HomeMy Public PortalAbout05.15.2015 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, May 19, 2015
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the May 5, 2015 Regular Council Meeting
V. CONSENT AGENDA
A. Resolution Approving Off -site Gambling Permit for the NW Area Jaycees to Conduct Lawful
Charitable Gambling at 500 Highway 55
B. Resolution Approving Animal Structure Setback Variance for Todd and Katie Monger at 1272
Homestead Trail
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Independence Beach Improvement Project
1. Resolution Approving Plans According to Feasibility Report and Ordering Independence
Beach Improvement Project —Public Hearing
2. Resolution Adopting Assessment Roll for Independence Beach Overlay Project —Public
Hearing
B. Mill and Paving Services Agreement with Omann Brothers, Inc.
C. Wealshire of Medina — Rezoning, Site Plan Review and Interim Use Permit
VIII. OLD BUSINESS
A. Medina Golf & Country Club — General Plan PUD, CUP Amendment and Site Plan Review
1. Ordinance Amending a Planned Unit Development District for the Medina Golf &
Country Club
2. Resolution Authorizing Publication of the Ordinance by Title and Summary
3. Resolution Approving a Conditional Use Permit and Site Plan Review to Construct
Certain Accessory Buildings at the Medina Golf & Country Club
B. Resolution Supporting the Job Creation Fund Application for InCity Farms
IX.
X.
XI.
XII.
CITY ADMINISTRATOR REPORT
MAYOR & CITY COUNCIL REPORTS
APPROVAL TO PAY BILLS
ADJOURN
Posted 5/15/2015 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: May 14, 2015
DATE OF MEETING: May 19, 2015
SUBJECT: City Council Meeting Report
V. CONSENT
A. Resolution Approving Off -site Gambling Permit for the NW Area Jaycees to Conduct
Lawful Charitable Gambling at 500 Highway 55 — A11 paperwork is in order. Staff
recommends approval.
See attached resolution.
B. Resolution Approving Animal Structure Setback Variance for Todd and Katie Monger at
1272 Homestead Trail — At the May 5, 2015 meeting, the City Council recommended that
staff prepare the attached resolution approving the variance. Staff recommends approval.
See attached resolution.
VII. NEW BUSINESS
A. Independence Beach Improvement Project - Public Hearings — The Independence Beach
improvement project was discussed by the City Council at the April 21, 2015 meeting. A
public hearing and an assessment hearing need to be held for the project at this meeting.
Also, approval of a resolution for the plans and ordering the project is requested. Finally,
a resolution adopting the assessment roll for the Independence Beach improvement
project is requested.
See attached resolutions.
Recommended Motion #1: Approve Resolution Approving Plans According
to Feasibility Report and Ordering Independence Beach Improvement
Project
Recommended Motion #2: Approve Resolution Adopting Assessment Roll for
the Independence Beach Overlay Project
B. Mill and Paving Services Agreement with Omann Brothers, Inc. — Staff recommends
approval of the mill and paving services agreement with Omann Brothers Inc. for the
paving of 11 roads in the Independence Beach neighborhood and other bituminous
placement for other 2015 paving projects. Omann Brothers Inc. was the low bid on the
2015 road material bids which were approved by the City Council on March 17, 2015.
See attached agreement.
Recommended Motion: Approve Mill and Paving Services Agreement with
Omann Brothers, Inc. for the 2015 paving projects.
C. Wealshire of Medina — Rezoning, Site Plan Review and Interim Use Permit — The
Wealshire of Bloomington proposes to construct a 171,392 s.£ one-story (w/ partial
lower level), 150-resident memory care facility at the northwest corner of Mohawk
Drive and Chippewa Road. The applicant currently operates a facility in Bloomington
and previously operated the Wealstead of Rogers. Approximately 115,000 s.f. are
included in the first phase of the project, for a total of 84 residents. The applicant
proposes to begin construction on Phase I this summer Staff recommends reviewing
Phase II so that the applicant would not need to seek a future Site Plan Review approval
to construct within a reasonable amount of time.
See attached report.
Recommended Motion: Direct staff to prepare documents approving the
Rezoning, Site Plan Review, and Interim Use Permit subject to the conditions
recommended by the Planning Commission.
VIII. OLD BUSINESS
A. Medina Golf & Country Club General Plan PUD, CUP Amendment and Site Plan
Review- The Medina Golf and Country Club has made an application for a Planned Unit
Development General Plan, Conditional Use Permit Amendment, and Site Plan Review
to allow for the construction of a new maintenance facility and two accessory restroom
facilities. The City Council tabled consideration of this request at the May 4th meeting in
order to review the proposed building materials, photographs of similar buildings, and the
views of the proposed building location from off site for the proposed maintenance
facility. The applicant has provided photographs (attached) and will be presenting the
building material samples at the Council meeting.
See attached report.
Recommended Motion #1: Approve Ordinance Amending a Planned Unit
Development District for the Medina Golf & Country Club
Recommended Motion # 2: Approve Resolution Authorizing Publication of
the Ordinance by Title and Summary
Recommended Motion # 3: Approve Resolution Approving a General Plan
Planned Unit Development, Conditional Use Permit and Site Plan Review to
Construct Certain Accessory Buildings at the Medina Golf & Country Club
B. Resolution Supporting the Job Creation Fund Application for InCity Farms- InCity Farms
is asking for a resolution of support from the City of Medina for the Job Creation Fund
Program through DEED. The item will be discussed by the City Council at the 6:00 p.m.
Work Session prior to the meeting. The requested resolution for the DEED grant is on
2
the May 19th City Council agenda for possible action based on the Work Session
discussion.
See attached resolution.
Possible Motion: Adopt resolution supporting the job creation fund
application for InCity Farms.
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003132E-003161E for $51,888.35,
order check numbers 42810-42870 for $165,269.01, and payroll EFT 506381-506412 for
$46, 636.05.
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
3
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF MAY 5, 2015
4
5 The City Council of Medina, Minnesota met in regular session on May 5, 2015 at 7:00
6 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Tom Kellogg, City Planner Dusty Finke, Planning Consultant Nate Sparks, City Finance
16 Director Erin Barnhart, Public Works Director Steve Scherer, Chief of Police Ed Belland,
17 and Recording Secretary Amanda Staple.
18
19 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
20
21 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
22 The agenda was approved as presented.
23
24 IV. APPROVAL OF MINUTES (7:01 p.m.)
25
26 A. Approval of the April 21, 2015 Special City Council Meeting Minutes
27 It was noted in section two, it should state, "...watersheds in the City..."
28
29 Moved by Anderson, seconded by Pederson, to approve the April 21, 2015 special City
30 Council meeting minutes as amended. Motion passed unanimously.
31
32 B. Approval of the April 21, 2015 Regular City Council Meeting Minutes
33 It was noted on page one, line 51, it should state, "...increase of the value of his
34 neighbors' property..." On page two, line 33, it should state, "...their the proposed..."
35 On page five, line 35, it should state, "...the correction of Mr. Coghlan to reduce
36 reduction of water units from four to one for Mr. Coghlan's property. She asked is if
37 there was a way..." On page five, line 38, it should state, "...that is determined to the
38 appropriate..." On page five, line 47, it should state, "...Mr. Coghlan to reduce the..."
39 On page eight, line 15, it should state, "...concerns are justified as it has bccn indicated
40 that Ray McCoy will facilitate the discussion between the departments. He went on to
41 add that in his opinion the City Council should not be involved in discussions with those
42 two departments until Ray McCoy has completed his work.
43
44 Moved by Anderson, seconded by Martin, to approve the April 21, 2015 regular City
45 Council meeting minutes as amended. Motion passed unanimously.
46
47 C. Approval of the April 23, 2015 8:00 A.M. Special City Council Meeting
48 Minutes
49 It was noted in section two, it should state, "...summary of findings..."
50
Medina City Council Meeting Minutes 1
May 5, 2015
i Moved by Pederson, seconded by Anderson, to approve the April 23, 2015 8:00 a.m.
2 special City Council meeting minutes as amended. Motion passed unanimously.
3
4 D. Approval of the April 23, 2015 9:30 A.M. Special City Council Meeting
5 Minutes
6 Moved by Anderson, seconded by Cousineau, to approve the April 23, 2015 9:30 a.m.
7 special City Council meeting minutes as presented. Motion passed unanimously.
8
9 V. CONSENT AGENDA (7:08 p.m.)
to
11 A. Approve Managed Account Program (MAP) Agreement, City of Medina
12 Addendum, and State and Local Government Addendum with Marco for
13 Multi -Function Copier Lease
14 B. Approve Letter of Support for Rumble Strips on Highway 12
15 C. Approve the Wetland Replacement Plan for the Tower Drive Improvement
16 Project
17 D. Resolution No. 2015-35 Granting Extension of Time to Submit Final Plat for
18 Capital Knoll Amending Resolution No. 2014-78
19 E. Resolution No. 2015-36 Adopting a Comprehensive Plan Amendment
20 Regarding the Staging and Growth Plan and the Pace of Development
21 Martin commended staff for their efforts on moving this item forward. She also thanked
22 the citizens for their input during the discussions.
23
24 Moved by Anderson, seconded by Martin, to approve the consent agenda. Motion
25 passed unanimously.
26
27 VI. COMMENTS (7:10 p.m.)
28
29 A. Comments from Citizens on Items not on the Agenda
30 There were none.
31
32 B. Park Commission
33 Scherer reported that the Park Commission has not met since the last Council meeting.
34 He reported that the summer park tour will take place on May 20th and provided a brief
35 update of construction of the park at Fields of Medina.
36
37 Mitchell stated that Lake Ardmore and Lake Independence organizations are hosting a
38 gathering and suggested that the Council coordinate attendance.
39
40 C. Planning Commission
41 Finke reported that the Planning Commission will meet the following week to continue a
42 public hearing regarding the request from ALDI and to also consider a request regarding
43 solar panels from Wright Hennepin Electric.
44
45 VII. PRESENTATIONS
46
47 A. Steve McDonald, Abdo, Eick and Meyer — 2014 Annual Financial Report
48 (7:13 p.m.)
49 Steve McDonald, Abdo, Eick and Meyer, reviewed the management letter, which
50 summarizes the results of the 2014 audit, noting that an audit is required on an annual
51 basis. He reported that the audit resulted in an unmodified objection with no reportable
Medina City Council Meeting Minutes 2
May 5, 2015
1 conditions or findings regarding internal controls. He explained the audit process and
2 reported that staff was well prepared with the necessary information. He highlighted the
3 general fund as well as other City funds, noting that the City has done a good job of
4 planning and maintaining consistency. He highlighted the water fund and noted that the
5 balance has been exceeding the operating costs and provided funding for projects. He
6 noted that while the fund has been sufficient, the City should keep future planning in
7 mind.
8
9 Anderson thanked McDonald and his firm for their continued services. He also
10 commended Barnhart for her efforts in leading the process this year.
11
12 VIII. NEW BUSINESS
13
14 A. Resolution No. 2015-37 Providing for the Sale of $1,765,000 General
15 Obligation Improvement Bonds Series 2015A (7:26 p.m.)
16 Shelly Eldridge, Ehlers and Associates, stated that the City is looking to obtain bids for
17 $1,765,000 in general obligation improvement bonds, which will fund the Tower Drive,
18 Kilkenny Lane and Hamel Road utility and street road improvement projects. She stated
19 that special assessments will fund a portion of the project and explained the liability the
20 City would have should those assessments not be collected. She highlighted aspects of
21 the bonds and bidding process. She stated that the debt of the City was reviewed and
22 no additional cost savings could be obtained by refinancing the existing debt of the City.
23 She reviewed the financing schedule for the proposed project.
24
25 Mitchell questioned the date residents could pay without incurring interest.
26
27 Barnhart stated that assessments would need to be paid within 30 days of the public
28 hearing for the assessments, which occurred on April 21 st
29
30 Mitchell stated that it seems that a resident could be prepaying the assessment.
31
32 Batty explained that while it is possible for residents to prepay the assessment that will
33 be unlikely given the dollar amounts being assessed. He stated that a resident can
34 always prepay but interested residents would be charged through December 31 st of the
35 following year. He stated that the first 30-day period is the only time to prepay without
36 paying any interest. He noted that residents could end up prepaying before the bonds
37 are called by the City and explained that funds would be used from another City fund to
38 cover the interest the resident would not be paying.
39
40 Moved by Martin, seconded by Cousineau, to adopt resolution no. 2015-37 providing for
41 the sale of $1,765,000 General Obligation Improvement Bonds, Series 2015A per the
42 terms of the presale report dated May 5, 2015. Motion passed unanimously.
43
44 B. Todd Monger — Animal Structure Setback Variance — 1272 Homestead Trail
45 — Public Hearing (7:47 p.m.)
46 Finke presented a variance request to reduce the animal structure setback from 150 to
47 75 feet, noting that although the subject property is 2.5 acres in size. He stated that the
48 rural residential zoning district allows keeping of farm animals on a property of at least
49 two acres but explained that there is no location on the subject property, which would
50 meet the required setback. He reviewed the criteria for the variance request. He stated
51 that the applicant submitted a narrative, which demonstrates how the request meets the
Medina City Council Meeting Minutes 3
May 5, 2015
1 variance criteria. He reported that the Planning Commission reviewed the request at
2 their last meeting and recommended approval of the request subject to the listed
3 conditions. He stated that the Commission also suggested that perhaps the City review
4 the inconsistency of allowing animals on lots that cannot meet the setback requirements.
5 He advised that the Council should hold a public hearing prior to taking any action
6 tonight.
7
8 Mitchell questioned if the statement regarding the parcel not being able to meet the
9 setback requirements applies to the size of the lot or the shape of the lot.
10
11 Finke replied that the comment applies to both aspects.
12
13 Martin asked for information regarding the screening that is provided near the shed.
14
15 Todd Monger, the applicant, replied that pine trees provide the screening.
16
17 Mitchell opened the public hearing at 7:54 p.m.
18
19 No comments made.
20
21 Mitchell closed the public hearing at 7:55 p.m.
22
23 Cousineau questioned if the area around the shed will be fenced.
24
25 Monger replied that the pen will be fenced. He stated that the purpose of the goats will
26 be used as an organic method of buckthorn removal.
27
28 Cousineau questioned how many goats the family will have.
29
30 Monger stated that originally they had planned for five goats but with the variance
31 request have reduced that request to three goats.
32
33 Martin referenced the second condition recommended by the Planning Commission and
34 questioned if that replacement would occur elsewhere on the property or near the shed.
35
36 Finke stated that recommendation was made by staff and the Planning Commission did
37 not discuss that item. He stated that there is not a specification regarding the
38 placement.
39
40 Anderson commended staff for the layout of the staff report.
41
42 Johnson commended Finke for his great work.
43
44 Moved by Anderson, seconded by Martin, to direct staff to prepare a resolution
45 approving the variance based upon the findings noted in the staff report and subject to
46 conditions recommended by staff, clarifying condition two to state "in a manner which
47 maintains the natural screening currently provided". Motion passed unanimously.
48
49 C. Villas at Medina Country Club Final Plat (8:01 p.m.)
50 Pederson recused himself from the discussion.
51
Medina City Council Meeting Minutes 4
May 5, 2015
1 Sparks stated that the purpose of the Final Plat is to determine that the conditions of the
2 Preliminary Plat have been met, noting that this request also contains a Planned Unit
3 Development (PUD). He advised that the PUD and Preliminary Plat were approved by
4 the Council on January 6, 2015. He noted that some of the lots had been numbered
5 through this process, specifically the blocks have been labeled with lot numbers. He
6 briefly reviewed the Preliminary Plat conditions and highlighted items that have been
7 completed and that are pending.
8
9 Martin asked for additional information regarding the landscaping proposed for the berm.
10
11 Sparks explained that a portion of the berm will be heavily landscaped as required for
12 this type of development bordering a County Road. He identified a portion of the berm,
13 which could not be heavily landscaped because the line of sight needs to remain clear in
14 that area. He stated that staff has received some comments from adjacent neighbors
15 regarding the infrastructure locations on Shawnee Road to better coordinate where the
16 driveways and mailboxes are located. He noted that a condition could be added stating
17 that the applicant work with staff regarding the locations. He stated that the residents in
18 that area also do not wish to see wood chip trails.
19
20 Anderson questioned the number of fire hydrants planned along Shawnee Woods Road
21 and block one.
22
23 Kellogg was unsure but confirmed that the plan would meet the City requirements.
24
25 Mitchell questioned if there is adequate outlets for the ponds.
26
27 Kellogg stated that additional modeling information was requested for one of the pond
28 outlets.
29
30 Martin asked for additional information regarding the wood chip trail.
31
32 Sparks identified the location of the proposed wood chip trail.
33
34 Scherer explained that the intent is that the trail could connect to the neighboring
35 property in the future, should that property develop.
36
37 Anderson stated that there was concern that this development could push water onto
38 neighboring properties and questioned if that concern had been reviewed by staff.
39
40 Kellogg confirmed that this property would be in compliance with City standards and
41 would not cause runoff to go onto neighboring properties.
42
43 Chuck Alcon stated that they do not have any problems with the conditions. He stated
44 that the fire hydrants are spaced as required by the City and therefore he would not want
45 to change the locations. He referenced the wood chip trail and noted that was
46 recommended by the Park Commission and therefore he would not want to change that.
47
48 Steve Theesfeld, 600 Shawnee Woods Road, referenced the wood chip trail. He noted
49 that the trail as proposed would run through wetlands and would be on his personal
50 property. He recognized that the trail would be placed in an easement on his property
51 but did not believe that any of the neighbors want to have this trail. He stated that
Medina City Council Meeting Minutes 5
May 5, 2015
I perhaps the money could be used instead to replace trees that will be removed from
2 Shawnee Woods Trail or to place the trail on the park property rather than his property.
3
4 Don Rachel stated that the access and the trail are provided to access the parkland. He
5 stated that the property in discussion is right-of-way and is not Mr. Theesfeld's property.
6 He stated that he would be willing to remove the trail but the City would then not have
7 access to the parkland.
8
9 Scherer stated that the trail follows the gravel road the City currently maintains. He
10 stated that the plan would be to walk the edge of the gravel road to the wood chip trail.
11 He stated that the Park Commission did want the wood chip trail to connect to the park.
12
13 Mitchell stated that the City can locate a trail within a public right-of-way and the trail has
14 been requested by the Park Commission to be improved, which this plan meets.
15
16 Rachel stated that the trail plan shows the delineated wetland and does not cross the
17 wetland.
18
19 Theesfeld suggested that the trail instead connect directly south from the existing cul-de-
20 sac.
21
22 Rachel stated that he would be agreeable if that is what the City wants, noting that this
23 trail provides the connection to the park the City desired.
24
25 Martin referenced discussion regarding increasing the setback of the single-family
26 homes and asked if that had been done.
27
28 Alcon confirmed that the setback for those homes have an increase in setback from 25
29 to 35 feet.
30
31 Martin asked for input from staff regarding the trail location.
32
33 Scherer stated that if the trail were going to be moved they should visit the site to
34 determine where that will be moved. He stated that this would basically be a walking
35 path to a few benches.
36
37 Mitchell suggested that the trail location be left and could be moved in the future if
38 necessary.
39
40 Batty advised that a condition could be amended to state "as agreed upon by staff.
41
42 Mitchell stated that the trail location should be left in the location proposed for the time
43 being and could be moved in the future if necessary.
44
45 Martin stated that she does not have an issue with condition 12 and confirmed
46 consensus. She referenced the trail location as the only other issue.
47
48 Sparks noted that an additional condition could be made stating that the trail location in
49 the northeast is to be agreed upon by the Public Works Director.
50
Medina City Council Meeting Minutes 6
May 5, 2015
1 Batty stated that perhaps the Council is reviewing the Preliminary Plat conditions rather
2 than the conditions of the resolution.
3
4 Martin referenced condition 11 regarding relocation of the trees and stated that she
5 would not want that to apply to the larger lots as she would want those trees to remain in
6 the front yards.
7
8 Sparks stated that condition is intended to only apply to lots 1 through 28.
9
10 1. Resolution No. 2015-38 Approving the Final Plat of the Villas at Medina
11 Country Club
12 Moved by Martin, seconded by Anderson, to adopt resolution no. 2015-38 approving the
13 Final Plat of the Villas at Medina Country Club as presented, modifying condition 11, the
14 second sentence to state "trees for lots one through 28 and 30 to 36 may be placed in
15 the rear of the lot, for all other lots two trees shall be provided in the front yard...', and
16 adding condition 18 to state "The final location of the wood chip trail currently shown as
17 emanating from the Shawnee Woods right-of-way will be reviewed by the Public Works
18 Department to determine if it is feasible to relocate all or any of the trail within the park
19 land (dependent on wetland location and tree removal) should the trail be relocated."
20 Motion passed unanimously.
21
22 2. Planned Unit Development Agreement by and between the City of
23 Medina and Villas of Medina, LLC for the Villas at Medina Country Club
24 Moved by Martin, seconded by Anderson, to approve the Planned Unit Development
25 Agreement by and between the City of Medina and Villas of Medina, LLC for the Villas at
26 Medina Country Club.
27
28 Further discussion: Mitchell asked for additional information as to the parties included
29 on the PUD and the involvement of the Golf Course. Batty provided additional
30 clarification noting that the Golf Course is included in the PUD.
31
32 Motion passed unanimously.
33
34 Pederson rejoined the Council.
35
36 D. Ordinance No. 578 Repealing Adoption of Minnesota Rules Chapter 1306
37 (8:48 p.m.)
38 Johnson stated that staff has prepared this ordinance as a result of the previous
39 discussion of the Council to repeal adoption of Minnesota rules chapter 1306 regarding
40 sprinkling requirements.
41
42 Anderson stated that repealing this would remove a layer of safety from the residents.
43 He stated that he read section 1305 and was comforted to see the protection provided in
44 that aspect and therefore would support repealing 1306.
45
46 Martin stated that 1306 has not provided safety as it has thwarted development.
47
48 Moved by Cousineau, seconded by Anderson, to adopt Ordinance No. 578 repealing
49 adoption of Minnesota Rules Chapter 1306. Motion passed unanimously.
50
51 Mitchell briefly recessed the meeting at 8:52 p.m.
Medina City Council Meeting Minutes 7
May 5, 2015
1
2 Mitchell reconvened the meeting at 8:55 p.m.
3
4 E. Medina Golf and Country Club General Plan PUD, CUP Amendment and
5 Site Plan Review (8:55 p.m.)
6 Sparks presented an application for a PUD, CUP amendment and Site Plan review for
7 the Golf Course, which is identified as lot 29 in the development. He stated that the
8 applicant is proposing a 5,000 square foot maintenance facility next to the existing
9 maintenance facility as well as two additional restroom buildings to be located on the
10 property. He advised that all the required setbacks would be met. He reviewed the
11 proposed building material and the materials required by Code, noting that the applicant
12 is requesting flexibility to use alternate metal building materials. He advised that the roof
13 would be replaced on the existing maintenance building for both improvement and
14 aesthetic purposes. He also provided a sketch of the proposed restroom buildings,
15 noting that additional screening would be requested and the applicant does not oppose.
16 He stated that staff has some concern regarding the view of the maintenance building
17 from the development to the south. He stated that the Planning Commission
18 recommended approval of the request with additional screening requested for the
19 maintenance building.
20
21 Cousineau asked for clarification regarding the limits on the amount of metal allowed. It
22 was noted that the building could be up to 20 percent metal and she believed that the
23 building could be completely composed of metal if the building were 4,000 square feet
24 rather than 5,000 square feet.
25
26 Sparks replied that a 4,000 square foot accessory structure could be composed of metal
27 on a residential property.
28
29 Scott Peterson, President of Medina Golf and Country Club, stated that the maintenance
30 building is proposed to be metal but would be two -toned metal. He stated that the
31 closest development would be Dominium and they are proposing to heavily screen the
32 area from that neighborhood. He stated that the idea is to compliment the two
33 maintenance buildings to each other and not exactly match the clubhouse. He noted
34 that it is likely that the only people that would see the buildings would be patrons and
35 employees. He noted that patrons today sometimes do not even notice the current
36 maintenance building. He advised that the improvement to the existing maintenance
37 building would repair damage in the roof. He noted that the existing maintenance
38 building is composed of cinder block but would be painted to match the new building in
39 tan and brown tones.
40
41 Mitchell stated that he has heard that metal buildings are not what they used to be and
42 have been described as nice.
43
44 Anderson stated that the existing maintenance shed is extremely well shielded from the
45 neighborhood.
46
47 Martin stated that the building is visible from Clydesdale.
48
49 Peterson stated that additional trees will be planted to shield that area as well.
50
Medina City Council Meeting Minutes 8
May 5, 2015
1 Martin stated that there was a great deal of effort in preserving the Golf Course and did
2 not want to see the site filled with metal buildings.
3
4 Cousineau agreed and stated that the Code specifically eliminates metal and stated that
5 she would be open to a combination of materials.
6
7 Peterson stated that the material is really quite nice and advised that additional trees
8 would be planted to provide screening.
9
10 Sparks stated that an amended landscaping plan has not been submitted by the
11 applicant.
12
13 Mitchell questioned the timing of the project.
14
15 Peterson stated that they would not begin construction on the maintenance facility until
16 after Labor Day and noted that the restroom construction would occur later this summer
17 in conjunction with the utilities being installed in the adjacent development.
18
19 Mitchell stated that perhaps the applicant should provide a landscaping plan to show that
20 the screening will be adequate. He also asked the applicant to bring in material
21 samples.
22
23 Peterson stated that the project schedule would actually go for bids within the next week
24 and that would delay the process. He asked Council to consider the recommendation of
25 the Planning Commission.
26
27 Martin agreed with the comments of Mitchell and stated that she would like to see the
28 materials before allowing this exception to be made. She questioned if the applicant
29 would be agreeable to a condition that there will not be outdoor storage or trash
30 enclosures.
31
32 Peterson stated that currently there is outdoor storage because of the limited amount of
33 space and noted that with the new facility there will be additional indoor storage space.
34
35 Mitchell asked that the request be tabled to the next meeting with the applicant bringing
36 in proposed building materials and a landscaping plan.
37
38 Martin also asked for the applicant to provide examples of other buildings in the area
39 composed of the material for comparison purposes.
40
41 The item was tabled with the direction of the applicant to provide additional site plan
42 detail, landscaping details and samples of the metal materials.
43
44 Moved by Anderson, seconded by Cousineau, to table the Medina Golf and Country
45 Club General Plan PUD, CUP amendment and Site Plan review pending additional Site
46 Plan details, landscaping details and samples of the metal materials to be provided from
47 the applicant. Motion passed unanimously.
48
49 F. Interim Highway 55/County Road 116 Intersection Improvements (9:18 p.m.)
50 Johnson reported that there was a meeting on April 24th, which staff and Pederson
51 attended, at which the Highway 55/County Road 116 intersection was discussed. He
Medina City Council Meeting Minutes 9
May 5, 2015
I stated that at that meeting Hennepin County proposed to move forward on the interim
2 project the summer of 2015 with the full project to occur in 2017. He stated that
3 Hennepin County has offered to pay the entire cost of the interim project.
4
5 Mitchell stated that this is great that the project is moving forward but the project will be
6 ahead of what the City had planned for and questioned if the City would be prepared for
7 that.
8
9 Johnson stated that staff is cautiously optimistic and will be reviewing aspects of
10 Municipal State Aid (MSA) financing. He noted that there is also an option where the
11 City could borrow ahead through MSA funds.
12
13 Anderson questioned if the City would be committed to going down this road if the
14 second resolution is passed. He referenced the restriping idea and stated that he would
15 like to see the results before committing to this project. He stated that he would also like
16 to see the completion of the Highway 494 project to determine if the additional traffic will
17 still use CR 116.
18
19 Pederson stated that Hennepin County has stated that they will move forward with the
20 interim project in 2015 and move the complete project in 2017 if the City agrees,
21 otherwise this will be passed by.
22
23 Anderson stated that he does believe that this is the biggest traffic problem in the City
24 right now.
25
26 Martin credits the residents that live north of Highway 55 that alerted the City and
27 Council to this issue. She also commended the House and Senate representatives that
28 spoke in support of the project.
29
30 Mitchell questioned when more detailed information would be known.
31
32 Kellogg stated that he did not have the information from the State at this time but
33 believed that he would have it soon.
34
35 Martin stated that Hennepin County is asking for the response of the City.
36
37 Johnson stated that the County will not move forward with the interim intersection project
38 without the response of the City.
39
40 Martin stated that the City will be getting a significant contribution and it is hard to look a
41 gift horse in the mouth.
42
43 Johnson stated that a portion of the improvements will also be funded by utilities and
44 other City funds.
45
46 Martin noted that the decisions regarding utilities and the quiet zone would not have to
47 be made tonight, but acknowledged that it would most likely be a great cost savings to
48 complete the utility work in conjunction with the street project.
49
50 Scherer stated that this is a priority project and the City has lobbied for this for eight or
51 nine years.
Medina City Council Meeting Minutes 10
May 5, 2015
1
2 Martin stated that she is very excited about this.
3
4 Anderson thanked Johnson and Pederson for their efforts, noting that the squeaky wheel
5 gets the grease.
6
7 Johnson commended Public Works Director Steve Scherer and City Planner Dusty
8 Finke for their efforts to move the interim project forward as they have been working on
9 this for years.
10
11 Moved by Martin, seconded by Pederson, to approve the plans for the interim Highway
12 55/CR 116 project to be completed during the summer of 2015. Motion passed
13 unanimously.
14
15 Moved by Martin, seconded by Pederson, to update the 2015 Capital Improvement Plan
16 to move construction of the Highway 55/CR 116 Intersection project to 2017. Motion
17 passed unanimously.
18
19 Moved by Martin, seconded by Pederson, to utilize existing and future Municipal
20 Construction State Road Aid account funds for eligible costs on the Highway 55/CR 116
21 Intersection project. Motion passed unanimously.
22
23 G. Resolution Supporting the Job Creation Fund Application for InCity Farms
24 (9:38 p.m.)
25 Johnson presented a resolution, which had been updated with proposed changes from
26 Mitchell. He explained that InCity Farms is proposing to purchase a property on Willow
27 in order to convert the location into an agricultural use, compared to the current industrial
28 use. He explained that the property taxes could be reduced by 50 to 60 percent. He
29 stated that staff has spoken with the County and there is a 50/50 chance that the use
30 could be reclassified for tax purposes from industrial to agricultural. He explained that
31 the fish tanks could not use chlorinated water and therefore InCity Farms is also
32 requesting a private well for the facility.
33
34 Martin questioned the current tax revenue of the property.
35
36 Finke reported that the current tax revenue is $150,000 to $160,000, of which the City
37 would receive 25 percent.
38
39 Johnson stated that the change in classification could reduce the tax value by 50 percent
40 or more.
41
42 Pederson stated that he would oppose the change in classification because of the
43 improvements that have been made to that site. He noted that proximity to the
44 intersection and roadway and that there are utilities on that site. He stated that
45 decreasing the tax for this property would increase the tax liability to other properties.
46 He stated that he would support the use but would not support the change in
47 classification.
48
49 Finke stated that if the addition is completed the market value will increase and therefore
50 the reduction in taxes will be a wash.
51
Medina City Council Meeting Minutes 11
May 5, 2015
1 Martin questioned the address of the property. It was confirmed that the address of the
2 proposed location is 4375 Willow Drive.
3
4 Batty stated that the Council is not being asked to make the tax decision, as that will be
5 made by the assessor. He stated that the Council is being asked to facilitate this
6 through a resolution of support.
7
8 Mitchell stated that the applicant is applying to the State of Minnesota under the Job
9 Creation Fund. He stated that the Council is simply being asked to support the
10 application and if the grant is not obtained the applicant may not move forward. He
11 stated that no application has been submitted to the City and therefore the Council is
12 discussing something that is not being requested. He stated that if the grant funds are
13 received the applicant can come back before the Council to discuss the request.
14
15 Mike McGill, InCity Farms, stated that they are proposing to do indoor farming where fish
16 and vegetables can be grown. He stated that if the addition is completed this would be
17 the second or third aquaponics site in the country. He explained that the fish waste is
18 used to fertilize the plants and noted that the well would be requested as fish cannot
19 survive in chlorinated water. He stated that the water would be recycled and therefore
20 there would not be a large amount of discharge into the storm sewer. He stated that
21 they are simply requesting support from the Council to go forward to the State to request
22 funding. He stated that there would be 180 employees at the site with the lowest paying
23 job being $33,000 plus bonus opportunities.
24
25 Scherer questioned if the water could simply be dechlorinated.
26
27 McGill explained that there could be a problem if the tank were to become diseased.
28
29 Scherer stated that other water users have underground water tanks that are used in
30 other situations, should the well become an issue. He also questioned if the water would
31 be marked to ensure that the two forms of water would be clearly identified to ensure
32 that people are not drinking the water.
33
34 McGill explained that the water would be clearly marked and the well would only be used
35 for the water system and the City water would be used for the bathrooms and other
36 facilities used by people. He stated that the system was designed by Pentair and they
37 do not have all the details.
38
39 Mitchell questioned when the applicant plans to submit the application to the State and
40 when the response would be made.
41
42 McGill stated that the application has been submitted and they are simply asking for
43 support from the City.
44
45 Mitchell stated that he believes the version of the resolution he proposed would not be of
46 any harm and could be approved.
47
48 Batty questioned the type of land use application that would come before the City should
49 this move forward.
50
Medina City Council Meeting Minutes 12
May 5, 2015
1 Finke stated that a land use application would not be necessary and advised that the
2 applicant would perhaps come to the City for deed application; noting that the applicant
3 could still decide whether or not they would go forward with or without that support. He
4 noted that the issue of the well would need to come forward.
5
6 Cousineau clarified that if the approval is given tonight that does not specify that the
7 Council would support the project in the future.
8
9 McGill confirmed that he is simply asking for the support of the Council in the grant
10 application.
11
12 Martin stated that she is very comfortable with the language used in the resolution of
13 support.
14
15 Batty stated that other than the issue regarding the well, the Council will not have a
16 substantive decision in the use in the future. He stated that there will be discussion
17 regarding the Site Plan and building materials but the Council will not have a big
18 decision in the future regarding the use.
19
20 Pederson questioned if there would be an impact to the aquafer.
21
22 Scherer stated that he does not have that information.
23
24 McGill explained the amount of water used to initially charge the system and noted that
25 the only replacement would be for evaporation.
26
27 Cousineau stated that she does not feel that she has enough information.
28
29 Finke stated that he believes that the applicant is looking for a site that would support
30 the creation of this use.
31
32 McGill stated that they are just asking for support on the application at this point but
33 noted that they were also providing the information as to what they would need to be
34 successful at this site including the well and addition.
35
36 Mitchell stated that the Council can support the application and staff can work with the
37 applicant to determine if their needs can be met at this site.
38
39 Pederson stated that perhaps the resolution could be tabled until additional work can be
40 done between staff and the applicant.
41
42 Martin questioned the impact the delay would have on the applicant's timeline.
43
44 McGill stated that he was unsure of the timeline, noting that they have until the end of
45 May to complete their due diligence, during which time the site and issues with the water
46 will be further researched. He explained that the State funds are not issued in a check
47 upfront and noted that the business would have to be in good standing and the
48 employees would need to be in place for a period of time before any funds would be
49 received.
50
Medina City Council Meeting Minutes 13
May 5, 2015
I Moved by Pederson, seconded by Anderson, to table the resolution supporting the job
2 creation fund application for InCity Farms as modified. Motion passed unanimously.
3
4 IX. CITY ADMINISTRATOR REPORT (10:06 p.m.)
5
6 A. Clean -Up Day
7 Johnson thanked the members of the Council, volunteers, and staff who attended Clean-
8 Up Day, as well as Linda Lane and Steve Scherer for organizing the event.
9
10 B. Pinto Drive Water Tower Removal
11 Scherer reported that the old water tower was removed today and the site looks
12 untouched and you cannot tell the tower was even there.
13
14 C. Body Cameras
15 Belland stated that the legislature is investigating the Data Practices Act in regard to this
16 aspect. He explained that there are things that must be redacted, such as victims and
17 minors. He provided an example of the long process needed to redact victims and
18 minors from the body camera tapes and stated that the decision has been made to wait
19 for the information from the legislature.
20
21 X. MAYOR & CITY COUNCIL REPORTS (10:10 p.m.)
22 Mitchell thanked Belland for his report. He stated that an update should be provided
23 from Ray McCoy in the near future on the Fire Departments. He referenced the Mound
24 Fire District discussion and stated that he would not want Medina to join a second Fire
25 District.
26
27 Belland stated that the Mound discussion does not apply to Medina. He stated that the
28 Fire District is just an idea that is being explored in the early stages.
29
30 Xl. APPROVAL TO PAY THE BILLS (10:18 p.m.)
31 Moved by Martin, seconded by Pederson, to approve the bills, EFT 003115E-003131E
32 for $41,037.52, order check numbers 42757-42809 for $254,711.99, and payroll EFT
33 506354-506380 for $46,308.37. Motion passed unanimously.
34
35 XII. ADJOURN
36 Moved by Martin, seconded by Anderson, to adjourn the meeting at 10:18 p.m. Motion
37 passed unanimously.
38
39
40
41 Bob Mitchell, Mayor
42 Attest:
43
44
45 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 14
May 5, 2015
Agenda Item # 5A
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2015-
RESOLUTION APPROVING OFF -SITE GAMBLING PERMIT
FOR THE NW AREA JAYCEES TO CONDUCT LAWFUL
CHARITABLE GAMBLING AT 500 HIGHWAY 55
WHEREAS, the NW Area Jaycees ("Applicant") has made application to the City of
Medina for "Off -Site Gambling" to conduct charitable gambling activities under authority and
regulation of Minnesota Statute 349.16; and
WHEREAS, said premises permit will be for charitable gambling activities to be
conducted at the Medina Entertainment Center located at 500 Highway 55 within the city; and
WHEREAS, Applicant understands that this license prohibits conducting charitable
gambling activities at any other location not stated herein.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Medina, Minnesota
that the Applicant's request to conduct off -site gambling be granted, effective for a single day
event on June 21, 2015.
Dated: May 19, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-
May 19, 2015
Agenda Item # 5B
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2015-##
RESOLUTION APPROVING ANIMAL STRUCTURE SETBACK VARIANCE
FOR TODD AND KATIE MONGER AT 1272 HOMESTEAD TRAIL
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Todd Monger and Kathryn Monger (the "Applicants"), own property
located at 1272 Homestead Trail (the "Property"), which is legally described in Exhibit A,
attached hereto; and
WHEREAS, the Applicants have requested a variance to reduce the required animal
structure setback from property lines from 150 feet to 75 feet; and
WHEREAS, the Planning Commission reviewed the requested variance at a duly noticed
public meeting on April 14, 2015 and recommended approval; and
WHEREAS, the City Council held a public hearing on the requested variance at the May
5, 2015 meeting, reviewed the Planning Commission recommendation, and heard testimony from
City staff, the Applicant and other interested parties; and
WHEREAS, based on the written and oral record before the Planning Commission and
City Council on the above dates as well as all additional testimony submitted to the City, the City
Council makes the following findings of facts in regards to the variance request:
1. The proposed variance is consistent with the Comprehensive Plan and in harmony
with the general purposes and intent of the Zoning Ordinance, subject to the
conditions noted below.
2. Keeping animals on the property is a reasonable use which is permitted in the district.
3. The plight of the Applicants is due to the dimensions of the Property
4. The plight of the Applicants is due to the size and shape of the Property which was
not created by the landowner and is relatively unique to the Property.
5. The proposed variances do not confer special privileges which are not afforded to
owners of other lands, structures, or buildings in the same district and will not alter
the essential character of the neighborhood.
6. The Applicants have established that there are practical difficulties in complying with
the requirements of the Zoning Ordinance.
Resolution No. 2015-##
May 19, 2015
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby approves a variance to reduce the required animal structure setback from 150 feet to 75
feet, subject to the following terms and conditions:
1) The structure shall be constructed in the approximate location shown on the site plan
received by the City 4/10/2015 after the Applicants have verified that the structure is
greater than 75 feet from property lines.
2) The Applicants shall allow no more than 0.3 animal units to be kept on the Property.
3) The Applicants shall not remove any of the vegetation surrounding the proposed animal
structure without replacing on an inch for inch basis in a manner which provides similar
screening of the proposed structure.
4) The Applicants shall utilize the variance within one year of approval, or the variance
shall be considered null and void.
) The Applicants shall pay to the City a fee in an amount sufficient to reimburse the City
for the cost of reviewing the variance and other relevant documents.
Dated: May 19, 2015
By:
Bob Mitchell, Mayor
Attest:
By:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent:)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-## 2
May 19, 2015
EXHIBIT A
Legal Description of Property
Resolution No. 20154# 3
May 19, 2015
Agenda Item # 7A - 1
Member _ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2015-xx
RESOLUTION APPROVING PLANS ACCORDING TO FEASIBILITY REPORT AND
ORDERING INDEPENDENCE BEACH IMPROVEMENT PROJECT
WHEREAS, pursuant to previous actions by the city council, city staff has prepared plans
and specifications for the overlay and shouldering work for the Independence Beach Improvement
Project and has presented such plans and specifications to the council for approval.
WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was
given and the hearing was held on May 19, 2015, at which hearing all persons desiring to be heard
were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby adopted.
2. The above -described improvement is necessary, cost effective and feasible as
detailed in the feasibility report.
3. The improvement is hereby ordered as proposed.
Dated: May 19, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator - Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _ and upon
vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-xx
May 19, 2015
Agenda Item # 7A - 2
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2015-xx
RESOLUTION ADOPTING ASSESSMENT ROLL FOR
INDEPENDENCE BEACH OVERLAY PROJECT
WHEREAS, the city administrator -clerk has, with the assistance of the public works
director and the city finance director, prepared a proposed roll regarding the assessment of benefited
properties for a portion of the cost of the Independence Beach Overlay project which consists of
mill and overlay improvements; and
WHEREAS, pursuant to notice as required by law, the city council conducted a public
hearing on May 19, 2015, with regard to the proposed assessments and heard and passed upon all
objections to the proposed assessment.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The proposed assessment, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute a special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the improvement in the
amount of the assessment levied against it.
2. The special assessment shall be payable in equal annual installments extending over
a period of 7 years, the first installment to be payable on or before the first Monday in January,
2016, and shall bear interest at the rate of 4.00% per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment from
the date of this resolution until December 31, 2016. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to November 15,
2015, pay the whole of the assessment on such property to the city finance director, with interest
accrued to the date of payment, except that no interest shall be charged if the entire assessment is
paid within 30 days of the adoption of the assessment. Thereafter, any owner may pay to the city
finance director the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the next succeeding year.
4. The city administrator -clerk shall forthwith transmit a certified duplicate of this
resolution to the county auditor to be extended on the property tax lists of the county and such
assessments shall be collected and paid over in the same manner as other municipal taxes.
Resolution No. 2015-xx
May 19, 2015
Dated: May 19, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _ and
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-xx 2
May 19, 2015
PID_NO
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1811823220068
39
1811823220073
TAX NAME
JACOB A & ADELINE W HALLEN
YOUNG MENS CHRISTIAN ASSN
HSH FARMS LLC
JOSEPH RONALD ROBERTS
RANDY & JULIE SCHLECHT
KARLA J BICKEL
CITY OF MEDINA
JON D KAMMER
ROCK & VICTORIA KOCSIS
JAMES J & LINDA S HERKENHOFF
SANFORD L PAULSEN
THOMAS & PATRICIA ALDRIDGE
GALEN & MARY JANE HOCHSTEIN
D J SLADEK & K A SLADEK
LEIA E WARD
MICHAEL G ENGEL
GAYLYNNE STEBBINS
A STEINBERGER/R JOHNSTONE
CRAIG O MILLER
JACQUELINE A SCHROEDER
KATHLEEN A LUETMER
TODD R DUBORD
CARRIE M WILLIS
MICHAEL & ELIZABETH JOHNSON
RICHARD B SCHULTZ
KELLY & MONIQUE DONALDSON
RANDALL S SZARZYNSKI
SUSAN HARTLEY
JOSEPH BLUM
JAMES M HEWITT
BRET & CARRIE LICHTENBERG
RICHARD B SCHULTZ
RICHARD & KAREN SAMPSON
JUSTIN GLEASON
JAMES BREVIU
GERALD/BARBARA CHRISTIANSON
CONNIE KOHRT
HARVEY & CAROL ANDERSEN
DAVID J PFEFFER
Assessment
50%
$775.20
$3,875.80
$3,875.80
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
Resolution No. 2015-xx
May 19, 2015
3
40 1811823220074
41 1811823220075
42 1811823220076
43 1811823220098
44 1811823220118
45 1811823220119
46 1811823220120
47 1811823220128
48 1811823220139
49 1811823220142
50 1811823220143
51 1811823220144
52 1811823220145
53 1811823220149
54 1811823220152
55 1811823220155
56 1811823220156
57 1811823220157
58 1811823220160
59 1811823220166
60 1811823220167
61 1811823220168
62 1811823220169
63 1811823220172
64 1811823220173
65 1811823220174
66 1811823220175
67 1811823220178
68 1811823220179
69 1811823220181
70 1811823220182
71 1811823220185
72 1811823220186
73 1811823220187
74 1811823220188
75 1811823220189
76 1811823220190
77 1811823220192
78 1811823220193
79 1811823220194
80 1811823220195
81 1811823220196
ROBERTJ HEBZYNSKI
THOMAS J & JUDY A VICKERMAN
RICHARD W WILKES
JOHN K WILSON
TROY J HUTCHINSON
SALLY L KITZMAN
SALLY L KITZMAN
DIERDRE D & DON A ANDERSON
CITY OF MEDINA
MARCUS J BJORKLUND
BRIAN & AMY SWANSON
NATHANIEL ARMSTRONG
JUDITH L STEPHENS
ROBERT HERDEGEN
MITCHELL J & CAROL L SHIELDS
DAVID/SANDRA OVERBY
BERNARD/CONSTANCE SAUNDERS
JAMES L BICKEL
MARK A & NANCY A R MULVEY
CLINTON LUECK/JUDITH ROPER
JAMES D UZZELL
JOSEPH & DARCIE MALCHOW
JEFFREY SATHER
DEREK HEIT & JENNIFER BRODY
ROBERT L & LESLEY A ANDERSON
KRISTINE STEHLY
CITY OF MEDINA
MICHAEL J WROBEL
CITY OF MEDINA
THOMAS TERRY
MICHAEL J & DEBRA L AUGUST
RODGER L & CHRISTINE C VIEAU
ROGER A SPIRY
STEVEN D HUGHES
DAVID W & CAROL M KETCHAM
TIMOTHY DRUK
RONALD M & CONNIE E DAHL
GREGORY L ROBINSON
KEVIN S & KAREN R RANDOLPH
TAMARA J HEDEEN
GERALD V WINDER
JOSEPH A MALCHOW
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
Resolution No. 2015-xx 4
May 19, 2015
82 1811823220197
83 1811823220198
84 1811823220199
85 1811823220200
86 1811823220201
87 1811823230002
88 1811823230003
89 1811823230004
90 1811823230005
91 1811823230010
92 1811823230016
93 1811823230017
94 1811823230018
95 1811823230019
96 1811823230020
97 1811823230022
98 1811823230023
99 1811823230028
100 1811823230029
101 1811823230045
102 1811823230046
103 1811823230047
104 1811823230048
105 1811823230050
106 1811823230051
107 1811823230052
108 1811823230053
109 1811823240002
110 1811823240006
111 1811823240007
112 1811823240008
113 1811823240009
114 1811823240040
115 1811823240041
116 1811823240072
117 1811823240078
118 1811823240088
119 1811823240098
120 1811823240102
121 1811823240103
122 1811823240114
123 1811823240115
STEPHANIE J DITTER
RICHARD L & RUTH L LARSON
DARRIN JANISH/REBECCA JANISH
NATHAN & ELIZABETH DUNNQUERY
THOMAS J TERRY
JAMES VICTORSEN
MICHAEL CHARLES MCLAUGHLIN
MATTHEW L CRUMP
GLENN O ANDREW JR
MONICA MONSERUD
BRIAN J & PATRICIA L ETZEL
JANET L WHITE
JOHN E & COLLEEN M MORIN
MICHAEL R VICKERMAN
NANCY N LUX
RANDY S COLE
RICHARD VARRIANO
REX HASEK
BENJAMIN J MEEMKEN
CAROLINE & TIMOTHY PETERSON
GREGORY L SMTIH
JOSEPH A & LARK R AHLSTROM
JEFFREY W KREML
DENNIS & WANDA KLAGES
KEVIN & ANITA MOXNESS
ERNA W BACHTOLD
ERNA W BACHTOLD
MICHAEL D ZEGLIN
JEFF MARTIN
KENNETH J THURBER
JUDITH & ROBERT FEIST
ROBERT B FRANKLIN
SHAWN WIGNALL
GREGORY J DURAND
SUSAN M PRODAHL
ALLAN L ELSENPETER
J H LEVITON
DUANE W & VICKI L KESKITALO
BRIAN FEGERS & CARISA WRIGHT
BETTY CARVER
LARRY SCHANUS
MICHAELJ O'CONNELL
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
Resolution No. 2015-xx
May 19, 2015
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AL -RICH LLC
RICHARD WULFF
M G GARWOOD & L A BISAGNO
KENT G RICHARDSON
JEFFREY 1 GARTHWAIT
JOHN T LYNCH & JOAN P LYNCH
ALAN C ECKDAHL
KEVIN P RUUD & GERI M RUUD
MICHAEL & BARBARA FEGERS
MARIA E AMPLATZ
THOMAS & TAMARA D WARNER
MARY C JOHNSON
ANDREW C SOINEY
BRYAN L & DENICE L HENDRICKS
THOMAS A LUHMAN
CATHERINE L & DAVID B LINDER
SHARON DIANE HANEMAN
ROSS LEWIS & DAWN LEWIS
LLOYD J ANDERSON
JAMES H LEVITON
JOEL C & SARAH J SETTLES
STACY R BROWN
STEPHEN L EUERLE
GREGORY R RASMUSSEN
DAVID B RASKOB
THOMAS WOLF & ANN RIEFF
STEPHANIE D CHURCH
DENNIS S DEZIEL
MICHAEL R AHLSTROM
RAYMOND P & KATHRYN A WALD
KEVIN & ANITA MOXNESS
MATTHEW D LARSEN
DAVID B & ANGELA L RASKOB
JACOB R JOHNSON
GREGORY R & JOY M FRIES
JAMES W COPELAND
MARY LOU & ANTHONY KUNZ
RONALD MEYER & LINDA MEYER
RICHARD N & SANDRA 1 PICARD
STEVEN J FUGLESTAD
JOHN B & VALERIE A DONAHUE
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$775.20
$133,334.00
Resolution No. 2015-xx 6
May 19, 2015
Resolution No. 2015-xx 7
May 19, 2015
Agenda Item # 7B
MILL AND PAVING SERVICES AGREEMENT
This Agreement is made this 19th day of May 2015, by and between Omann Brothers Inc.,
6551 LaBeaux Avenue NE, Albertville, MN 55301, a Minnesota corporation (the "Contractor") and
the city of Medina, a Minnesota municipal corporation (the "City").
Recitals
1. The City has been authorized to enter into a contract for mill and paving services; and
2. The City has approved the contract for mill and paving services with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform mill and paving services for the City.
"Mill and Paving Services" will consist of milling bituminous surface at depth per square yard
(including milling removal) and paving of 11 roads in the Independence Beach neighborhood,
which will include placement of approximately 3500 tons of bituminous, including tack oil; as well
as additional bituminous placement for other 2015 paving projects, at the discretion of the Medina
Public Works Director.
2.0. TERM. The term and prices of this contract shall remain in effect from May 2015 until the
end of November 2015 or until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor for Mill and Overlay
Services according to the above 1.0 Scope of Services at the following 2015 Road Material Bid
rates:
Mill Bituminous surface at depth per square yard (including removal):
• $1.75 per square yard for 0" to 2" of bituminous milling
• $2.60 per square yard for 2" to 4" of bituminous milling
• $4.21 per square yard for 4" to 6" of bituminous milling
Bituminous mixture used for 2015 paving projects at the following Road Material Bid rate:
• $61.90 for MN-D.O.T. SPNWB230(B) Mix, placed on streets
• $65.75 for MN-D.O.T. SPNWB330(B) Mix, placed on streets
• $61.90 for MN-D.O.T. SPWEB240(B) Mix, placed on streets
• $81.50 for MN-D.O.T. SPWEA240(B) Mix, placed on trails
The Contractor will receive additional compensation for Bituminous Curb Installation at a cost of
$3.00/LF, as well as a per hour rate of $450 for miscellaneous milling.
3.01 The Contractor shall pay for all licenses and permits. These costs shall be
included in the bid cost. The City is exempt from sales tax.
1
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or
subcontractor who may perform services for the Contractor in connection with this
Agreement is also not an employee of the City. The Contractor understands that the City
will not provide any benefits of any type in connection with this Agreement, including but
not limited to health or medical insurance, worker's compensation insurance and
unemployment insurance, nor will the City withhold any state or federal taxes, including
income or payroll taxes, which may be payable by the Contractor.
4.02 The Contractor will supply and use its own equipment and tools, as well as
traffic control, to complete the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the
City from claims and liability for injury or damage to persons or property for all work performed by
the Contractor and its respective employees or agents under this Agreement. The Contractor shall
name the City as an additional insured under its commercial general liability policy in limits
acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall
provide evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER'S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker's
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker's compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney's fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor's
performance under this Agreement.
8.0 PAYMENT AND PERFORMANCE BOND. The Contractor shall provide a Payment and
Performance Bond to the City at no additional cost to the City.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota
Government Data Practices Act (the "Act") and all other applicable state and federal laws relating to
data privacy or confidentiality. All data created, collected, received, stored, used, maintained or
disseminated by the Contractor in performing its obligations is subject to the requirements of the
2
Act, and the Contractor must comply with the requirements of the Act as if the Contractor was a
government entity.
10.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement
will, in all respects, be controlled and governed by the laws of Minnesota.
11.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
12.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
13.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
14.0 TERMINATION. Either parry may terminate this Agreement at any time, for any reason.
If the contract is terminated early, the City will pay a prorated fee for the services performed to date
in that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By
Bob Mitchell, Mayor
By
Scott Johnson, Administrator -Clerk
OMANN BROTHERS, INC.
(CONTRACTOR)
By
Owner
3
Agenda Item # 7C
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: May 14, 2015
MEETING: May 19, 2015 City Council
SUBJ: Wealshire of Medina — Rezoning, Site Plan Review, Interim Use Permit —
PID 03-118-23-24-0003
Summary of Request
The Wealshire of Bloomington proposes to construct a 171,392 s.f. one-story (w/ partial lower
level), 150-resident memory care facility at the northwest corner of Mohawk Drive and
Chippewa Road. The applicant currently operates a facility in Bloomington and previously
operated the Wealstead of Rogers. Approximately 115,000 s.f. are included in the first phase of
the project, for a total of 84 residents. The applicant proposes to begin construction on Phase I
this summer. Staff recommends reviewing Phase II so that the applicant would not need to seek
a future Site Plan Review approval to construct within a reasonable amount of time.
Various land use approvals would be necessary to permit the construction proposed by the
applicant:
1) Rezoning the property from its current Rural Residential -Urban Reserve (RR-UR)
designation to the Business Park district.
2) Site Plan Review for construction of a new commercial building.
3) Interim Use Permit — the applicant has requested an Interim Use Permit to permit the
continued agricultural use of the southern 1/3 of the site until future development.
The City approved of a Comprehensive Plan amendment at the end of 2014 to re -guide the
subject site General Business (rather than Low Density Residential) to permit the proposed use.
This amendment has been approved by the Metropolitan Council, but it is not in effect until this
proposed development is carried through.
The subject site is predominantly tilled farm land. A wetland bisects the property west -to -east
into a northern portion and a southern portion. The applicant proposes to develop the northern
portion of the site. The site slopes from the northwest corner down to the wetland in the center
of the site.
Polaris's corporate headquarters is located to the south of the site and remaining surrounding
uses are rural residential. However, property to the west, north, and east is all planned for future
low -density residential development. An aerial of the site can be found at the top of the
following page.
Rezoning
The applicant requests a rezoning to the Business Park (BP) zoning district. This rezoning was
contemplated and expected when the City reviewed the Comprehensive Plan amendment. The
BP district is the less -intensive district which is meant to implement the General Business land
Wealshire of Medina Page 1 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
use of the Comprehensive Plan. The other choice would be the Business district, which permits
more intensive uses, taller structures, and requires smaller setbacks.
Subject
Site
Existing Li
Re=,irlei ltlal i`R�,lat
According to Section 832.1.01, "the purpose of the BP district is to provide an attractive, high
quality business park primarily for office, high quality manufacturing and assembly, and non -
retail uses in developments which provide a harmonious transition to residential development
and neighborhoods by: 1) conducting all business activities and essentially all storage inside
buildings, 2) consisting of low profile, high quality and attractive buildings which blend in with
the environment, 3) providing open space, quality landscaping and berming which achieve a
park -like setting; 4) including berming and buffering of parking, loading docks and other similar
functions; and 5) protecting and enhancing the natural environment."
According to Section 825.35, "the [City] may adopt amendments to the Zoning Ordinance and
zoning map. Such amendments shall not be issued indiscriminately but shall only be used as a
means to reflect changes in the goals and policies of the community as reflected in the Plan or
changes in conditions in the City." Staff believes the proposed rezoning is consistent with the
new land use designation of General Business. The BP zoning district is intended to apply to
General Business property adjacent to residential uses as a transition to more intensive zoning
districts.
Wealshire of Medina Page 2 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
Site Plan Review
Section 825.55 requires Site Plan Review approval prior to issuance of permits for new
commercial developments to determine whether it is consistent with relevant requirements. The
following review of the Site Plan is based on the requirements of the BP district, contingent upon
the City adopting the Comprehensive Plan amendment and Rezoning discussed above.
Proposed Use
The applicant proposes a memory care facility, specializing in dementia and Alzheimer's care.
Such facilities are licensed as housing with services establishments (assisted living facilities).
"Nursing homes and assisted living facilities" are a permitted use in the BP district.
Setbacks/Lot Dimensions
The following table summarizes the requirements of the BP district and the proposed
construction. The proposed construction appears to meet all of the dimensional standards,
provided a 70% opaque landscaping screen is provided along the north and west (residential
zoning districts).
Business Park Requirement
Proposed
Minimum Lot Area
3 acres
17.59 acres
Minimum Lot Width
200 feet
1413 feet
Minimum Lot Depth
200 feet
2608 feet
Minimum Front Yard Setback
50 feet
90 feet
Minimum Interior Side Yard Setback
30 feet
75 feet
Minimum Rear Yard Setback
30 feet
75 feet
Street Setback
50 feet
90 feet
Setback from Residential
100 feet; or 75 feet (w/ 70%
opaque landscaping)
75 feet
Minimum Parking Setbacks
35 feet
20 feet
100 ft;or 60 (w/ 70% opaque)
35 feet
60 feet
60 feet
Front Yard
Rear/Interior Side Yards
Residential
Maximum Impervious Surface
70%
23.6%
Wetlands/Floodplain
There are two existing wetlands on the subject property. The larger wetland is 3.5 acre in size,
bisecting the property from west to east. Another small 0.14 acre wetland is located further north
along Mohawk Drive. The applicant proposes 0.53 acre of wetland impacts, including filling the
entire 0.14 acre wetland and additional impacts along the northern edge of the larger basin. The
applicant will need to obtain approval of a wetland replacement plan for the proposed wetland
impacts. Staff recommends that the applicant investigate means to reduce wetland impacts,
perhaps by shifting stormwater improvements or considering retaining walls.
The wetlands are identified as Manage 2, requiring an upland buffer with an average width of 25
feet. Staff recommends a condition that these buffers be installed around the entire wetland,
including on the south side of the larger wetland. The applicant will also need to provide
required easements and signage.
FEMA floodplain maps show no floodplains on the subject property.
Wealshire of Medina Page 3 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
Stormwater/LID
The applicant proposes a series of biofiltration basins throughout the property in order to meet
City volume control and water quality standards. A pond to the southwest of the building will
meet rate control standards. The applicant is proposing to utilize curb cuts and swales to convey
much of the parking lot runoff to the stormwater system rather than pipes.
Building Materials
The applicant proposes stucco exterior building materials with some stone and brick accents.
The roof materials are proposed to be asphalt shingles. These building materials provide more of
a residential feel than a commercial building (although obviously the scale is substantially
greater). The BP district requires a minimum of 20% brick, stone or stucco.
Building Modulation
The BP zoning code states that "buildings shall be designed to avoid long, monotonous building
walls. Modulation may include varying building height, building setback, or building
materials/design. Generally, a particular building elevation shall include a minimum of one
element of modulation per 100 feet of horizontal length, or portion thereof." The proposed
building design includes various modulation techniques including varying roof pitches, varying
building setbacks, courtyards, and some material differentiation.
Building Fenestration
The BP code states that "building elevations which face a public street shall include generous
window coverage. Alternative architectural elements may be approved by the city when
windows are not practical." Staff believes the eastern elevation includes generous window
coverage.
Multi -sided Architecture
The BP code requires that "any rear or side building elevation which faces a public street or a
residential zoning district shall include design and architectural elements of a quality generally
associated with a front favade." The western fa9ade, which faces residential property, appears to
have fewer accents than the north and east facades. It should be noted that the western facade
does include more elements than one would expect on the "rear" of a light industrial or
warehouse building. The Commission and Council can discuss if existing elements are sufficient.
Tree Preservation/Landscaping
The subject property is farmed and includes almost no trees. A single tree is proposed to be
removed, and it is not significant and not regulated by the Tree Preservation Ordinance.
Landscaping requirements are based upon the lot perimeter, including:
1) 1 overstory tree per 50 feet of perimeter
2) 1 ornamental tree per 100 feet of perimeter
3) 1 shrub per 30 feet of perimeter
The minimum code requirement would be 59 overstory trees, 30 ornamental trees, and 99 shrubs.
The applicant proposes substantially more plantings. These plantings are located on the north
and west of the property in order to provide a 70% opaque screen in order to allow for reduced
setback from residential property.
Wealshire of Medina Page 4 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
The applicant states that the proposed landscaping provides a 70% opaque screen. City Code
does not provide a specific planting expectation for 70% opaque. Code describes opacity up to
.5, and staff projected this calculation up to .7. The proposed landscaping would meet this
estimated calculation. The Planning Commission and Council can discuss if landscaping is
sufficient.
The applicant does not show landscaping for Phase II. Staff recommends that the landscaping
plan be updated so that it can be approved. In this way, the City can grant Site Plan Review
approval for Phase II if construction occurs within a reasonable amount of time.
The applicant also does not propose to landscape the southern 6 acres of the site, south of the
wetland. The applicant proposes for landscaping to occur in this location when construction is
proposed. Staff believes this is reasonable, and recommends a condition noting this requirement.
A minimum of 8% of the total land area of parking lots and loading dock areas are required to be
landscaped. The site plan provides 8.01% of this area as landscaping.
Transportation
The applicant proposes to access the facility with a driveway approximately 1100 feet north of
Chippewa Road, 650 feet south of Pawnee Road. The City Engineer does not believe the
expected traffic generation from the site would trigger the need for turn lane improvements at
this time. However, assuming traffic from Phase II and traffic increases with surrounding future
development, the development of this site will likely require turn lanes or bypass lanes, likely in
connection with improvements for development to the east. Rather than require the
improvements today, staff recommends a condition that the applicant enter into an agreement
with the City to potentially construct in the future.
Mohawk Drive is restricted to a right-in/right-out at Highway 55. Anyone desiring to go east
would first need to head west almost a mile. Police raised concerns related to this limitation.
The City plans for a future extension of Chippewa Road to Arrowhead Drive. Staff recommends
a condition that the developer enter into an agreement with the City related to contributing to the
future cost of the roadway. Staff estimates that the proposed development would contribute
approximately 6.25% of the future expected traffic which necessitates the improvement. This
percentage of the expected project cost would be approximately $71,920.
Off -Street Parking
The applicant proposes 34 underground parking stalls for employees and an additional 61
parking spaces in the parking lot. City minimum parking standards do not list assisted
living/nursing homes specifically. Code requires 1 stall per 2 beds for hospitals, 1 stall per 250
feet of office and requires that "uses not specifically noted" provide parking "as determined by
the City Council following review by the Planning Commission."
Using the hospital standard, minimum parking requirements would be 75 stalls (150 beds/2) + 1
stall per 250 s.f. of office. With the proposed parking of 95 stalls, administrative offices would
be limited to 5000 square feet.
Wealshire of Medina Page 5 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
Staff believes the parking needs for an assisted living would likely be lower than a hospital.
Staffing may be comparable per bed, but expected visitation would be lower. Staff was
concerned that the applicant's narrative claims the facility may employ 250-300 people would
cause a parking concern. The applicant has amended this estimate to 175 employees, with
around 59 expected on the largest shift. Staff believes the proposed 95 parking stalls would
support the proposal.
Sewer/Water
The applicant proposes to extend sewer and water infrastructure from the intersection of
Mohawk Drive and Chippewa Road to the northern property line. The applicant also proposes to
stub a watermain to the west in order to permit future looping.
One of the proposed stormwater improvements is located over the top of the proposed utility
extension. Staff recommends a condition that this be adjusted. Staff also recommends a
condition that the applicant provides adequate easements over all public utilities, which may
necessitate shifting the proposed monument sign.
The applicant has questioned the number of SAC units assigned to the building by the
Metropolitan Council and submitted water usage data from their Bloomington facility suggesting
lower usage by approximately 30%. Staff has suggested the possibility of an agreement with the
property owner which states that the City would collect a lower fee based on the suggested water
usage, but would allow the City to collect the higher fee if actual water usage is higher when the
facility begins operation.
Loading Docks
The applicant will accept deliveries in the underground parking area, which will serve as their
loading dock. The district limits the loading dock area to 10% of the building perimeter, and this
single dock is well below that threshold. Loading docks within 300 feet of residential property is
required to be separated from residential property by the building or a wing wall, unless the City
approves other alternatives for noise abatement and screening. Staff believes it would be
reasonable to approve the proposed 5 foot berm with substantial landscaping as alternative
measures.
Utilities/Mechanical Equipment/Trash and Recycling
All utilities are required to be underground. Transformers and mechanical equipment is required
to be screened with walls or opaque landscaping. The applicant proposes to place this equipment
in the area of the entrance to the underground parking/loading dock area, which will be screened
with walls.
Trash and recycling is required to be within the principal structure, within an accessory structure,
or within an enclosed area adjacent to the structure. The applicant proposes to store these in the
underground parking entrance/loading dock area which is acceptable.
Interim Use Permit
The applicant has requested that the City consider an Interim Use Permit to allow continued
agricultural use of the property to the south of the wetland. The property is currently farmed,
and the applicant may seek to rent this portion of the site for agriculture until redeveloped.
Wealshire of Medina Page 6 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
The alternative would be to seed the property and maintain the ground cover on an ongoing
basis. Staff does not oppose the interim use permit and continued agricultural use. If the
Planning Commission and Council does not support, staff would recommend a condition that the
applicant update the landscaping plan to show how they would stabilize the site.
Review Criteria/Planning Commission Recommendation
Staff recommends that the City Council review the requests in the following order: 1) Rezoning
from RR-UR to Business Park; 2) Site Plan Review; 3) Interim Use Permit.
Rezoning
A rezoning is a legislative decision on which the City has a great deal of discretion. As noted
above, a rezoning "shall not be issued indiscriminately but shall only be used as a means to
reflect changes in the goals and policies of the community as reflected in the Plan or changes in
conditions in the City." The Planning Commission found the proposed rezoning is consistent
with the recent Comprehensive Plan Amendment, and recommends approval.
Site Plan Review
A Site Plan Review is a quasi-judicial act on which the City has a relatively low level of
discretion. The purpose of the review is to ensure development is consistent with the standards
of the zoning ordinance and other City policy. The City may attach conditions with approval of
a Site Plan Review to ensure consistency with City requirements and to protect the public health,
safety, and welfare. The Planning Commission found that, subject to the conditions suggested
below, the proposal is consistent with City requirements and recommended approval.
Interim Use Permit
Section 825.73 states that Interim Uses "allow the establishment or continuation of interim uses
under specific and regulated conditions. Interim uses may be allowed by permit if the following
conditions are met:
(a) the use conforms to the zoning regulations;
(b) the date or event that will terminate the use can be identified with certainty;
(c) permission of the use will not impose additional costs on the public if it is necessary for the
public to take the property in the future; and
(d) the user agrees to any conditions that the city council deems appropriate for permission of
the use."
The southern portion of site, because it is separated by the wetland area, almost feels like a
separate parcel. This, and the fact that it is currently farmed, leads staff to not oppose the interim
use permit. If the City approves of the Interim Use Permit, staff has suggested a couple of
conditions. Staff believes the City has greater discretion to allow or disallow this interim use of
the property because the use is not explicitly permitted in the district. The Planning Commission
found that it made sense to allow the continued agricultural use and recommended approval of
the Interim Use Permit.
Planning Commission Recommendation
The Planning Commission held a Public Hearing at their February meeting. Following
discussion (minutes are attached), the Commission recommended approval with the following
conditions:
Wealshire of Medina Page 7 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
1) The applicant shall construct the improvements as displayed on the plans received by the
City 1/30/2015, except as modified herein.
2) This approval shall be valid for two calendar year for Phase I and four calendar years for
Phase II. The applicant may request a permit to construct Phase II within this time frame
without obtaining Site Plan Review approval.
3) This approval is contingent upon approval of a wetland replacement plan for wetland
impacts. As part of this review, the applicant shall examine means to reduce impacts and
implement those that are practical.
4) The applicant shall grant an additional 3 feet of right-of-way to the City as well as
easements over all public utility improvements.
5) The applicant shall meet the recommendations of the City Engineer dated 2/4/2015.
6) The applicant shall update the landscaping plan to identify landscaping for Phase II
consistent with City requirements but would not be required to be installed until
construction of Phase II takes place.
7) Upland buffers shall be established fully around all wetland areas, including required
vegetation, signage and easements.
8) If the applicant does not use the property south of the wetland for agriculture, the area
shall be vegetated and maintained in order to prevent erosion.
9) No tree planting has been required for the area south of the wetland. This area shall be
landscaped consistent with City requirements upon future development.
10) Plans shall be updated so that stormwater improvements are not located on top of public
sanitary sewer or water improvements.
11) In lieu of constructing improvements to Mohawk Drive and Chippewa Road to support
the proposed development, the applicant shall enter into an agreement with the City
related to proportionate contributions to future improvement projects.
12) The applicant shall obtain necessary approvals and permits from the Elm Creek
Watershed, the Minnesota Pollution Control Agency, the Minnesota Department of
Health, and other relevant agencies.
13) The applicant shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the site plan and other relevant documents.
14) Agricultural use of the property south of the wetland may be continued as an Interim Use
until the earliest of the following:
a. Subdivision of the subject property
b. Construction of any structure on the portion of the property south of the wetland
Potential Motion
Move to direct staff to prepare documents approving the Rezoning, Site Plan Review, and
Interim Use Permit subject to the conditions recommended by the Planning Commission.
Attachments
1) Exceprt from 2/10/2015 Planning Commission minutes
2) City Engineer Comments dated 2/4/2015
3) List of Documents submitted
4) Applicant Narrative
5) Plans received by the City 1/30/2015
6) Existing zoning map (w/ subject property identified)
Wealshire of Medina Page 8 of 8
May 19, 2015
Rezoning, Site Plan Review, Interim Use Permit City Council Meeting
Medina Planning Commission Excerpt from 2/10/2015 Meeting Minutes
Public Hearing — Wealshire of Bloomington, LLC — Rezoning from Rural Residential -Urban
Reserve to Business Park, Interim Use Permit for Continued Agricultural Use on a Portion of the
Site, and Site Plan Review for an 150 Unit Memory Care Facility at the NW Corner of Mohawk
Drive and Chippewa Road
Finke stated that there are a number of land use requests tonight related to a memory care facility at the
northwest corner of Mohawk Drive and Chippewa Road. He stated that the plan within the report
includes both phase one and phase two. He stated that although the applicant is requesting to move
forward with phase one this year, staff is proposing to allow the approval process to stand for both phases,
as long as the plans do not change and both phases occur within a specific time. He reviewed the three
requests, which are before the Commission including a rezoning, Site Plan Review and Interim Use
Permit for the southern portion of the site. He explained that the City did submit an amendment request
to the Metropolitan Council to change the land use of the parcel and advised that approval has been
granted but a formal approval from the City Council would still be needed. He reviewed the existing land
use designations and future guiding for the adjacent properties. He displayed an aerial photograph of the
site. He provided additional information regarding the rezoning of the property, noting that business park
would be a less intensive option. He stated that staff believes that the rezoning is consistent with the
recent changes to the Comprehensive Plan. He moved on to the Site Plan review, noting that a memory
care facility would be an acceptable use within the zoning district. He briefly highlighted the aspects of
the Site Plan including building materials and modulation, landscaping, and possible public
improvements associated with Chippewa Road and Mohawk Drive. He referenced the Interim Use
Permit (IUP) requested for the southern portion of the parcel, which would allow agricultural activities to
continue. He stated that staff does not oppose the IUP for the agricultural use of the southern portion of
the property. He stated that staff does recommend approval of the three requests subject to the conditions
included in the staff report.
Williams questioned if a time limit would be put on the IUP.
Finke stated that option was discussed but noted that staff did not see a reason to do so.
The applicant had nothing further to add.
Reid opened the public hearing at 8:50 p.m.
Finke stated that he had one written correspondence that will be added into the record.
Reid closed the public hearing at 8:50 p.m.
Finke provided additional information on the calculations used to determine the necessary amount of
parking.
Williams questioned if the Commission should place a length of time for the IUP to continue.
Reid stated that the property is next to other agricultural land and did not see a problem with that activity
continuing.
Finke stated that if the property were to be subdivided, agricultural activity would be allowed within the
zoning district for the remaining property.
The applicant referenced the parking calculations. He explained that the same calculations cannot be used
for a memory care facility as is used for a hospital. He explained that dementia patients are not driving
1
Medina Planning Commission Excerpt from 2/10/2015 Meeting Minutes
vehicles and therefore do not require parking stalls. He stated that he would like to see a different ratio
used other than one stall to two tenants. He provided comparison information for their site in
Bloomington, which has 175 tenants and 75 parking stalls. He believed a ratio of one to three for parking
stalls would be more appropriate.
Motion by Williams, seconded by Foote, to recommend approval of the request from Wealshire of
Bloomington, LLC, to rezone property from Rural Residential -Urban Reserve to Business Park; Site Plan
review; and Interim Use Permit for continued agricultural use on a portion of the site for the property
located at the northwest corner of Mohawk Drive and Chippewa Drive subject to the recommendations of
staff. Motion approved unanimously. (Absent: Nolan and White)
2
WSB
c�C Assac� engineering • planning • environmental • construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
February 4, 2015
Mr. Dusty Finke
Planner
City of Medina
2052 County Road 24
Medina, MN 55340-9790
Re: City Project: Wealshire Site Plan Review
WSB Project No. 02712-310
Dear Dusty:
We have reviewed the site plan submittal dated January 29, 2015 for the Wealshire site. The plans
propose to construct improvements to serve a 150 resident dementia and Alzheimer's care facility.
We have the following comments with regards to engineering matters.
1. The source and date of the survey should be shown on the Existing Conditions & Removal
Plan.
2. The property owner should dedicate Chippewa Road and Mohawk Drive right-of-way
sufficient to satisfy City requirements. The applicant has indicated they would provide a 33-
foot half right-of-way in their January 27, 2015 response letter. The City should confirm this
is adequate and includes both Chippewa Road and Mohawk Drive.
3. In our previous review memo we requested EOF's for all low points and basins be clearly
shown and labeled on the grading plan. It appears some but not all EOF's have been noted. It
appears that no EOF was noted on the grading plan for the ponding area centrally located
between the proposed buildings in Phase I. Additional information should be provided to
verify all EOF elevations meet freeboard requirements.
4. The curb radii onto Mohawk Drive should be 30-feet.
5. The sanitary sewer should be constructed within the Mohawk Drive right-of-way.
6. The sanitary sewer should not be constructed under the proposed ponding area along
Mohawk Drive.
7. The City should consider requiring the applicant to stub sewer and water services to the east
side of Mohawk Drive as part of this improvement project.
8. At this time based on the information provided it does not appear a southbound right -turn
lane or a northbound bypass lane will be needed with Phase I of this development. However,
Wealshire of Medina
February 4, 2015
Page 2
we recommend the need for turn/bypass lanes be monitored as this site fully develops. We
recommend that the City work with the applicant to develop a petition and waiver agreement
to construct these improvements should conditions warrant in the future.
9. It appears the 33-foot half right-of-way the applicant is dedicating for Mohawk Drive is
adequate to maintain the rural section without a southbound right -turn lane into the site or a
northbound bypass lane. An urban section will be required in the future if these lanes and/or a
trail is included in this design.
10. Stormwater review comments are attached.
Please contact me at 612-209-5113 if you have any questions.
Sincerely,
WSB & Associates, Inc.
f�'
f
Tom Kellogg
Attachment
WSB
c�C Associares, Inc. engineering • planning • environmental • construction
Memorandum
To: Tom Kellogg, P.E., City Engineer
City of Medina
From: Earth Evans, P.E.
Water Resources Project Manager
WSB & Associates, Inc.
Date: 2.2.15
Re: Wealshire of Medina
Stormwater Management Plan Review
City Project No. LR-I S-I50
WSB Project No. 2712-31
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
We have completed a preliminary review of the stormwater management plan for Wealshire of
Medina development in Medina, MN. The site was previously reviewed on 1.19.15. The site is
located west of Mohawk Drive and north of Chippewa Road. Documents provided for review
include the following:
• City response memo dated 1.28.15
• Grading and Utility Plans dated 1.29.15
These plans were reviewed for general conformance with the City of Medina's Stormwater
Design Manual and general engineering practices for stormwater management.
1. Future submittals should include storm sewer sizing calculations.
2. Review by ECWMC is required.
3. A copy of the NPDES Construction General Permit should be provided once it is
submitted.
4. An updated stormwater model should be provided for review.
5. The draintile should be incorporated into the model to confirm the 48 hour drawdown
requirement is met.
6. A primary outlet should be provided in addition to the draintile for all filtration basins
due to the potential for the draintile to plug.
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
1002712-310Wdmin\Does\Wealshire Stormwater Review 020215.doe
Wealshire Review
2.2.15
Page 2
7. Outlet control structure details should be provided with the next submittal.
8. The survey data for the existing west culvert indicates a 21" CMP on the upstream end
and a 15" CMP on the downstream end. Please clarify.
9. The existing culvert from the west is routed through the proposed pond. We recommend
extending the culvert south and discharging directly into the wetland. Routing offsite
runoff through the pond will tend to dilute the pond's water quality treatment capacity.
The model should be modified to reflect this change.
1002712-310Wdmiu\Does\Wealshire Stormwater Review 020215.doe
Project: LR-15-150 — Wealshire Site Plan Review (& Rezoning, Interim Use Permit)
The following documents constitute the complete record of the above referenced request, even if some documents are not attached, or are only
attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant:
Document
Received
Date
Document
Date
# of
pages
Electronic
Paper
Copy?
Notes
Application
1/9/2015
1/9/2015
3
Application.pdf
Y
Fee
1/9/2015
1/9/2015
1
Fee.pdf
Y
$3000; Still have $2000 from CPA
Mailing Labels
1/23/2015
1/22/2015
4
Mailing Labels
Y
Narrative
1/9/2015
1/9/2015
3
Narrative.pdf
Y
Plan Set
1/9/2015
1/9/2015
17
Plans.pdf
Y
14 Civil; 3 Architectural
Stormwater Calculations
1/9/2015
1/8/2015
69
Stormwater.pdf
Y
Geotechnical Report
1/9/2015
11/10/2014
50
Geotechnical.pdf
Y
Updated Plan Set
1/30/2015
1/29/2015
19
Plans
Y
Civil updated; 1/9 arch plans added
Response Memo
1/29/2015
1/29/2015
5
Response Memo
N
Documents from Staff/Consultants/Agencies
Document
Document
Date
# of
pages
Electronic
Notes
Legal Comments
1/15/2015
1
Legal-01-15-2015
Police Comments
1/16/2015
1
Police-01-15-2015
Fire Marshal Comments
1/13/2015
1
MW-01-13-2015
Engineer and Stormwater Comments
1/19/2015
4
Engineer-01-19-2015
Engineer and Stormwater Comments
2/4/2015
4
Engineer-02-04-2015
Staff Comments -Incomplete
1/21/2015
2
Incomplete-Comments-01-21-2015
Review Extension
1/26/2015
1
Extension Letter
Planning Commission Report
2/4/2015
17
17 pages w/ attach (no plans)
Public Comments
Document Date
# of pages
Electronic
Excerpt from Planning Commission minutes
2/10/2015
2
ECIEOVE
JAN - 9 2015
January 9, 2015 (Initial Letter of October 15, 2014 has been revised)
TO: Medina Planning & Zoning Department
SUBJ: Amend future land use from low density residential to General Business
Property Identification Number: 03-118-23-24-0003
I am the President/CEO and founder of the Wealshire, LLC. Under my supervision, we specialize in the
construction and management of assisted living and dementia/Alzheimer's care facilities for seniors.
We built and opened the Wellstead of Rogers in 1999, which is a beautiful 162 resident dementia and
Alzheimer's care facility that also included 66 deluxe 1 and 2 bedroom apartments for senior general
assisted living and a spectacular 300 person banquet/conference center in Rogers, Minnesota. At 162
dementia beds, the Wellstead of Rogers was recognized as the largest senior dementia care facility in
the country. Of greater importance, In 2004/05 the Wellstead of Rogers earned the prestigious award
for being the best dementia/Alzheimer's care facility in the State of Minnesota, and within a year was
named the best senior dementia care facility in the United States. The Wellstead of Rogers is a
beautiful senior care campus which won numerous annual awards for stone and brick construction in
Minnesota. The exterior of the Wellstead of Rogers looks like a fine manicured country club, with
hundreds of trees, resident walking paths, a large gazebo and two water ponds with fountains. The
Wellstead of Rogers employed more than 300 well paid nursing, dietary and administrative type
employees. Against my wishes, the Wellstead of Rogers was sold in February of 2008 to a large senior
healthcare developer from Newton, MA.
Upon the sale of the Wellstead of Rogers, I immediately initiated research to purchase land to build
another spectacular senior dementia/Alzheimer's care facility in the Twin Cities, and in 2010 we broke
ground on the Wealshire of Bloomington, a beautiful 137 resident dementia/Alzheimer's senior care
facility in Bloomington, MN. The Wealshire of Bloomington was built in two phases, and the first phase
opened in August of 2011, which consisted of 56 senior dementia/Alzheimer's beds. Because of our
excellent reputation, this first phase of construction reached full resident occupancy in less than seven
(7) months. The second phase of construction, 81 resident beds, opened in September of 2013 and we
expect to reach full resident occupancy (137 resident beds) within the next ninety (90) days.
The Wealshire of Bloomington is rapidly becoming the "Gold Standard" for senior dementia/Alzheimer's
care in the State of Minnesota. The Wealshire more than replicates the beauty and attractiveness of the
Wellstead of Rogers. As you may have heard, the City of Bloomington is a very strict and demanding
community to build within, but they are extremely fair and reasonable. The Mayor of Bloomington, and
the other Principals of the City of Bloomington have indicated that our construction exceeded their
greatest expectations. We recommend and encourage you to contact both the City of Bloomington and
the City of Rogers to ascertain and confirm our high standards of construction excellence, in addition to
our desire to make our senior health care facilities look like prestigious golf country clubs. Our
neighbors in Bloomington are extremely pleased and very satisfied with our quality of construction and
the beauty we have brought to the neighborhood by building the Wealshire of Bloomington. The
Wealshire of Bloomington will employ more than 250 well paid employees at full capacity.
As President, CEO and founder of both the Wellstead of Rogers and the Wealshire of Bloomington, I
have more than 46 years of successful employment in the medical field. I initially worked for Baxter
Healthcare for 6 years in sales and sales management. Then I was President and CEO of Northern
Medical/Orthomet for approximately 22 years, and we designed, manufactured and sold orthopedic
implant products (total knees & total hips) throughout the USA, Europe, Asia and South America. Upon
the death of my father from Alzheimer's in November of 1996, I have spent the last 18 years dedicating
my life to improving the "Quality of Life" of individuals suffering some form of dementia.
My father and I were very close and he was possibly my best friend. Unfortunately, when my father was
78, he was diagnosed with Alzheimer's and he suffered from this devastating progressive disease for
approximately seven years. Unfortunately my father was never given the opportunity to live with pride
and dignity during his battles with Alzheimer's, which created extreme guilt on my part when my father
finally passed away. While in the casket, I took my father's hand and promised him I would do
something so others with this devastating disease could live with pride and dignity. I spent the next 2
years researching approximately 35 Alzheimer's care facilities throughout the USA, and then I put
together a business plan to build the Wellstead of Rogers. When we opened the Wellstead of Rogers on
August 15, 1999, my mother was our first resident, and she resided at the Wellstead until her death on
August 22, 2001. I am sure my commitment and dedication to improving the life of individuals with
dementia/Alzheimer's is pleasing to my parents, and the passion I share is evident in the quality of care
we provide our demented residents at the care facilities we build.
It has been said that each community has an obligation to provide quality senior care to the residents
that reside within their community. To this extent, we desire to build the Wealshire of Medina, which
would be a 150 resident dementia/Alzheimer's care facility, constructed in two phases. This facility
would be relatively similar to the facilities we have built in both Rogers and Bloomington. Our objective
is to commence construction in May of 2015, with a projected facility opening date of June 1, 2016. At
the request of the Principals of the City of Medina, we would possibly consider constructing a
reasonable number of general assisted living apartments for seniors, but this construction is not
included in our current developmental plans. We would include 150-200 beautiful trees on this
proposed site, with resident walking paths, water ponds with fountains, and underground parking for
our projected 250-300 employees.
Our initial objective for our proposed dementia and Alzheimer's facility development in Medina
consisted of our desire to purchase 11.0 acres (north section) of the combined 22.0 acreage on Mohawk
Drive. Unfortunately, this acreage was zoned low density residential, but the Planning Commission and
the Council approved the rezoning of this entire 22.0 site to General Business, which we are extremely
thankful and appreciative of. However, concerns were indicated by members of both groups to what
development might occur on the south end of this 22.0 site, which could possibly be unfavorable as a
result of this 11.0 acreage site also being rezoned as General Business.
We had assumed our purchase of the northern 11.0 acreage site would be more land than what we
would require to construct our proposed 150 resident dementia and Alzheimer's care facility. However,
due to the significant set -back developmental requirements, the associated wet land parcels on this
acreage, in addition to the required fire lane around the property, we were informed by the architect
that we could not construct our proposed development on this 11.0 acreage site.
Rather than attempting to request certain "variances" from the City of Medina, we thought it would be
best for us to also consider purchasing the southern 11.0 acreage, even though this would require a
substantial additional financial investment. We also wanted to minimize any concerns by the Planning
Commission and the Council to the future potential "unfavorable" development of this southern 11.0
acreage, which made this additional substantial financial investment to be justified and worthwhile.
At this time, and probably for at least the next 5-7 years, we do not have any sincere interest in
developing this southern 11.0 acreage unless the City of Medina approaches us to develop general
assisted living senior apartments on this site. Therefore, we would appreciate your assistance In
approving an "interim use permit' to enable this south 11.0 acreage to be utilized for agricultural
purposes as a means to assist in paying the annual property taxes on this southern 11.0 acreage.
We truly encourage all interested parties to review our Wealshire of Bloomington website
(wealshireofbloomington.com) and the Wel!stead of Rogers website (welisteadofrogers.com), and we
would also welcome the opportunity to provide anyone a tour of our prestigious Bloomington senior
care facility. We would appreciate your assistance and cooperation to make our proposed senior
development in Medina a reality. Please notify me if you have questions, or if I can be of greater
assistance. I promise and assure you we will construct a beautiful and prestigious senior care campus in
Medina.
Sincerely and God bless,
Thomas A. Wiskow
President/CEO
10601 Lyndale Ave S. Bloomington, MN 55420
www.wealshireofbloomington.com
Tel - 952.345.1900 Fax - 952.345.1906
o 2015 Westwood Professional Services, Inc.
Call 48 Hours before digging:
811 or ca11811.com
Common Ground Alliance
Preliminary Plans
for
Wealshire of Medina
Medina, MN
Prepared for:
Wealshire, LLC
10601 Lyndale Avenue South
Bloomington, MN
Contact: Thomas Wiskow
Phone: 952-345-1900
Fax: 952-345-1906
Prepared by:
Westwood
Phone (320)253-9495 370112th Street Nor., Suite 206
Fax (320)253-9737 St. Cloud. MN 56303
Toll Free (000)270-9495 weslwoodpl.com
Westwood Professional Services, Inc
Project number: 0004724.00
Contact: Robert J. Olson
Sheet List Table
Sheet Number
Sheet Title
1
Cover
Existing Conditions & Removal Plan
3
Site Plan — Overall
4
Site Plan — Phase 1
5
Grading Plan — Overall
6
Grading Plan — Phase 1
7
Utility Plan — Public Extension
g
Sanitary Sewer & Watermain Plan
9
Storm Sewer Plan
10
Erosion Control Plan
11
Details
12
Details
13
Details
14
Lighting Plan
15
Landscape Plan
16
Landscape Details
Vicinity Map
(Not to Scale)
NO.
DATE
REVISION
SHEETS
01/29/15
REVISED PER CITY COMMENTS
ALL
NOT FOR CONSTRUCTION
Preliminary Plans
for
Site, Grading, Utilities,
and SWPPP
for
Wealshire of Medina
Medina, MN
Date: 01/09/15 Sheet 1 of 16
02015 Westwood Professional Services, Inc.
Call 48 Hours before digging:
811 or ca11811.com
Common Ground Alliance
N89a36'27"W 740.06
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Removal Legend
EXIS➢NG. PROPOSFn
PROPERTY LINE
SAW CUT PAVEMENT
REMOVAI q
-41-N-W er.e +r CURB & CUTTER
\\\\\\\\\X SANITARY SEWER
\\\\\\\\\\ WATER MAIN
\\\\\\\\\ HYDRANT
\\\\\\\\\ STORM SEWER
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\ \ \ \ \ \ \ \ \ \ UNDERGROUND ELECTRIC
\\\\\\\\\\ OVERHEAD ELECTRIC
tM-ee1.-\-H- UNDERGROUND TELEPHONE
111t4444Fi- OVERHEAD TELEPHONE
1-19r TELEPHONE FIBER OPTIC
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\\\\\\\\\\ FENCE
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TRAFFIC SIGN
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TREE LINE
Legal Description
LEGAL DESCRIPTION
PER NTLE COMMITMENT NO. 514215
Parcel 1:
That part of the East 740 feet of the Southeast Quarter of the Northwest
Quarter lying North of the South 684 feet thereof, Section 3, Township 118 North,
Range 23 West of the 5th Principal Meridian, Hennepin County, Mlnnesota
Parcel 2:
The South 684 feet of the East 740 feet of Southeast Quarter of the Northwest
Quarter of Section 3 Township 118 North Range 23 West of the 5th Prncpal
Meridian, Hennepin County. Minnesota
Surveyor's Notes
1. THE SUBJECT PROPERTY LIES WITHIN ZONE X (AREAS DETERMINED To BE OUTSIDE 0.2% ANNUAL
CHANCE FLOODPLAIN) PER FEMA COMMUNITY PANEL NUMBER 27063C0165E.
2- TOTAL SITE GROSS AREA: 22.68 ACRES (988033 SG. FT.)
3, PROPERTY ADDRESS: UNASSIGNED
4. SUBJECT PROPERTY IS ZONED RURAL RESIDENTIAL -URBAN RESERVE-
S. GS SHOWN ARE BASED UPON THE HENNEPIN COUNTY COORDINATE SYSTEM, NM 83, 1996
ADDJ.
NO BUILDINGS EXIST ON THE SURVEYED PROPERTY.
O' 50' 100' ISO'
NOT FOR CONSTRUCTION
Westwood
Westwood Professional Services, Inc
3701 t2th Street North, Suite 206
St Cloud, MN 58303
Phone 320-253-9495
Fax 320-253-8732
Toll Free 1-800-270-9495
westwoedps.com
Damped:
Checked:
Drew.
Record Drewinn b/date
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Prepared for.
Wealshire, LLC
10601 Lyndale Avenue South
Bloomington, MN
realshire of
[edina
dina, MN
Existing Conditions &
Removal Plan
Date 01/09/15
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811 or cc11811.com
Common Ground Alliance
Site Legend
EXI STING
PROPOSED 121II16E
Westwood
I
I
20' FIRE LANE
10'
DRAINAGE &
UTILITY EASEMENT
RETAINING WALL
GAZEBO
x�
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(BY OTHERS)
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(TYP)
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\ \
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UTILITY EASEMENTI
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COURTYARD
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/
/
/
/
/
/
/
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///f////
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(TYP)
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1
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/
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METAL FENCE
(TYP)
// / //////j
/
PROPOSED BUILDING
FFE=998.50
\
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NWL=988.0
I
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(TYP)
/ uSECURED
/ COURTYARD
/ / / / / / / / / / / / /
/
l.7
PROPOSED BUILDING
FFE=998.50
BFE=987.17
/
/
/
/
/ /
/ /
/ /
T j / //
(//////i
/ / / / / / / / / / /
FUTURE ADDITION
FFE=998.50
ADMIN /-
////////
/
/77
/
UNDERGROUND
GARAGE ENTRANCE
9
/7-
/
/
/1
/
DROP OFF STALLS
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19'I 19I
FUTURE ADDI TON
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PS
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s
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DRAINAGE &
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I
e
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- - - - - - - — — — — — — — — all,
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/ (TYP.)
General Site Notes
PROPERTY LINE
LOT LINE
SETBACK LINE
EASEMENT LINE
CURB AND GUTTER
POND NORMAL WATER LE'-_
RETAINING WALL
FENCE
CONCRETE PAVEMENT
CONCRETE SIDEWALK
HEAVY DUTY BITUMINOUS PAVEMENT
NORMAL DUTY BITUMINOUS PAVEMENT
NUMBER OF PARKING STALIT
TRANSFORMER
SITE LIGHTING
TRAFFIC SIGN
POWER POLE
BOLLARD / POST
DECIDUOUS TREE
CONIFEROUS TREE
BACKGROUND INFORMATION FOR THIS PROJECT PROVIDED BY WESTWOOD
PROFESSIONAL SERVICES, ST. CLOUD, MINNESOTA, DATED 11/14/14_.
LOCATIONS AND ELEVATIONS OF EXISTING TOPOGRAPHY AND UTILITIES AS
SHOWN ON THIS PLAN ARE APPROXIMATE. CONTRACTOR SHALL FIELD VERIFY
SITE CONDITIONS AND UTILITY LOCATIONS PRIOR TO
EXCAVATION/CONSTRUCTION. IF ANY DISCREPANCIES ARE FOUND, THE
ENGINEER SHOULD BE NOTIFIED IMMEDIATELY.
REFER TO BOUNDARY SURVEY FOR LOT BEARINGS, DIMENSIONS AND AREAS.
ALL DIMENSIONS ARE TO FACE OF CURB OR EXTERIOR FACE OF BUILDING
UNLESS OTHERWISE NOTED.
REFER TO ARCHITECTURAL PLANS FOR EXACT BUILDING DIMENSIONS AND
LOCATIONS OF EXITS, RAMPS, AND TRUCK DOCKS.
ALL CURB RADII ARE SHALL BE 3.0 FEET (TO FACE OF CURB) UNLESS
OTHERWISE NOTED.
ALL CURB AND GUTTER SHALL BE B612 UNLESS OTHERWISE NOTED.
8. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING
TRAFFIC CONTROL DEVICES SUCH AS BARRICADES, WARNING SIGNS,
DIRECTIONAL SIGNS, FLAGGERS AND LIGHTS TO CONTROL THE MOVEMENT OF
TRAFFIC WHERE NECESSARY. PLACEMENT OF THESE DEVICES SHALL BE
APPROVED BY THE CITY AND ENGINEER PRIOR TO PLACEMENT. TRAFFIC
CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MNDOT STANDARDS.
BITUMINOUS PAVEMENT AND CONCRETE SECTIONS TO BE IN ACCORDANCE WITH
THE RECOMMENDATIONS OF THE GEOTECHNICAL ENGINEER.
10. CONTRACTOR SHALL MAINTAIN FULL ACCESS TO ADJACENT PROPERTIES DURING
CONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY
DAMAGE TO ADJACENT PROPERTIES
11. SITE LIGHTING SHOWN ON PLAN IS FOR REFERENCE ONLY. REFER TO LIGHTING
PLAN PREPARED BY OTHERS FOR SITE LIGHTING DETAILS AND PHOTOMETRICS.
0 Site Details (SI-D)0)
1 B612 CURB & GUTTER
2 MOUNTABLE CURB & GUTTER
5 INTEGRAL CURB AND WALK
6 CONCRETE CROSS GUTTER
8 PRIVATE CONCRETE SIDEWALK
9 PEDESTRIAN CURB RAMP
10 PARALLEL PEDESTRIAN CURB RAMP
14 SIGN INSTALLATION
15 HANDICAP ACCESSIBLE SIGNAGE AND STRIPING
19 PAVEMENT SECTIONS
25 CURB CUT WITH EROSION CONTROL MAT
32 BEAVERTAIL CURB (B612)
Westwood Professional Services, Inc
3701 t2th Street North, Suite 206
Sh Cloud, MN 58303
Phone 320-253-9495
Fax 320-253-8732
Tdl Free 1-800-270-9495
svestwoodpe.com
Designed:
Checked:
Draw.
Record Dm/b. b/date
WO
el0
J.
Revsioas
� a ewr er ms sue ... r•w. by no a ma.v
dince IER�me. roe pDi n a m MON.sampf
Robert 1. OIron
ome 01/29/15 u� tat 95023
Prepared for.
Wealshire, LLC
10601 Lyndale Avenue South
Bloomington, MN
Wealshire of
Medina
Medina, MN
Site Plan - Phase 1
0' 30' 60' S6
NOT FOR CONSTRUCTION
pate 01/09/15
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02015 Westwood Professional Services, Inc.
Call 48 Hours before digging:
811 or cc11811.com
common Ground Alliance
—
988999,00 /
9_ /
'998YggT.ea /" 98.50
/ . 99s-oo
998.O6
J
PROPOSED BUILDING
_ _ FFE=998.50
994.95
997.50
4*,— j=^
\
- SEE LEFT FOR POND INSET
T-996.:6
96.00 995.86
PROPOSED BUILDING
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8-99191-996.:a
8-989.80
-990.04
989.26
T-990.43 is
8-989.43 N' S
988,459 98
V 988
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991.50
99100
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994.10
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Grading Legend
Pond Inset
F%I STING
PROPOSED
— - - — PROPERTY LINE
.-- �980_ -.8 INDEX CONTOUR
INTERVAL CONTOUR
CURB AND GUTTER
POND NORMAL WATER LEVEL
SILT FENCE
d —►►� STORM SEWER
® FLARED END SECTION (WITH RIPRAP)
WATER MAIN
▪ SANITARY SEWER
M.= RETAINING WALL
—.W. DRAIN TILE
RIDGE LINE
GRADING LIMITS
RIP -RAP
% EROSION CONTROL BLANKET
TURF REINFORCEMENT MAT
SPOT ELEVATION
FLOW DIRECTION
x9 Q
TOP AND BOTTOM OF RETAINING WALL
EMERGENCY OVERFLOW
OINLET PROTECTION
POND
TOP=990:50
HWL=990.47
NWL=988.00
BOT=980.00 /
Westwood
Westwood Professional Services, Inc
370112th Street North, Suite 206
SL Cloud, MN 58303
Phone 320-253-9495
Fax 320-253-8737
Tdl Free 1-800-270-9995
svestwoodpacom
Doggie&
Checked:
Drat:
Record Drawing b/date
Revaaas
Robert J. Dlron
01/29/15 Brae 95023
Prepared for.
MO
810
TM,
Wealshire, LLC
10601 Lyndale Avenue South
Bloomington, MN
Wealshire of
Medina
0' 3060' 95-
NOT FOR CONSTRUCTION
dina, MN
Grading Plan - Phase 1
Dale 01/09/15
Sheet 6 or 16
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02015 Westwood Professional Services, In
Call 48 Hours before digging:
811 or cc11811.com
common Ground Alliance
Utility Legend
Lxis ING PROP05E11
Westwood
8" WATERMAIN PLUG
8 LF-8" PVC C900
N PLUG
1
I
I
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1 I
8"x 8' TEE
6
TEE
m
io
8"x 6
TEE
I
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8"x 6" TEE
HYD. W/AUX. VALVE
GRND ELEV.=996.4
47 LF- PVC C900
•
444
HYD. /AUX. VALVE
GRND ELEV.=996.8
57 LF- PVC C900 1
BEND
//
\\\\\\
/
/
rHYD. W/AUX. VALVE
//GRND ELEV.=996.3
i.\
TTING GREEN 1
/
/
/
// /
/
x_7,7777.r// / /77/ /
/
/
/
tree
4 4 444
////1
// /
// /// /// // \ \
PROPOSED BUILDING
FFE=998.50
/
/ / / / / / / / ,/ //,
FUTURE ADDITION
FFE=998.50
/
/
/
i
/
`• ors//
/
/
/
/
PROPOSED BUILDING
FFE=998.50
BFE=987.17
/ • /
/ /
/ /
/
/ /
/////// 8"' FIRESERCE
STUB-31
//////////
HYD. W/AUX. VALVE ••• ••• eel
GRND ELEV.=995.3�y
30 LF- PVC C900
8" 4V BEND 44 44 ••
5'-8" PVC .01.00%
CLEANOUT-3B
8" FUTURE
SERVICE
FUTURE
SERVICES
49.-8" PVC 0 1.00%J MH-3A
RE=993.62
17981.47 (NW)
IE-981.37 (E)
j/<////LLy. // /
F 4 DOMESTIC
ERVICE
/V All4
Noilit l
LF-8'" PVC Ca0
5 LF-8" PVC C900
1 LF-8" PVC C900
i/ f� ♦ 1
MR-4
RE-990.11
IE-980.40 (5)
44 44
444
37
► ►
FUTURE ADDITION
FFE=998.50
144 ...
44 44
2
B.
AN
SW2 ® 1
1 ly
•
•
•
•
•
•
i
"x 8" ;A-
VC/�
1
-HYD; W/AUX. VALVE-
GRND ELEV.=993.5
30 LF- PVC -C900_
►
MH-3
R7988.26
17979.20 (N)
IE-97970 (W)
E=979.10 (5)
HYD. W/AUX. VALVE
GRND ELEV.=990.0
13 LF- PVC C900
j
•
•
1
87 LF-8" BVC C900
/ 8"x 6" TEE
350 LF-8" PVC C900
T
�\ C - - - - - - - - - - - - - - - 7111
WETLAND BOUNDARY
(TYE')
I I 1134F-8"r PVC C900
B x 6 TEE \
•
\ RE=98AX30
I17978.20 (
ss� 797.10 (S)S)\
r
I
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GRND E V.=991.1
13 L VC C900
8"x 16
I
I
QI
oI
�I
1
I
I
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8"x 18" EE
1
PROPERTY LINE
EASEMENT LINE
CURB AND GUTTER
10-0 SANITARY SEWER
Fu SANITARY SEWER FORCE MAIN
►►� STORM SEWER
I WATER MAIN
I-v* HYDRANT
CA, GAS
o✓s UNDERGROUND ELECTRIC
OVERHEAD ELECTRIC
UNDERGROUND TELEPHONE
OVERHEAD TELEPHONE
-" TELEPHONE FIBER OPTIC
CABLE TELEVISION
••. DRAIN TILE
• GATE VALVE
▪ FLARED END SECTION (WITH RIPRAP)
lY LIGHT POLE
VERTICAL UTILITY SEPARATION
General Watermain & Sanitary Sewer Notes
1. THE CONTRACTOR IS SPECIFICALLY CAUTIONED THAT THE LOCATION AND/OR
ELEVATION OF EXISTING UTILITIES AS SHOWN ON THESE PLANS ARE BASED ON
RECORDS OF THE VARIOUS UTILITY COMPANIES AND LIMITED MEASUREMENTS
TAKEN IN THE FIELD. THE INFORMATION SHALL NOT BE RELIED ON AS BEING
EXACT OR COMPLETE, THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONS
PRIOR TO CONSTRUCTION AND NOTIFY THE OWNER OR ENGINEER OF
DISCREPANCIES.
ALL SANITARY SEWER AND WATER MAIN MATERIAL AND INSTALLATIONS SHALL
BE PER CITY REQUIREMENTS, MINNESOTA PLUMBING CODE, AND IN
ACCORDANCE WITH THE CURRENT EDITION OF "STANDARD SPECIFICATIONS FOR
WATER MAIN AND SERVICE LINE INSTALLATION AND SANITARY SEWER AND
STORM SEWER INSTALLATION" AS PREPARED BY THE CITY ENGINEERS
ASSOCIATION OF MINNESOTA.
PRIOR TO CONSTRUCTION, THE CONTRACTOR SHALL OBTAIN THE NECESSARY
FEDERAL, STATE AND LOCAL PERMITS FOR THE PROPOSED WORK OR VERIFY
WITH THE OWNER OR ENGINEER THAT PERMITS HAVE BEEN OBTAINED. PERMIT
FEES SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR UNLESS OTHERWISE
ARRANGED WITH THE OWNER.
CONTRACTOR SHALL REFER TO ARCHITECTURAL PLANS FOR EXACT LOCATION
AND DIMENSIONS OF DOORWAYS, RAMPS, TRUCK DOCKS, PRECISE BUILDING
DIMENSIONS AND EXACT BUILDING UTILITY CONNECTION LOCATIONS.
ALL PRIVATE UTILITIES SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE
SPECIFICATIONS OF THE APPROPRIATE UTILITY COMPANY_ THE CONTRACTOR
SHALL COORDINATE THE SERVICE LINE CONSTRUCTION WITH THE UTILITY
COMPANIES.
6. CONTRACTOR SHALL OBTAIN ALL NECESSARY CITY PERMITS FOR UTILITY
CONNECTIONS, AND UTILITIES SHALL BE INSPECTED AND APPROVED BY THE
CITY. THE CITY SHALL BE NOTIFIED 48-HOURS PRIOR TO COMMENCING WITH
THE UTILITY CONSTRUCTION OR ANY REQUIRED TESTING. CONTRACTOR SHALL
NOT OPERATE, INTERFERE WITH, CONNECT ANY PIPE OR HOSE TO, OR TAP
ANY WATER MAIN BELONGING TO THE CITY UNLESS DULY AUTHORIZED TO DO
SO BY THE CITY. ANY ADVERSE CONSEQUENCES OF SCHEDULED OR
UNSCHEDULED DISRUPTIONS OF SERVICE TO THE PUBLIC ARE TO BE THE
RESPONSIBILITY OF THE CONTRACTOR.
WATER MAIN LENGTHS AS SHOWN ARE APPROXIMATE HORIZONTAL LENGTHS.
ALLOW FOR ADDITIONAL PIPE WHEN INSTALLING ON SLOPES OR WHEN
DEFLECTIONS ARE REQUIRED. THE JOINT DEFLECTIONS SHALL NOT EXCEED THE
MAXIMUM RECOMMENDED BY THE PIPE MANUFACTURER OR BY LOCAL
GOVERNING SPECIFICATIONS. FITTINGS REQUIRED TO CONSTRUCT WATER MAIN
SHALL BE INCLUDED IN WATER MAIN CONSTRUCTION.
8. PROVIDE WATER MAIN THRUST RESTRAINTS PER CITY STANDARD
REQUIREMENTS.
9. A MINIMUM VERTICAL SEPARATION OF 18 INCHES IS REQUIRED AT ALL WATER
LINE CROSSINGS WITH SANITARY SEWER OR STORM SEWER. THE WATER LINE
SHALL NOT HAVE JOINTS OR CONNECTION WITHIN 10-FEET OF THE CROSSING.
INSULATE CROSSINGS WITH STORM SEWER.
10. UTILITY SERVICES TYPICALLY TERMINATE 5' OUTSIDE BUILDING WALL UNLESS
OTHERWISE SHOWN OR NOTED.
11_ DUCTILE IRON WATER LINES SHALL BE CLASS 52, PER AWWA C115 OR C151.
COPPER WATER LINES SHALL BE TYPE K PER ASTM B88. PVC WATER LINES
SHALL BE PER AWWA C900 AND INSTALLED PER AWWA C605 IF ALLOWED BY
CITY.
12. ALL WATER LINES SHALL HAVE 8' MINIMUM COVER. INSULATE WATER MAIN IF
LESS THAN 8' OF COVER. INSULATION SHALL BE DOW STYROFOAM HI BRAND
35 OR EQUIVALENT, WITH 4 INCHES OF THICKNESS.
13. SANITARY SEWER PIPE OUTSIDE THE BUILDING ENVELOPE SHALL BE POLYVINYL
CHLORIDE (PVC) SDR 26 OR SCHEDULE 40 PER ASTM D2241. SANITARY SEWER
PIPE WITHIN 5 FEET OF BUILDING AND UNDER FOOTINGS SHALL BE PVC
SCHEDULE 40 PER ASTM D2665. ALL PLASTIC SANITARY SEWER SHALL BE
INSTALLED PER D2321. SOLVENT WELD JOINTS MUST INCLUDE USE OF A
PRIMER WHICH IS OF A CONTRASTING COLOR TO THE PIPE AND CEMENT. ALL
SANITARY SEWER SHALL BE TESTED ACCORDING TO MINNESOTA RULES, PART
4715.2820.
14. ALL NONCONDUCTIVE PIPE SHALL BE INSTALLED WITH A LOCATE (TRACER)
WIRE PER MINNESOTA RULES, PART 7560. 0150.
15. POST INDICATOR VALVES SHALL BE CLOW F-5750 (OR EQUIVALENT) MEETING
AWWA STANDARD C509 AND CITY STANDARDS. VALVE TO BE MECHANICAL
JOINT RESILIENT WEDGE GATE VALVE. POST TO BE ADJUSTABLE FOR 8 FEET
WATER MAIN DEPTH. THE ELECTRICAL ALARM SWITCH SHALL BE PART NO.
PCVS2 (OR EQUIVALENT).
16. AFTER CONSTRUCTION IS COMPLETED, THE CONTRACTOR SHALL PROVIDE THE
OWNER WITH AN AS -BUILT RECORD OF UTILITY CONSTRUCTION. THE AS -BUILT
SHALL INCLUDE LOCATION AND LENGTH DEVIATIONS OR CHANGES TO THE
PLAN. CONTRACTOR TO VERIFY WITH OWNER OR ENGINEER WHETHER A PLAN
WITH POST -CONSTRUCTION ELEVATIONS IS REQUIRED.
17. ALL MANHOLE CASTINGS IN PAVED AREAS SHALL BE SUMPED 0.05 FEET. RIM
ELEVATIONS ON PLAN DO NOT REFLECT THE SUMPED ELEVATIONS.
X
Westwood Professional Services, Inc
370112th Street North, Suite 206
St Cloud, MN 58303
Phone 320-253-9495
Fax 320-253-8732
Toll Free 1-800-270-9495
sveslw oodpe.com
Designed:
Checked:
Drew.
Record Drewdae b/date
WO
810
J.
Revsioas
� a ewr er ms eue ... pre,. by noa=dorneir
dince MONIER�m. rope �i n a m.saun �mpf
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Robert 1. Ofm1
mror 01/29/15 tae 95023
Prepared for.
Wealshire, LLC
10601 Lyndale Avenue South
Bloomington, MN
Wealshire of
Medina
Medina, MN
Sanitary Sewer &
Watermain Plan
0' 30' 60' 90
NOT FOR CONSTRUCTION
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02015 Westwood Professional Services, In
Call 48 Hours before digging:
811 or co11811.com
common Ground Alliance
Erosion Control Legend
Westwood
FUTURE ADDITION
FFE=998.50
PROPOSED BUILDING J
FFE=998.50
BFE=987.17
FUTURE ADDITION
FFE=998.50
eee e•-e.
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PROPOSED BUILDING
FFE=998.50
y/// /
\ /\
/ / / / / / / / /
AFTER OND HAS BEEN
CONSTRU TED, INSTALL
SILT FENCE., TO PREVENT
\SEDIMENTPOND. � FROyI FILLING
FHE,
i44\A*404:40:7
/
I
E%ISTING PROPOSED
— - - — — - - — PROPERTY LINE
980 ---980- INDEX CONTOUR
982 82-- INTERVAL CONTOUR
CURB AND GUTTER
POND NORMAL WATER LEVEL
SILT FENCE
PP l STORM SEWER
® FLARED END SECTION (WITH RIP RAP)
WATER MAIN
▪ SANITARY SEWER
RETAINING WALL
—I.. DRAIN TILE
— — — — RIDGE LINE
ryty
4
R E.O.E.
/ 85.00
GRADING LIMITS
ROCK CONSTRUCTION ENTRANCE
EROSION CONTROL BLANKET
TURF REINFORCEMENT MAT
SPOT ELEVATION
FLOW DIRECTION
TOP AND BOTTOM OF RETAINING WALL
EMERGENCY OVERFLOW
® O INLET PROTECTION
General Erosion Control Notes
1. THE CONTRACTOR IS SPECIFICALLY CAUTIONED THAT THE LOCATION AND/OR
ELEVATION OF EXISTING UTILITIES AS SHOWN ON THESE PLANS ARE BASED ON
RECORDS OF THE VARIOUS UTILITY COMPANIES AND LIMITED MEASUREMENTS
TAKEN IN THE FIELD, THE INFORMATION SHALL NOT BE RELIED ON AS BEING
EXACT OR COMPLETE, THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONS
PRIOR TO CONSTRUCTION AND NOTIFY THE OWNER OR ENGINEER OF
DISCREPANCIES.
ALL SILT FENCE AND OTHER EROSION CONTROL FEATURES SHALL BE IN -PLACE
PRIOR TO ANY EXCAVATION/CONSTRUCTION AND SHALL BE MAINTAINED UNTIL
VIABLE TURF OR GROUND COVER HAS BEEN ESTABLISHED. EXISTING SILT
FENCE ON -SITE SHALL BE MAINTAINED AND OR REMOVED AND SHALL BE
CONSIDERED INCIDENTAL TO THE GRADING CONTRACT, IT IS OF EXTREME
IMPORTANCE TO BE AWARE OF CURRENT FIELD CONDITIONS WITH RESPECT TO
EROSION CONTROL. TEMPORARY PONDING, DIKES, HAYBALES, ETC., REQUIRED
BY THE CITY SHALL BE INCIDENTAL TO THE GRADING CONTRACT,
EROSION AND SILTATION CONTROL (ESC): THE CONTRACTOR SHALL ASSUME
COMPLETE RESPONSIBILITY FOR CONTROLLING ALL SILTATION AND EROSION OF
THE PROJECT AREA. THE CONTRACTOR SHALL USE WHATEVER MEANS
NECESSARY TO CONTROL THE EROSION AND SILTATION INCLUDING BUT NOT
LIMITED TO: CATCH BASIN INSERTS, CONSTRUCTION ENTRANCES, EROSION
CONTROL BLANKET, AND SILT FENCE. ESC SHALL COMMENCE WITH GRADING
AND CONTINUE THROUGHOUT THE PROJECT UNTIL ACCEPTANCE OF THE WORK
BY THE OWNER. THE CONTRACTOR'S RESPONSIBILITY INCLUDES ALL
IMPLEMENTATION AS REQUIRED TO PREVENT EROSION AND THE DEPOSITING OF
SILT- THE OWNER MAY DIRECT THE CONTRACTOR'S METHODS AS DEEMED FIT
TO PROTECT PROPERTY AND IMPROVEMENTS. ANY DEPOSITION OF SILT OR MUD
ON NEW OR EXISTING PAVEMENT OR IN EXISTING STORM SEWERS OR SWALES
SHALL BE REMOVED AFTER EACH RAIN EVENT. AFFECTED AREAS SHALL BE
CLEANED TO THE SATISFACTION OF THE OWNER, ALL AT THE EXPENSE OF THE
CONTRACTOR. ALL TEMPORARY EROSION CONTROL SHALL BE REMOVED BY THE
CONTRACTOR AFTER THE TURF IS ESTABLISHED.
ALL STREETS DISTURBED DURING WORKING HOURS MUST BE CLEANED AT THE
END OF EACH WORKING DAY. A CONSTRUCTION ENTRANCE TO THE SITE MUST
BE PROVIDED ACCORDING TO DETAILS TO REDUCE TRACKING OF DIRT ONTO
PUBLIC STREETS.
5. PROPOSED PONDS SHALL BE EXCAVATED FIRST AND USED AS TEMPORARY
PONDING DURING CONSTRUCTION.
6. WHEN INSTALLING END -OF -LINE FLARED END SECTIONS. BRING THE SILT FENCE
UP & OVER THE FLARED END SECTIONS & COVER DISTURBED AREAS WITH RIP
RAP_ THE UPSTREAM FLARED END SECTIONS SHALL HAVE WOOD FIBER
BLANKET INSTALLED ON THE DISTURBED SOILS.
7. ALL UNPAVED AREAS ALTERED DUE TO CONSTRUCTION ACTIVITIES MUST BE
RESTORED WITH SEED AND MULCH, SOD, EROSION CONTROL BLANKET OR BE
HARD SURFACE WITHIN 2 WEEKS OF COMPLETION OF CONSTRUCTION.
8. THE SITE MUST BE STABILIZED WITH A 25-151 SEED MIX AT 70-POUNDS PER
ACRE AND TYPE I MULCH AT 2-TONS PER ACRE IN ACCORDANCE WITH MNDOT
2575 UNLESS OTHERWISE NOTED_
9. TEMPORARY SEEDING SHALL BE MN/DOT SEED MIX 22-111 AT 40-POUNDS
PER ACRE AND TYPE I MULCH AT 2-TONS PER ACRE IN ACCORDANCE WITH
MNDOT 2575 UNLESS OTHERWISE NOTED.
10. FOR AREAS WITH SLOPE OF 3:1 OR GREATER, RESTORATION WITH SOD OR
EROSION CONTROL BLANKET IS REQUIRED.
11. ALL TEMPORARY STOCKPILES MUST HAVE SILT FENCE INSTALLED AROUND THEM
TO TRAP SEDIMENT.
12. ALL PERMANENT PONDS USED AS TEMPORAY SEDIMENT BASINS DURING
CONSTRUCTION SHALL BE DREDGED AFTER THE SITE HAS BEEN STABILIZED TO
RESTORE THE POND TO THE PROPOSED BOTTOM ELEVATION.
13. ALL CONSTRUCTION SHALL CONFORM TO LOCAL AND STATE RULES INCLUDING
THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT
REQUIREMENTS.
14. THE SITE MUST BE KEPT IN A WELL -DRAINED CONDIT ON AT ALL TIMES. THE
CONTRACTOR SHALL BE RESPONSIBLE FOR TEMPORARY DITCHES, PIPING OR
OTHER MEANS REQUIRED TO INSURE PROPER DRAINAGE DURING CONSTRUCTION.
LOW POINTS IN ROADWAYS OR BUILDING PADS MUST BE PROVIDED WITH A
POSITIVE OUTFLOW.
15. PUBLIC STREETS USED FOR HAULING SHALL BE KEPT FREE OF SOIL AND
DEBRIS. STREET SWEEPING SHALL BE CONCURRENT WITH SITE WORK.
0' 30. 60' S0
Westwood Professional Services, Inc.
3701 12th Street North, Suite 206
St, Cloud, MN 56303
Phone 320-253-9495
Fax 320-253-8737
Toll Free r-800-270-9495
Westwoodpacom
Dodges&
Checked:
Draw.
Record Dravdaa b/date
RIO
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Revaaos
�mb pMw. � rn d1 un awy�ib* bynu
MONIER yea du, Ia. St.
l /o/d16 ^
Robert J. dean
owe 01/29/15 u� w 45023
Prepared for.
Wealshire, LLC
10601 Lyndale Avenue South
Bloomington, MN
Wealshire of
Medina
Medina, MN
Erosion Control Plan
NOT FOR CONSTRUCTION
Date 01/09/15
Skeet 10 OF 16
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Common Ground Alliance
Lighting Notes
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FIXTURES MUST BE THE FOLLOWING:
Filename: F: \2015\WESTWOOD\Wealshire of Medina\ALDLTG.AGI
Oty
2
2
Symbol
0
0
0
0
0
Lobel
A
B
C
W
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Description
Date:1/8/2015
LEOTEK AR13-15M-MV-NW-5-DB-700/25' HAPCO POLE
LEOTEK AR13-15M-MV-NW-3-DB-700/25' HAPCO POLE
LEOTEK AR13-20M- IA, -NW-5-DB-700/25' HAPCO POLE
EELP WP49-L-2x12
EELP WP53-D-50L-3K
Arrangement
SINGLE
SINGLE
SINGLE
SINGLE
SINGLE
LLF
0.855
0.855
0.855
0.750
0.750
Lon. Watts
129.34
130.48
177.64
29.2
49.6
Calculation Summary
Lum. Lumens
13823
13628
1E1145
2563
4184
BUG Rating
B4-UO-G2
B2-UO-G2
B4-Uo-G2
B2-UI-GO
B1-U1-G1
1. THIS LIGHTING PLAN SPECIFIES LUMINAIRES SUPPLIED BY ALD. NO
SUBSTITUTIONS ALLOWED. ANY DEVIATION FROM THIS PLAN OR USE OF
LUMINAIRES OTHER THAN ALD PRODUCTS WILL REQUIRE FULL SUBMITTAL OF
FIXTURE SAMPLE, DRAWINGS, AND LIGHTING PLAN TO CITY, ENGINEER AND
LANDSCAPE ARCHITECT FOR PRIOR APPROVAL.
THESE CALCULATIONS ARE NOT VALID FOR OWNER OR CITY APPROVAL USING
ANY "NON-ALD REPRESENTED PRODUCT" OR FIXTURES NOT SHOWN ON THIS
PLAN. FIXTURES MUST BE PROVIDED BY ALD.
3. CALCULATIONS HAVE BEEN PERFORMED WITH OUR BEST INTERPRETATION OF
THE DETAILS GIVEN TO US. SOME DIFFERENCES BETWEEN MEASURED AND
CALCULATED RESULTS MAY OCCUR DUE TO INTOLERANCES IN CALCULATION
METHODS, TESTING PROCEDURES, COMPONENT PERFORMANCE, MEASUREMENT
TECHNIQUES AND FIELD CONDITIONS SUCH AS VOLTAGE, TEMPERATURE
VARIATIONS, LAMP MANUFACTURER VARIATIONS, AND OTHER VARIABLES.
CALCULATIONS DO NOT TAKE INTO CONSIDERATION OBJECTS SUCH AS, BUT
NOT LIMITED TO, TREES, BUILDINGS, PAVEMENT, SIDEWALK, OR CARS.
CALCULATION VALUES REPRESENT HORIZONTAL (I.E. LIGHT METER FACING
STRAIGHT UP) ILLUMINANCE FC LEVELS (UNLESS OTHERWISE NOTED). IF THE
REAL ENVIRONMENT CONDITIONS DO NOT MATCH THE INPUT DATA,
DIFFERENCES WILL OCCUR BETWEEN MEASURED VALUES AND CALCULATED
VALUES. ALD IS NOT RESPONSIBLE FOR ACQUIRING OR INTERPRETING ANY
LOCAL LIGHTING CODES.
THESE LIGHTING CALCULATIONS ARE NOT A SUBSTITUTE FOR INDEPENDENT
ENGINEERING ANALYSIS BY A PROFESSIONAL ENGINEER.
TYPES A,B,C
FULL CUTOFF LED
25' TALL HAPCO POLE
3' TALL CONCRETE BASE
1111
TYPES W
FULL CUTOFF LED
WALL MOUNTED
TYPES WI
FULL CUTOFF LED
WALL MOUNTED
ALO,Inc.
ARCHITECTURAL LIGHTING DESIGNS,INC.
2920 ANTHONY LANE
ST. ANTHONY, MN 55418
612-252-4100, 612-252-4141 fax
CONTACT: SCOTT HARMES
shormes®aldmpls.com
Westwood Professional Services, Inc
3701 t2th Street North, Suite 206
St Cloud, MN 58303
Phone 320-253-9495
Fax 320-253-8732
Tdl Free 1-800-220-9495
weslw oodpe.com
Dmigned:
Checked:
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NO
Draw. J.
Reseed Dnwin4 b/date:
Revsioas
Prepared for.
Wealshire, LLC
10601 Lyndale Avenue South
Bloomington, MN
Wealshire of
Medina
Medina, MN
Lighting Plan
Label
ALL AREA
Calc Type
Illuminance
Units
Fc
Avg
0.77
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Min
O.0
Avq/Min
Max/Min
PARKING STALLS ONLY
Illuminance
Fc
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3.0
0.3
5.77
1 O.00
MAINTAINED LIGHT LEVELS USING
FULL CUTOFF LED FIXTURES SHOWN
ON PLAN.
0' 30' 60' 90
NOT FOR CONSTRUCTION
Date: 01/09/15
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Zoning Map
(Non -Residential)
Legend
Residential - see reverse
- Agricultural Preserve (AG)
Rural Residential-2 (RR-2)
Mixed Use (MU)
Uptown Hame1-1 (UH-1)
Uptown Hame1-2 (UH-2)
Public/Semi-Public (PS)
Rural Public/Semi-Public (RPS)
Business Park (BP)
Business (B)
Industrial Park (IP)
Commercial -Highway (CH)
1111 Commercial Highway -Railroad (CH -RR)
Commerial-General (CG)
Planned Unit Development (PUD)
Rural Business Holding (RBH)
Rural Commercial Holding (RCH)
Sanitary Landfill (SL)
AIN
•
1
/A
Please contact the Planning Department
(763-473-4643) for more information
regarding property within PUDs (Planned
Unit Developments)
Map Updated: January 23, 2014
0 0.25 0.5 0.75 1
Miles
Agenda Item # 8A
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial H ighway, Suite 202, Golden Valley, M N 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
PLANNING REPORT
To:
From:
Date:
Re:
File No:
Medina Mayor and City Council
Nate Sparks
May 14, 2015
Medina Country Club General Plan PUD / CUP Amendment / Site Plan Review
LR-15-155
Application Date: March 11, 2015
Review Deadline: July 9, 2015 (extended)
BACKGROUND
The Medina Golf and Country Club has made an application for a Planned Unit Development General
Plan, Conditional Use Permit Amendment, and Site Plan Review to allow for the construction of a new
maintenance facility and two accessory restroom facilities.
The City Council tabled consideration of this request at the May 4th meeting in order to review the
proposed building materials, photographs of similar buildings, and the views of the proposed building
location from off site for the proposed maintenance facility. The applicant has provided photographs
(attached) and will be presenting the building material samples at the Council meeting.
SUBJECT SITE
The subject site is the Medina Golf and Country Club at 400 Evergreen Road. City recently approved a
rezoning to Planned Unit Development which allows for the golf course use as a conditional use permit.
GENERAL PROJECT DESCRIPTION
The proposal is for a new 5000 square foot maintenance building and the two restroom facilities which
are about 300 square feet each. The existing maintenance building on site is intended to be converted into
a storage facility. The area where the new maintenance facility is proposed is to the south of the existing
clubhouse parking lot and to the east of the existing maintenance facility. The two restroom buildings are
proposed on the north end of the course.
SITE PLAN REVIEW
Building Location and Setbacks
The site will be zoned PUD but the PUD ordinance defers the golf course use standards to that of the
Public -Semi Public Zoning District. The setback requirements are 50 feet to the front and 30 for side and
rear yards. The westerly restroom building is about 140 feet to the nearest lot line. The eastern restroom
building is about 50 feet to the rear of one of the single family lots in the Villas. The maintenance facility
is over 200 feet to the nearest property line.
Building Design & Materials
The proposed restroom facilities are intended to be painted wood siding. The roof is proposed with
asphalt shingles.
The maintenance facility is designed with a metal exterior and roof. The City's Zoning Ordinance
Section 828.04 states acceptable exterior finishes for new commercial buildings within the City.
Specifically, the section states that "metal may be used on a maximum of 20 percent of the visible exterior
building surface, except that metal lap siding may be used in any amount on the exterior of residential -
style accessory buildings not exceeding 4000 square feet of gross floor area." It also states that buildings
with a roof pitch greater than 3/12 cannot be constructed with visible aluminum, iron, or steel roofing
materials. The proposed structure has a roof pitch of about 6/12. In Section 825, it's stated that
commercial accessory buildings must be constructed in a manner compatible with the materials and
features of the principal building.
The existing maintenance facility is made primarily of concrete block. The proposed project will place a
new metal roof on this structure, as well.
Building height is limited to 30 feet. The proposed structures all are less than 30 feet in height.
Grading/Drainage/Utilities
The restrooms are intended to be connected to the municipal sewer and water system. Details on these
utility connections must be provided.
The additional impervious surfaces related to the new maintenance facility exceed 5000 square feet. This
amount requires stormwater management. The applicant has indicated that this may be treated by the
stormwater system of the Villas development. However, the City Engineer has noted that the stormwater
from this site will not reach the Villas as graded. Therefore, the proper stormwater management is
necessary in the opinion of the City Engineer. The City Engineer's comments are attached for review.
Tree Removal & Replacement
The maintenance facility construction will result in the removal of four trees. The applicant is proposing
to plant nine new trees in the general vicinity. Details on the trees to be removed should be provided in
order to determine if the replacement is acceptable.
CONDITIONAL USE PERMIT REVIEW
The addition of these facilities to the site requires a conditional use permit. In granting a conditional use
permit, the City shall consider the effect of the proposed use upon the health, safety, morals, and general
welfare of occupants or surrounding lands. Among other things, City Officials shall consider the
following:
1) That the conditional use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially diminish and impair
property values within the immediate vicinity.
2) That the establishment of the conditional use will not impede the normal and orderly development
of surrounding vacant property for uses predominant in the area.
3) That adequate utilities, access roads, drainage and other necessary facilities have been or are
being provided.
4) That adequate measures have been or will be taken to provide sufficient off-street parking and
loading space to serve the proposed use.
5) That adequate measures have been or will be taken to prevent or control offensive odor, fumes,
dust, noise and vibration, so that none of these will constitute a nuisance, and to control lighted
signs and other lights in such a manner that no disturbance to neighboring properties will result.
6) The use, in the opinion of the City Council, is reasonably related to the overall needs of the City
and to the existing land use.
7) The use is consistent with the purposes of the zoning code and the purposes of the zoning district
in which the applicant intends to locate the proposed use.
8) The use is not in conflict with the policies plan of the City.
9) The use will not cause traffic hazard or congestion.
10) Existing businesses nearby will not be adversely affected by intrusion of noise, glare or general
unsightliness.
11) The developer shall submit a time schedule for completion of the project.
12) The developer shall provide proof of ownership of the property to the Zoning Officer.
PLANNED UNIT DEVELOPMENT REVIEW
As the site is zoned PUD, the proposed facilities require a PUD Amendment. In Section 827.25, the City
states the purpose of a planned unit development. It states that the PUD process, by allowing deviation
from the strict provisions of this Code related to zoning development standards is intended to encourage:
1) Innovations in development to the end that the growing demands for all styles of economic
expansion may be met by greater variety in type, design, and placement of structures and by the
conservation and more efficient use of land in such developments.
2) Higher standards of site and building design.
3) The preservation, enhancement, or restoration of desirable site characteristics such as high quality
natural resources, wooded areas, wetlands, natural topography and geologic features and the
prevention of soil erosion.
4) Innovative approaches to stormwater management and low -impact development practices which
result in volume control and improvement to water quality beyond the standard requirements of
the City.
5) Maintenance of open space in portions of the development site, preferably linked to surrounding
open space areas, and also enhanced buffering from adjacent roadways and lower intensity uses.
6) A creative use of land and related physical development which allows a phased and orderly
development and use pattern and more convenience in location and design of development and
service facilities.
7) An efficient use of land resulting in smaller networks of utilities and streets thereby lower
development costs and public investments.
8) A development pattern that effectuates the objectives of the Medina Comprehensive Plan. PUDs
are not intended as a means to vary applicable planning and zoning principles.
9) A more desirable and creative environment than might be possible through the strict application on
zoning and subdivision regulations of the City.
STAFF REVIEW
In general, the uses of the maintenance facility and the restrooms are acceptable. However, there are
concerns related to the proposed construction materials in comparison to the City's general requirements
and potential impact the structures may have on neighboring properties. The maintenance facility does
not meet the City's typical building standards for a commercial accessory building. This is concerning
due to the building's visibility from the residential area to the south. Because the property is zoned PUD,
the City would have flexibility to deviate from the general standards of the zoning ordinance. However,
such deviations should be allowed in order to support the purpose and intent of the PUD zoning district.
The applicant has argued that the proposed materials will "complement but not compete with" the
architecture of the other improvements on the site. Staff believes this description would not take into
consideration the views from the south of the site, where the maintenance building will be prominent and
the clubhouse will not.
Staff believes that if deviation is to be considered, it may be worth reviewing alternative materials.
Perhaps fiber cement (hardiboard) siding would provide a more residential feel instead of typical brick
and concrete materials expected for commercial buildings.
If City Officials are comfortable with the deviation from the typical building standards through the PUD
process, staff would recommend a substantially higher degree of landscape screening provided.
If the City Council does not believe the deviation for metal siding is appropriate, staff would
recommend that the following statements be added to the Ordinance and Resolution:
To Ordinance (Replace Section 4): "Performance Standards. For the purposes of this
amended PUD District, the two maintenance facility structures south of the parking lot may
allow for metal roofing materials and fiber cement siding may be added to the list of acceptable
exterior materials. All other construction shall adhere to the requirements of the City of Medina
Zoning ordinance and Ordinance No. 573 establishing the PUD District."
To Resolution (new condition): "The exterior building materials for the existing and proposed
maintenance buildings shall meet the standards of Section 828.04, except that the roofs may be
constructed with the proposed metal finish and fiber cement siding may be added to the list of
permitted exterior materials."
The restroom facilities are generally consistent with the requisite building standards.
PLANNING COMMISSION RECOMMENDATION
The Planning Commission reviewed the application at their April 14, 2015 meeting.
STAFF RECOMMENDATION
An ordinance and resolution the PUD Amendment, CUP, and Site Plan have been provided for the
Council. The approvals include the Planning Commission recommendations. Staff has provided
alternative language if the Council desires to amend the language related to exterior materials.
Attached Exhibits:
A — Draft Ordinance approving PUD Amendment
B — Resolution authorizing publication by title and summary
C — Draft Resolution granting CUP and Site Plan Approval
D — Document List
E — Engineering Comments dated 3/26/2015 and 4/3/2015
F — Applicant Narratives
G — Plans
H — Photographs of Views of Location and Similar Buildings
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE AMENDING THE VILLAS AT MEDINA COUNTRY CLUB
PLANNED UNIT DEVELOPMENT DISTRICT FOR THE
MEDINA GOLF & COUNTRY CLUB
THE CITY COUNCIL OF MEDINA, MINNESOTA ORDAINS AS FOLLOWS:
Section 1. On January 6, 2015, the City Council of the City of Medina (the "City")
adopted Ordinance No. 573, establishing a planned use development (PUD) district for "Villas at
Medina Country Club."
Section 2. The City of Medina has subsequently received a request to amend the Villas
at Medina Country Club Planned Unit Development District for property located at 400
Evergreen Road (the "Property") which is legally described as:
Lot 29, Block 1, Villas at Medina Country Club, Hennepin County, Minnesota
Section 3. Planned Unit Development Amendment - General Plan.
A. A PUD General Plan of Development is hereby approved for construction for an
approximately 5,000 square foot maintenance facility and two comfort stations on
Lot 29, Block 1, Villas at Medina Country Club. The General Plan of
Development shall be as shown on the plans received by the City on ,
except as modified within this ordinance.
B. Any allowed uses and standards not specifically addressed by this Ordinance or
Ordinance No. 573 shall be subject to the requirements set forth by the City of
Medina Zoning Ordinance.
Section 4. Performance Standards. For the purposes of this amended PUD District,
the two maintenance facility structures south of the parking lot may allow for metal exterior
materials or other exterior materials which meet the general ordinance requirements. All other
construction shall adhere to the requirements of the City of Medina Zoning ordinance and
Ordinance No. 573 establishing the PUD District.
Section 5. Construction Standards. The buildings constructed within this amended
Planned Unit Development District shall comply with the requirements of the Medina Zoning
Ordinance, except as may be modified by this ordinance or by Ordinance No. 573.
Section 6. Ordinance No. 573 shall remain in full force and effect with the exception of
the noted changes for Lot 29, Block 1, Villas at Medina Country Club. No other property within
the PUD shall be effected.
Section 7. A copy of this Ordinance and shall be kept on file at the Medina City Hall.
Section 8. This Ordinance shall be effective upon its passage and publication and
recording of the Villas at Medina Country Club plat.
Adopted by the Medina City Council this 19th day of May 2015.
CITY OF MEDINA
By:
Bob Mitchell, Mayor
Attest:
By:
Scott T. Johnson, City Administrator -Clerk
Published in the Crow River News on this day of May, 2015
Member _ introduced the following resolution and moved its adoption.
CITY OF MEDINA
RESOLUTION NO. 2015-##
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ### BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. ###, an
ordinance amending the "Villas at Medina Country Club" planned unit development district for the
Medina Golf & Country Club; and
WHEREAS, Minnesota Statutes § 412.191, subdivision 4 allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is two pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the city administrator -clerk shall cause the following summary of Ordinance No. ### to be
published in the official newspaper in lieu of the ordinance in its entirety, but only upon recording
of the Villas at Medina Country Club plat:
Public Notice
The city council of the city of Medina has adopted Ordinance No. ###, an ordinance
amending the "Villas at Medina Country Club" planned unit development (PUD) district. The
amendment to the PUD district permits construction of certain accessory structures at the Medina
Golf and Country Club at 400 Evergreen Road. The amendment also permits some flexibility from
general City standards related to exterior building materials.
The full text and map exhibits of Ordinance No. ### are available from the city administrator -clerk
at Medina city hall during regular business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the city
administrator -clerk keep a copy of the ordinance in his office at city hall for public inspection and
that he post a full copy of the ordinance in a public place within the city.
Resolution No. 2015-##
May 19, 2015
Dated: May 19, 2015
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: ()
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-## 2
May 19, 2015
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2015-
RESOLUTION APPROVING A CONDITIONAL USE PERMIT & SITE PLAN REVIEW
TO CONSTRUCT CERTAIN ACCESSORY BUILDINGS
AT THE MEDINA GOLF & COUNTRY CLUB
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Medina Golf & Country Club (the "Applicant") operates the existing golf
course and country club within the City located at 400 Evergreen Rd ("the Property") and legally
described as:
Lot 29, Block 1, Villas at Medina Country Club, Hennepin County, Minnesota
WHEREAS, on January 13, 2015, the City Council adopted Ordinance No. 573, which
zoned the Property as PUD, Planned Unit Development and established the Villas at Medina
Country Club PUD; and
WHEREAS, the Villas at Medina Country Club PUD District allows for commercial
private/outdoor recreation as a conditional use upon the Property; and
WHEREAS, on May 19, 2015, the City Council adopted Ordinance No. ###, amending
certain requirements of the Villas at Medina Country Club PUD district related to the Property;
and
WHEREAS, the Applicant has made an application for a conditional use permit and site
plan review to construct a 5000 square foot maintenance facility and two 300 square foot
comfort station buildings on the Property; and
WHEREAS, the Planning Commission reviewed the application on April 14, 2015 and
recommended approval to the City Council, subject to certain terms and conditions; and
WHEREAS, the City Council reviewed the application at the May 5, 2015 meeting and
reviewed the recommendation of the Planning Commission and city staff report and attached
materials; and
WHEREAS, the City Council makes the following findings of fact:
Resolution No. 2015-
May 18, 2015
1. The conditional use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially diminish and
impair property values within the immediate vicinity.
2. The establishment of the conditional use will not impede the normal and orderly
development of surrounding vacant property for uses predominant in the area.
3. Adequate measures have been or will be taken to prevent or control offensive odor,
fumes, dust, noise and vibration, so that none of these will constitute a nuisance, and to
control lighted signs and other lights in such a manner that no disturbance to neighboring
properties will result.
4. The use is consistent with the purposes of the zoning code and the purposes of the zoning
district in which the applicant intends to locate the proposed use.
5. The use is consistent with the Comprehensive Plan.
6. The use will not cause traffic hazard or congestion.
7. Adjacent properties will not be adversely affected by intrusion of noise, glare or general
unsightliness.
8. As conditioned, the proposed use conforms to the City's PUD Ordinance and the Villas at
Medina Country Club PUD district.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby approves the proposed Conditional Use Permit and Site Plan with the following
conditions:
1. The proposed development shall be done in accordance with the plans submitted by the
Applicant on March 12, 2015 except as amended by this approval.
2. All comments from the City Engineer shall be addressed.
3. All comments from the Building Official shall be addressed.
4. Additional landscape screening shall be provided in areas where the new structures are
directly visible to adjacent residential areas. The revised landscaping plan is subject to
review and approval by the City Planner.
5. Any proposed lighting shall be downcast and provide 0.0 FC of light at property lines.
6. Details on the trees to be removed and how they will be replaced shall be provided.
7. The final plat for the Villas at Medina Country Club shall be recorded prior to this
approval going into effect.
8. All comments from the City Attorney shall be addressed.
9. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the Planned Unit Development and other relevant documents.
2
Dated May 18, 2015.
Attest:
By:
Scott T. Johnson, City Administrator -Clerk
By:
Bob Mitchell, Mayor
The motion for the adoption of the foregoing resolution was duly seconded by member land
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
3
Project: LR-15-155 — Medina Country Club Maintenance Facility Site Plan Review
The following documents constitute the complete record of the above referenced request, even if some documents are not attached, or are only
attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant:
Document
Received
Date
Document
Date
# of
pages
Electronic
Paper
Copy?
Notes
Application
3/11/15
3/11/15
3
Yes
yes
Revised 4/6/2015
Fee
3/11/15
3/11/15
N/A
Yes
yes
Copy of check at back of application
Mailing Labels
3/11/15
3/11/15
3
Yes
Yes
Narrative
3/12/15
3/12/15
1
Yes
Yes
Plan Set
3/11/15
3/13/15
11
Yes
Yes
Plan set date is wrong
Applicant response
4/2/2015
4/2/2015
3
Yes
No
Stormwater Management Summary
4/2/2015
2/24/2015
1
Yes
No
Photos of metal buildings
5/13/2015
6
Yes
No
Presentation
5/13/2015
20
Yes
No
Documents from Staff/Consultants/Agencies
Document
Document
Date
# of
pages
Electronic
Notes
Police Dept Comments
3/13/15
1
Yes
Metro West Inspections
3/16/15
1
yes
Transmittal sheet to distribute to DRC
3/12/15
1
yes
Engineering Comments
3/26/2015
1
Yes
Engineering Comments
4/3/2015
1
Yes
Planning Commission report
4/8/2015
17
Yes
17 pages including attachments, w/o plans
City Council report
4/28/2015
29
Yes
29 pages including attachments and plans
Public Comments
Document Date
# of pages
Electronic
Planning Commission minutes
4/14/2015
City Council minutes
5/5/2015
i1► ■ S
& A,rca'�` engineering • planning • environmental • construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
March 26 2015
Mr. Dusty Finke
Planner
City of Medina
2052 County Road 24
Medina, MN 55340-9790
Re: City Project: LR-15-155 Medina Golf Facility Site Plan Review
WSB Project No. 2712-390
Dear Dusty:
We have reviewed the site plans dated March 11, 2015 for the proposed site improvements located at
Medina Golf and Country Club. The plans propose to construct a new maintenance facility, rest
rooms and utility extensions to serve the improvements. We have the following preliminary
comments with regards to engineering matters.
1. Stormwater improvements are required for any projects that construct over 5,000 square feet
of new impervious surfaces. The plans note this project will result in a net impervious surface
increase of 5,621 square feet. The plans should incorporate stormwater improvements in
accordance with the City's Stormwater Design Manual.
2. It appears the sanitary sewer and water main extensions may impact an existing wetland. The
applicant should provide documentation to verify wetlands will not be impacted or acquire a
wetland no -loss permit.
3. The applicant should verify the proposed 4" watermain is sized to provide the required fire
protection to the proposed and existing buildings.
4. The plans should show alignments and grades for the utility extensions required to serve the
proposed rest rooms.
Please contact me at 612-209-5113 if you have any questions.
Sincerely,
WSB & Associates, Inc.
/OW
Tom Kellogg
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
Dusty Finke
From: Nate Sparks <nsparks@nacplanning.com>
Sent: Friday, April 10, 2015 10:43 AM
To: Dusty Finke
Subject: FW: Medina Golf Facility Site Plan Review - City Comments
From: Tom Kellogg [mailto:TKellogg@wsbeng.com]
Sent: Friday, April 03, 2015 12:33 PM
To: Nate Sparks
Subject: RE: Medina Golf Facility Site Plan Review - City Comments
Nate,
In discussions previously with Dusty these improvements do require stormwater improvements due to a net hardcover
increase that exceeds 5,000 s.f. In their response (B1) they state their stormwater requirements are being met by the
Villas project. The stormwater runoff generated by the new building does not get to the Villas site or stormwater BMP's,
in fact it flows south. The fact that the Villas was able to demonstrate their stormwater improvements have enough
treatment capacity to treat this site has no bearing on meeting the City's stormwater requirements since none of this
stormwater will ever be treated by the Villas improvements. Therefore the applicant must provide stormwater
improvements to meet City standards.
Thanks,
Tom
Tom Kellogg
Senior Project Manager
d: 612-209-5113 1 c: 612-209-5113
WSB & Associates, Inc. I Oddfellows Building
23 2nd Street SW Suite #200 I Rochester, MN 55902
WSB
solutions I design
govornerient
cornmerciol
eroergy
This email, and any files transmitted with it, is confidential and is intended solely for the use of the addressee. If you are
not the addressee, please delete this email from your system. Any use of this email by unintended recipients is strictly
prohibited. WSB & Associates, Inc. does not accept liability for any errors or omissions which arise as a result of
electronic transmission. If verification is required, please request a hard copy.
From: Nate Sparks[mailto:nsparks@nacplanning.com]
Sent: Thursday, April 02, 2015 4:24 PM
To: Tom Kellogg
Subject: FW: Medina Golf Facility Site Plan Review - City Comments
i
MEDINA GOLF & COUNT RY CLUB
12 March 2015
Mr. Dusty Finke
City Planner
City of Medina
2052 County Road 24
Medina, MN 55340
RE: Site Plan Review
Medina Golf and Country Club
Maintenance Facility Improvements and Comfort Stations
Dear Mr. Finke:
Medina Golf and Country Club will be losing a cold storage building with the proposed development on
the west side of the property. The loss of the storage space and the need to update an older Maintenance
Facility has produced the current plan being presented for Site Plan Review.
This application includes a new 5,000 sf Maintenance Building, minor remodeling to the existing 6,000sf
Maintenance Building and the addition of two Comfort Stations (toilet structures) on the golf course.
The new Maintenance Building will accommodate a mechanics shop, chemical storage, staff offices,
meeting space and staff toilets. The existing building will be converted to a cold storage facility for
maintenance equipment. The flat roof will be replaced with a new pitched roof to aesthetically relate to
the New Building, the Clubhouse and the campus. This project is designed to replace the square footage
lost by the loss of the existing Barn, and will not affect the number of staff, hours of operation or change
the current water or sanitary sewer usage.
Campion Engineering has confirmed that the storm water management design for the adjacent housing
development project has been designed with capacity to accommodate the additional 6,000 square feet of
impervious surface resulting from this project.
Thank you for consideration of our application.
Sincerely,
Scott Peterson
President
Medina Golf and Country Club
Enclosure(s):
Copy: File ( )
763.478.6021 — Facsimile 763.478.6025 -- 400 Evergreen Road — Medina, MN 55340-2106
www.medinagolfcc.com
MEMORANDUM
COMM. NO.:
CLIENT:
PROJECT:
SUBJECT:
2675.001.00
Medina Golf and Country Club (MGCC)
Facility Improvements
Response to City Review Comments
City Project No: LR-15-155
MEMO BY: Mark Forsberg AIA
DATE: 02 April 2015
COPY:
Nate Sparks
Planning Consultant
City of Medina
This memo is in repose to the Site Plan Review Comments received from the City
of Medina on March 30, 2015 for the above referenced project.
Nate Sparks, Planning Consultant
City of Medina
763 231-2555
Al. The application form (attached) needs to be revised to include a request for a Planned Unit
Development General Plan and Conditional Use Permit.
Response:
The application has been revised and attached as requested.
A2. The City of Medina does not typically allow for metal commercial buildings. A narrative
describing the justification for the flexibility from the City's standards to allow for this type of
construction should be provided.
Response:
The applicant is proposing to use ribbed metal siding and roofing in an earth tone color palette
that complements (but does not compete with) the existing Clubhouse and Pool Building. While
metal commercial buildings may not typically be allowed in Medina, the Club feels that for the
scale of this project, ribbed metal is more appropriate than precast concrete or CMU and more
durable and maintenance free than painted wood siding. The buildings are "back of the house"
facilities, not intended for direct use by Members or Guests, so replicating the architectural style
of the Clubhouse in not appropriate. Furthermore, the buildings will be screened from view with
landscaping from residential neighbors to the South East.
RSP ARCH I T E C T S
1220 Marshall SteetNE
Minneapolis, MN 55413.1036
612.677.7100 main
612.677,7499 fax
www.rsparoh:com
MEMORANDUM
Response to City Review Comments
26 March 2015
Page 2 of 3
Tom Kellogg, City Engineer
WSB & Associates, Inc
612-209-5113
B1. Stormwater improvements are required for any projects that construct over 5,000 square feet of
new impervious surfaces. The plans note this project will result in a net impervious surface
increase of 5,621 square feet. The plans should incorporate stormwater improvements in
accordance with the City's Stormwater Design Manual.
Response:
The new impervious surface proposed in our submittal have City stormwater requirements that are being
incorporated/accounted for within the Villas at Medina Country Club development stormwater treatment
system as shown in attached stormwater management design computation sheet. These calculations have
been engineered/computed by the adjacent development's design engineering company, Campion
Engineering — 2/24/2015.
B2. It appears the sanitary sewer and water main extensions may impact an existing wetland. The
applicant should provide documentation to verify wetlands will not be impacted or acquire a
wetland no -loss permit.
Response:
The applicant has contracted with Kjolhaug Environmental Services Company to locate and
delineate the wetland in question. The field work can be completed in the next two weeks, and the
requested documentation will be included with the building permit application.
B3. The applicant should verb the proposed 4" watermain is sized to provide the required fire
protection to the proposed and existing buildings.
Response:
The MEP systems will be "design build". The Mechanical design -builder will verify site utilities
for the project to support their MEP design prior to submitting for permit.
B4. The plans should show alignments and grades for the utility extensions required to serve the
proposed rest rooms.
Response:
The sanitary sewer and water service will be designed and constructed by the adjacent residential
developer under a separate contract. As noted on the Civil Drawings, "Final sanitary sewer and
watermain service size and location invert elevation to be determined with the mechanical
contractor and adjacent development engineer."
MEMORANDUM
Response to City Review Comments
26 March 2015
Page 3 of 3
Loren Kohnen, City Building Inspector
Metro West Inspection Services, Inc
763-479-1720
C1. Both buildings existing and proposed may have to be fire sprinklered, one being new and existing
because of change of use.
Response:
We anticipate the requirement for fire sprinklers in the proposed building. We are not expanding
or intensifying the use of the existing storage building, and therefore do not believe sprinklers
will be required.
C2. Accessible parking and accessibility will be required for both buildings.
Response:
One accessible parking space will be provided adjacent to the employee entry of the proposed
building.
C3. The comfort stations appear not to be served by sanitary sewer or water, but can be permitted
with use of holding tanks. All will have to be accessible.
Response:
The Comfort Stations are designed to be fully accessible. The sanitary sewer and water service
will be designed and constructed by the adjacent residential developer under a separate contract.
As noted on the Civil Drawings, "Final sanitary sewer and watermain service size and location
invert elevation to be determined with the mechanical contractor and adjacent development
engineer."
ATTACHMENTS: Revised application form
Stormwater management design computation sheet — Campion Engineering
END OF MEMO
Medina Golf and Country Club
Maintenance Facility
Line of Site Distance
View From Cherry Hills
North West Corner Dominium
North West Property Corner
Dominium
Screen Planting Plan
View from Maintenance Facility
North East Corner Dominium
Dominium Berm North East Side
Lester Type Building Randolph, MN
Hazletine National, Chaska
Office and Employee Area
Hazletine Full Campus
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NORTH
ASP Architects
1220 Marshall Street NE 612.677.7160
Minneapolis 612.677.7499 fax
Minnesota 55413-1036 www.rsparch.com
Consultants
Cerullo anon
I hereby terrify that this plan, specification or report was prepared
by me or under my direct supervision and that I am a duly licensed
Architect under the laws of the State of Minnesota.
Signature
Registration Number
Date
Project No.
Drawn By
Checked By
2675.900.00
TAK
MF
Date
03/13/15
NOTICE Th designs shown and described heroin maid, oil technical drawings,
graphics, and models thereof, are proprietary and cannot to oaredduuhoaredor
commercially exploited, in whole or in part, without express cotter permission of
MP Advt., . These are available for anted review and evaluation by clients.
consultants. contractors. government agencies vendors and office personnel anly
in accordance whh this Nctwe.
Ph Copyright ASP Architects 2012 All rights reserved
Revisions
No.
Date
Description
MAINTENANCE & COMFORT
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EXISTING WATERMAIN
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NOTES:
PROPOSED CONCRETE SURFACE
PROPOSED ASPHALT SURFACE
PROPOSED HEAVY-DUTY SILT
...«...«........... FENCE -PRIOR TO START OF
CONSTRUCTION
ALL SOILS WITHIN SITE ARE TYPE B.
ALL DISTURBED AREA TO BE RESPREAD WITH 4" MIN. TOPSOIL AND
SODDED OR ESTABLISHED WITH SEED AND EROSION CONTROL BLANKET.
WITH CONTRACTOR.
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PHONE: (952)890-6044
DRAWN BY
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DATE
3/11 /15
REVISIONS
CAD FILE
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RSP Architects
1220 Marshall Street NE 612.677.7100
Minneapolis 612.677.7499 fax
Minnesota 55413-1036 www.rsparch.com
Consultants
Gni:s oat, on
I hereby certify that this plan, specification or reportwes prepared
by me or under my direct supervision and that I am a duly licensed
Architect under the laws of the State of Minnesota:
Signature
Registration Number
Date
Project For
.r'PIk CA
4.1
r.."1
V
coul•C`L`
Project No.
Drawn By
Checked By
2675.900.00
TAK
MF
Date
03/13/2015
NOTICE_The designs. ahem and described herein including all technical drawings,
graphgs, and models thereof, are proprietary and cannot he cooed, duplicated or
commercially exploited, in whole us in part, wMON espress written permission of
ASP Archie. These are anilable iodinated renew and evaluation by clients.
contractor, go0mmem agencies, vendors and Aloe personnel only
in accordance with the Notice.
0 Copyright OSP Architects 2010 All rights reserved.
Revisions
No.
Date
Description
ARCHITECTURAL
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Agenda Item # 8B
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2015-##
RESOLUTION SUPPORTING THE JOB CREATION FUND
APPLICATION FOR InCITY FARMS
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, the City understands that InCity Farms intends to submit an application to
the Minnesota Department of Employment and Economic Development for an award and/or
rebate from the Job Creation Fund Program; and
WHEREAS, the City Council held a meeting on May 19, 2015 to consider this matter.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, that the City Council hereby expresses its support and approval of the application for
an award and/or rebate for InCity Farms from the Job Creation Fund Program.
Dated: May 19, 2015.
Attest:
By:
Scott T. Johnson, City Administrator -Clerk
By:
Bob Mitchell, Mayor
The motion for the adoption of the foregoing resolution was duly seconded by member and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-##
May 19, 2015
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: May 14, 2015
SUBJ: Planning Department Updates May 19, 2015 City Council Meeting
Land Use Application Review
A) Medina Country Club Site Plan — The Medina Country Club has requested a site plan review for
construction of a new maintenance facility to replace the existing barn which will be demolished as
part of the Villas project. The applicant also proposes to construct small restroom facilities on the
course. The Planning Commission held a public hearing at their April 14 meeting and recommended
approval. The Council reviewed on May 5 and tabled, requesting more information related to the
proposed metal exterior. Information will be presented at the May 19 meeting.
B) Monger Animal Structure Setback Variance — 1272 Homestead Trail — Todd and Katie Monger
have requested a variance to reduce the required setback for an animal structure from 150 feet to 75
feet. The property includes enough grazeable acres for a few small animals, but has no location
which can meet animal structure setbacks. The Planning Commission reviewed at their April 14
meeting and recommended approval. The Council reviewed at the May 5 meeting and directed staff
to prepare a resolution of approval, which will be presented at the May 19 meeting.
C) Wealshire LLC Comp Plan Amendment, Rezoning, Site Plan Review — Wealshire, LLC has
requested a site plan review for construction of an 173,000 square feet memory care facility. The
request also includes a rezoning from RR-UR to Business Park and an Interim Use Permit to permit
continued agricultural use of the portion of the property not proposed to be developed. The Met
Council has also approved of the previous Comp Plan amendment. The Planning Commission
meeting reviewed the rezoning, site plan review and interim use permit at the February 10 meeting
and unanimously recommended approval. The applicant has requested a delay in the review of the
request while they review project costs. The requests are tentatively planned to be presented to the
City Council on May 19.
D) Aldi Site Plan and Variance — 3522 Sioux Drive — Aldi has requested approval to construct a
18,000 square foot grocery store at the southeast corner of Highway 55 and Sioux Drive. The
applicant has also requested a variance to exceed the maximum 25% hardcover limitation in the
shoreland overlay district of Elm Creek. The Planning Commission reviewed at their April 14 and
May 12 meetings and recommended denial because the applicant did not meet the criteria for
granting variances. The applicant is considering means to address the concerns of the Planning
Commission and staff intends to present that application to the City Council on June 2.
E) Wright -Hennepin Solar Panels — WH has requested a conditional use permit for the installation of a
solar garden approximately an acre in area at their substation on Willow Drive, south of Highway
55. The Planning Commission held a Public Hearing at their May 12 meeting. Following the
hearing the Commission recommended approval of the request. Staff intends to present to the City
Council on June 2.
F) Stonegate Conservation Design Subdivision — west of Deerhill, East of Homestead. The applicant
has requested PUD General Plan and Preliminary Plat approval for a conservation design
subdivision of 421ots on 170 gross acres. Staff is conducting a preliminary review, and the
application will be scheduled for a Hearing when deemed complete, potentially at the June 9
Planning Commission meeting.
G) Goddard School Site Plan Review — PJ Norman LLC has requested Site Plan Review approval to
construct a new building to house a Goddard School at 345 Clydesdale Trail (next to Caribou
Planning Department Update
Page 1 of 2 May 19, 2015
City Council Meeting
Coffee). Staff is conducting a preliminary review, and the application will be scheduled for a
Hearing when deemed complete, potentially at the June 9 Planning Commission meeting.
H) Buehler Plat — Robert Buehler has requested approval of a plat to separate 2782 Willow Drive from
adjacent property. The parcels were a single lot and a previous owner sold portions of the lot to two
separate buyers. The applicant seeks to subdivide the property to create a buildable lot, and the other
portion of the property would be platted as an outlot. Staff is conducting a preliminary review, and
the application will be scheduled for a Hearing when deemed complete, potentially at the June 9
Planning Commission meeting.
I) Villas at Medina Country Club Final Plat — East of CR116, south of Shawnee Woods Road —
Rachel Contracting has requested final approval of a subdivision to include 43 single family homes
along the west and north of the Medina Golf and Country Club. The Council granted final plat
approval at the May 5 meeting. Staff will work with the applicant on the conditions of approval.
J) Enclave at Brockton Sth Addition — Lennar has requested final plat approval for the next phase of
the Enclave at Brockton project. This phase is proposed to include 381ots in the south and west
portion of the site. The Council adopted a resolution of approval at the March 17 meeting. Staff
will work with the applicant on the conditions of approval.
K) Wakefield Valley Farm — 3385 County Road 24 — The applicant has requested final plat approval.
City Council granted preliminary plat approval during the fall of last year. The City Council granted
final plat approval at the March 3 meeting. Staff will work with applicant on conditions of approval.
L) Dominium Affordable Rental Townhomes, Soiney Right-of-way Vacation, St. Peter and Paul
Cemetery, Hamel Place —The City Council has adopted resolutions approving these projects, and
staff is assisting the applicants with the conditions of approval in order to complete the projects.
M) Woods of Medina, Capital Knoll— these preliminary plats have been approved and staff is awaiting a
final plat application
N) Woodland Hill Preserve, Enclave at Brockton 4`h, Hamel Haven, Morrison lot split, Three
Rivers/Reimer Rearrangement subdivision — These subdivisions have all received final approval.
Staff is working with the applicants on the conditions of approval before construction begins.
Other Proiects
A) Cable Buildout Analysis — staff met with Mediacom's construction department related to the City's
preferred buildout in 2015. They informed staff that the existing system could not support buildout
as desired by the City, but has to proceed in more of a linear fashion. Mediacom submitted their
proposed buildout for 2015, and the City has 30 days to review. Staff is evaluating.
B) Site Plan Review, Administrative Review — following the feedback at the Business Forum, staff
intends to present an ordinance for Planning Commission and City Council review which would
allow staff to administratively approve certain improvements on commercial property (parking lot
expansions, additions, small accessory structures) without needing to go through formal hearings
with the Planning Commission and Council. Staff intends to present the ordinance at the June 9th
Planning Commission meeting.
C) InCity Farms — staff again met with representatives of InCity Farms, to discuss their request for a
private well and also discussed their DEED application. Additional information will be presented on
May 19th
D) Staff training/team building — Staff took part in severe weather/fire training and also team building
activities on the morning of May 7.
Planning Department Update
Page 2 of 2 May 19, 2015
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
MEMORANDUM Emergency 9.1_1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: May 15, 2015
RE: Department Updates
Department Meeting
On May 7, 2015, we held our second quarter department meeting. We discussed two
department policies; the ride along policy and the service award policy. We brought in Darin
Teske with the Department of Health to speak on medical marijuana and how it will be
regulated. It was very informative. It will be a challenge going forward for our department
on enforcement actions. We discussed the legislative update from the State. After our
meeting, we attended the City's training on fire and severe weather procedures. After that
training, we spent approximately an hour doing several projects on City properties for a team
building activity. Our project was to trim the bushes in the front of 600 Clydesdale Trail.
They looked much better once we were done. We ended the team building with a potluck
lunch.
Maintenance Agreement
As of May 1, 2015, we have a maintenance agreement for the police and public works
facility with Ditter's Heating and Cooling. They will be servicing the heating and cooling
units throughout the year and monitoring the operations. In the first year, we have had
several issues with our units. The agreement will ensure routine maintenance which
hopefully will avoid costly repairs in the future.
Patrol by Sergeant Jason Nelson
Training
On May 6, 2015, we conducted a department meeting where Darin Teske from the Minnesota
Department of Health Office of Medical Cannabis came in and gave an update on the new
marijuana laws and policy information on how the program is going to work.
Patrol Activities
For the dates of April 28 to May 12, 2015, our officers issued 20 citations and 64 warnings
for various traffic infractions. There were a total of five driving while impaired arrests, two
traffic accidents, eight medicals and 13 alarms.
On April 29, 2015, I took a report from Verizon Wireless about some possible fraud
involving a manager. The corporate investigator reported that a customer had been in and
opened up a business account and since February 2015, had purchased over 46 iPhones. The
phones were purchased under a fictitious business name and then deactivated; and then
believed to have been sold for profit. The case was forwarded to Investigations. The amount
of fraud amounted to over 15K.
On May 1, 2015, Officer McGill took a theft of a motorcycle license plate in Loretto while it
was being serviced. No suspects at this time.
On May 1, 2015, Officer McGill took a fraud report from Power House Systems in Hamel.
A customer from Canada ordered a generator for 18K and sent a third party transport
company to pick it up. Employee became suspicious and double checked on the credit card
that was provided. It was found to not be good at the last minute. Officer McGill took down
the information and denied the hauler to take possession.
On May 3, 2015, Officers Boecker and Converse were dispatched to a domestic in a vehicle
in the Independence Beach area. While going, it was dispatched the male had possibly been
stabbed and that there was blood all over. Upon arrival, it was learned that the driver was
intoxicated and that the intoxicated male passenger had a very minor cut on his finger when
attempting to take the keys out of the car. The driver was arrested for DWI.
On May 9, 2015, Officer Jessen responded to a traffic complaint and located the vehicle
parked in the lot of the Holiday Gas Station. The driver was found to be intoxicated and the
vehicle that he was driving was not reported as required by the Minnesota Sex Offender
Program. The driver was arrested for DWI and failing to register vehicle with the Bureau of
Criminal Apprehension.
Criminal Investigations by Investigator Charmane Domino
Received two reports of child maltreatment from Child Protection. One report has been ruled
out and the other is currently under investigation.
Resident came to the police department to report an unknown person repeatedly calling their
residence. The caller either makes growling sounds or makes mean comments and then hangs
up.
In a case involving juveniles sharing a sexually explicit video of one of their classmates, five
warrants were signed by a judge and their phones were taken into custody to forensically
search for and remove the video.
Open cases currently under investigation: 16
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: May 12, 2015
MEETING: May 19, 2015
SUBJECT: Public Works Update
STREETS
• A project newsletter has gone out in the mail and will also be hand delivered to each of
the residents that lives along the Tower Drive Reconstruction Project route. The
information will also be placed on the City website. The project will start with Hamel
Road on Monday, May 18th
• The crew has been patching around the manholes and crack sealing in the Foxberry
Addition. There is some catch basin work to be done and then we will be seal coating
this area
WATER/SEWER/STORMWATER
• There was a watermain break in the Independence Beach neighborhood over Mother's
Day weekend. Public Works was notified at around 1:00 AM Sunday morning. The crew
called an emergency locate for the private utilities, and proceeded to repair the break after
locates were marked.
• The grant for the storm pond for the Independence Beach Road Project was approved, so
a detailed work plan will be put together by staff with WSB.
• The Public Works crew replaced a culvert on Tamarack Drive, north of Medina Road.
The road is susceptible to flooding, but with the dry spring the process went better than
anticipated.
• The clearing has begun for the future pond in the Tower Drive storm pond area. This area
will look much different when completed.
• I attended a Lake Ardmore meeting at 2992 Ardmore Avenue on May 5tn
Representatives were there from Three Rivers Park District, Hennepin County, and the
City of Medina to discuss the future plans to clean up the lake.
PARKS/TRAILS
• The PW crew has been busy overseeing the planting of the 225 trees that were donated
for tree replacement from the Lennar Development. The majority of the trees were
placed in Hamel Legion Park.
• We did have the pre -con for the Park at Fields of Medina. The contractor will be starting
in early June and expects to be on schedule to complete the project mid —July.
• The concrete work has been completed at Hamel Legion Park for the bleachers around
the Paul Fortin Memorial Field.
Page 1 of 1
ORDER CHECKS May 6, 2015 - Mav 19, 2015
42810 MN DEPARTMENT OF HEALTH $8,535.12
42811 ROBERT SCHERER $250.00
42812 SCHMID, GAYLE $250.00
42813 BRIDGEWATER HOA $250.00
42814 I-94 WEST CHAMBER OF COMMERCE $120.00
42815 JABIR, SEEMEEN $250.00
42816 MAKING A DIFFERENCE $250.00
42817 MN BOARD WATER/SOIL RESOURCES $1,452.51
42818 MONTANG, JEFF $22,346.28
42819 VALLEJOS, MARCELA $500.00
42820 ACME TOOLS $203.92
42821 ACTION TARGET $255.00
42822 ALLSTAR ELECTRIC $215.60
42823 BANYON DATA SYSTEMS $195.00
42824 BIFFS INC $257.12
42825 BLUE CROSS BLUE SHIELD OF MN $28,698.76
42826 BRYAN ROCK PRODUCTS $546.84
42827 CENTERPOINT ENERGY $822.10
42828 CENTURYLINK $226.87
42829 COMMERCIAL ASPHALT CO. $2,133.72
42830 DESIGNING NATURE, INC. $4,667.54
42831 DPC INDUSTRIES INC $611.98
42832 EARL F ANDERSEN INC $251.46
42833 ECM PUBLISHERS INC $150.39
42834 GOODIN COMPANY $135.05
42835 GOPHER STATE ONE CALL $447.20
42836 GRAINGER $165.36
42837 HAKANSON ANDERSON ASSOCIATES I $500.00
42838 HAMEL LUMBER INC $218.46
42839 HAMEL LIONS CLUB $600.00
42840 HD SUPPLY WATERWORKS LTD $11,247.05
42841 HENN COUNTY INFO TECH $851.32
42842 HENN COUNTY SHERIFF $90.78
42843 HENN CTY RESIDENT/REAL ESTATE $53.00
42844 HENRYS WATERWORKS INC $382.23
42845 KERN, DEWENTER & VIERE $1,400.00
42846 LARKIN AUTO $295.56
42847 LEXISNEXIS RISK DATA MGMT INC $45.50
42848 CITY OF MAPLE PLAIN $726.05
42849 MARCO INC $740.64
42850 MATHESON TRI-GAS INC $68.20
42851 METROPOLITAN COUNCIL $14,760.90
42852 METROPOLITAN COUNCIL $20,367.83
42853 MIDWEST ASPHALT CORPORATION $490.00
42854 MOTHERS MOTORS/LORETTO TOWING $480.00
42855 MUNICIPAL CLERKS & FINANCE OFF $35.00
42856 NORTHWEST ASSOC CONSULTANTS $1,966.01
42857 OFFICE DEPOT $153.85
42858 OPTIMUM APPLIANCE & RECYCLING $1,015.00
42859 CITY OF ORONO $508.34
42860 PIPELINE SUPPLY INC $623.20
42861 CITY OF PLYMOUTH $0.00
42862 PONTEM SOFTWARE BY RIA $247.50
42863 SAM'S CLUB $182.41
42864 STREICHER'S $497.93
42865 SUBURBAN TIRE WHOLESALE INC $755.46
42866 TALLEN & BAERTSCHI $4,664.62
42867 TIMESAVER OFFSITE $378.00
42868 UFC FARM SUPPLY $22.98
42869 WESTSIDE WHOLESALE TIRE $92.00
42870 WSB & ASSOCIATES $26,621.37
Total Checks $165,269.01
Voided - S/B Electronic
Electronic Payments April 30, 2015 — May 14, 2015
003132E FRONTIER $55.15
003133E FRONTIER $55.10
003134E DELTA DENTAL $2,348.34
003135E PR PERA $13,679.66
003136E PR FED/FICA $14,742.46
003137E PR MN Deferred Comp $1,980.00
003138E PR STATE OF MINNESOTA $3,073.60
003139E SELECT ACCOUNT $702.00
003140E CITY OF MEDINA $18.00
003141E FARMERS STATE BANK OF HAMEL $20.00
003142E AFLAC $394.88
003143E CULLIGAN-METRO $31.80
003144E ELAN FINANCIAL SERVICE $2,323.68
003145E EXXONMOBIL FLEET - WEX BANK $1,244.32
003146E FRONTIER $55.15
003147E MARCO (LEASE) $477.66
003148E MEDIACOM OF MN LLC $219.90
003149E MEDIACOM OF MN LLC $58.08
003150E MEDIACOM OF MN LLC $58.08
003151E PAYMENT SERVICE NETWORK INC $340.15
003152E CITY OF PLYMOUTH $1,925.85
003153E PIVOTAL PAYMENTS INC $267.48
003154E PREMIUM WATERS INC $77.50
003155E PREMIUM WATERS INC $52.74
003156E SELECT ACCOUNT $75.50
003157E VERIZON WIRELESS $1,710.62
003158E MEDIACOM OF MN LLC $8.34
003159E EXXONMOBIL FLEET - WEX BANK $139.31
003160E CIPHER LABORATORIES INC. $4,753.00
003161E PITNEY BOWES $1,000.00
Total Electronic Checks $51,888.35
PAYROLL DIRECT DEPOSIT May 6, 2015
506381 ALTENDORF, JENNIFER L. $1,269.15
506382 ANDERSON, JOHN G. $230.87
506383 BARNHART, ERIN A $1,865.68
506384 BELLAND, EDGAR J. $2,509.21
506385 BOECKER, KEVIN D. $2,302.35
506386 CONVERSE, KEITH A. $1,947.17
506387 COUSINEAU, LORIE K. $230.87
506388 DINGMANN, IVAN W. $1,943.68
506389 DOMINO, CHARMANE $1,730.48
506390 ENDE, JOSEPH $1,356.10
506391 FINKE, DUSTIN D $2,116.35
506392 GALLUP, JODI M. $1,590.31
506393 GLEASON, JOHN M $1,924.92
506394 GREGORY, THOMAS $1,777.54
506395 HALL, DAVID M $1,974.08
506396 JESSEN, JEREMIAH S. $1,973.86
506397 JOHNSON, SCOTT T $2,189.33
506398 KLAERS, ANNE M. $612.44
506399 LANE, LINDA $1,465.16
506400 LEUER, GREGORY J $1,833.50
506401 MARTIN, KATHLEEN M $230.87
506402 MCGILL, CHRISTOPHER R. $1,365.40
506403 MITCHELL, ROBERT G $327.07
506404 NELSON, JASON $2,589.38
506405 NISSEN,JACQUEL R $385.66
506406 PEDERSON,JEFF $221.92
506407 PETERSON, DEBRA A. $1,545.17
506408 REINKING, DEREK M $1,481.42
506409 SCHERER, STEVEN T $2,225.70
506410 VIEAU, CECILIA M $1,165.44
506411 VINCK, JOHN J. $1,761.20
506412 WENANDE, BRANDON S. $493.77
Total Payroll Direct Deposit $46,636.05