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HomeMy Public PortalAbout19770928 - Minutes - Board of Directors (BOD) At- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Special Meeting Board of Directors M I N U T E S September 28 , 1977 745 Distel Drive Los Altos, CA I. ROLL CALL The meeting was called to order at 7 : 32 P.M. by President Wendin. Members Present: Nonette Hanko, Barbara Green, Edward Shelley, Harry Turner and Daniel Wendin. Directors Kay Duffy and Richard Bishop arrived at 7 :40 P.M. Personnel Present: Herbert Grench, Anne Crosley, Jon Olson, Carroll Harrington, Craig Britton, Stanley Norton and Phyllis Lee. APPROVAL OF MINUTES A. Minutes of September 14 , 1977 H. Grench advised the Board that the minutes of the September 14 , 1977 meeting were not completed for Board consideration at this time; however, they would be available within the next week for Board approval at the next regularly scheduled Board meeting. WRITTEN COMMUNICATIONS N. Hanko referred to a letter dated September 22, 1977 from Kathryn Kaiser, a member of the State Historical Re- sources Commission, asking that the Board consider developing a survey of District historical resources. She also referred to the draft response from D. Wendin attached to the letter and his memorandum to the Board suggesting that the Board Committee on Structures request assistance from the State Department of Parks and Recreation, Office of Historic Preser- vation and Trust for Historic Preservation as offered in Ms. Kaiser' s letter. N. Hanko recommended that the Board approve the draft response from D. Wendin accepting Ms. Kaiser' s offer of help in securing assistance from interested historical groups. H. Grench stated that a letter from San Mateo County Supervisor Fitzgerald regarding District participation in the Congress of 1 2 e^' i B. Minutes of September 28, 1977. B. Shelley pointed out that the second and vote were missing from the motion on page six of the minutes. D. Wendin stated the consensus that approval of the minutes of September 28 , 1977 be delayed until the next Board meeting to give Board members an opportunity to review them. Meeting 77-23 Page two Elected Officials had been considered by the Board at the September 14 , 1977 meeting. He said that a draft response to the letter had been prepared for Board consideration. D. Wendin stated the consensus of the Board that the draft response be mailed to Supervisor Fitzgerald. VI. SPECIAL ORDERS OF THE DAY A. Introduction of Craig Britton, Land Acquisition Manager H. Grench introduced Craig Britton to the Board. He said that Craig recently joined the District in the capacity of Land Acquisition Manager. He said Craig had formerly worked with the Marin County Regional Open Space District and prior to that with Santa Cruz County and the State Division of High- ways. D. Wendin welcomed Craig to the District on behalf of the Board. B. Presentation on Use of Permanente Creek Park by City of Mountain View J. Olson requested that this item be presented later in the meeting because Glenn Lyles, who was to give the report, had been delayed. VII. OLD BUSINESS WITH ACTION REQUESTED A. Scheduling of Board/Staff Workshop H. Grench advised the Board that staff had determined that November 2 , 1977 from 12 : 00 to 2 : 00 P.M. would be the most convenient date to hold a Board/Staff workshop to discuss office location alternatives and renting versus owning. D. Wendin stated the consensus of the Board that the Board/ Staff workshop be held on November 2 , 1977 from 12 : 00 noon to 2: 00 P.M. At this time H. Grench announced to the Board and staff that the next regularly scheduled Board meeting would be held in the new District offices at 375 Distel Circle, Suite D 1. VIII. NEW BUSINESS WITH ACTION REQUESTED A. Membership in Employee Relations Service A. Crosley introduced her report (R-77-44) dated - September 21, 1977 to the General Manager regarding membership in Employee Relations Service. She stated that the ERS was established to provide comprehensive personnel information to public agencies in the Santa Meeting 77-23 Page three Clara and San Mateo County areas. The ERS is supported by contributions of its members and is operated by a small staff. She explained that due to the size of the District the annual contribution rate would be under $500. 00. She said the services provided by ERS would be valuable to the District because of the limited staff time available to compile and research areas such as salary range, work weeks and personnel-related responsibilities. She said that ERS makes available to its members current salary and benefit information as well as 24 ERS hours per agency to be used for salary survey pruposes. She added that ERS serves as a clearinghouse for laws relating to personnel practices of public agencies. She commented that ERS would provide a source of informa- tion and salary survey resource to supplement overall District staff efforts. She recommended that the Board authorize the General Manager to execute the agreement adding a party to the joint powers agreement for intergovernmental employee relations services. In response to a question from B. Green, A. Crosley stated that the ERS Board of Directors was comprised of one represen- tative from each of the member agencies. E. Shelley asked whether the representative to the ERS board would be a staff person or Board member. A. Crosley replied that the decision to appoint a staff member or Board member was at the discretion of the individual agency. D. Wendin said that if there was a Board member with a par- ticular interest in this area perhaps he/she could represent the District on this Board; if not, the General Manager could be authorized to appoint a staff person. H. Grench recommended, that unless a Board member had a particu- lar interest, the Board authorize him to appoint a staff member or himself to the ERS Board, if the District were to become a member. Motion: N. Hanko moved that the General Manager be authorized to execute the joint powers agreement with the inter- governmental employee relations service. K. Duffy seconded the motion. The motion passed unanimously. Motion: D. Wendin moved that the General Manager be authorized to appoint a staff person as the District representative to the Board of Directors of the ERS. H. Turner seconded the motion. The motion passed unanimously. Meeting 77-23 Page four B. Authority to Remodel Picchetti House J. Olson introduced his report (R-77-45) to the General 1.4anager dated September 22, 1977 regarding Authority to Remodel the Picchetti House. He said that when the Use and Management Plan was adopted for the Picchetti Ranch Area an estimate of up to $10,000 was included in the plan as the initial cost of improvements to the yellow house for use as a caretaker residence. He said that due to vandalism and the poor condi- tion of the house, particularly, the roof, staff had determined that the Board should be apprised of the situation before the next review period and further deterioration as a result of rain and possible continued vandalism could occur. He added that staff is requesting authorization for expenditure of Rinds to repair the yellow house to provide a possible care- taker residence on the site. He said that staff had investigated several alternatives to consider as possible methods of providing a caretaker resi- dence, including 1) renovate the original house built in the 1870 ' s, 2) place a mobile home on the site, 3) renovate the entire yellow house, or 4) renovate the downstairs only. He advised the Board that the conclusion reached by staff was that the best alternative was to renovate the downstairs por- tion of the yellow house. He said that this renovation would include roof repair, installation of insulation and heating, upgrading of water system and electrical service and remodel- ling the kitchen. He informed the Board that the entire job could not be done for $10, 000 if independently contracted, but can be accomplished by District construction workers, contractors, juvenile workers and the tenant. He added that if a total restoration were to be done in the future, the work could possibly cost from $20 , 000 to $50, 000. He said that the house could tentatively be ready for occupancy by December 15, 1977. He recommended that the Board authorize staff to proceed with the solicitation of bids and the awarding of contracts for renovation of the yellow at the Picchetti Ranch for a caretaker residence with authorization not to exceed $10, 000 In response to a question from R. Bishop, J. Olson said that the exterior of the house would not be changed. N. Hanko asked if the changes would preclude renovation of the structure for historical purposes. J. Olson replied that the majority of the work to be done was heating, plumbing and electrical but that some trim may have to be removed in order to upgrade these items so Meeting 77-23 Page five that the house could, in all probability, be rehabilitated, but possibly not restored to its original condition. J. Olson said the major concern of staff was that during this period, while the structures are being studied for possibles uses, the renovation of the yellow house and es- tablishment of a caretaker could mitigate further damage and destruction on the site. B. Green asked whether this plan was consistent with the goals of the Board Committee on Structures. N. Hanko said that as a member of the Structures Committee, it was her opinion that this plan for renovation was compat- ible with the objectives of the Committee. Motion: E. Shelley moved that the Board authorize staff to proceed with the solicitation of bids and the, award- ing of contracts for renovation of the yellow house at the Picchetti Ranch for a caretaker residence with authorization not to exceed $10, 000. R. Bishop seconded the motion. The motion passed unanimously. SPECIAL ORDERS OF THE DAY (cont. ) B. Presentation on Use of Permanente Creek Park by City of Mountain View J. Olson introduced G. Lyles, Recreation Superintendent from the City of Mountain View. He said that the City of Mountain View had seccessfully held a summer day camp pro- gram at Permanente Creek Park for the second consecutive year. The City of Los Altos was also involved. Liz Atkinson, who coordinated the day camp program, gave a slide presentation which depicted some of the activities and people involved in the summer program. She said that 40 to 70 children visited the day camp daily. She said the area had been named Deer Hollow Farm so that the children could distinguish the area where the day camp was held on the site. She told the Board that 3 people from the City of Los Altos and 3 people from the City of 111ountain View staff supervised the activities and that the City of Los Altos provided trans- portation for the children. G. Lyles said that two years ago, 200 to 250 children visited the site with the day camp program. This year 500 children participated in the program and it could be anticipated that interest would probably increase to 1000 participants soon. Meeting 77-23 Page six N. Hanko said that perhaps when planning with the Santa Clara County staff for the adjacent property, resumes, the District might mention the success of the program so the County might consider allocating some space for this type of activity. E. Shelley asked whether the site had reached a saturation point in regard to the number of people it could accomodate. J. Olson responded that environmentally the 400 acres could absorb this high level of use; however, parking and the St. Josephs access present a problem that should be solved in the near future. D. Wendin asked whether the day camp had encountered any problems with other visitors to the site. G. Lyles replied that due to the area being relatively hidden, the general public had not been a problem. D. Wendin expressed the gratitude of the Board for the slide presentation and report on use of this site. He also commended G. Lyles and L. Atkinson for the fine program they had formula- ted for the participants in the day camp program. NEW BUSINESS WITH ACTION REQUESTED (cont. ) C. Resolution of the Board of Directors of the Midpeninsula Regional open Space District Appointing Peace Officer J. Olson introduced memorandum (M-77-174) dated September 21, 1977 from H. Grench to the Board regarding Appointment of Peace officer. He said that in compliance with a recom- mendation made in a report (R-76-2) dated January 7 , 1976 all District rangers are appointed peace officers as outlined under Penal Code of the State of California. He stated that Eric Mart, Supervising Ranger for the District had completed the necessary courses which when accompanied by a Board resolution will qualify him as a peace officer. He recommended that the Board adopt the attached resolution appointing Eric R. Mart as a peace officer pursuant to Sec- tion 330 . 3 (m) of the Penal Code of the State of California. Motion: D. Wendin moved that the Board adopt the attached Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District appointing Peace Officer, which will appoint Eric R. Mart as a peace officer pursuant to Section 830 . 3 (m) of the Penal Code of the State of California. H. Turner seconded the motion. The motion passed unanimously. Meeting 77-2- Page seven IX. INFORMATIONAL REPORTS A. Legislative Committee Meeting N. Hanko reported that the first meeting of the Legislative Committee had been held on Wednesday, September 22 , 1977. She said that State Senator Jerry Smith attended the meeting to discuss the pending tax legislation. Ile informed the Committee that although the tax relief legislation failed to pass during the first session, he felt that possibly a special session will be called. N. Hanko suggested that the Committee formulate a letter or report supporting tax reform in the event that a special ses- sion would be held. H. Grench said that District staff had prepared two versions of language which, if added to proposed legislation would amel- iorate the effects of some of the proposed legislation. He said that the preferable version would be forwarded to the other districts that would be affected. N. Hanko said that the Board Legislative Committee would meet on October 19, and November 16 with State Senator Arlen Gregorio as a speaker. H. Grench advised N. Hanko that a letter was being prepared to go to Senator Smith regarding the tax relief legislation and its impact on the open space acquisition program of the District. B. Reorganization of San Jose/Cupertino Boundaries H. Grench said that hearings and discussion between the City of San Jose and the City of Cupertino regarding the annexa- tion of portions of the former to Cupertino were continuing. He further said that although the District had not actively participated in this matter, staff has cooperated with Santa Clara County LAFCO when information has been requested. He commented that if the annexation succeeded, the District would include 10, 000 additional people with 5, 000 of those registered voters. Financially, such an annexation would bring $37 , 000 additional revenue to the District. X. CLAIMS Motion: B. Green moved approval of the revised claims (C-77-20) dated September 28, 1977 as presented. E. Shelley seconded the motion. The motion passed unanimously. Meeting 77-2:) Page eight XI. EXECUTIVE SESSION The Board recessed to Executive Session at 3 :45 P.M. to discuss land negotiations. XII. ADJOURNMENT The Board reconvened to adjourn at 9 :45 P.M. Phyllis Lee Recording Secretary f i I P W II. APPROVAL OF MINUTES A. Minutes of September 28 , 1977 D. Wendin pointed out that Board members had received a new page No. 6 to be inserted in the minutes of September 28. N. Hanko asked that the paragraph on page 1 of the minutes under Written Communications reflect that the letter from Kathy Kaiser was referred to the Committee on Structures. D. Wendin stated the consensus that the minutes of September 28 , 1977 be approved as amended. i II