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Home My Public Portal About03-02-2020 Village Board Minutes 3/17/00:::)a VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 2, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, H.BENTON, M.BONUCHI, K.CALKINS, P.KALKANIS, C.LARSON, AND B.WOJOWSKI. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL,PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Daisy Troop 75645 led the Pledge of Allegiance. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS No Comments. TRUSTEES COMMENTS No Comments. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to approve the agenda. Second by Trustee Calkins. Vote by roll call. Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Wojowski moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on February 3, 2020. b) Bills Paid and Bills Payable Reports for March 2, 2020. c) Cash & Investment, Revenue, and Expenditure Reports for January, 2020. d) Ordinance No.3450, increasing the number of Class E Liquor Licenses to fifteen(15) for G&O Corporation DBA Plainfield's delight located at 24020 W. 119th Street and increasing the number of Class "F" Liquor Licenses to twenty-two (22) for Major Threat Restaurant Group DBA Chop'd to be located at 12337 S. Route 59, Suite 165. e) Ordinance No.3451, declaring the existing Settlers' Park Playground Equipment as surplus and authorizing the donation of said property to Kids Around the World, Inc. f) Release of Platte River Insurance Company Bond Number 41314532, in the outstanding amount of$152,714.00, to secure public improvements at Somerset at Grande Park by K. Hovnanian Developments of Illinois. Village of Plainfield Meeting Minutes—March 2,2020 Page 2 g) Reduction of International Fidelity Insurance Company Bond Number SEIFSU0548310 from $2,317,784.69 to $891,442.44 for Springbank of Plainfield, Unit 3. Second by Trustee Bonuchi. Vote by roll call. Kalkanis,yes; Larson,yes; Wojowski,yes; Benton, yes; Bonuchi,yes; Calkins,yes. 6 yes, 0 no. Motion carried. 3) 25229 W. ZOUMAR DRIVE SETBACK VARIANCE (CASE NUMBER 1864- 120419.VAR) Trustee Bonuchi moved to adopt Ordinance No. 3452, granting approval of a variance to permit a front yard setback encroachment of up to 3.68 feet for the property commonly known as 25229 W. Zoumar Drive. Patti Bernhard, attorney for the applicant, stated that the ordinance should read 3.68 feet instead of 3 feet 8 inches. Second by Trustee Wojowski. Vote by roll call. Kalkanis,yes; Larson, yes; Wojowski,yes; Benton, yes; Bonuchi, yes; Calkins, no. 5 yes, 1 no. Motion carried. 4) 15134 S. FOX RIVER STREET LANDMARK NOMINATION (CASE NUMBER 1834- 040519.HPC) Trustee Wojowski moved to adopt Ordinance No. 3453, granting approval of the property commonly known as 15134 S. Fox River Street as a historic landmark based on the criteria outlined in the staff report and nomination. Second by Trustee Larson. Vote by roll call. Kalkanis,yes; Larson, yes; Wojowski,yes; Benton, yes; Bonuchi,yes; Calkins,yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Larson moved to approve the Village of Plainfield 2020 Zoning Map. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, yes; Wojowski,yes; Benton,yes; Bonuchi,yes; Calkins,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve the temporary outdoor use of the Historic Downtown Plainfield Farmers Open Air Market, to be conducted on the Village and Library owned parking lot on the west side of Route 59 north of Lockport Street, on Sundays from 12:00 p.m. to 4:00 p.m., from June 7, 2020 through September 13, 2020. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson,yes; Wojowski,yes; Benton, yes; Bonuchi,yes; Calkins,yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT Mr. Lonnie Spires presented the Building and Code Enforcement Report for January, 2020. Village of Plainfield Meeting Minutes—March 2,2020 Page 3 PUBLIC WORKS REPORT Trustee Bonuchi moved to authorize the Village President to execute a contract with Gallagher Asphalt Corporation, the low bidder, to complete the Village of Plainfield—2020 Village Green Roadway Improvement Project at the total bid amount of$4,148,422.57. Second by Trustee Wojowski. Vote by roll call. Kalkanis,yes; Larson,yes; Wojowski,yes; Benton, no; Bonuchi,yes; Calkins,yes. 5 yes, 1 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to execute a Construction Services Agreement with Baxter and Woodman Consulting Engineers, related to the 2020 Village Green Improvements, at a total cost not to exceed $296,000.00. Second by Trustee Larson. Vote by roll call. Kalkanis,yes; Larson,yes; Wojowski,yes; Benton,yes; Bonuchi,yes; Calkins,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to execute a contract with P.T. Ferro Construction, the low bidder, to complete the 2020 Pavement Patching Program at a total bid amount of$188,665.00. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson,yes; Wojowski, yes; Benton, yes; Bonuchi,yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to authorize the Village President to execute a professional services agreement with Clark Dietz, Inc. to complete the required Computer-aided Design (CAD)work for the 2021 Roadway Resurfacing Program at a cost not to exceed $24,035.00. Second by Trustee Bonuchi. Vote by roll call. Kalkanis, yes; Larson, yes; Wojowski, yes; Benton,yes; Bonuchi,yes; Calkins,yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to authorize the Village President to execute an Intergovernmental Agreement, for the 127th Street—Plainfield/Naperville Road Project, between Will County and the Village of Plainfield. Second by Trustee Bonuchi. Vote by roll call. Kalkanis,yes; Larson, yes; Wojowski, yes; Benton,yes; Bonuchi,yes; Calkins,no. 5 yes, 1 no. Motion carried. Trustee Wojowski moved to authorize the Village President to execute a Memorandum of Understanding, Concerning Cost Sharing related to the Wheeler Road Improvement Project,between the Na-Au-Say Township Road District and the Village of Plainfield. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi,yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to authorize the Village President to execute a Memorandum of Understanding, Concerning Cost Sharing related to the 2020 Chip Seal Project, between the Na-Au- Say Township Road District and the Village of Plainfield. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson,yes; Wojowski, yes; Benton, yes; Bonuchi,yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to authorize the Village President to execute a Memorandum of Understanding, Concerning Cost Sharing related to the 2020 Non-MFT Street Improvement Program, between the Plainfield Township Highway Department and the Village of Plainfield. Second by Trustee Bonuchi. Vote by roll call. Kalkanis, yes; Larson, yes; Wojowski,yes; Benton,yes; Bonuchi, yes; Calkins,yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—March 2,2020 Page 4 Trustee Wojowski moved to authorize the Village President to execute a Memorandum of Understanding, Concerning Cost Sharing related to the 2020 Township Resurfacing Program, between the Plainfield Township Highway Department and the Village of Plainfield. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Wojowski,yes; Benton, yes; Bonuchi, yes; Calkins,yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the purchase of 1,500 T-Shirts from Rolff Sign Company for an amount not to exceed $11,000.00. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins,yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the Operations Report for January, 2020. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Larson moved to adjourn. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:26 p.m. Michelle Gibas, Village Clerk