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HomeMy Public PortalAbout09-25-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 25, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 25, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Office Manager of the Street Department July Smitson, Director of Human Resources Bill Harris, Director of Public Works and Engineering, Captain Terry Hopkins, Kris Lopresti and Carrie Adams. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the September 18, 2008 meeting. Lawson explained that the minutes needed to be amended to reflect that the second to the curb cut at 1717 SW "G" Street was from Robinson and not herself because she abstained because it was her Son -In -Law's property. Lawson made a motion to approve the amended minutes with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for September 26, 2008 in the amount of $133,200.43. She explained of that total $12,637.08 was paid to Rose City Shell for unleaded fuel at the pump, $24,894.48 was paid to Harvest Land for premium road diesel and $53,780.00 was paid to TESCO for large transit vehicle with options. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. BID AWARD A. Robinson brought to the board a request that was presented by the Office Manager of the Street Department Julie Smitson to award the bid for a dump truck to Studebaker Buick in the amount of $89,467.03. Flood made a motion to award the bid with a second by Lawson. The motion was unanimously passed. Board of Works Minutes September 25, 2008 Page 2 of 3 SUBSTANCE ABUSE POLICY A. Robinson brought to the board a request that was presented by Director of Human Resources Bill Harris for the approval of Contract No. 110 -2008 that is the Substance Abuse Policy for Rose View Transit. He explained that there had been some changes made to the policy because of DOT guidelines. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. NOISE VARIANCE A. Robinson told the board that this request was to be tabled because there was not enough information in the request to determine what exactly they were asking for. RIGHT -OF -WAY ACQUISITIONS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval to acquire two parcels for the Salisbury Road North Project Phase 1. They are as follows: 1. Parcel No. 30 — Albert Cooper — 2291 Salisbury Road North — Compensation amount of $400.00 — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 2. Parcel No. 31 — James R. and Carolyn F. Thomas — 2239 Salisbury Road North — Compensation amount of $400.00 — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 2 to Contract No. 24 -2008; the North "E" Street Project in the increased amount of $22,110.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. PARADE REQUEST A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and Kris Lopresti for the approval to close SW 13th Street between US 40 and West Main Street on Thursday, October 2, 2008 at 5:00 PM for the RHS Homecoming Parade and for the Police Department to provide a rolling blockade with the parade ending at approximately 7:30 PM. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes September 25, 2008 Page 3 of 3 STREET CLOSURE AND NOISE VARIANCE A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and Carrie Adams for the approval of the closure of the 1200 Block of NW 4th Street on Saturday, September 27, 2008 from 4:00 PM to 10:00 PM for a Birthday Block Party. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Flood made a motion to approve a Noise Variance for the 1200 Block of NW 4th Street on Saturday, September 27, 2008 from 4:00 PM to 10:00 PM with a second by Lawson. The motion was unanimously passed. HANDICAPPED PARKING SIGN RENEWALS A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of two Handicapped Parking Sign Renewals. They are as follows: 1. 200 South 6th Street — Bethel A.M.E. Church (3 Spaces) — Lawson made a motion to approve with a second by Robinson. The motion was unanimously passed. 2. 401 West Main Street — Ms. Arlene White — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. NEW RESIDENTIAL HANDICAPPED PARKING SIGN A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a new Handicapped Parking Sign at 422 South 4th Street for Ms. Tamara Darr. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk