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HomeMy Public PortalAbout2015-02-10 minutesMINUTES JEFFERSON CITY BOARD OF ADJUSTMENT February 10, 2015 BOARD MEMBERS PERSENT Wilma Partee, Chairwoman Stacey Young, Vice -Chairwoman Paul Graham Drew Hake Matt Rimiller Katy Lacy, Alternate Robert Gammon, Alternate Daniel Hancock, Alternate COUNCIL LIAISON PRESENT Ken Hussey STAFF PRESENT Eric Barron, Senior Planner Janice McMillan, Director of Planning & Protective Services Diane Cary, Administrative Technician ATTENDANCE RECORD 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Chairwoman Partee called the meeting to order at 7:30 a.m. and introduced the Board members and staff. A quorum was present to hear the items on the agenda. The following members were designated to vote: Wilma Partee, Stacey Young, Paul Graham, Drew Hake, and Matt Rimiller. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Mr. Barron explained the procedures of the meeting and the following documents were entered as exhibits for all items under consideration at this meeting. 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing. 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 3. Adoption of Agenda Mr. Graham moved and Ms. Young seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Partee, Young, Graham, Hake, Rimiller 4. Approval of Minutes for the Regular Meeting of October 14, 2014 Mr. Graham moved and Ms. Young seconded to approve the minutes as written. The motion passed 5-0 with the following votes: Aye: Partee, Young, Graham, Hake, Rimiller Minutes/,Jefferson City Board of Adjustment February 10, 2015 Communications Received No correspondence had been received. S. New Business — Public Hearing Case No. B16001 — 1200 Block of Monroe Street; Conditional Use Permit and Variance. Application filed by Capital Region Medical Center, Property Owner, for the following: 1. A Conditional Use Permit to expand an existing off-site parking lot in a residential district. 2. A Conditional Use Permit to construct an additional off-site parking lot in a residential district. 3. A Variance of two feet from the maximum fence height of four feet to allow a six feet tall chain link fence at the front property line. The property is located on the east side of Monroe Street between Union Street and Stadium Boulevard and consists of lots 1-7, 26-33, and 58-60 of Morris Subdivision, part of Outlot No. 86, and adjacent vacated public alleys, Jefferson City, Missouri (Central Missouri Professional Services, Consultant). Mr. Barron explained that with the new addition to the Capital Region Medical Center and the displacement of parking because of the construction activities, the hospital has realized there is a need for additional parking. So Capital Region is proposing to expand an existing parking lot and also construct a new parking lot. The areas proposed are zoned RS -4 Single Family Residential and off-site parking lots are a conditional use of the RS -4 district. The existing parking lot was issued a conditional use permit in 1990 and is proposed to be expanded with a paved surface. The new parking lot is proposed to be gravel. After six months the hospital will pave it or remove it as required by the Zoning Code. Mr. Barron also explained that Capital Region recently constructed a 6' tall chain link fence around their existing parking lots in order to address security concerns. A variance is necessary in order to accommodate the height of the fence. Maximum height is 4', so a variance is needed to allow the 6' fence near the street. Also the Zoning Code has specific requirements for off-site parking lots, which includes the installation of a Type B bufferyard adjacent to neighboring properties. Mr. Brian McMillian, Central Missouri Professional Services, 2500 E. McCarty Street, spoke representing the applicant. Mr. Martin Grabanski, Director of Facilities for Capital Region and Jim Wisch, Chairman of the Board for Capital Region were also in attendance. Mr. McMillian explained that Monroe street will be widened causing the parking on the street to go away. The existing parking lot will be added to quickly and will be permanent. The temporary lot will be gravel but will be paved after 6 months. 50 to 60 parking spaces will be displaced so the gravel lot will have 26 spaces and the new addition will have 40 spaces. These spaces will give employees of the hospital a place to park. Mr. Barron gave the staff report of the required findings. He stated they appear to be met. The area proposed for parking lots is ideal for such a use and the increased height of the fence would have little effect on the surrounding properties and will increase the security for the Capital Region parking lots. Mr. Graham made a motion to approve the proposed Conditional Use Permit to expand an existing off-site parking lot in a residential district with the following condition: Installation of a Type B bufferyard adjacent to the neighboring properties. This was seconded by Ms. Young. The Board voted to pass the motion 5-0 with the following votes: Aye: Partee, Young, Graham, Hake, Rimiller. 2 Minutes/Jefferson City Board of Adjustment February 10, 2015 Mr. Graham made a motion to approve the proposed Conditional Use Permit to construct an additional off-site parking lot in a residential district with the following conditions: a. Installation of a Type B bufferyard adjacent to neighboring properties. b. Temporary gravel paving approved for a maximum of six months after installation of gravel. Parking lot to be paved with asphalt/concrete or removed and restored to grass after six months. This was seconded by Ms. Young. The Board voted to pass the motion 5-0 with the following votes: Aye: Partee, Young, Graham, Hake, Rimiller. Mr. Graham made a motion to approve the proposed Variance of two feet from the maximum fence height of four feet to allow a six feet tall chain link fence at the front property line and was seconded by Ms. Young. The Board voted to pass the motion 5-0 with the following votes: Aye: Partee, Young, Graham, Hake, Rimiller. 6. Miscellaneous Reports There were no miscellaneous reports. 7. Other Business There was no other business. 8. Adjourn With no other business Chairwoman Partee adjourned the meeting at 8:01 a.m. Respectfully Submitted, 0�-� IbL Diane Cary Administrative Secretary 3