HomeMy Public PortalAboutORD15418 BILL NO. 2015-25
SPONSORED BY COUNCILMAN Scrivner
ORDINANCE NO. I 5 p- I D
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A $2,816,590.00 AGREEMENT WITH
HUTCHINS TELECOM, LLC, FOR THE BASIN 12 RELIEF SEWER PROJECT.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
WHEREAS, Hutchins Telecom, LLC, has become the apparent lowest and best bidder
on the Basin 12 Relief Sewer project.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The bid of Hutchins Telecom, LLC is declared to be the lowest and
best bid and is hereby accepted.
Section 2. The Mayor and City Clerk are hereby authorized to execute a
$2,816,590.00 agreement with name for the Basin 12 Relief Sewer project.
Section 3. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval. nn-_ . � �
Passed: 94f,1td- 91 A,, ,,--- Approved: ICalh �/C,- ai, 2-0i5
0-10/1.A2 -T� ,= ear; (.� ,
Presiding Officer Mayor Carrie Tergin
ATTEST:--, = APPROVED AS TO FORM:
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CityCl rk -.. City Counselor
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FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 2810 — Project 31113 Basin 12 Relief Sewer
Public Works, Engineering Division/Wastewater, Opened June 30, 2015
RECOMMENDATION:
Staff recommends award of the base bid to the lowest and best bid meeting specifications,
Hutchins Telecom, LLC of Shepardsville, Kentucky, in the amount of $2,816,590.00.
BIDS RECEIVED:
Hutchins Telecom, LLC, Shepardsville, KY $2,816,590.00
Lehman Construction, LLC, California, MO $3,393,003.00
The project was advertised in News Tribune, posted on the city web site, sent to seven plan
rooms the City's construction vendor list. Five bidders picked up plans.
FISCAL NOTE:
64-986-57950 Basin 12 Relief Sewers
Wastewater
Budget 2014-2015 $ 3,426,795.23
Expended 601,240.09
Encumbered 4,407.22
Bid 2730 2,816,590.00
Balance $ 4,557.92
PAST PERFORMANCE:
Hutchins Telecom, LLC has been awarded projects in the past and has completed the work as
specified and bid.
ATTACHMENTS - SUPPORTING DOCUMENTATION
Signature t��.qs) r Works Di -ctor
to If9nl:FIl!
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Department of Public Works Memorandum
320 E. McCarty Street•Jefferson City, Missouri 65101 • P 573-634-6410• F 573-634-6562 •www.leffcitymo.orq
Date: June 30, 2015
To: Terry Stephenson, Purchasing Director, Finance
From: David Bange, City Engineer `✓ ` /
Subject: Basin 12 Relief Sewer
Project No. 31113
Bid No. 2810
Public Works has completed a review of the bids opened at 1:30 P.M. on June 30, 2015 for the
above noted project. As part of the review all the bids were tabulated to check for math errors
and to compare unit price quotes of the various contractors. It was determined that the base bid
Would be accepted. Attached to this memo is the tabulation of the two (2) bids that were
received for the project, as well as a listing of the registered plan holders.
Based on our review, we recommend acceptance of the base bid from the low bidder, Hutchins
Telecom, LLC, 1281 East Bluelick Road, Shepardsville KY 40165. The total amount of the
contract will be $2,816,590.
The project will be expensed as follows:
Hutchins Telecom, LLC ($2,816,590):
Account Number: Amount Available: - Required: Remaining:
64-986-579500 $2,821,147.92 $2,816,590 $4,557.92
If you need any other information please feel free to contact me at extension 6433.
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Attachments: Bid Tabulation Sheet, Plan Holders List
cc: Project file
Writer's file
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A-10 Exbavatnn and Disposal of Unsuitable Material CY 5 538.23 $181.13 5200.00 51,000.00 $27.00 $135001
and Inste/21'on of granular fie and oversized rock
rn for trance base
A-11 Excavation and Disposal of Unsuitable Maadal CY 5 $38.23 5181.13 150000 $2,503.00 $1500 $7500
end tcsla!atcn of granular NI and geoteNe for
trench base
A-12 Grout-50 and Abandon Existing 8-Inch Sander), CY 2 $181.13 5362.25 $30000 $600.00 $120.00 $24000
Sewer _
A-13 Remove Existing Sanitary Manhole EA 1 51.23750 51,207.50 $1500.00 $1590.00 $1000.00 51.000.00
TOTAL ALTERNATE A $100,222.50 $153,13000 $117,060.00 I
ALTERNATE 8-BELMONTIKERMAC
STORMWATER IMPROVEMENT
8-1 Traffic Control 15 2 53622. $726100 $14.522.00 13.000.00 58.000.00
8-2 Removals LS 1 $6.037. $38.305.00 138.30500 $25,000.00 525,000.00
8-3 Street Replacement(8'thick Concrete) 5Y - 600 539,847.5 $163.00 $97,80000 -
5-4 Type Inlet(8'x 4) EA 1 56,641.2 57261.00 $7,281.00 $4,200.00 54,200.00
0-5 Type C Inlet(6'a 41 EA 5 525,659. 58,900 00 534,500.00 54.000.00 $2000000
B6 Type A Inlet(8 x 4) EA 1 $4,630. 56.100.00 58.100.00 52,800.0 52,800.00
0-7 Junction Box(4'x 4) EA 2 $8,452. $5,660.00 511,320.00 51,878.00 53,75600
B8 Be on Existing Culvert EA 1 53,622. 56,530.03 58,53000 53,50000 $3,500.00
13-9 30bo RCP Class Ill or ADS N-I2 HP IS 97.09 19,965.0 $28300 527,47647 5125.00 $12136.25
8-ID 24'01a RCP Class Ill or ADS N-12 HP LF 399.55 537,631.62 5167.00 586,724.85 $113.00 $45.149.15
B-11 15'do RCP Coss 111 or ADS N-12 HP LF 159.49 $13,480.8 5138.00 122,009. .xx.,L;A5BD00 -118,427.47
8-12 Concrete Drtveway Repbcement 5Y 140 513,524. 579.00 $11060.00 $7500 $10,60000
B-13 Cub and Gutter Replacement LF 640 523,184. $66.00 542,240.03 535.00 $22,400.00
8-14 Pnoteon end Restentnn of Sae LS 1
m56,037. 523,000.00 523,000.00 610,0X.00 110,00000
TOTAL ALTERNATE B 1202,535.21 $406,543.14 $131,511.67 I
Alternate B-Rejected
Alternate A-Rejected
Alternate B-Rejected
TOTAL CONTRACT WITH ACCEPTED ALTERNATES 52,656,500.00 $2,816,510.00 $3,513,003.00
'The consutlaig Engineer's Opinion of Cost has been adjusted by 20.75%wNcr reflects a noted Increase in project costs In the aftermath of the bankruptcy of J.C.Industries.
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
320 EAST McCARTY STREET
JEFFERSON CITY, MISSOURI 65101
ACCOUNT NO.
Change Order No. Two (2) Project No. 31113 Ord. No. 15418 Date:
Job & Location: BASIN 12 RELIEF SEWER
Contractor: Hutchins Telecom, LLC
It is hereby mutually agreed that when this change order has been signed by the contracting parties, the following described changes in
the work required by the contract shall be executed by the contractor without changing the terms of the contract except as herein
stipulated and agreed.
DESCRIPTION OF CHANGES: Adjust Final, Quantities
Note: Item numbers prefixed with "EW" (Extra Work) are new line items to the contract.
Quantity in Revised Amount of
Item Quantity in Change Contract Overrun or
No. Description Unit Contract Order Quantity Unit Price Underrun
1 Mobilization, Demobilization, Bonding, LS 1 0.05917 1.05917 $120,000.00 $7,100.40
2 Traffic Control LS 1 0.027 1.027 $28,500.00 $769.50
3 Rock Excavation (estimated quantity) CY 225 -160 65 $190.00 ($30,400.00)
4 Concrete Sidewalk Replacement SF 250 835.5 1085.5 $32.00 $26,736.00
5 Concrete Driveway Replacement SF 145 66.5 211.5 $41.00 $2,726.50
6 Curb and Gutter Replacement LF 175 299 474 $146.00 $43,654.00
7 Asphalt Roadway Replacement SY 390 1019 1409 $60.00 $61,140.00
8 Asphalt Roadway Concrete Patch SY 820 -578 242 $172.00 ($99,416.00)
14 4 -inch PVC sanitary sewer service lateral LF 85 184 269 $130.00 $23,920.00
15 8 -inch PVC sanitary sewer LF 626 -7.24 618.76 $130.00 ($941.20)
25 21" PVC Sanitary Sewer in 36" Steel LF 213 10 223 $1,550.00 $15,500.00
26 Sanitary Sewer Pipe Encasement LF 43 6 49 $150.00 $900.00
27 48" Diameter Precast Concrete Sanitary VF 423 1.51 424.51 $492.00 $742.92
28 48" Diameter Precast Concrete Sanitary EA 2 1 3 $8,000.00 $8,000.00
31 Topsoil, Fertilizer,Seed, Mulch and Initial AC 4.67 0.22 4.89 $18,500.00 $4,070.00
33 Temporary Erosion Control (Silt Fencing, LS 1 -0.15 0.85 $50,000.00 ($7,500.00)
34 Protection and Restoration of Site LS 1 0.09375 1.09375 $48,000.00 $4,500.00
35 Excavation and Disposal of Unsuitable CY 100 -100 0 $160.00 ($16,000.00)
36 Excavation and Disposal of Unsuitable LF 50 -50 0 $380.00 ($19,000.00)
38 Grout -fill and Abandon Existing 10 -inch CY 9 1 10 $223.00 $223.00
40 Grout -fill and Abandon Existing Sanitary EA 10 -1 9 $1,650.00 ($1,650.00)
41 Rip Rap SY 100 408 508 $95.00 $38,760.00
EW -1 8 -inch PVC sanitary sewer LF 494 4 498 $100.00 $400.00
EW -3 Asphalt Roadway Cone Patch SY 390 525 915 $30.00 $15,750.00
CONTRACTORS PROPOSAL FOR THE ABOVE DESCRIBED CHANGES:
1/We hereby agree to the modifications of the contract as described above and agree to furnish all materials and labor and perform all
work in connection therewith in accordance with the requirements for similar work in existing contract except as otherwise stipulated
herein, for the following considerations:
Contract Amount - Add $79,985.12 (Seventy Nine Thousand Nine Hundred Eighty Five Dollars and Twelve Cents) to the
Contract Amount
Contract Time - There is no change to the Contract Time
STATEMENT OF CONTRACT AMOUNT:
ORIGINAL CONTRACT
Amount
$2,816,590.00
% Change Time
270
PREVIOUS APPROVED CHANGE ORDERS
459,068.00
-2.1% 0
TOTAL THIS CHANGE ORDER
TOTAL OF ALL CHANGE ORDERS
CONTRACT AMOUNT TO DATE
Hutchins Telecom, LLC
Recommended by:
Verification of Encumbrance:
Accepted by:
Approved as to Form:
$79,985.12
$20,917.12
2.8% 0
0.7% 0
Con ractor
City Engirleer
$2,837,507.12
270
Finance birector
1 41
Owner - City Administrator / M
S/8
Date
Date
bate