HomeMy Public PortalAboutMinutes_City Council Regular Meeting_12202022 CITY COUNCIL REGULAR MEETING
IONA CITY HALL
DECEMBER 20,2022—7:00 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael
Thompson, Council Member Peter Wadsworth, Council Member Evan Mann, City Attorney
Andrew Rawlings, Public Works Director Zech Prouse and City Clerk/Treasurer Keri West.
ABSENT: None.
VISITORS: James West,Bill Koester,Jose Loera, Abigail Emfield and Micaela Loera.
Mayor Gubler welcomed everyone and led the Pledge of Allegiance. A roll call was taken by
Clerk West to open the meeting.
Mayor Gubler entertained a motion. Council President Geray made a motion to add to the agenda
due to time constraints, items from the Work Meeting including the "Discussion of Bonneville
County Area of Impact Agreement and Map" and"General Discussion of Fiber Internet Project".
Council Member Wadsworth seconded the motion. All in favor. Motion carried.
CONSENT AGENDA: City Council Work Meeting and Regular Meeting Minutes of
November 15, 2022 and City Council Special Meeting Minutes of December 7, 2022 were
reviewed. Council reviewed the finance reports for the period ending November 30, 2022 (17%
of the fiscal year elapsed). The City had $2,655,545.37 in the bank and routine bills had been
paid, "Exhibit A".
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
consent agenda as presented. Council Member Mann seconded the motion. All in favor. Motion
carried.
ITEMS OF BUSINESS:
Discussion of Mini Theater Plays at the Iona City Building; Jose Loera —Clerk West stated
Mr. Loera had emailed her to discuss the possibility of organizing mini theater plays to take
place at the Iona City Building. She continued and stated Council President Geray requested they
attend a Council Meeting to discuss the specifics.
Jose Loera distributed flyers to the Mayor and Council before approaching the podium. Mr.
Loera stated he is working on organizing mini theater shows for local residents to get involved in
theater. He continued and stated the shows will be short at approximately 1-2 hours, which
allows more people to have larger roles and lower overhead costs. Mr. Loera then introduced
Abigail Emfield and Micaela Loera to discuss the benefits of theater. Miss Emfield and Miss
Loera both expressed the positive experiences they have had being involved in theater and their
desire to help others in the community have the same type of experience.
Mr. Loera described some of the expenses involved in creating a community theater program and
is hoping to use the City Building at little-to-no cost to reduce their expenses while getting
started. He continued and stated they are willing to use any available space in the City Building
when it is not already booked by other groups. Mr. Loera stated they would like to do an
IONA CITY COUNCIL REGULAR MEETING—DECEMBER 20, 2022
"experimental" show in January or February to see what type of interest there is before fully
committing to future shows. He continued and stated the idea is to put on a dinner theater show
to help recoup some of the initial costs.
Council President Geray asked Clerk West how often the City Building is available for this type
of program. Clerk West stated the dance company does have a contract to use the gym each week
from Monday-Thursday and it gets rented for other events at least two Saturdays per month.
However, the Council Room is usually available, except for City meeting nights. Council
President Geray stated he understands the importance of this type of program and asked if there
will be any stipulations on who can participate. Mr. Loera stated they want to create a program
where the seasoned and experienced participants can mentor and teach the new participants. He
also stated they do not want to exclude anyone that is interested in participating, but they will
likely limit participation to those that are 13 years and older. He further explained there is
already a program nearby that focuses on children's theater and limiting children in this theater
reduces the amount of necessary crew members and potential expenses. Council President Geray
stated his support for a non-profit program such as this as long as certain stipulations are met,
such as leaving the building clean after use, etc. Council Member Thompson agreed but asked
Director Prouse if he has any concerns. Director Prouse stated he has no concerns as long as they
clean up after themselves. Mr. Loera agreed and stated their desire to take care of the building
and explained this is another reason to not allow children to participate. Council Member
Wadsworth agreed and stated this could be a great asset to the community. Mayor Gubler stated
if they are charging Iona residents to attend the shows,they will not be permitted to use the space
for free. However, if the patrons of Iona can watch the shows for free, the City can provide the
building free of charge. Council President Geray stated he doesn't entirely agree that Iona
patrons shouldn't have to pay because he understands there are other costs associated with
putting on a good show, and those funds need to come from somewhere. Mr. Loera stated if they
get to a point where they are doing a larger scale show and can reasonably charge for ticket sales,
they would be willing to pay to rent the building for practices and performances. Council
Member Thompson recommended having Mr. Loera attend the March Council Meeting to
follow-up on the success of the first show. All agreed. Council Member Mann expressed
concerns regarding the costs associated with producing a show. Mr. Loera explained he has
looked into many of the costs mentioned,but needs to measure the level of interest before he can
analyze more accurate numbers. Mayor Gubler stated they have the support of the Council to
start the program and see the interest level for the first show. Mr. Loera expressed his gratitude
and will work directly with Clerk West on scheduling the building.
Approval of 2023 City Council Meeting Dates — Mayor Gubler stated the meeting dates are
consistent with past years. Clerk West stated the Planning & Zoning Commission (P&Z) has
approved their meeting dates for 2023. She continued and stated the only exceptions to the third
Tuesday schedule are May, June and September, due to other conflicts.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the City
Council Meeting dates for 2023 as presented. Council Member Wadsworth seconded the motion.
All in favor. Motion carried.
Approval of Resolution 2022-03: Authorization of Participation in Sourcewell, a
governmental cooperative purchasing association — Mayor Gubler stated Sourcewell is a
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IONA CITY COUNCIL REGULAR MEETING—DECEMBER 20, 2022
group that is government approved that will allow the City to piggy-back off other entity's bids
to purchase equipment and other City supplies. He continued and stated this allows us to
purchase equipment without adhering to the public solicitation rules. Council President Geray
asked how much participation in this association costs. Mayor Gubler stated there is no cost to
the City; we are just required to pass a Resolution to become a member of their association.
Director Prouse stated government entities do not need to pay for memberships, but private
citizens are required to pay, as well as companies that are selling items through their website.
Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve
Resolution 2022-03 authorizing participation in Sourcewell, a governmental cooperative
purchasing association. Council Member Thompson seconded the motion. All in favor. Motion
carried.
Discussion of Bonneville County Area of Impact Agreement and Map — Council President
Geray stated he believes the Council has come to an agreement on the map boundaries they'd
like to propose to Bonneville County. Council Member Mann expressed his desire to keep
pushing the City of Ammon to adjust their boundaries to allow the City of Iona's area of impact
to extend south to 1st Street. Council President Geray stated that is a separate issue and they
would not be able to propose that map to Bonneville County until the City of Ammon changes
their area of impact map. He continued and stated he personally does not feel that would be
worth holding up the entire process. Mayor Gubler agreed and stated the map conflict with
Ammon can always be addressed at a later time and when an agreement is reached the City can
go back to Bonneville County to have the map amended. Council Member Mann stated he is
willing to go talk to Mayor Coletti in Ammon and have a more in-depth discussion prior to the
City's next meeting with Bonneville County. Council President Geray stated he is not
discouraging that, but recommended the City moves forward with the map as discussed and
amend it later if an agreement with Ammon is reached. Clerk West agreed and stated the City
will not need to send the proposed agreement and map to Bonneville County until a few days
before the meeting, so if Council Member Mann receives approval from Ammon prior to that
time the map can still be changed prior to that meeting. All agreed to this course of action and
moving forward with the area of impact map as discussed.
Council President Geray started the discussion pertaining to Bonneville County's zones and
which of those the City feels should be allowed in its area of impact. He continued and stated the
biggest concern that comes up repeatedly is the minimum lot size in each zone. Council
President Geray conveyed the impression he got from the meeting with Bonneville County P&Z
was that the City does need to allow and identify certain areas for commercial and higher density
housing, within the area of impact. He continued and stated he feels it would be beneficial to
have a list of zones that are automatically approved by the City, and another list of zones that
will be considered by the City in specific areas and potential stipulations but must be presented
to the City for approval. Council President Geray continued and stated he has reviewed the zones
and listed the zones he feels would be appropriate for consideration are A-1, RA-1, RA-2, RA-3,
RA-4, RP, R-1, R-1.5, C-1, C-2 and SC-1. He continued and stated he would consider R-1.5, but
with Iona's R-T (Residential Townhome) requirements. Attorney Rawlings stated Bonneville
County sounded hesitant to refer to Iona's Code, so he would suggest adding the actual
requirements to the agreement with Bonneville County. Council President Geray accepted that
recommendation. Mayor Gubler expressed concern over the small minimum lot size allowance
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IONA CITY COUNCIL REGULAR MEETING—DECEMBER 20, 2022
in some of the zones mentioned. Council President Geray reiterated the City needs to consider
higher density housing in the area of impact,but only in specific areas, such as near Highway 26.
Mayor Gubler encouraged the Council to review these zones and come prepared to discuss in
detail at the next meeting. Council President Geray requested a Special Meeting to be held prior
to the January City Council Meeting, to allow for further discussion with approval at the January
City Council Meeting. Council Member Thompson agreed and suggested a Special Meeting be
held January 10th. Council Member Mann stated he will be out of town but will email Clerk West
his feedback. All other Council Members agreed to attend the Special Meeting on Tuesday,
January 10th at 6:00pm. Council President Geray stated approval in January allows the City to
meet with Bonneville County P&Z again in February. He continued and asked Director Prouse if
he had any concerns. Director Prouse stated he will review prior to the Special Meeting.
Clerk West asked the Council to discuss the potential of new developments outside the City
limits, but within the area of impact, being allowed to connect to the City's water system.
Council President Geray stated it all depends on the capacity of the water system at the time of
development.
Council President Geray stated a point he would like the agreement with Bonneville County to
include is that when a developed property becomes contiguous with the City because of other
developments, they must be annexed into the City. All agreed. Mayor Gubler stated that would
need to be addressed by Bonneville County in their development agreements for new
subdivisions and developments. Council President Geray agreed and stated he got the impression
from Bonneville County at the P&Z Meeting that they are becoming more in favor of cities
annexing developments into their jurisdictions.
General Discussion of Fiber Internet Project—Clerk West stated Direct Communications has
an active website for residents to opt-in to fiber internet service when it is available. However,
she has still not received a copy of the signed contract from Direct Communications. Attorney
Rawlings stated he believes he has received it and will get it forwarded to Clerk West. Mayor
Gubler stated Direct Communications also needs to update their design plan to include the new
subdivisions that have been annexed into the City since the fiber project discussions first started.
Council Member Thompson requested to have Direct Communications attend the Special
Meeting to discuss the updates. Council President Geray stated he thinks having them attend the
Work Meeting on January 17th would suffice.
STAFF REPORTS: Deputy Randall distributed the monthly statistics report and discussed the
main concerns. He stated most of the calls pertain to animal complaints and traffic calls. Council
President Geray reminded Deputy Randall that when he works outside of the City limits he
should not be billing those hours as "Iona". He continued and stated the City contracts for 40
hours each week and should be credited if there are not a total of 40 hours within the City limits
each week. Deputy Randall agreed.
Clerk West stated the City Christmas Dinner will be January 5th at 6:00pm at the Holiday Inn in
Idaho Falls. She encouraged everyone to RSVP for accurate numbers. Clerk West also reported
that City Events Coordinator, Rylea Farrens, has been doing great so far with fundraising for
2023 City Events and has already collected approximately $3,000 from new businesses. She also
will be doing a"Small Town Scavenger Hunt" each month from January until July to encourage
4
IONA CITY COUNCIL REGULAR MEETING—DECEMBER 20, 2022
service and friendliness throughout the community. This will involve monthly drawings and
prizes. Clerk West also reported Recreation Director, Randy Homer, is doing great and just
finished registration for the winter basketball league. She continued and stated more teams have
registered than in any past years. Clerk West then reported the City has received the final
reimbursement for the water tank project and she has paid the final bill to Forsgren Engineering.
She continued and stated the City just needs to close out the bond with the bond attorney and the
financial portion of the project will be done. Council President Geray asked if the tank is still
leaking. Director Prouse stated it does still have very minimal leakage. Council President Geray
then asked the total amount of the bond. Mayor Gubler estimated it to be $3,789,000. Council
President Geray summarized the project was very behind schedule but was under budget. Clerk
West then reported the office staff has been working on the surplus list and should have it ready
to present to the Council at the January Council Meeting.
Director Prouse stated nothing to report besides the minimal leaks in the water tank. Mayor
Gubler then added the City is still holding a portion of funds from Dome Technology until the
leaks are all fixed.
Council Members Wadsworth and Mann wished everyone a Merry Christmas and thanked the
City staff for their hard work.
Council President Geray stated nothing to report but asked if the Council should have a
discussion at an upcoming meeting about reducing the monthly water bill. Mayor Gubler stated
the City needs to gather more data before that discussion can occur.
Council Member Thompson thanked the Public Works Director for their great job plowing the
roads. He also reported that part of the bid for the upgraded audio visual system the City
purchased for the Council Room included a telephone interface system that is still not working.
Clerk West stated there is a recording system also that has been installed but she has not been
trained on how to use it. Council Member Thompson stated he is going to follow up with the
company to get those things done.
Attorney Rawlings stated nothing to report.
Mayor Gubler stated this year's budget includes $200,000 towards the purchase of a new dump
truck. He continued and stated he and Director Prouse are still looking into either purchasing a
new truck or buying parts separately and putting them all together for a lesser price. He
continued and stated that will give the City a total of three plow trucks.
SUGGESTED AGENDA ITEMS: None.
Meeting Adjourned at 8:18 p.m.
COUNCIL APPROVED: January 17, 2023
Dan Gubler, Mayor
ATTEST: t
Keri West, City Clerk/Treasurer
5
City of lona Check Register-lona Page: 1
Check Issue Dates:12/1/2022-12/31/2022 Jan 09,2023 02:26PM
Report Criteria:
Report type: Summary
GL Period Check Issue Date Check Number Payee Description GL Account Amount
12/22 12/01/2022 18827 CRAIG MARSHALL REFUND WATER OVERPAYMEN 011075 9.80- V
12/22 12/01/2022 18842 CHASE SAXTON REFUND WATER OVERPAYMEN 011075 29.40- V
12/22 12/05/2022 19800 BLACKFOOT COMMUNICATIONS TELEPHONE 514150 97.95
12/22 12/05/2022 19801 BURNS CONCRETE City Building Concrete 514710 1,480.80
12/22 12/05/2022 19802 CHASE SAXTON REFUND WATER OVERPAYMEN 011075 29.40
12/22 12/05/2022 19803 CITY OF IONA City water usage/bill 104711 539.00
12/22 12/05/2022 19804 CORE&MAIN Safety Flag Repair Kit 514710 307.83
12/22 12/05/2022 19805 CRAIG MARSHALL REFUND WATER OVERPAYMEN 011075 9.80
12/22 12/05/2022 19806 H.D.FOWLER CO. Seat Removal Wrench 514710 1,761.62
12/22 12/05/2022 19807 MOONSHINE COMMERCIAL CLEANING SER November Building Cleaning 514710 400.00
12/22 12/05/2022 19808 PRO RENTAL&SALES,INC. Stump Grinder Rental 104730 249.90
12/22 12/05/2022 19809 Rylea Farrens Reimbursement-Volunteer Mtg C 104770 21.20
12/22 12/05/2022 19810 TACOMA SCREW PRODUCTS,INC. Shop Supplies 104711 316.33
12/22 12/05/2022 19811 THE UPS STORE Building Dept Copies 104720 349.16
12/22 12/12/2022 19829 ALLEN ELDRIDGE Building Inspections 104720 5,000.00
12/22 12/12/2022 19830 GREG MCBRIDE Mech&Plumbing Inspections 104720 918.58
12/22 12/12/2022 19831 CASELLE,INC. Annual Software, Support&Upgr 514150 5,290.00
12/22 12/12/2022 19832 CINTAS FIRST AID&SAFETY First Aid Kit Refill-Shop 514710 441.74
12/22 12/12/2022 19833 ICCTFOA District 6 District 6 Annual Fee 514165 20.00
12/22 12/12/2022 19834 INTERMOUNTAIN GAS CO. Natural gas-heating 104175 1,256.18
12/22 12/12/2022 19835 SCREEN GRAPHICS,INC. Coat for Dan 514150 215.80
12/22 12/12/2022 19836 TACOMA SCREW PRODUCTS,INC. Grab Hooks 104711 20.39
12/22 12/12/2022 19837 TETON MICROBIOLOGY LAB Tank#2 Water Tests 514710 140.00
12/22 12/12/2022 19838 VERIZON WIRELESS Cell phones-Allen 104720 296.42
12/22 12/12/2022 19839 BAT&SUPPLY Water Backflow Test Kit Certificati 514165 80.00
12/22 12/15/2022 19840 CHEMSEARCH Contract Water Treatment Progra 514710 235.52
12/22 12/15/2022 19841 CONRAD&BISCHOFF INC. Unleaded gas 514710 5,344.30
12/22 12/15/2022 19842 FORSGREN ASSOCIATES,INC. Water Connection Fee,Zoning Ma 514180 49,823.87
12/22 12/15/2022 19843 JIM'S TROPHY New P&Z name plate 514150 28.25
12/22 12/15/2022 19844 PORTER'S OFFICE PRODUCTS Toner&Office Supplies 104150 707.58
12/22 12/15/2022 19845 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104711 125.70
12/22 12/15/2022 19846 SOUTHCO METALS LLC Shop Supplies 514710 82.15
12/22 12/15/2022 19847 WESTERN RECYCLING-CURBSIDE Recycling bin 104711 57.00
12/22 12/19/2022 19848 BONNEVILLE COUNTY SHERIFF FY2023 1st Quarter Contract Pay 104680 55,760.25
12/22 12/19/2022 19849 DIGLINE,INC. Utility Locator Monthly Fee 514710 16.83
12/22 12/19/2022 19850 HOLDEN KIDWELL HAHN&CRAPO P.L.L.C. Area of Impact Meeting&Fiber C 514160 893.00
12/22 12/19/2022 19851 NETBACK,LLC Data Backup 5GB 514150 75.00
12/22 12/19/2022 19852 ROCKY MTN.POWER Well#2 514175 323.84
12/22 12/19/2022 19853 SENSKE LAWNTECH Country Haven Park Early Summ 104712 117.00
12/22 12/20/2022 19854 HOME DEPOT CREDIT SERVICES Shop Supplies 514710 1,885.06
12/22 12/20/2022 19855 WESTERN STATES EQUIPMENT CAT Backhoe Parts 514730 44.12
12/22 12/29/2022 19861 AMERICAN WATER WORKS ASSOCIATION Membership Dues 514710 400.00
12/22 12/29/2022 19862 APG WEST PAYMENT FY2023 Amended Budget Ordina 104155 68.84
12/22 12/29/2022 19863 C-A-L-RANCH STORES 5 Gallon Pail&Nozzles 514710 177.95
12/22 12/29/2022 19864 ERIKS NORTH AMERICA,INC. Layflat PVC&Shop Supplies 514710 669.44
12/22 12/29/2022 19865 NAPAAUTO PARTS Blue Def 2.5 Gallons x6 104711 143.13
12/22 12/29/2022 19866 OMEGA RAIL MANAGEMENT,INC. Buried Water pipeline under track 514710 344.33
12/22 12/29/2022 19867 POLLARD WATER Water System Maintenance Suppl 514710 109.85
12/22 12/29/2022 19868 ROCKY MTN.POWER Street Lights 104713 3,501.20
12/22 12/29/2022 19869 SCREEN GRAPHICS,INC. Officials Shirts 104955 664.20
12/22 12/29/2022 19870 SPARKLIGHT Internet-Office 104150 168.86
12/22 12/29/2022 19871 TACOMA SCREW PRODUCTS,INC. Hex Screws and Washers 104711 7.33
12/22 12/29/2022 19872 TETON MICROBIOLOGY LAB Coliform/E.Coli Water Tests 514710 4,629.00
12/22 12/29/2022 19873 WEX BANK Snowplow Fuel 104713 1,339.24
M=Manual Check,V=Void Check
City of lona Check Register-lona Page: 2
Check Issue Dates:12/1/2022-12/31/2022 Jan 09,2023 02:26PM
GL Period Check Issue Date Check Number Payee Description GL Account Amount
12/22 12/29/2022 19874 HOUSE BUYERS 208 REFUND WATER OVERPAYMEN 011075 49.00
Grand Totals: 146,994.74
Summary by General Ledger Account Number
GL Account Debit Credit Proof
01-1075 88.20 39.20- 49.00
01-2010 39.20 88.20- 49.00-
10-2010 16.39 78,475.32- 78,458.93-
10-41-50 3,259.89 .00 3,259.89
10-41-55 68.84 .00 68.84
10-41-60 446.50 .00 446.50
10-41-63 1,245.00 .00 1,245.00
10-41-65 10.00 .00 10.00
10-41-75 1,095.90 .00 1,095.90
10-46-80 55,760.25 .00 55,760.25
10-47-11 7,464.76 16.39- 7,448.37
10-47-12 186.68 .00 186.68
10-47-13 1,629.78 .00 1,629.78
10-47-20 6,309.05 .00 6,309.05
10-47-30 271.96 .00 271.96
10-47-70 21.20 .00 21.20
10-49-55 705.51 .00 705.51
51-2010 89.98 68,576.79- 68,486.81-
51-41-50 3,406.17 .00 3,406.17
51-41-60 446.50 .00 446.50
51-41-65 90.00 .00 90.00
51-41-75 2,673.65 .00 2,673.65
51-41-80 1,245.00 .00 1,245.00
51-47-10 13,359.54 89.98- 13,269.56
51-47-30 22.06 .00 22.06
51-48-20 47,333.87 .00 47,333.87
Grand Totals: 147,285.88 147,285.88- .00
M=Manual Check,V=Void Check
City of Iona Check Register-lona Page: 3
Check Issue Dates:12/1/2022-12/31/2022 Jan 09,2023 02:26PM
Ria3Dated: b {
Mayor:
City Council: '1
GAY I/7/oa3
- -P4111.14117 1114141/-7 (,i7-ik7%' 3
Report Criteria:
Report type: Summary
M=Manual Check,V=Void Check