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HomeMy Public PortalAbout19770914 - Minutes - Board of Directors (BOD) Meeting 77-22 AW MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I Regular Meeting Board of Directors M I N U T E S September 14 , 1977 745 Distel Drive Los Altos, CA I. ROLL CALL The meeting was called to order by President Wendin at 7 :36 P.M. Members Present: Nonette Hanko, Harry Turner, Barbara Green, Daniel Wendin, Katherine Duffy, Edward Shelley and Richard Bishop. Personnel Present: Jon Olson, Rose Hartmen, Carroll Harrington, Anne Crosley, John Melton, Del Woods, Stanley Norton and Jennie George. II. APPROVAL OF MINUTES A. Minutes of August 10, 1977 N. Hanko said a portion of the last sentence on page four under the motion is missing and requested it be inserted. Upon re- viwing tapes of the August 10 meeting it was determined the sentence should read "K. Duffy reminded the Board that one of the reasons the site was acquired was the historic aspect of " the buildings and gargens. " N. Hanko advised that the date in section D. , page 8, third paragraph should be August 17 , 1977 . K. Duffy requested that her statement in the discussion por- tion of the motion on page 6 be clarified to read "Mr. Levine had met the good faith deposit required by the District. " Geri Albers, 925 Arbor Road, Menlo Park asked that the refer- ence to "historic restoration of a house" be deleted on page five as she is not opposed to historic restoration. She suggested insertion "of a residence" . She also asked that the minutes specify that she cautioned the Board that build- ings get expensive and hoped that access to District properties would not be limited in the next 25 years due to building maintenance costs. A. Minutes of September 14 , 1977. B. Green suggested the correction of a typographical error in paragraph H, sentence (f) on page sixteen of the minutes, where the word "piaching" should be "poaching. " K. Duffy said she felt the first sentence in the first paragraph on page ten of the minutes was unclear, and asked that the word "not" be inserted after the word "did. " D. Wendin stated the consensus that the minutes of September 14 , 1977 be approved as amended. Meeting 77-22 Page two D. Wendin stated the consensus that the minutes of August 10, 1977 be approved as amended, with B. Green abstaining because she had not been present at that meeting. B. Minutes of August 17 and 18, 1977 D. Wendin stated the consensus that the minutes of August 17 and 18 , 1977 be approved as presented. III. WRITTEN COMMUNICATIONS J. George advised the Board of two Written Communications: (a) a letter from Economic & Social Opportunities Inc. in- viting the Board to recommend individuals to fill a vacancy on their Board of Directors. D. Wendin suggested that any Board members who are interested could follow up on this invitation. (b) a letter from James V. Fitzgerald, Congress of Elected Officials of San Mateo County, asking that the Board adopt a resolution directing staff to work with the Congress Task Force providing the information necessary to complete the Executive Committee's projects and adopting the CEO resolution urging all local governing boards to consider appropriating $. 50 per employee to the Communications portion of the Congress of Elected Officials budget for two years. R. Bishop suggested this item be placed on a future agenda with a staff recommendation. IV. ADOPTION OF AGENDA J. Olson recommended removal of item 3, Monte Bello Open Space Preserve Addition (Eldridge) since some details had not been resolved in time for the meeting. D. Wendin requested that discussion of the possible cancel- lation of the September 28, 1977 meeting be placed as item 9 on the agenda. D. Wendin stated the consensus that the agenda be adopted with the aforementioned changes . V. ORAL COMMUNICATIONS Robert Mark, 725 Cowper, Palo Alto, expressed disappointment in the fence that had been erected around the Fremont Older ranchhouse. He felt it was an unfortunate requirement in the middle of an open space preserve. VI . SPECIAL ORDERS OF THE DAY J. Olson introduced Merle Butler, Director of Parks and Recre- ation for the City of Cupertino and Brita Oklevik, Recreation Supervisor. Meeting 77-22 Page three M. Butler gave a slide presentation of the summer day camp program Cupertino held at the Picchetti Ranch. He expressed his appreciation to the District for providing the use of these facilities, adding that he was overwhelmed with the Picchetti site. Ms. Oklevik presented a placque of appreci- ation made from materials from the Picchetti site. N. Hanko thanked Mr. Butler for bringing to fruition some of the programs the Board has envisioned for their sites. H. Turner said he hoped Cupertino would continue with this type of program. VII . OLD BUSINESS WITH ACTION REQUESTED 1. Fremont Older Open Space Preserve Ranchhouse Lease Agreement D. Wendin advised that this item was being continued from the August 10, 1977 meeting and said he was bringing the motion back on to the table. J. Olson presented the memorandum (M-77-169) dated September 8, 1977 attached to the revised lease agreement. He gave a summary of staff' s position. He said he felt the idea of a private party preserving an historical building was a worth- while ,concept; however, the major question was the location and future impact of the building at a regional access point of an open space preserve. Another question he said was whether this building' s location would unfavorably limit a future Board and staff' s flexibility. He recommended that the Board not accept the lease agreement for the 25 years and that the building be removed. Ms. Albers referred to an August 9, 1977 article in the Palo Alto Times in which Ms. Hamm of the Historical Ameri- can Building Survey had attributed the design of the Fremont Older ranchhouse to two bay area architects, Frederick Wolfe and Charles W. McCall. Ms. Albers asked why the District would buy this section of land if it is needed as stated in the lease agreement referring to Public Resources Code Section 5563. D. Wendin said a decision had to be made whether or not there is some immediate need. He said if you look at the parcel as a whole, the questions raised would be if those two acres would be necessary to the remaining 598 acres and would they interfere with the public' s use. He said the Board is not limited by this code section. Meeting 77-22 Page four Ms. Albers, referring to the Merkelo property addition to the Fremont Older Open Space Preserve, said she thought it was a contradiction to buy someone' s property on one hand and prevent them from building a residence, and then consider put- ting a residence at the point of access on the District' s own property. She said she felt it was unfortunate the deceased receive more consideration than the living with regard to their property rights. E. Shelley responded the Fremont older ranchhouse is in an enclave of existing structures; whereas , the potential Mer- kelo residence was not and would have impacted the character of most of the site. Alice Johnson, 730 Cambridge Avenue, Menlo Park asked what the purpose was for preserving the structure. She said she had read previous minutes referring to exotic plants in the garden and the exciting history of the Olders, but she did not feel these were reasons enough for preserving it. She said putting a private residence at the access of the property would limit the public, and any restoration should be done by the District for public use. Ms. Margaret Steppe, 816 Fremont Street, Menlo Park said she was not in favor of the house being renovated and used b a private party for 25 years. She felt the house is too close to by access point of the site. She expressed dislike for the fence surrounding the house and the possibility of increased traffic with the house being used as a residence. She inquired that if the house is renovated, what did the District have planned for its use after the 25 years and would the gardens be included in those 25 years. Art Ogilvie, Executive Director of El Camino Trust for Historic Preservation, said the house does qualify for consideration for the National Registry. He presented preliminary plans which had been drawn up by members of the Historic American Building Survey. He stated the members had also done an historical and architectural report and drafted the application for National Registry of the property. He said they would be receiving the finalized papers from Washington within 60 to 90 days . He read a statement from the Historic American Building Survey staff on the history of the house. Ms. Carole Block, 509 Rhodes Drive, Palo Alto, said she was not in favor of preserving the house and was also concerned about costs. She stated that if the Board decided to accept the lease, it should be revised to reflect that the public would have access to the house more than once or twice a year for an activity really functional for the public. She suggested having the house open to the public once or twice a mopth. She raised the question as to who is liable for the publics safety when they enter the house on public occasions and, if it is the District, what costs would be involved. Ms. Block asked if the Board had given consideration to the maintenance costs involved after the Meeting 77-22 Page five lease has expired. She said she felt that there had not been any specific cost figures presented to answer these questions. Mort Levine said the item in the lease that describes the public's access was at the District's request. He said he would prefer to have the house open to the public more often; however, the way the lease is written, the District would bear the liability when it is open to the public. He added that the fence was an unfortunate expense, but due to the indefinite amount of time required to resolve certain matters in the lease, it was necessary to protect the building. He said the fence would be removed as soon as construction is well under way. Margaret Steppe asked if security might be a future problem. Mr. Levine said he had recommended a gate prohibiting vehicular access to the inner part of the site. Mrs. Lucien Hertert, 22830 San Juan Road, Cupertino, said she had written in May in behalf of the Cupertino Historical Society supporting the preservation and restoration of the Fremont Older house. Speaking personally, she said the District would be purchasing two kinds of property; the usual open property that civilization had not reached yet, and other properties that long ago were felt exceptional and bought and built on by people who had the means to do so. She said she thought it was due to those persons liking that same kind of exceptional property that it is still there and it is only right and just that we give as much tribute to them as we can. Mrs. Hertert said it isn't always possible to do everything with public money, and the generosity of private support should be accepted whenever feasible. B. Mark agreed that Mr. Levine's offer is generous and attractive and if the house were situated in another section of the property he could probably support it. However, he felt that residence inholdings in the middle of open space public lands and the impacts they have on adjacent lands is overriding. He said he supported staff' s position of removing the house. Kathy Nellis, 22322 Regnart Road, Cupertino, said she felt the house did have historic value and the Levine 's offer was a good use of private funds to benefit tne public. She said she did not feel that lease holding would interfer with the public use of the preserve. Dorothy Regnary, Historian of Town of PortQla Valley, 488 Portola Valley, Portola Valley, said she was concerned about the historical value of the Fremont Older ranchhouse. She said the 1962 Santa Clara County inventory did not include it. She added that she knew Mrs. older in the 50 's and her writings were light and journalistic - not historical. Ms. Regnary questioned that the Board was putting too much history into this matter. She said the Board had agreed that the house is not artistic and she believed they should call it like it is. Ms. Regnary introduced other sources Meeting, 77-22 Page six of documentation to emphasize her belief that this particular house was not significantly historical. Sharon Blane, 22284 De Anza Circle, Cupertino, commented that there is not much remaining Cupertino history because of development and said she would like to preserve what is left. She urged the Board to accept Mr. Levine 's offer. G. Albers commented that the Board is setting a precedent and expressed concern that there had been no discussion concerning the building after 25 years, the cost to the District and the staff time involved. B. Green said the property's proximity to the urban area made it desirable when it was purchased. Many houses can be seen from the site, there are presently two inholdings on the site and one more did not seem to be significant. She added that the trail has been designed to circumvent the house visually so it isn't visible from the trail. Addressing the potential costs and risks and implications of renting to a private individual for 25 years, she said she felt those negative arguments did not outweigh the important experiment and opportunity to show leadership on the part of the District in a unique endeavor. B. Green said it's virtually impossible to predict what society will need in 25 years, but the District would have a fairly sound building and she felt certain a good use could be found. H. Turner said he felt the house and historical interest were of minor significance and not sufficient to justify creating a private inholding for 25 years that would deny public access to a charming area a short distance from the parking lot. He said it appears Fremont Older's productive professional life was not in the house and it was a place from which he commuted to work. Two attempts to place it on the National Register have failed and although Mr. Ogilvie mentioned that it now qualifies for consideration, the matter seems very tenuous. He added that over the period of discussions, the architectural merits of the house still seem inconclusive. He said he believed Mrs. Older was a journalist/reporter whose books about California history were of insufficient quality to be used as authentic source material by contemporary historians. He added that he felt this house (while there may be others as equally deserving) was the wrong place to commit the District's limited historical preservation resources, he commented he would prefer to save buildings of greater significance. N. Hanko asked why a corporation was chosen to receive the lease instead of an individual. D. Wendin responded it was in order to give the District more protection. She asked if the terms that are binding on Mr. Levine would also be binding should someone else assume the responsibility for example through subletting. D. Wendin said yes. Meeting 77-22 Page seven N. Hanko asked staff to address the cost to the District involving public access as described in item 6 of the lease. J. Olson said that the building might be used in two different ways, (1) generally a private building only open to the public once a year, in which case the operations, staff time costs would be minimal, (2) if the house were open once or twice per month to the public, people would be required to help with parking cars and docents to lead people on tours, and this could result in $10,000 to $12 ,000 direct costs related to use. He advised that another cost potential would be if at some point within 5 years the District were to buy out the interest in the building, which could mean a substantial amount of money diverted from land acquisition depending upon what point in time during the lease this occured. J. Olson said another cost factor is the insurance premium. The District is presently rated as an open space agency and the overall premium is about 20% of what Santa Clara County Parks and Recreation Department pays. He advised the more the District encourages park- like uses and more intensive use of this type of building the higher the rates would be. The District's current insurance rates are $5,000 compared to normal park rates of $25,000. He added that if the building ever became a generally public building, the quality of the access road for fire equipment would have to be improved to two lanes with shoulders, a sprinkler system installed in the building, and the septic system upgraded. He reiterated that these items depended on the types of future use and the findings and requirements of the building inspector. G. Albers introduced additional specific data related to the requirements of the planning, fire and health departments if the building were ever used for other than a residence. N. Hanko said there seemed to be disagreements among historians as to the historical merit of the building. She said she felt if a public agency has jurisdiction on a public site, it should use every means possible to preserve historical sites. She added that she thought the Fremont Older Open Space Preserve was incomplete because of lack of access. D. Bishop said he did not feel this inholding, which is situated between two other present inholdings, was a problem and that it added interest to the site. He said he thought the District should save places of historical interest whenever possible and that the costs related to this particular endeavor were within reason. D. Wendin said he had no problem with a 25 year lease and if it is the right building in the right place, it is an excellent mechanism to preserve historic or architecturally important structures. The District would not be getting something for free as it might appear. Although future cost estimates are not specifically available, he said there would be some and they might be significant. He said he was primarily opposed as he felt this was the wrong house for a project of this importance. Meeting 77-22 Page ten K. Duffy agreed that perhaps the Adobe did have more historical value because of the adobe used in the sturcture, but felt it is more detrimental to the access on the site than the Fremont Older ranchhouse. She said that four or five years ago, before vandals had done so much destruction, the ranchhouse added to the feeling of history on the site. She said there are many people who feel the house has color and romanticism and are interested in seeing it preserved with Mr. Le vine's offer to bear the costs of restoration. She said this is a holding action for the future and a public agency should be preserving not destroying. She agreed that perhaps there are other buildings of greater historical value, but emphasized that the proposal for Board consideration was directed to the Fremont Older ranchhouse. E. Shelley stated that the matter really comes down to a question of judgement on the complex set of arguments. He said he approved of the lease and felt in the future there would be a net benefit to the public. Motion: N. Hanko moved to amend Section 6, Annual Open House, page three of the lease to delete "once" and add "three times" . D. Wendin seconded the motion. Discussion: M. Levine agreed to this change in the number of times per calendar year the house and premises would be open to the public. N. Hanko stated that this change would not require the District to have the house open that many times each yearl but would make it possible to do so within the next 25 years. D. Wendin said that after hearing the various comments, he felt the Board should use descretion in this area because of the liability involved. J. George submitted the names of Peggy Core, Saratoga Councilwoman, 19224 DeHaviland, Saratoga and Mardi Gualtieri, Vice Mayor of Los Gatos, 38 Alpine Avenue, Los Gatos, as being in favor of the Board' s acceptance of the Fremont Older ranchhouse lease. The motion passed unanimously. Motion: D. Wendin moved that paragraph 2, page 2 the dates "September l, " 1977 and "August 3111 , 2002 be inserted in the appropriate places. Paragraph 5, page 3, second sentence, the amount "$3,500" the District has retained. B. Green seconded the motion. The motion passed unanimously. Action: The Board voted on the following motion which had been tabled at the meeting of August 10, 1977. Motion: K. Duffy moved that the Board accept the draft lease agreement as amended, with non-substantive changes, and that the President be authorized to execute it. E. Shelley seconded the motion. The motion passed on the following vote: AYES - N. Hanko, K. Duffy, B. Green, R. Bishop and E. Shelley. NOES - D. Wendin and H. Turner. Meeting 77-22 Page eleven B. Hassler Health Home Property J. Olson introduced the report of the General Manager (R-77-42 , dated September 7 , 1977) regarding the status of the Hassler Health Home Property. He said the District had promised its support for acquisition of the site following Special Meetings on the subject at which San Carlos residents and Councilmembers asked for District assistance. The District agreed to partici- pate in a joint project with the City of San Carlos whereby both jurisdictions would share in the purchase price and would also share in any grant funds allocated for the site. He said the San Carlos City Council had recently voted to rescind its com- mitment to a joint project with the District, and they have offered to make materials available if the District wants to submit an application for Land and Water Conservation Funds. He pointed out that the deadline for submitting materials is Thursday, September 15. R. Bishop said he was very disappointed in San Carlos ' action, but he felt the District should apply for the funds. He said the citizens of San Carlos were still supportive of the acqui- sition since they voted to acquire it. D. Wendin said he agreed the application should be submitted, but he was not committing the District to responsibility for the entire project, since that is not the Board' s policy on this matter. He said the State may not wish to consider funding a project which the District has not committed itself to fully. E. Shelley said he was opposed to sending in the application, because if funding was approved, the District would have no choice , politically, but to go ahead with the entire project. He said his recollection was that the Board decided that this property wasn't the type the District would become involved in except as a joint project. N. Hanko said the Hassler site was referred to in the annexation campaign as a property the District might consider. Motion: D. Wendin moved that the District 's policy regarding the Hassler Health Home property that it be acquired as a joint project with the City of San Carlos be continued as set forth in the General Manager' s report (R-77-10) presented to the Board on February 24 , 1977 , including the policy that any proceeds received from Land and Water Conservation Funds applied for would be matched on a 50-50 basis (half from the District and half from the City of San Carlos) . K. Duffy seconded the motion. Discussion: R. Mark said he was appalled at San Car- los ' bad faith, since they had asked for the District' s help. He said the potential operational costs involved with the Hassler site would not be appropriate for the District and San Carlos should be the lead agency. D. Wendin said he felt the District should continue to Meeting 77-22 Page twelve show its good faith so the citizens of San Carlos will have support for their efforts to preserve the Hassler site. He said lie doubted the Board would proceed further without the participation of San Carlos. D. Jennings said the Hassler site will only benefit the residents of San Carlos , and it is clear the San Carlos City Council will not stand behind their word. G. Jennings said that even though the San Carlos residents voted in favor of taxing themselves to preserve the Hassler site several years ago, the same measure night not be successful now, considering economic changes. He said it could be assumed that the San Carlos City Council knows the tide of sentiment in their area. Ile added that Hassler was reminiscent of the Fremont Older site since each is an attempt to draw a line between open space and development "at the front" , and he said he did not think this was the right priority and the District should spend its money elsewhere. B. Green said she intended to vote no because of the recalci- trance of the San Carlos City Council. E. Shelley said the Hassler site is a far greater financial risk than Fremont Older. H. Turner said he felt the District should apply for the funds. R. Bishop said the District represents all its residents , and Hassler is the most beneficial to San Carlos. He said the membership of the City Council may change following the next election. B. Green said she wanted any communication to the San Carlos City Council to show that the Board is split on this issue. The motion passed unanimously. Motion: R. Bishop moved adoption of Resolution No. 77-38, a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Approving the Appli- cation for Land and Water Conservation Funds - Hassler Acquisition Project. K. Duffy seconded the motion. Discussion: J. Melton suggested paragraph No. 3 in the resolution be amended to replace the words "property tax revenue" with "proceeds from the sale of negotiable promissory notes , Series A. " D. Wendin stated the con- sensus that the resolution be so amended. H. Turner and R. Bishop both stated they were voting in favor of the resolution with the understanding that San Carlos must participate as it promised in the event the funds are received. G. Jennings asked what the difference was between buying flatlands in Sunnyvale or Mountain View and buying the Hassler property. N. Hanko observed that the Hassler site was not within the city limits of San Carlos , and citizens in that area have worked very hard to preserve the site. D. Wendin said he felt joint projects was the only answer when close-in lands are involved. He said he hoped San Carlos would recon- sider. R. Mark said he did not think the grant applica- Meeting 77-22 Page thirteen tion will be looked upon favorably by the State since the District is not totally committed to the project. E. Shelley said he felt the District would look worse if it backed out after grant approval than now. The motion passed on the following vote: AYES - D. Wendin, K. Duffy, H. Turner, R. Bishop and N. Hanko; NOES - B. Green and E. Shelley. C. Joint Meeting with San Mateo County Parks and Recreation Commission J. Olson advised that the San Mateo County Parks and Recreation Commission was agreeable to holding a joint get-acquainted meeting on September 24 , but the time and place have not yet been set. He said he planned to suggest 10 A.M. at Huddart Park. D. Wendin stated the consensus that a Special Meeting be tentatively set for 10 A.M. , September 24 , 1977 at Huddart Park, subject to staff working out the details. VIII. NEW BUSINESS WITH ACTION REQUESTED A. Adoption of Revised Budget for Fiscal Year 1977-1978 J. Melton introduced his memorandum (M-77-168) dated September 8, 1977 , regarding Adoption of Revised Budget for Fiscal Year 1977-1978 . He referred to revised revenue and expenditure budgets which were changed since adoption of the preliminary budget on July 8 , 1977. Projected revenue figures were in- creased by $73 ,000 , and expenditure figures increased by $185 ,100 to reflect accelerated payments on installment pur- chase contracts, legal fees and office rent. He recommended adoption of a resolution with the revised budget for fiscal year 1977-1978 attached. Motion: N. Hanko moved adoption of Resolution 77-39 , a Reso- lution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Budget for Fiscal Year 1977-1978. D. Wendin seconded the motion. The motion passed unanimously. B. Revised Annual Claims List J. Melton introduced his memorandum (M-77-167) dated September 6 , 1977, regarding the Revised Annual Claims List. He said the list had been revised to correct the amount of District Legal Counsel ' s fees , to increase office rent, and to add a vehicle expense allowance for the Assistant General Manager. Motion: D. Wendin moved approval of the revised Annual Claims List as set forth in the Controller's memorandum M- 77-167 dated September 6 , 1977 . B. Green seconded the motion. The motion passed unanimously. Meeting 77-22 Page fourteen C. Electronic Data Processing Service J. Melton introduced his memorandum (M-77-170) dated September 8, 1977 , regarding District use of an Electronic Data Proces- sing Service. He said the District 's amount and complexity of expenditures has grown to a point where a manual accounting system is unable to provide the necessary data on a timely basis for good management control. He said utilization of a computer system would be a better alternative for the District than simply increasing staff time. He referred to a report (R-77- 43, dated September 8, 1977) on this subject prepared by L. Schwarz , Financial Analyst, which discusses the alternative data processing services available, advantages and disadvantages of each, and the costs involved. On the basis of the research done, he recommended that the District enter into an agreement with Carter Associates for electronic data processing services, which would include a start-up cost of $450 and monthly fees of about $120 . He confirmed that costs on a site-by-site basis would be calculated by this system. B. Green said she felt the information would be very helpful to the Budget Committee. Motion: D. Wendin moved approval of a service agreement between the District and Carter Associates and authorize the General Manager (or Assistant General Manager) to sign the agreement on behalf of the District. R. Bishop seconded the motion. Discussion: In response to a question from D. Jen- nings, D. Wendin said the District would have the right to terminate the agreement. E. Shelley said he would abstain from voting. The motion passed on the following vote : AYES - D. Wendin, R. Bishop, K. Duffy, B. Green, N. Hanko and H. Turner; ABSTAIN E. Shelley. D. Scheduling of Board/Staff Meeting J. Olson introduced the General Manager' s memorandum (M-77-164) dated August 22 , 1977 , regarding Scheduling of a Board/Staff Workshop to discuss alternatives to the District renting office space. He recommended that a luncheon meeting be scheduled for Wednesday, October 19 , 1977 , from 12 :00 Noon to 2:00 P.M. Following discussion, D. Wendin stated the consensus that a Board/staff Workshop be scheduled for noon on a date to be suggested by staff. E. Cancellation of Second Regular Meeting in September J. Olson advised that the tentative agenda for the second regular meeting in September was very light , and the Board may wish to cancel that meeting since it would be attending a Special Meeting on September 24. Meeting 77-22 Page fifteen Motion: D. Wendin moved that the Board cancel the second Regular Meeting in September which would normally have been held on Wednesday, September 28 , 1977 , at 7 : 30 P.M. E. Shelley seconded the motion. The mo- tion passed unanimously. IX. INFORMATIONAL REPORTS A. Daniel Condron Appointment to Board of Education Vacancy D. Wendin said he would like the minutes to reflect that former Board member Daniel Condron has been selected to fill a vacancy on the Board of Education of the Santa Rosa School District. B. Announcement of Legislative Committee Meeting D. Wendin announced that the first meeting of the Legislative Committee would be held at 7: 30 P.M. on Wednesday, September 21, 1977 at the District offices. Senator Smith or his repre- sentative is expected to attend. C. Introduction of Ward Paine , POST Board Member H. Turner introduced Mr. Ward Paine as a recently named member of the Peninsula Open Space Trust (POST) , a non-profit organi- zation established to seek gifts of land and other assets on behalf of the District. D. Intergovernmental Parks Project N. Hanko advised that she had attended a meeting of the Santa Clara County Board of Supervisors on Monday, and they approved the intergovernmental parks project among the County, the City of Sunnyvale and the District by a unanimous vote. E. Fremont Older Open Space Preserve Ranchhouse Historic Restoration Committee K. Duffy suggested that steps be taken to establish a Historic Restoration Committee as set forth in the lease agreement for the Fremont Older Open Space Preserve ranchhouse. D. Wendin suggested that the Board Committee on this subject meet to discuss the matter. F. Land and Water Conservation Funds - Baylands Application H. Turner advised the Board that outgoing Director of the State Parks and Recreation Department Herb Rhodes had tried to allo- cate funds for the District's joint project in the baylands and to the Ravenswood Park and Recreation District. Although Mr. Rhodes is no longer serving in that capacity, H. Turner said his understanding is that the District may still have a chance to have its project funded. Meeting 77-22 Page sixteen G. Status of Tax Relief Legislation J. Olson reported that staff' s latest information was that a report would be presented to the State Legislature tomorrow from committee, and that a cost-of-living ceiling is still in with no exceptions. He added that the District may have an opportunity to change the bill ' s provisions in a subsequent "clean-up" bill. H. Status of Activities on District Lands J. Olson advised the Board of some of the problems which the District staff has had to contend with on District sites , adjacent public roads and adjacent County parks including (a) arson fires, (b) out-of-control campfires, (c) assualts on Monte Bello Road, (d) an attempted suicide at Saratoga, (e) twenty-seven break-ins or attempted break-ins at Picchetti, (f) piaching on: :Picchetti, and (g) threats to the safety of District staff. I. Proposed Abandonment of Portions of Stelling Road J. Olson advised that Santa Clara County was proposing an abandonment of a portion of Stelling Road, and that District staff has suggested that . 7 acres of this be transferred to the District' s interest as a possible staging area. He said County staff did not appear enthusiastic about the suggestion, but District staff would keep in contact on this matter. X. CLAIMS Motion: D. Wendin moved approval of the revised claims (C-77- 19) dated September 14 , 1977 , as presented. B. Green seconded the motion. The motion passed unanimously. XI . EXECUTIVE SESSION The Board recessed to Executive Session at 11 :10 P.M. to dis- cuss land negotiations . XII. ADJOURNMENT The Board reconvened to adjourn at 11 : 35 P.M. Anne Cathcart Crosley District Clerk Jennie George Deputy District Clerk i I i II MINUTES APPROVAL OF I U A. Minutes of September 14 , 1977. B. Green suggested the correction of a typographical error in paragraph H, sentence (f) on page sixteen of the minutes, where r the word "poaching" should be "poaching. " � K. Duffy said she felt the first sentence in the first paragraph on page ten of the minutes was unclear, and asked that the word "not" be inserted after the word "did. " D. Wendin stated the consensus that the minutes of September 14 , 1977 be approved as amended. I � I I II I I I III I III I I it i III