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HomeMy Public PortalAbout19771012 - Minutes - Board of Directors (BOD) Meeting 77--24 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M I N U T E S October 12 , 1977 Suite D-1 375 Distel Circle Los Altos, CA I. ROLL CALL The meeting was called to order by President Wendin at 7 : 36 P.M. Members Present: Katherine Duffy, Barbara Green, Nonette Hanko , Richard Bishop, Edward Shelley, Harry Turner and Daniel Wendin. Personnel Present: Herbert Grench, Jon Olson, Craig Britton, Anne Crosley, Stanley Norton, Carroll Harrington, Del Woods , Jennie George and Phyllis Lee. APPROVAL OF MINUTES A. Minutes of September 14 , 1977 . B. Green suggested the correction of a typographical error in paragraph H, sentence (f) on page sixteen of the minutes , where the word "piaching" should be "poaching. " K. Duffy said she felt the first sentence in the first paragraph on page ten of the minutes was unclear, and asked that the word "not" be inserted after the word "did. " D. Wendin stated the consensus that the minutes of September 14 , 1977 be approved as amended. B. Minutes of September 28, 1977 . E. Shelley pointed out that the second and vote were missing from the motion on page six of the minutes. D. Wendin stated the consensus that approval of the minutes of September 28 , 1977 be delayed until the next Board meeting to give Board members an opportunity to review them. WRITTEN COMMUNICATIONS A. Crosley advised the Board of two Written Communications , a referral from the San Carlos School District and a referral from the Fremont Union High School District. Meeting 77-24 Page two H. Grench explained that in the case of such referrals where the District will have no involvement, no reply is made unless the District has a comment. He said he was requesting Board concur- rence that this would apply in these two instances. R. Bishop said he would like some time o review the San Carlos School District referral in the event alreply might be in order. D. Wendin stated the consensus that the Board concurred with staff ' s action on the Fremont Union High School District referral and that consideration of the San Carlos School District referral would be delayed until the next Board meeting. IV. ADOPTION OF AGENDA D. Wendin said there would be a Special order of the Day for the introduction of a new staff member. He stated the consensus that the agenda be adopted with that addition. V. ORAL COMMUNICATIONS There were no Oral Communications at this time. VI. SPECIAL ORDERS OF THE DAY A. Introduction of Jim Boland, Construction Ranger J. Olson introduced Jim Boland, the new Construction Ranger, to the Board. He said Jim was completing requirements to become a limited status peace officer and had been organizing the ranger yard. VII. OLD BUSINESS WITH ACTION REQUESTED A. Monte Bello Open Space Preserve Addition (Eldridge Property) H. Grench introduced his memorandum (M-77-185) dated October 7 , 1977 , regarding the Monte Bello Open Space Preserve Addition (Eldridge Property) . He said that since the August 17 , 1977 meeting when the Board moved to acquire the Eldridge parcels , changes have been agreed upon in the agreement relating to the Burns ' 610 acre parcel. He said that the only substantive change was in paragraph six of Agreement No. 2 , wherein Mr. Eldridge wished to express his intention that his court testimony and the representations in the agreement be consistent with each other. H. Grench recommended that the Board adopt the resolution approving the agreements for both the 610 acre par- cel and the 150 acre parcel. Mark Schneider, 32100 Page Mill Road, Palo Alto, said he was happy to see that Mr. Eldridge ' s interests were protected. He said he would like the record to show that in paragraph No. 9 Meeting 77-24 Page three the word "trespassers" was changed to the word "persons. " Motion: N. Hanko moved adoption of Resolution No. 77-41, a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Authorizing Acceptance of Agreements to Purchase Real Property, Authorizing Officer to Execute Certificate (s) of Acceptance of Grant (s) to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transac- tion (s) (Monte Bello Open Space Preserve Addition - Eldridge Property) . D. Wendin seconded the motion. Discussion: E. Shelley suggested the motion be made subject to inserting the appropriate dates in the resolution. The Board agreed with this. The motion passed unanimously. B. Appointment of Fremont Older Ranchhouse Committee K. Duffy introduced her memorandum (M-77-188) dated October 12 , 1977 , regarding the Appointment of the Fremont Older Ranchhouse Committee. She said the Committee would be responsible for reviewing, advising on and approving all plans for renovation of the ranchhouse, in accordance with the terms of the lease. She recommended that the following people be appointed as mem- bers of the Committee : Director Kay Duffy, staff member Jon Olson, Victor Thompson (Professor Emeritus of Architectural History) and Seonaid McArthur (Associate Director, California History Center) . Motion: K. Duffy moved the appointment of Katherine Duffy, Jon Olson, Victor Thompson and Seonaid McArthur as members of the Fremont Older Ranchhouse Committee. B. Green seconded the motion. Discussion: Robert Mark, 725 Cowper, Palo Alto, said he would like to see a member of the public on the Committee, perhaps Geri Albers. D. Wendin said the purpose of the Committee would be to ensure historical accuracy and that meetings would be open to the public. E. Shelley and R. Bishop expressed the opinion that a member of the general public be added to the Committee. Geri Albers , 925 Arbor Road, Menlo Park, said she was not interested in serving on the Committee, but felt there should be a public member on it. H. Turner suggested the meetings be public and noticed. D. Wendin said that due to the limited purpose of the Committee , it did not seem practical to notice the meetings , but that interested people could contact Committee members for information. Motion to Amend: E. Shelley moved to amend the motion to include representation on the Committee by a member Meeting 77-24 Page four of the public. The motion failed for lack of a second. Motion to Amend: H. Turner moved to amend the motion to provide for a four-member Committee at this time, but that a fifth member could be added at a future date if appropriate. B. Green seconded the motion to amend. The motion to amend passed unanimously. D. Wendin suggested K. Duffy be responsible for contacting those members of the public who express an interest in being informed of the Committee ' s activities. The motion passed unanimously. G. Albers said she felt it was important that the Committee monitor construction activities that tear portions of the building down, as well as those activities that rebuilt or restore the building. C. Tax Relief Legislation N. Hanko introduced her memorandum (M-77-189) dated October 12 , 1977 , regarding Tax Relief Legislation. She said that follow- ing a meeting of the Legislative Committee on September 21, Legal Counsel was directed to draft possible legislation that would reduce the impact of tax revenue limitations on the District. Pursuant to discussion with other regional park and open space districts , the General Manager suggested that the language exempt from tax revenue limitations only those portions of the budget related to acquisition of land. H. Grench said the Monterey Peninsula Regional Park District would consider the proposal tomorrow night; Marin County Open Space District had not yet considered it; at least two East Bay Regional Park District members appear to be supportive of the proposal . Motion: N. Hanko moved that the Board adopt the tax relief concept as drafted by staff with minor modifications to indicate the division between the acquisition and operation portions of the budget, and that a letter on this proposed legislation be sent by the President of the Board to East Bay Regional Park District, Marin County Open Space District and Monterey Penin- sula Regional Park District , and to Senator Smith and other legislators who represent the District. R. Bishop seconded the motion. The motion passed unanimously. VIII. NEW BUSINESS WITH ACTION REQUESTED A. Removal of Sheds on Fremont Older Open Space Preserve J. Olson introduced his report (R-77-46) dated October 7, 1977 regarding Removal of Sheds on Fremont Older Open Space Preserve. Meeting 77-24 Page five He said the Use and Management Plan for this site which was adopted on July 27 , 1977 recommended that the apricot shed area be temporarily designated as a group camp area for use by the Cupertino Park and Recreation Department or for inter- pretational purposes. The City of Cupertino , however, has chosen not to use that area due to poor access. The interpre- tational value of the apricot sheds is limited, and they are attractive nuisances which present a liability problem for the District. He said an adjacent property owner has offered to remove one of the sheds and install it at the Permanente Creek Park ranger yard, in exchange for which the District would allow him to remove and take possession of the second shed. Since the District would otherwise have to expend funds to have the sheds removed, he recommended that the Board amend the Use and Management Plan to allow staff to arrange for the removal of the sheds and the pavement in order that the area return to a natural condition. Motion: E. Shelley moved authorization of the General Manager' s recommendations in memorandum M-77-187 , dated October 7 , 1977 , to amend the Use and 14anagement Plan for the Fremont Older Open Space Preserve to allow removal of two apricot sheds by a nearby landowner, who would re-erect one shed at Permanente Creek Park and keep the other shed for his own use, and that the area be allowed to return to its natural condition. K. Duffy seconded the motion. Discussion: In response to a question from D. Wendin, S. Norton advised that the District was not legally required to go to bid on this project. The motion passed unanimously. IX. INFORMATIONAL REPORTS A. Legislative Committee Meeting Change of Date N. Hanko announced that the meeting of the Legislative Committee that had originally been scheduled for November 16 will instead be held on November 21. B. Structures Committee Meeting N. Hanko announced that the Structures Committee will be meet- ing at noon on Monday, October 17. C. Legislation Allowing Limited Land Exchanges H. Grench advised that Marin County was successful in achieving the passage of legislation allowing regional park and open space districts to trade up to ten acres of land each year under certain conditions . Meeting 77-24 Page six D. Status of Docent Program E. Huggins , Coordinator of Volunteers , said the District now has thirty-three active docents conducting tours of District lands. She said there were 150 visitors to Black Mountain between June and October, and the earthquake trail tours on Los Trancos are very popular right now. She advised that there would be a training hike on October 15 for several docent groups from the Bay Area. Foothill College will hold the opening of a new Geology exhibit on November 6 from 1 :00 P.M. to 5 :00 P.M. , including a hike on Los Trancos. The District Board and staff will be invited to the opening, she said. . She added that the docents expect to be involved in a project on the Picchetti site in the future, and some members are already compiling historical information about the site. E. Presentation of District Brochures J. Olson distributed a variety of brochures which have been printed by the District to provide information about District lands. He said most sites have a single sheet of paper with a map on one side and descriptive information on the other. Fremont Older and the Page Mill Road Area each have more elaborate brochures with trail information. The sheets are printed at a cost of 10G apiece and the brochures cost about 30� apiece. An additional brochure describing camping facil- ities in the Santa Cruz Mountains has been prepared since many people contacting the District are interested in this type of information. These brochures cost 201� each. F. Status of Use and Management Plan for Los Trancos Open Space Preserve J. Olson said he would be giving a brief status report on one District site at each Board meeting. He said the Use and Management Plan for Los Trancos Open Space Preserve is nearly completed. He added that the trails on the Preserve were differentiated by either blue or yellow numbers on signposts . G. Abandonment of Portions of Stelling Road C. Britton said the County of Santa Clara was planning to aban- don a public right to travel along a portion of Stelling Road in Cupertino, partly as an inducement to the owners who would give Cupertino rights of access to another piece of land. He said the District was on record as opposing the abandonment, The Board concurred. H. Possible Attendance at Special Regional Park District Meeting H. Grench said there was a great deal of interest at the recent National Parks and Recreation Society Conference among regional park and open space districts to hold a meeting in June to ex- Meeting 77-24 Page seven change ideas and become familiar with the purposes and opera- tions of regional agencies . He mentioned that the organizers of the forthcoming meeting, which will be held in Minnesota, have strongly urged that at least one staff and one Board member attend. He said further materials on the meeting will be distributed to the Board when they are received. X. CLAIMS Motion: D. Wendin moved approval of the revised claims (C-77- 21) dated October 12, 1977 as presented. B. Green seconded the motion. The motion passed unanimously, with N. Hanko abstaining from claim No. 282. XI . EXECUTIVE SESSION The Board recessed to Executive Session at 8 :49 P.M. to discuss land negotiations. XII . ADJOURNMENT The Board reconvened to adjourn at 9 :50 P.M. Anne Cathcart Crosley District Clerk B. Minutes of October 12, 1977 E. Shelley referred to the motion on page three of the minutes and suggested that the motion might be attributed to D. Wendin rather than E. Shelley. D. Wendin said he could not recall who made the motion, and suggested the reference be left as is . B. Green pointed out that a corrxiia at the end of the fifth line in paragraph "G" on page six of the minutes should be a period. D. Wendin stated the consensus that the minutes of October 12, 1977 be approved as corrected.