HomeMy Public PortalAbout19771012 - Minutes - Board of Directors (BOD) Meeting 77--24
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
October 12 , 1977 Suite D-1
375 Distel Circle
Los Altos, CA
I. ROLL CALL
The meeting was called to order by President Wendin at 7 : 36 P.M.
Members Present: Katherine Duffy, Barbara Green, Nonette Hanko ,
Richard Bishop, Edward Shelley, Harry Turner and Daniel Wendin.
Personnel Present: Herbert Grench, Jon Olson, Craig Britton,
Anne Crosley, Stanley Norton, Carroll Harrington, Del Woods ,
Jennie George and Phyllis Lee.
APPROVAL OF MINUTES
A. Minutes of September 14 , 1977 .
B. Green suggested the correction of a typographical error in
paragraph H, sentence (f) on page sixteen of the minutes , where
the word "piaching" should be "poaching. "
K. Duffy said she felt the first sentence in the first paragraph
on page ten of the minutes was unclear, and asked that the word
"not" be inserted after the word "did. "
D. Wendin stated the consensus that the minutes of September 14 ,
1977 be approved as amended.
B. Minutes of September 28, 1977 .
E. Shelley pointed out that the second and vote were missing
from the motion on page six of the minutes.
D. Wendin stated the consensus that approval of the minutes of
September 28 , 1977 be delayed until the next Board meeting to
give Board members an opportunity to review them.
WRITTEN COMMUNICATIONS
A. Crosley advised the Board of two Written Communications , a
referral from the San Carlos School District and a referral from
the Fremont Union High School District.
Meeting 77-24 Page two
H. Grench explained that in the case of such referrals where the
District will have no involvement, no reply is made unless the
District has a comment. He said he was requesting Board concur-
rence that this would apply in these two instances.
R. Bishop said he would like some time o review the San Carlos
School District referral in the event alreply might be in
order.
D. Wendin stated the consensus that the Board concurred with
staff ' s action on the Fremont Union High School District referral
and that consideration of the San Carlos School District referral
would be delayed until the next Board meeting.
IV. ADOPTION OF AGENDA
D. Wendin said there would be a Special order of the Day for
the introduction of a new staff member. He stated the consensus
that the agenda be adopted with that addition.
V. ORAL COMMUNICATIONS
There were no Oral Communications at this time.
VI. SPECIAL ORDERS OF THE DAY
A. Introduction of Jim Boland, Construction Ranger
J. Olson introduced Jim Boland, the new Construction Ranger, to
the Board. He said Jim was completing requirements to become
a limited status peace officer and had been organizing the
ranger yard.
VII. OLD BUSINESS WITH ACTION REQUESTED
A. Monte Bello Open Space Preserve Addition (Eldridge Property)
H. Grench introduced his memorandum (M-77-185) dated October 7 ,
1977 , regarding the Monte Bello Open Space Preserve Addition
(Eldridge Property) . He said that since the August 17 , 1977
meeting when the Board moved to acquire the Eldridge parcels ,
changes have been agreed upon in the agreement relating to the
Burns ' 610 acre parcel. He said that the only substantive
change was in paragraph six of Agreement No. 2 , wherein Mr.
Eldridge wished to express his intention that his court testimony
and the representations in the agreement be consistent with
each other. H. Grench recommended that the Board adopt the
resolution approving the agreements for both the 610 acre par-
cel and the 150 acre parcel.
Mark Schneider, 32100 Page Mill Road, Palo Alto, said he was
happy to see that Mr. Eldridge ' s interests were protected. He
said he would like the record to show that in paragraph No. 9
Meeting 77-24 Page three
the word "trespassers" was changed to the word "persons. "
Motion: N. Hanko moved adoption of Resolution No. 77-41, a
Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Authorizing
Acceptance of Agreements to Purchase Real Property,
Authorizing Officer to Execute Certificate (s) of
Acceptance of Grant (s) to District, and Authorizing
General Manager to Execute Any and All Other Documents
Necessary or Appropriate to Closing of the Transac-
tion (s) (Monte Bello Open Space Preserve Addition -
Eldridge Property) . D. Wendin seconded the motion.
Discussion: E. Shelley suggested the motion be made
subject to inserting the appropriate dates in the
resolution. The Board agreed with this. The motion
passed unanimously.
B. Appointment of Fremont Older Ranchhouse Committee
K. Duffy introduced her memorandum (M-77-188) dated October 12 ,
1977 , regarding the Appointment of the Fremont Older Ranchhouse
Committee. She said the Committee would be responsible for
reviewing, advising on and approving all plans for renovation
of the ranchhouse, in accordance with the terms of the lease.
She recommended that the following people be appointed as mem-
bers of the Committee : Director Kay Duffy, staff member Jon
Olson, Victor Thompson (Professor Emeritus of Architectural
History) and Seonaid McArthur (Associate Director, California
History Center) .
Motion: K. Duffy moved the appointment of Katherine Duffy, Jon
Olson, Victor Thompson and Seonaid McArthur as members
of the Fremont Older Ranchhouse Committee. B. Green
seconded the motion.
Discussion: Robert Mark, 725 Cowper, Palo Alto, said
he would like to see a member of the public on the
Committee, perhaps Geri Albers. D. Wendin said the
purpose of the Committee would be to ensure historical
accuracy and that meetings would be open to the public.
E. Shelley and R. Bishop expressed the opinion that
a member of the general public be added to the Committee.
Geri Albers , 925 Arbor Road, Menlo Park, said she was
not interested in serving on the Committee, but felt
there should be a public member on it. H. Turner
suggested the meetings be public and noticed. D.
Wendin said that due to the limited purpose of the
Committee , it did not seem practical to notice the
meetings , but that interested people could contact
Committee members for information.
Motion to Amend: E. Shelley moved to amend the motion
to include representation on the Committee by a member
Meeting 77-24 Page four
of the public. The motion failed for lack of a second.
Motion to Amend: H. Turner moved to amend the motion
to provide for a four-member Committee at this time,
but that a fifth member could be added at a future date
if appropriate. B. Green seconded the motion to amend.
The motion to amend passed unanimously. D. Wendin
suggested K. Duffy be responsible for contacting those
members of the public who express an interest in being
informed of the Committee ' s activities. The motion
passed unanimously.
G. Albers said she felt it was important that the Committee
monitor construction activities that tear portions of the
building down, as well as those activities that rebuilt or
restore the building.
C. Tax Relief Legislation
N. Hanko introduced her memorandum (M-77-189) dated October 12 ,
1977 , regarding Tax Relief Legislation. She said that follow-
ing a meeting of the Legislative Committee on September 21,
Legal Counsel was directed to draft possible legislation that
would reduce the impact of tax revenue limitations on the
District. Pursuant to discussion with other regional park
and open space districts , the General Manager suggested
that the language exempt from tax revenue limitations
only those portions of the budget related to acquisition of
land.
H. Grench said the Monterey Peninsula Regional Park District
would consider the proposal tomorrow night; Marin County
Open Space District had not yet considered it; at least two
East Bay Regional Park District members appear to be supportive
of the proposal .
Motion: N. Hanko moved that the Board adopt the tax relief
concept as drafted by staff with minor modifications
to indicate the division between the acquisition and
operation portions of the budget, and that a letter
on this proposed legislation be sent by the President
of the Board to East Bay Regional Park District,
Marin County Open Space District and Monterey Penin-
sula Regional Park District , and to Senator Smith
and other legislators who represent the District.
R. Bishop seconded the motion. The motion passed
unanimously.
VIII. NEW BUSINESS WITH ACTION REQUESTED
A. Removal of Sheds on Fremont Older Open Space Preserve
J. Olson introduced his report (R-77-46) dated October 7, 1977
regarding Removal of Sheds on Fremont Older Open Space Preserve.
Meeting 77-24 Page five
He said the Use and Management Plan for this site which was
adopted on July 27 , 1977 recommended that the apricot shed
area be temporarily designated as a group camp area for use
by the Cupertino Park and Recreation Department or for inter-
pretational purposes. The City of Cupertino , however, has
chosen not to use that area due to poor access. The interpre-
tational value of the apricot sheds is limited, and they are
attractive nuisances which present a liability problem for the
District. He said an adjacent property owner has offered to
remove one of the sheds and install it at the Permanente Creek
Park ranger yard, in exchange for which the District would
allow him to remove and take possession of the second shed.
Since the District would otherwise have to expend funds to
have the sheds removed, he recommended that the Board amend
the Use and Management Plan to allow staff to arrange for the
removal of the sheds and the pavement in order that the area
return to a natural condition.
Motion: E. Shelley moved authorization of the General Manager' s
recommendations in memorandum M-77-187 , dated October 7 ,
1977 , to amend the Use and 14anagement Plan for the Fremont
Older Open Space Preserve to allow removal of two apricot
sheds by a nearby landowner, who would re-erect one shed
at Permanente Creek Park and keep the other shed for his
own use, and that the area be allowed to return to its
natural condition. K. Duffy seconded the motion.
Discussion: In response to a question from D. Wendin,
S. Norton advised that the District was not legally
required to go to bid on this project. The motion
passed unanimously.
IX. INFORMATIONAL REPORTS
A. Legislative Committee Meeting Change of Date
N. Hanko announced that the meeting of the Legislative Committee
that had originally been scheduled for November 16 will instead
be held on November 21.
B. Structures Committee Meeting
N. Hanko announced that the Structures Committee will be meet-
ing at noon on Monday, October 17.
C. Legislation Allowing Limited Land Exchanges
H. Grench advised that Marin County was successful in achieving
the passage of legislation allowing regional park and open
space districts to trade up to ten acres of land each year
under certain conditions .
Meeting 77-24 Page six
D. Status of Docent Program
E. Huggins , Coordinator of Volunteers , said the District now
has thirty-three active docents conducting tours of District
lands. She said there were 150 visitors to Black Mountain
between June and October, and the earthquake trail tours on
Los Trancos are very popular right now. She advised that there
would be a training hike on October 15 for several docent
groups from the Bay Area. Foothill College will hold the
opening of a new Geology exhibit on November 6 from 1 :00 P.M.
to 5 :00 P.M. , including a hike on Los Trancos. The District
Board and staff will be invited to the opening, she said. .
She added that the docents expect to be involved in a project
on the Picchetti site in the future, and some members are
already compiling historical information about the site.
E. Presentation of District Brochures
J. Olson distributed a variety of brochures which have been
printed by the District to provide information about District
lands. He said most sites have a single sheet of paper with
a map on one side and descriptive information on the other.
Fremont Older and the Page Mill Road Area each have more
elaborate brochures with trail information. The sheets are
printed at a cost of 10G apiece and the brochures cost about
30� apiece. An additional brochure describing camping facil-
ities in the Santa Cruz Mountains has been prepared since
many people contacting the District are interested in this
type of information. These brochures cost 201� each.
F. Status of Use and Management Plan for Los Trancos Open Space
Preserve
J. Olson said he would be giving a brief status report on one
District site at each Board meeting. He said the Use and
Management Plan for Los Trancos Open Space Preserve is nearly
completed. He added that the trails on the Preserve were
differentiated by either blue or yellow numbers on signposts .
G. Abandonment of Portions of Stelling Road
C. Britton said the County of Santa Clara was planning to aban-
don a public right to travel along a portion of Stelling Road
in Cupertino, partly as an inducement to the owners who would
give Cupertino rights of access to another piece of land. He
said the District was on record as opposing the abandonment,
The Board concurred.
H. Possible Attendance at Special Regional Park District Meeting
H. Grench said there was a great deal of interest at the recent
National Parks and Recreation Society Conference among regional
park and open space districts to hold a meeting in June to ex-
Meeting 77-24 Page seven
change ideas and become familiar with the purposes and opera-
tions of regional agencies . He mentioned that the organizers
of the forthcoming meeting, which will be held in Minnesota,
have strongly urged that at least one staff and one Board member
attend. He said further materials on the meeting will be
distributed to the Board when they are received.
X. CLAIMS
Motion: D. Wendin moved approval of the revised claims (C-77-
21) dated October 12, 1977 as presented. B. Green
seconded the motion. The motion passed unanimously,
with N. Hanko abstaining from claim No. 282.
XI . EXECUTIVE SESSION
The Board recessed to Executive Session at 8 :49 P.M. to discuss
land negotiations.
XII . ADJOURNMENT
The Board reconvened to adjourn at 9 :50 P.M.
Anne Cathcart Crosley
District Clerk
B. Minutes of October 12, 1977
E. Shelley referred to the motion on page three of the minutes
and suggested that the motion might be attributed to D. Wendin
rather than E. Shelley. D. Wendin said he could not recall who
made the motion, and suggested the reference be left as is .
B. Green pointed out that a corrxiia at the end of the fifth line
in paragraph "G" on page six of the minutes should be a period.
D. Wendin stated the consensus that the minutes of October 12,
1977 be approved as corrected.