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Home My Public Portal About05-10-21 Regular Meetin Minutes Board of Commissioners Remote regular meeting 7 p.m. May 10, 2021 Virtual meeting via YouTube Live Town of Hillsborough YouTube channel Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Interim Human Resources Director Haley Bizzell, Budget Director Emily Bradford, Economic Development Planner Shannan Campbell, Assistant to the Manager/Deputy Budget Director Jen Della Valle, Interim Town Clerk/Human Resources Technician Sarah Kimrey, Stormwater and Environmental Services Manager Terry Hackett, Police Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret Hauth, Town Attorney Bob Hornik, Town Manager Eric Peterson, Utilities Director Marie Strandwitz and Public Space Manager Stephanie Trueblood Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7 p.m. Interim Town Clerk and Human Resources Technician Sarah Kimrey called the roll and confirmed the presence of a quorum. 1. Public charge Weaver did not read the public charge. 2. Audience comments not related to the printed agenda There was none. 3. Agenda changes and approval Start minutes text here. Motion: Commissioner Mark Bell moved to approve as presented. Commissioner Evelyn Lloyd seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Commissioners Bell, Robb English, Kathleen Ferguson, Matt Hughes and Lloyd. Nays: None. 4. Presentations A. Annual Report from the Partnership to End Homelessness Start minutes text here; skip line if title is long. Corey Root, Orange County Partnership to End Homelessness B. January-March 2021 Quarterly Economic Development and Tourism Report Start minutes text here; skip line if title is long. 5. Items for decision ― consent agenda A. Minutes May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 1 of 18 June 14, 2021 1. Regular meeting April 12, 2021 2. Work session April 26, 2021 B. Miscellaneous budget amendments and transfers C. Miscellaneous Tourism Board budget amendments and transfers D. HOME Annual Action Plan and Program Activities for Fiscal Year 2022 E. Agreement with Orange County for fire inspection services F. Town code amendment to update parking restrictions, speed limits, and stop sign locations G. Town code amendments to align more closely with Orange County fire code provisions H. Acceptance of Waterstone Medical Office Building Sewer Extension I. Acceptance of Daphine Drive Water & Sewer Extensions J. Resolution appointing town manager as finance officer and designating bank depository signatories K. Proposed contract for preparation of annual financial statements and non-attest services for the Fiscal Year ending June 30, 2021 L. Memorandum of Understanding with Triangle Off Road Cycles for multi-use trails in Cates Creek Park M. Proclamation in support of Police Week and Peace Officers Memorial Day N. Resolution authorizing contract with Orange County for Community Development Block Grant- Coronavirus Grant administration O. Resolution authorizing land exchange with Orange Rural Fire Department Motion: Ferguson moved to approve all items on the consent agenda. English seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. 6. Items for decision ― regular agenda A. Request for light shield at 305 W. Queen St. Start minutes text here; skip line if title is long. Use underlining if subheads are needed within a section. The board expressed favor in moving forward with pilot program and authorizing staff to approve shield at requested location if still desired after new fixture has been installed. B. Request for public hearing to close Cole Avenue – unopened right of way on south side of West Margaret Lane Start minutes text here; skip line if title is long. Use underlining if subheads are needed within a section. Motion: Hughes moved to authorize public hearing for the June 14 regular meeting. Ferguson seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. C. Stormwater request – 206 and 218 E. Queen St. Start minutes text here; skip line if title is long. Use underlining if subheads are needed within a section. D. Fiscal Year 2022 Budget Update Start minutes text here; skip line if title is long. Use underlining if subheads are needed within a section. E. Budget amendment request to purchase police training simulator May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 2 of 18 June 14, 2021 Start minutes text here; skip line if title is long. Use underlining if subheads are needed within a section. Motion: Ferguson moved to approve purchase with maintenance package. Hughes seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. 7. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager Start minutes text here. C. Staff (written reports in agenda packet) Start minutes text here. 8. Adjournment Motion: Ferguson moved to adjourn at 9:29 p.m. Bell seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Respectfully submitted, Sarah Kimrey Interim Town Clerk Staff support to the Board of Commissioners May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 3 of 18 June 14, 2021 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/10/2021 TO 05/10/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-4200-5300-080 TRAINING/CONF./CONV. 05/10/2021 28,645.00 -778.00To cover yr-end overage & logo conversio 20699 27,238.00EBRADFORD 05/10/2021 28,645.00 -150.00To cover ADA transition plan training 20700 27,088.00JDELLAVALL 10-10-4200-5300-458 DATA PROCESSING SERVICES 05/10/2021 7,511.00 18.00To cover logo conversion for use in MS &20698 7,601.00EBRADFORD 10-10-4200-5300-474 RECRUITMENT 05/10/2021 2,500.00 90.00To cover recruitment ad 20711 3,305.00EBRADFORD 10-10-4200-5300-530 DUES & SUBSCRIPTIONS 05/10/2021 6,713.00 -90.00To cover recruitment ad 20712 7,543.00EBRADFORD 10-10-4200-5300-570 MISCELLANEOUS 05/10/2021 9,053.00 760.00To cover yr-end overage 20697 7,448.00EBRADFORD 10-10-4400-5100-020 SALARIES 05/10/2021 329,568.00 -25,000.00To cover interim Finance Director contrac 20703 304,339.00EBRADFORD 10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE 05/10/2021 1,000.00 25,000.00To cover interim Finance Director contrac 20702 26,000.00EBRADFORD 10-10-6300-5300-080 TRAINING/CONF./CONV. 05/10/2021 0.00 150.00To cover ADA transition plan training 20701 1,550.00JDELLAVALL 10-10-6300-5300-155 MAINTENANCE - PARKS 05/10/2021 54,600.00 -4,000.00To cover shrub removal at Old Town Cem 20704 25,646.00EBRADFORD 10-10-6300-5300-156 MAINTENANCE - TREES 05/10/2021 16,200.00 4,000.00To cover shrub removal at Old Town Cem 20705 28,200.00EBRADFORD 10-20-5100-5100-020 SALARIES 05/10/2021 362,138.00 25,000.00To cover yr-end balancing 20713 387,138.00EBRADFORD 10-20-5100-5125-060 HOSPITALIZATION 05/10/2021 67,330.00 -9,000.00To cover yr-end balancing 20714 58,330.00EBRADFORD 10-20-5100-5125-061 LIFE INSURANCE 05/10/2021 2,223.00 200.00To cover yr-end balancing 20715 2,423.00EBRADFORD 10-20-5100-5127-071 401(K) RETIREMENT SUPP. 05/10/2021 18,132.00 2,500.00To cover yr-end balancing 20716 20,632.00EBRADFORD 10-20-5100-5127-075 SEPARATION ALLOWANCE 05/10/2021 22,786.00 6,500.00To cover yr-end balancing 20717 29,286.00EBRADFORD 10-20-5100-5300-145 MAINTENANCE - BUILDINGS 05/10/2021 22,383.00 10,000.00To cover PD Annex repairs 20737 76,288.00EBRADFORD 10-20-5110-5100-020 SALARIES 05/10/2021 1,081,188.00 25,000.00To cover yr-end balancing 20718 1,105,502.00EBRADFORD 10-20-5110-5125-060 HOSPITALIZATION 05/10/2021 193,451.00 -25,000.00To cover yr-end balancing 20719 168,451.00EBRADFORD 10-20-5110-5127-070 RETIREMENT 05/10/2021 119,054.00 2,000.00To cover yr-end balancing 20720 121,054.00EBRADFORD 10-20-5110-5127-071 401(K) RETIREMENT SUPP. 05/10/2021 54,914.00 5,000.00To cover yr-end balancing 20721 59,914.00EBRADFORD 10-20-5110-5300-330 SUPPLIES - DEPARTMENTAL 05/10/2021 15,500.00 400.00To cover vehicle lockout kits & taser supp 20725 29,729.16EBRADFORD EBRADFORD 7:20:50PM05/04/2021 fl142r03 Page 1 of 3 Administration Administration Administration Administration Administration Accounting Accounting Public Space Public Space Public Space Police- Admin. Police- Admin. Police- Admin. Police- Admin. Police- Admin. Police- Admin. Police- Patrol Police- Patrol Police- Patrol Police- Patrol Police- Patrol May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 4 of 18 June 14, 2021 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/10/2021 TO 05/10/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-20-5120-5100-010 OVERTIME COMPENSATION 05/10/2021 8,000.00 2,000.00To cover yr-end balancing 20722 6,200.00EBRADFORD 10-20-5120-5100-020 SALARIES 05/10/2021 466,090.00 -34,200.00To cover yr-end balancing 20723 421,890.00EBRADFORD 05/10/2021 466,090.00 -10,000.00To cover PD Annex repairs 20736 411,890.00EBRADFORD 10-20-5120-5300-158 MAINTENANCE - EQUIPMENT 05/10/2021 500.00 -400.00To cover vehicle lockout kits & taser supp 20724 100.00EBRADFORD 10-30-5550-5300-145 MAINTENANCE - BUILDINGS 05/10/2021 4,935.00 443.00To cover building maintenance supplies 20690 7,157.00EBRADFORD 10-30-5550-5300-570 MISCELLANEOUS 05/10/2021 1,000.00 -443.00To cover building maintenance supplies 20689 557.00EBRADFORD 10-60-6900-5300-475 C.S./UTILITY ANALYSIS 05/10/2021 0.00 600.00To cover yr-end overage 20708 7,622.00EBRADFORD 10-60-6900-5300-570 MISCELLANEOUS 05/10/2021 85,000.00 -600.00To cover yr-end overage 20709 170,849.00EBRADFORD 30-80-7200-5300-475 C.S./UTILITY ANALYSIS 05/10/2021 20,000.00 2,200.00To cover yr-end overage 20706 24,095.41EBRADFORD 30-80-8120-5300-130 UTILITIES 05/10/2021 82,500.00 -6,200.00To cover door repairs 20696 76,300.00EBRADFORD 05/10/2021 82,500.00 -1,607.00To cover painting handrail 20750 74,693.00JDELLAVALL 30-80-8120-5300-145 MAINTENANCE - BUILDINGS 05/10/2021 8,100.00 6,200.00To cover door repairs 20695 14,300.00EBRADFORD 05/10/2021 8,100.00 24,241.00To cover pipe gallery painting 20747 38,541.00JDELLAVALL 05/10/2021 8,100.00 17,259.00To cover painting handrail 20749 55,800.00JDELLAVALL 05/10/2021 8,100.00 1,607.00To cover painting handrail 20751 57,407.00JDELLAVALL 30-80-8120-5300-158 MAINTENANCE - EQUIPMENT 05/10/2021 79,300.00 9,000.00To replace flow transmitters 20741 154,800.00JDELLAVALL 05/10/2021 79,300.00 10,600.00To cover yard lighting repairs 20745 165,400.00JDELLAVALL 30-80-8120-5300-331 SUPPLIES - SAFETY 05/10/2021 1,000.00 3,900.00To cover cost of security camera additions 20743 4,900.00JDELLAVALL 30-80-8120-5700-741 CAPITAL - EQUIPMENT 05/10/2021 0.00 -9,000.00To replace flow transmitters 20740 56,000.00JDELLAVALL 05/10/2021 0.00 -3,900.00To cover cost of security camera additions 20742 52,100.00JDELLAVALL 05/10/2021 0.00 -10,600.00To cover yard lighting repairs 20744 41,500.00JDELLAVALL 05/10/2021 0.00 -24,241.00To cover pipe gallery painting 20746 17,259.00JDELLAVALL 05/10/2021 0.00 -17,259.00To cover painting handrail 20748 0.00JDELLAVALL 30-80-8140-5300-320 SUPPLIES - OFFICE 05/10/2021 2,000.00 1,000.00To cover office furniture/supplies 20728 3,000.00JDELLAVALL 30-80-8200-5300-151 FOG PROGRAM 05/10/2021 7,000.00 -2,500.00To cover office furniture/supplies 20726 4,500.00JDELLAVALL 30-80-8200-5300-320 SUPPLIES - OFFICE 05/10/2021 2,000.00 1,500.00To cover office furniture/supplies 20727 3,500.00JDELLAVALL 30-80-9990-5300-000 CONTINGENCY 05/10/2021 300,000.00 -2,200.00To cover yr-end overage 20707 225,438.00EBRADFORD EBRADFORD 7:20:50PM05/04/2021 fl142r03 Page 2 of 3 Police- I&CS Police- I&CS Police- I&CS Fleet Maintenance Fleet Maintenance Special Appropriations Special Appropriations Admin of Enterprise WTP WTP WTP WTP WTP Water Distribution WW Collection WW Collection W&S Contingency May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 5 of 18 June 14, 2021 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/10/2021 TO 05/10/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 35-30-5900-5300-446 C.S./ENGINEERING 05/10/2021 15,000.00 54,000.00Convwallis Hills Stormwater Impact Anal 20734 69,000.00EBRADFORD 35-80-3500-3505-100 STORMWATER CHARGES 2016 05/10/2021 0.00 425.00Adj to actual 20731 425.00EBRADFORD 35-80-3500-3505-101 STORMWATER CHARGES 2017 05/10/2021 0.00 4,630.00Adj to actual 20732 4,630.00EBRADFORD 35-80-3500-3505-102 STORMWATER CHARGES 2018 05/10/2021 0.00 1,117.00Adj to actual 20733 1,117.00EBRADFORD 35-80-3500-3505-104 STORMWATER CHARGES 2020 05/10/2021 610,000.00 47,828.00Adj to actual 20735 657,828.00EBRADFORD 76-71-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB 05/10/2021 1,008,106.50 -3,243.00To reverse Sewer SDFs 0 1,245,926.50EBRADFORD 05/10/2021 1,008,106.50 3,243.00To record Sewer SDFs 20729 1,249,169.50EBRADFORD 76-71-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS 05/10/2021 1,008,106.50 -3,243.00To reverse Sewer SDFs 0 1,245,926.50EBRADFORD 05/10/2021 1,008,106.50 3,243.00To record Sewer SDFs 20730 1,249,169.50EBRADFORD 108,000.00 EBRADFORD 7:20:50PM05/04/2021 fl142r03 Page 3 of 3 Stormwater Stormwater Stormwater Stormwater Stormwater Sewer SDFs Sewer SDFs APPROVED: 5/0 DATE: 5/10/21 VERIFIED: ___________________________________ May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 6 of 18 June 14, 2021 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/11/2021 TO 05/11/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 74-00-3900-3900-000 FUND BALANCE APPROPRIATED 05/11/2021 49,646.00 5,150.00To cover FY21 pre-audit work 20752 54,796.00EBRADFORD 74-51-6250-5300-040 AUDIT FEES 05/11/2021 7,500.00 5,150.00To cover FY21 pre-audit work 20753 12,650.00EBRADFORD 10,300.00 EBRADFORD 6:39:19PM05/04/2021 fl142r03 Page 1 of 1 Tourism Board Tourism Board APPROVED: 5/0 DATE: 5/10/21 VERIFIED: ___________________________________ May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 7 of 18 June 14, 2021 RESOLUTION AUTHORIZING THE SUBMISSION of the FY22 ANNUAL ACTION PLAN and FY22 PROGRAM DESIGN for ORANGE COUNTY, NORTH CAROLINA BE IT RESOLVED, the Hillsborough Board of Commissioners as a member of the Orange County HOME Consortium, that the Commissioners authorize the Town Manager to submit the Orange County Annual Action Plan for FY22 to the U.S. Department of Housing and Urban Development, including all understandings, assurances, and certifications required therein. BE IT RESOLVED, by the Hillsborough Board of Commissioners, as a member of the Orange County HOME Consortium, that the Commissioners approve the following activities for the FY22 HOME Program: Homebuyer Assistance Funds will be allocated to Orange County Habitat for Humanity to provide deferred payment zero interest mortgages to an estimated fifteen (15) homebuyers in the Fairview Community in Hillsborough earning between thirty percent (30%) and eighty percent (80%) of the area median income. (The final number of homebuyers assisted may be more or less than 15 and will depend on homebuyer underwriting.) Requested amount: $450,000 Funded amount: $434,393 Rental Construction Funds will be allocated to Pee Wee Homes to finance construction of three (3) small rental units at 106 Hill Street in Carrboro. Units will be leased to households experiencing homelessness and earning less than thirty percent (30%) of the area median income. Requested amount: $100,000 Funded amount: $100,000 Predevelopment Loan Funds will be allocated to EmPOWERment, Inc. for acquisition of a duplex containing two (2) units at 706 Gomains Avenue in Chapel Hill. Units will be leased to households earning less than thirty percent (30%) of the area median income. Requested amount: $105,000 Funded amount: $105,000 Program Administration $37,874 BE IT FURTHER RESOLVED, that the Town Manager is hereby designated as the authorized representative of the Town to act in connection with the submission of these plans, to act in connection with the HOME Program, and to provide such additional information as may be required by the U.S. Department of Housing and Urban Development. Resolution #20210510-5.D May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 8 of 18 June 14, 2021 This is the 10th day of May, 2021 Seal Jenn Weaver, Mayor Town of Hillsborough NOW THEREFORE BE IT ORDAINED by the Town Board of Commissioners that this resolution is effective upon approval. Upon motion of Commissioner Kathleen Ferguson, seconded by Commissioner Robb English, the foregoing resolution was adopted this the 10 day of May, 2021. I, Sarah E. Kimrey, Interim Town Clerk for the Town of Hillsborough, North Carolina, DO THEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on May 10, 2021. WITNESS my hand and seal of said town, the 10th day of May, 2021. Sarah E. Kimrey, Interim Town Clerk Resolution #20210510-5.D May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 9 of 18 June 14, 2021 Ordinance #20210510-5.F AN ORDINANCE AMENDING SECTION 6-28 and APPENDIX 6A OF THE TOWN CODE OF THE TOWN OF HILLSBOROUGH THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS: Section 1. Section 6-28, Designated Parking, is hereby amended to read as follows: Location Side From To West King Street Parking lot (Behind Police headquarters) West Dumpster enclosure End of row (13 parking spaces) West King Street Parking lot (Behind Police headquarters) East Back door of the police department End of row (5 parking spaces) Section 2. Section 6A-3, No Right Turn on Red Intersections, is amended to add eastbound Margaret Lane at South Churton Street. Section 3. Sec. 6A-5. Stop Signs, is amended as follows: Stop Street Approach Main Street Bluffberry Way North Open Air Lane Bluffberry Way North and South Haven Hill Road Bluffberry Way North and South Sea Trail Street Boxwood Trace Lane East Clandon Square Road Boxwood Trace Lane West Spring Overlook Lane Cameron Street (N) North and South Caine Street Cameron Street (S) North and South East Margaret Lane Clandon Square Road West Spring Overlook Lane Country Side Street North Open Air Lane Country Side Street South Sea Trail Street Ellsworth Manor Drive East Prestwood Drive Flat Ford Road East Brightleaf Road Flat Ford Road East and West Gold Hill Way Flat Ford Road West Poet Pointe Flat River Run East Gold Hill Way Flat River Run West Bluffberry Way Garden Heights Lane South Quincy Cottage Road Gold Hill Way North James J. Freeland Memorial Drive Gold Hill Way North Watermill Way Gold Hill Way South Flat Ford Road Haven Hill Road East Brightleaf Road Haven Hill Road East and West Gold Hill Way Haven Hill Road West Bluffberry Way James J. Freeland Memorial Drive East Brightleaf Road James J. Freeland Memorial Drive West Gold Hill Way Lydia Lane (replace Thomas Ruffin) South St. Marys Road Open Air Lane East and West Country Side St Open Air Lane West Bluffberry Way Picnic Place West Gold Hill Way May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 10 of 18 June 14, 2021 Ordinance #20210510-5.F Poet Pointe South Flat Ford Road Prestwood Drive South Quincy Cottage/Spring Overlook Prestwood Drive South US 70 A Quincy Cottage Road East Prestwood Drive Quincy Cottage Road East & West Ellsworth Manor Drive Quincy Cottage Road East & West Talondale Court Sea Trail Street East Gold Hill Way Sea Trail Street East and West Country Side St Sea Trail Street West Bluffberry Way Spring Overlook Lane West Prestwood Drive Stanton Gable Lane North Prestwood Drive Stanton Gable Lane South Spring Overlook Lane Watermill Way East Brightleaf Road Watermill Way East and West Gold Hill Way Watermill Way West Poet Pointe Section 4. Section 6A-6, Four Way Stop; Three Way Stop, is amended to add the intersections of West King Street with Wake Street and Hassell Street. Section 5. Section 6A-9, Turns Prohibited, is amended to change “eastbound” to “westbound” for Margaret Lane at South Churton Street and King Street at Churton Street to correctly identify the left turn lane locations. Section 6. Section 6A-12, Speed Limits, is amended to show the 20 mile per hour speed on West King Street extended to Hassell Street. Section 7. Section 6A-12, Speed Limits is further amended to list the following new streets as 25 miles per hour: Bluffberry Way Brightleaf Road Country Side Street Flat Ford Road Flat River Run Gold Hill Way Haven Hill Road James J. Freeland Memorial Drive Open Air Lane Picnic Place Poet Pointe Sea Trail Steet Watermill Way Section 8. Section 6A-14, Parking Prohibited at All Times, is amended to change in introductory language to read: “In accordance with section 6-24, parking is prohibited at all times along streets with yellow curb markings and in the right of way of all areas listed below.” Section 9. Section 6A-14, Parking Prohibited at All Times, is amended to delete the reference on the south side of West Corbin Street and Section 6A-15, Parking Prohibited During Certain Hours, to delete the reference on the east side of North Hassell Street between Tryon and Queen. May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 11 of 18 June 14, 2021 Ordinance #20210510-5.F Section 10. Section 6A-16, Parking Reserved for Specific Purposes and During Certain Hours, is amended to delete reference to the Bank of America Parking Lot. Section 11. Section 6A-16, Reserved, is amended to designate as Fifteen Minute Parking Allowed and define the following areas: On Street Side Location Time Period West King Street North In front of 116 West King Street 24/7 West King Street South In front of 115 West King Street 24/7 West King Street South Spaces in front of 139 West King Street 24/7 Section 12. Section 6A-16B, Three Hour Parking Allowed, is amended to update the reference to the Bank of America lot to be the West King Street parking lot Section 13. Section 6A-18, Commercial Loading Zones, is amended to define the following loading zones: On Street Side From To Time Period West King Street North North Churton Street West King Street parking lot entrance 24/7 West King Street North West King Street parking lot entrance 80 feet west 24/7 West King Street North Driveway to 158 West King Street 84 feet west 24/7 Section 14. Section 6A-20, Handicapped Parking Spaces, is deleted as duplicative. Section 15. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 16. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 10th day of May, 2021. Ayes: 5 Noes: 0 Absent or Excused: 0 Sarah E. Kimrey, Interim Town Clerk May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 12 of 18 June 14, 2021 Ordinance #20210510-5.G AN ORDINANCE AMENDING CHAPTER 12 OF THE TOWN CODE OF THE TOWN OF HILLSBOROUGH THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS: Section 1. Chapter 12 of the Town Code is amended by deleting sections 12.6, 12.9, 12.10, 12.11, 12.12, 12.13, and 12.17. Section 2. Chapter 12 of the Town Code is amended by listing section 12.6 – 12.13 and 12.17 – 12.20 as Reserved. Section 3. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 4. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 10th day of May, 2021. Ayes: 5 Noes: ___0____ Absent or Excused: 0 Sarah E. Kimrey, Interim Town Clerk May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 13 of 18 June 14, 2021 RESOLUTION Appointing Town Manager as Finance Officer and Designating Bank Depository Signatories WHEREAS, North Carolina General Statute 159-24 states each local government and public authority shall appoint a finance officer; and WHEREAS, the finance officer is responsible for providing financial safeguards and ensuring that all duties of the finance office are adequately and efficiently covered; and WHEREAS, Town Manager Eric Peterson is qualified to serve in the position of finance officer; and WHEREAS, internal controls are an integral part of the organization and this appointment will improve the segregation of duties; and WHEREAS, having a finance officer will help ensure that all duties of the Hillsborough Financial Services Department are adequately and effectively covered; and WHEREAS, North Carolina General Statute 159-25(b) states all checks or drafts on an official depository shall be signed by the finance officer and countersigned by another official of the local government or public authority; and WHEREAS, Eric Peterson, in his capacity as finance officer, shall sign all checks or drafts on town depositories; and the mayor shall countersign all checks and drafts; and WHEREAS, Assistant Town Manager Margaret Hauth shall serve as secondary signatory to countersign all checks and drafts on town depositories; and NOW, THEREFORE, BE IT RESOLVED, the Hillsborough Board of Commissioners hereby appoints Town Manager Eric Peterson as finance officer. BE IT FURTHER RESOLVED, the Hillsborough Board of Commissioners hereby designates Assistant Town Manager Margaret Hauth as secondary signatory on town depositories. Approved this 10th day of May 2021. Seal Jenn Weaver, Mayor Town of Hillsborough Resolution #20210510-5.J May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 14 of 18 June 14, 2021 Proclamation #20210510-5.M May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 15 of 18 June 14, 2021 Proclamation #20210510-5.M May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 16 of 18 June 14, 2021 RESOLUTION Authorizing a Contract with Orange County to Administer the Town’s Community Development Block Grant – Coronavirus Grant Funding WHEREAS, the town of Hillsborough provided a portion of its CARES funds to Orange County to support the Emergency Housing Assistance program streamlined during the pandemic; and WHEREAS, the Town applied for and was awarded $600,000 of Community Development Block Grant – Coronavirus Grant Funding; and WHEREAS, Community Development Block Grant – Coronavirus program requires the grantee to have an experienced administrator; and WHEREAS, Orange County’s Emergency Housing Assistance program is a streamlined, coordinated, one-stop portal for those experiencing housing instability and therefore the most efficient delivery network for significant funding; and WHEREAS, Orange County has an experienced administrator on staff and is willing to administer the town’s grant award consistent with the program requirements to maintain the streamlined, coordinated benefit to the community at no additional cost to the town; NOW, THEREFORE, BE IT RESOLVED, the Hillsborough Board of Commissioners authorizes the town manager to execute a contract with Orange County for administration of the town’s Community Development Block Grant – Coronavirus Grant Funding for Emergency Housing Assistance, consistent with program guidelines and requirements. Approved this 10th day of May 2021. Seal Jenn Weaver, Mayor Town of Hillsborough Resolution #20210510-5.N May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 17 of 18 June 14, 2021 RESOLUTION Authorizing a Land Exchange with Orange Rural Fire Department to Facilitate the Construction of the Waterstone Fire Station WHEREAS, the Town of Hillsborough and Orange Rural Fire Department have a long-standing contract for the Department to provide fire protection services within the town limits of Hillsborough; and WHEREAS, the Town owns the parcel containing the fire station on South Churton Street and the Department owns the parcel containing the surrounding parking area; and WHEREAS, the Town owns a two-acre tract on College Park Road, provided by the developer of Waterstone, intended to contain a fire station to protect the southern portion of Hillsborough; and WHEREAS, Orange Rural Fire Department is finalizing design of and is ready to proceed with construction of a station on the College Park Road site; and WHEREAS, to facilitate the construction of the new station, Orange Rural Fire Department desires to own the College Park Road property; and WHEREAS, to facilitate the future redevelopment of the downtown station, the town desires to own the parking area surrounding the South Churton station; WHEREAS, professional land appraisals indicate that the parcels are not of equal value and the town would need to compensate Orange Rural Fire Department $210,000 to make the exchanges of equal value; NOW, THEREFORE, BE IT RESOLVED, the Hillsborough Board of Commissioners authorizes the town manager to execute the documents and payments necessary to implement the land exchange. The Town Board further reinforces its commitment to the contract for fire protection service with the Orange Rural Fire Department and expects the continued used of the South Churton Street station by the Department as long as the contract remains in place. Approved this 10th day of May 2021. Seal Jenn Weaver, Mayor Town of Hillsborough Resolution #20210510-5.O May 10, 2021 Board of Commissioners Regular Meeting Approved: ____________________ Page 18 of 18 June 14, 2021