HomeMy Public PortalAbout10-09-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, OCTOBER 9, 2008
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, October 9, 2008, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Captain Terry
Hopkins, Sanitary District Engineer Bob Wiwi, Director of Public Works and Engineering Greg
Stiens, Delores Goodson, Jerry Brockman, Pam Lakes, Ron Weadick, James Johnson and Ron
Hill.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the October 2, 2008 meeting.
Lawson made a motion to approve with a second by Flood. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment in the amount of
$192,696.79. She explained of that total $60,000.00 was paid to Chase Equipment Leasing for
the first of five payments for a Street Sweeper and $56,777.36 was paid to Butler, Fairman and
Seufert for construction observation of Runway 6/24 Airport Project Phase 4. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
DRIVEWAY PETITION
A. Robinson made a request to the board to approve a driveway petition at 1505
Honeysuckle Crossing. Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and Delores Goodson for the approval to close the 200 block of NW 3rd Street on
Board of Works Minutes
October 9, 2008
Page 2 of 3
Saturday, October 18, 2008 from 9:00 AM till 5:00 PM for the Christ Connection
Church to have a Block Party. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and Jerry Brockman for the approval to close the 2400 and 2500 Blocks of NW 17th
Street on Saturday, October 25, 2008 from 11:00 AM to 5:00 PM for the Holsapple
Addition Block Party. Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Sanitary District
Engineer Bob Wiwi for the approval of a street closure of the 700 Block of Hidden
Valley Drive and the 500 Block of SW 20th Street starting on Monday, October 13,
2008 at 7:00 AM through to October 24, 2008 to install several culvert drainage
systems. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
D. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and Ron Weadick for the approval to Close the first block of North 12th Street; first
block of South 12th Street; 1200 block of East Main Street; first block of north 5th
Street (southbound side), 400 and 300 blocks of East Main Street on Tuesday,
November 11, 2008 for the Veteran's Day Parade with the parade route starting at
12th and East Main Street and run west to 5th and East Main Street with the parade
starting at 9:30 AM to approximately 10:30 or 11:00 AM. Lawson made a motion to
approve with a second by Flood. The motion was unanimously passed.
RIGHT —OF -WAY ACQUISITIONS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of two Right -of -Way
acquisitions for the Salisbury Road Project Phase 1. Those are as follows:
1. Parcel No. 3 — Thomas R. Raper — Compensation of $1,500.00
— Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
2. Parcel No. 32 — Mary W. Michaels — Compensation of $330.00
— Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
BID AWARD
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for the Brick Crosswalk
Replacement and Sidewalk Repair Project to Whitewater Construction in the amount
not to exceed $17,041.00. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
Board of Works Minutes
October 9, 2008
Page 3 of 3
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 117 -2008 with
Whitewater Construction for the Brick Crosswalk Replacement and Sidewalk Repair
Project. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
CHANGE ORDERS
A. Robinson made a request to the board to amend two change orders that have already
been approved to the correct contract numbers. Change Order No. 1 and 2 for the
North "E" Street Project should have been for Contract No. 34 -2008 instead of
Contract No. 24 -2008. Flood made a motion to amend Change Order No. 1 to read
for Contract No. 34 -2008 with a second by Lawson. The motion was unanimously
passed. Lawson made a motion to amend Change Order No. 2 to read for Contract
No. 34 -2008 with a second by Flood. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Change Order No. 2 for
Contract No. 98 -2008 for the Hayes Arboretum Road Culvert Project in the increased
amount of $512.00. Flood made a motion to approve with a second by Lawson. The
motion was unanimously passed.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk