes . HW created a community- level TTX to provide participants the opportunity to
discuss the plans, policies, and procedures needed to guide the prevention of, response to, and
recovery from a hypothetical , unintentional contamination scenario . HW presented the exercise
scenario using a combination of PowerPoint slides and discipline- specific injects . Injects
provide additional information regarding the scenario in a building block fashion . Appropriate
individuals (based on role) were given an opportunity to react to each inject, then discussion was
opened to the entire group . Participants discussed the scenario and the water sector response to
the cascading events caused by the fire and contamination .
Scenario Description
Scenario : Large Fire with Pesticide Backflow Scenario
Background : The town of Brewster is experiencing a very hot summer . Tourism has been at
record levels . The date is Friday July 3rd, just before the July 4th holiday weekend .
Scenario Progression :
Early Morning Hours ( information not known by the participants) :
• 6 : 30 a.m . , An employee from Cape Wide Lawn Care Company illegally opens a hydrant,
attaches a hose to fill his truck and dilute the pesticide inside the tank. He goes and grabs
a coffee at the local Dunkin Donuts while the tank fills .
• 6 : 50 a.m . , He checks on the tank and it has not filled at all . Believing that the hydrant
must be broken, he unhooks the hose and drives away.
Scenario Begins (the scenario presented using injects and a PowerPoint presentation) :
• 6 : 30 a.m . , Newspaper delivery driver calls 911 to report a large fire at the Ocean Edge
Resort at 2907 Main Street in Brewster .
Brewster Workshop and TTX After Action Report September 19 , 2012
Horsley Witten Group, Inc . 4
• 7 : 15 a.m . , Customer calls the Brewster Water Department to complain of low water
pressure and states that other friends throughout town are having the same problem .
• 9 : 00 a.m . , Customer complaint to the Brewster Water Department of milky, foul smelling
water.
• 9 : 30 a.m . , NEWS BULLETIN : Major fire destroys a large portion of the mansion at the
Ocean Edge Resort, and customers report low water pressure throughout town .
• 9 : 45 a.m . , Citizen calls 911 to report an open hydrant. Additionally, the person notices
that the water smells very bad and is going into the storm sewer .
• 10 : 00 a.m . , Multiple customers complain to the Brewster Water Department of milky,
foul smelling water .
• 10 : 45 a .m . , NEWS BULLETIN : Insider knowledge from Brewster Water Department of
multiple customer complaints .
• 11 : 00 a.m . , 911 /Dispatch receiving multiple calls requesting medical assistance from
people who say they have been exposed to the water.
• 11 : 30 a .m . , NEWS BULLETIN : Customers contacting news media about feeling sick
from drinking their water .
• 12 : 00 p .m . , Brewster Police Department receives anonymous tip about a suspicious
individual hooking their truck up to a hydrant earlier this morning .
• 1 : 00 p .m . , Brewster Police Department receives the material safety data sheet (MSDS)
sheet confirming the likely pesticide to be Glyphosate .
• 2 : 00 p .m . , A fire breaks out at a home, can the water be used?
• 9 : 00 p .m . , Lab results confirm that drinking water is contaminated with Glyphosate .
• 11 : 00 p .m . , NEWS BULLETIN : Water system is contaminated due to an illegal hookup
to a hydrant and a subsequent backflow into the system due to the response during the
early morning fire .
Lessons Learned
Throughout the exercise, participants were given injects (additional information on the scenario)
to move the discussion forward. The following is a summary of the verbal comments provided
during the TTX discussion . Comments are listed in chronological order .
• If a fire was reported to the 911 Dispatch Center, the BFD would respond . Additional
support can be provided by the Orleans and Harwich Fire Departments .
o Most BFD personnel have their gear in their personal vehicles, so they can
respond immediately.
• The BPD would respond to the location of the fire and set up traffic control . BPD can
also conduct rescues or evacuations until BFD arrives .
• A member of the BFD would assume the role of the Incident Commander (IC) and the
Brewster Town Administrator would act as the Public Information Officer (PIO) if
needed . Other departments may join the BFD in a Unified Command (UC) depending on
how the incident progresses .
• The Brewster Emergency Operations Center (EOC ) may be activated during this type of
incident.
• Water tanks are normally at their lowest during the early morning hours .
Brewster Workshop and TTX After Action Report September 19 , 2012
Horsley Witten Group, Inc . 5
o The tanks are filled at night, but even with all wells operating, water demand in
the morning outpaces supply until noon . The maximum flow if all pumps are on
is 4, 300 gallons per minute (gpm) .
■ A new well is expected to come online soon, which will provide an
additional flow of 1 , 300 gpm .
• Water may need to be provided by another jurisdiction if the response to the fire is
depleting water available in the distribution system .
o There are interconnections between Brewster and neighboring towns, but those
interconnections are not regularly tested and BWD is not sure if the gate valves
are operational . There is also the concern that opening an interconnection could
cause stagnant water between each town ' s gate valve to cause water quality
problems . BWD has the contact information for their counterparts in the
neighboring towns . These interconnections are not metered .
o The BFD can also use tender trucks or draft from ponds or pools as an alternate
source .
• BWD has Geographic Information System (GIS ) maps which allow the user to determine
water main size and the location of fire hydrants .
• In the elevated areas of town, some customers have experienced low pressures during
routine flushing activities and previous fire responses .
• Brewster has a rapid notification system which can be used to notify the residents within
20 minutes .
o The system is tested quarterly and multiple BFD personnel are trained to send out
messages .
o Only residents with landline phones can be notified, so this notification would not
reach the majority of vacationers .
• BWD would likely find out about a large fire through a Supervisory Control and Data
Acquisition ( SCADA) alarm at the plant indicating a "low tank" alarm at a storage tank.
• If the fire occurred at night when BWD locations are not staffed, the on-call operator
would receive a SCADA alarm notification, and the operator would then respond to the
plant and verify the alarm .
o If the alarm was confirmed, the operator would contact the Water Superintendent.
• Both the BWD and BFD have the ability to shut down water to a burning building .
o BWD can shut the water down at the curb stop and BFD can shut the water down
inside the building .
• Response to a fire in the town has the potential to change the hydraulics of the
distribution system and cause water quality problems including :
o Low water pressure ;
o Dirty or cloudy water; or
o Contamination due to backflows into the system . Air in the distribution system is
an indicator that a backflow could occur.
• BWD will send personnel to the residence to verify any customer complaints . If the
complaint is confirmed, they may also ask neighbors if they are having the same problem .
If the customer reports a smell to the water, it is important for the customer to describe
the smell .
• BWD has limited sampling capability and would send the majority of their samples to the
Barnstable County Lab for analysis .
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• The locations of the complaints could help determine if a problem is isolated to one part
of the distribution system or is system -wide .
• If an incident occurs which affects the quantity or quality of the drinking water,
advisories can be communicated to the public in the following ways :
o Knocking on doors and leaving door tags ;
o Radio/television/print media;
o Reverse 911 ;
o Brewster town website ;
o Lighted sign boards provided by BFD ; or
o Social media (e . g . , Facebook, Twitter) .
• Personnel in other departments can be provided with a standard message to deliver if they
receive calls regarding an incident in town .
• Brewster Emergency Management (EM) could contact private vendors or make a request
to the Massachusetts Emergency Management Agency (MEMA) for alternate water
options .
o Poland Springs could provide bottled water. In addition, there are bottled water
supplies at the Otis Air Force Base, but this is a National Guard asset .
• During previous incidents, the Massachusetts Department of Environmental Protection
(MassDEP) has not recommended issuing a water advisory (e . g . , boil, do not use) until
there has been a sample which confirms a problem .
o BWD would confer with other agencies and the town selectmen if they felt there
was a need to issue a precautionary advisory .
• In the event that illnesses are linked to water consumption, a "Do Not Use" order would
be issued .
o The Brewster Health Department and Cape Cod Hospital have trained
epidemiologists who would try to determine the cause based on the symptoms .
• There are several ways to find out more information about potential water contaminants :
o Chemtrec (www . chemtrec . com)
o Emergency Response Guidebook
(htti) : /h)hmsa. dot . aov/staticfiles/PHMSA/DownloadableFi les/F i les/Hazmat/ERG2
012 . pdf)
o Water Contamination Information Tool (WCIT), which is a secure, on-line
database that provides information on chemical, biological, and radiological
contaminants of concern for water security
(httn : //water. ei)a. 2ov/scitech/datait/databases/wcit/index . efin) .
• If any interconnections were opened to provide water during the response to a fire, there
is the potential that contaminated water could have entered their distribution system .
• If BPD received information regarding an open hydrant, they would begin an
investigation . If there were suspicious circumstances, they would contact BWD .
o Many storm drains discharge into ponds or environmentally sensitive areas, so
discharging water could cause an ecological issue .
• Individuals or companies cannot hook up to a hydrant without a permit.
• BWD has a hydrant at their headquarters where permitted users can legally hook up to it .
The hydrant is metered and under video surveillance .
• BWD would likely flush the distribution system once the contaminant was identified and
confirmed .
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o MassDEP could provide recommendations about the disposal of the water and
other recommended actions .
• Distribution water may not be used to fight fires in the community depending on the
contaminant .
• The Town of Brewster would pay for the initial response to an incident, but would try to
recapture any expenses if a responsible party was identified .
o It is important to document the entire response so that the information can be used
in court.
Improvement Planning Recommendations
At the conclusion of the TTX, the group engaged in a discussion to highlight the major concepts
and objectives that will be important for improving response to water incidents in the
community.
Specific recommendations that were discussed include :
• Developing a plan to exercise the interconnections between Brewster and neighboring
towns ;
• BWD providing training to BFD on how to shut off domestic water at the curb stop ;
• BWD sharing both paper and GIS maps of the distribution system with BFD ;
• BWD joining the Massachusetts Water/Wastewater Agency Response Network
(MaWARN) — www . mawarn . ore:
o Contact the Harwich Water Department, which is a MaWARN member, for more
information .
• Conducting regular "all -hazards" TTXs within the town ; and
• Conducting training so that multiple individuals are able to update the Brewster town
website .
Hotwash Comments
At the conclusion of the event, the facilitator asked each participant to offer feedback on the
workshop and TTX . A summary of comments is presented below . In some instances, duplicate
comments were combined :
• Many attendees thought it was great to see how well the town departments work together .
However, they were still able to identify some planning gaps .
• Participants learned more about the BWD .
• The TTX stressed the importance of communication, information management, and
interagency cooperation during an incident .
• Overall, participants liked the discussion-based format and the progression of the
information during the TTX .
At the conclusion of the training day, participants were asked to fill out an evaluation form . Of
the 19 participants at the TTX, 16 filled out the forms . Participants rated the overall training
using a scale of 1 - 5 ( 1 =Strongly Disagree, 3 =Agree, and 5 =Strongly Agree) . When asked
Brewster Workshop and TTX After Action Report September 19 , 2012
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whether the TTX was a valuable use of their time, the average score was 4 . 7 . Average scores for
the other questions are summarized in Appendix A.
Written evaluation comments can also be found in Appendix A .
Conclusion
Overall , this event successfully met the objectives that were defined in advance . The ICS/NIMS
Refresher Training and TTX allowed participants to evaluate their current capabilities, become
more comfortable with their roles and responsibilities, and identify opportunities for
enhancement . Additional planning, training, and exercises can ensure that personnel maintain
and enhance their level of preparedness . Discussion of the improvement planning
recommendations will be instrumental in further improving the BWD and local response
capabilities . Overall, participants agreed that the event was a valuable use of their time .
Brewster Workshop and TTX After Action Report September 19 , 2012
Horsley Witten Group , Inc . 9
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Appendix B : List of Participants
Morning ICS/NIMS Training
Count Name Agency Affiliation
1 Paul Anderson Brewster Water Department Water Utility
2 Robert Crowley Brewster Water Department Water Utility
3 David Gage Brewster Water Department Water Utility
4 Laura Hanna Brewster Water Department Water Utility
5 Dana Kew Brewster Water Department Water Utility
6 Mark Lang Brewster Water Department Water Utility
7 Fred Meyer Brewster Water Department Water Utility
8 Seth Ritchie Brewster Water Department Water Utility
9 Pamela Springer Brewster Water Department Water Utility
10 John Stewart Brewster Water Department Water Utility
Afternoon TTX
Count Name Agency Affiliation
1 Paul Anderson Brewster Water Department Water Utility
2 George Bausch Brewster Police Department Police
Department
3 Bob Bersin Brewster Department of Public Works Local
Government
4 Jeffrey Day Brewster Department of Public Works Local
Government
5 William Harrison Brewster Fire Department Fire Department
6 Elisabeth Haskell Barnstable County Department of Health and County
Environment Government
7 Nancy Ice Brewster Health Department Public Health
8 Donna Kalinick Town of Brewster — Selectmen ' s Office Local
Government
9 Richard Koch Brewster Police Department Police
Department
10 Don Labonte Brewster Fire Department Fire Department
11 Susan Leven Brewster Planning Department Local
Government
12 Sherrie Brewster Health Department Public Health
McCullough
13 Chris Miller Brewster Department of Natural Resources Local
Government
14 Robert Moran I Brewster Fire Department Fire Department
15 Denise Rego Brewster Council on Aging Local
Government
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16 Peter Rubel Brewster Fire Department Fire Department
17 Pamela Springer Brewster Water Department Water Utility
18 Jeff Sturtevant Brewster Fire Department Fire Department
19 Charles Sumner Town of Brewster Local
Government
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Appendix Co ICS/NIMS Training and TTX Schedule
8 : 00 a. m . — Check4n / Welcome and Introductions
8 : 30 a. m . — ICS Refresher Training
Carl Simons, HW
10 : 00 a .m . — Break
10 : 15 a. m . — ICS Refresher Training (continued)
Carl Simons, HW
11 : 00 a. m . — NIMS Refresher Training
Will Keefer, HW
12 : 30 p .m . — Lunch
1 : 30 p .m . — Tabletop Exercise Overview, Objectives, and Ground Rules
1 : 45 p .m . — Scenario Discussion
2 : 30 p . m . — Break
2 : 45 p .m . — Scenario Discussion
3 : 30 p .m . — Improvement Planning Session
4 : 00 p . m . — "Hot Wash" Session
4 : 15 p . m . — Evaluations and Closing
4 : 30 p . m . — Adjourn
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Appendix D : Action Planning Guide
The Brewster Water Department can use the chart below to identify priority actions/tasks/follow-
up requirements and assign responsibilities for each and can choose improvement planning
objectives based on the discussions during the event .
Action/Task/ Responsible People Who Resources Short Term Long Term
Follow- up Individual or Should Be and Possible Activity Activity
Agency Involved Sources
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