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HomeMy Public PortalAbout19771026 - Minutes - Board of Directors (BOD) Meeting 77-25 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M 1 14 U T E S October 26 , 1977 Suite D-1 375 Distel Circle Los Altos, CA I. ROLL CALL The meeting was called to order by President Wendin at 7 : 33 P.M. Members Present: Richard Bishop, Katherine Duffy, Barbara Green, Nonette Hanko, Edward Shelley, Harry Turner and Daniel Wendin. Personnel Present: Herbert Grench, Jon Olson, Craig Britton, Anne Crosley, Carroll Harrington, Stanley Norton, Brad Clifford, Rose Hartman and Stanley Norton. APPROVAL OF MINUTES A. Minutes of September 28 , 1977 D. Wendin pointed out that Board members had received a new page No. 6 to be inserted in the minutes of September 28. N. Hanko asked that the paragraph on page 1 of the minutes under Written Communications reflect that the letter from Kathy Kaiser was referred to the Committee on Structures . D. Wendin stated the consensus that the minutes of September 28 , 1977 be approved as amended. B. Minutes of October 12 , 1977 E. Shelley referred to the motion on page three of the minutes and suggested that the motion might be attributed to D. Wendin rather than E. Shelley. D. Wendin said he could not recall who made the motion, and suggested the reference be left as is. B. Green pointed out that a comma at the end of the fifth line in paragraph "G" on page six of the minutes should be a period. D. Wendin stated the consensus that the minutes of October 12 , 1977 be approved as corrected. Meeting 77-25 Page two III. WRITTEN COMMUNICATIONS D. Wendin stated that a letter had been received from Assembly- man Victor Calvo indicating his support for the District ' s position regarding proposed property tax relief legislation. N. Hanko pointed out that the Board had also received as an informational item a letter from the Monterey Peninsula Regional Park District expressing its support for amending property tax relief legislation as applied to regional park and open space districts. IV. ADOPTION OF AGE14DA H. Grench said he would like to add Site Naming Policies Commit- tee under New Business With Action Requested. R. Bishop asked that the Appointment of a Member to Fremont Older Ranchhouse Committee be considered. D. Wendin suggested it be an Informational Report. E. Shelley said he would like to have Clarification of Structures Committee Charter discussed under Informational Reports. D. Wendin stated the consensus that the agenda be adopted with the above changes. V. ORAL COMMUNICATIONS There were no Oral Communications at this time. VI. SPECIAL ORDERS OF THE DAY A. Recognition of Volunteers E. Huggins said she was very pleased to introduce two volunteers who have given their time and talents to the District. One of the volunteers , Sara Shoolery, has been working two half-days a week since the beginning of summer in the office, clipping newspapers and assisting with a variety of office work. She has helped immensely in relieving the overall workload in the office. E. Huggins also introduced Nick Hall , who built and has cared for the earthquake trail that so many people are enjoying. On November 6 , the results of Nick' s handiwork will be highlighted by Foothill College. E. Huggins also mentioned the volunteer work of Hilary Heaster, who has catalogued newspaper clippings once a week at the office , and Tim Hall, who assisted in building the earthquake trail. Meeting 77-25 Page three D. Wendin expressed the gratitude of the Board and staff for the work of the volunteers , without whom such services would remain undone or would cost the taxpayer more. VII. NEW BUSINESS WITH ACTION REQUESTED A. Adoption of Updated Relocation Assistance Program (1977 State Guidelines) S. Norton introduced his memorandum (M-77-192) dated October 25, 1977 , regarding Adoption of Updated Relocation Assistance Program (1977 State Guidelines) . He explained that there do not appear to be substantive changes from the guidelines adopted by the District in 1973, but that adoption of the 1977 State guidelines would bring the District into conformity and eliminate any question as to the currency of its rules and procedures. He pointed out that Article 4 , regarding Last Resort Housing, has not been included pending resolution of legal questions. He said a copy of the State guidelines would remain on file with the District Clerk. C. Britton said no schedule of payments was included since it has been incorporated into the State guidelines. Motion: N. Hanko moved adoption of Resolution No. 77-42 , a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Adopting Updated Relocation Assistance Program and 1977 Guidelines. R. Bishop seconded the motion. The motion passed unanimously. B. Site Naming Policies H. Grench said that Directors B. Green, K. Duffy and G. Seager had been appointed some time ago as a Committee to Review Site Naming Policies . Since the site planning process is now fairly complete, he felt it was now appropriate for the Committee to proceed with its work, and he asked the Board to appoint a Director to replace G. Seager on the Committee. He said there is a particular need for the Committee now because Santa Clara County will be naming its north County park. D. Wendin stated that Director H. Turner would be appointed to replace G. Seager as a member of the Committee to Review Site Naming Policies. The Board concurred. VIII . INFORMATIONAL REPORTS A. Fremont Older Ranchhouse Committee R. Bishop pointed out that at its last meeting the Board appointed four out of five members of the Fremont Older Ranchhouse Committee. Meeting 77-25 Page four He said he had approached John Boucher of San Carlos about serv- ing on the Committee, and Mr. Boucher is very interested in doing SO. Mr. Boucher is retired after working as a city planner for Santa Clara and San Jose. He also served on the San Carlos Planning Commission for many years. R. Bishop said he felt Mr. Boucher had very high standards, and recommended the Board appointed him to the Committee. D. Wendin suggested Mr. Boucher could be asked to participate, but that an official appointment be delayed until it was more clear how the Committee would operate. N. Hanko said she disagreed with this , stating that it would be embarrassing to ask someone to participate without being a member. R. Bishop said he concurred with N. Hanko and felt the Committee would not have many problems . Motion: N. Hanko moved that John Boucher be appointed as a member of the Fremont Older Ranchhouse Committee. B. Green seconded the motion. Discussion: R. Mark, 725 Cowper , Palo Alto, said he was disappointed that the final member of the Committee was not a regular user of the site. The motion passed on the following vote: AYES - N. Hanko, R. Bishop, B. Green, H. Turner and K. Duffy; NOES - D. Wendin. B. Letter from San Carlos School District D. Wendin stated for the record that R. Bishop agreed with staff ' s recommendation regarding the referral from the San Carlos School District, which was discussed at the October 12 , 1977 Board meeting. C. Clarification of Role of Structures Committee E. Shelley said the Committee on Structures has suggested that its charge include a consideration of improvements in general , since it is difficult to define what constitutes a structure. D. Wendin stated the consensus that the Structures Committee will consider improvements. In response to a question, H. Grench replied that leases would probably be considered by the Committee where policy decisions were needed. J. Olson added that most leases are short term, but occasionally only a long term lease is practical , such as for a vineyard. Some land uses can be mixed with public use, and other uses cannot. H. Grench suggested that a report on lease policies be initiated by staff. D. Wendin suggested that the Committee could use a draft staff report for reference. Meeting 77-25 Page five R. Bishop said he would like staff to consider the practicality of a path through a vineyard. J. Olson mentioned there was a possibility of this on Black Mountain in the future. D. Wendin stated the consensus that the Structures Committee now function as an Improvements Committee and consider policies on such topics as structures , improvements and leases, and that staff would prepare a report on agricultural leases. D. Report of Legislative Committee N. Hanko said the Legislative Committee met last week and decided that it would be considering the following topics : (1) amendments to the regional park district enabling legis- lation, (2) tax relief legislation as it affects the District; (3) financing bills affecting the District and (4) miscellan- eous bills of interest to the District. She said the next Legislative Committee meeting would be at 7 : 30 P.M. on Monday, November 21, 1977 at the District offices , with State Senator Arlen Gregorio scheduled to attend. E. California Parks and Recreation Society Conference B. Green said she planned to attend the forthcoming California Parks and Recreation Society Conference in Oakland on behalf of the Board. She said she would need the Board' s concurrence to have her mileage expense to the Conference reimbursed. D. Wendin stated the consensus that it would be an appropriate expense and reimbursable by the District. F. Status of Peninsula Open Space Trust B. Clifford announced that new members of the Board of the Peninsula Open Space Trust included Sheldon Bryner and Rosemary Young, leaving only five vacancies to be filled. He said staff hoped to have all Board members selected by January. G. Status of East Palo Alto Baylands Grant Application H. Grench said he had recently received a letter from the new Director of the State Parks Department reaffirming the $500 ,000 commitment of Land and Water Conservation Fund money to the proposed East Palo Alto baylands project. IX. CLAIMS Motion: H. Turner moved approval of the revised claims (C-77- 22) dated October 26 , 1977. B. Green seconded the motion. H. Grench asked that Claim No. 326 be deleted. The motion, with Claim No. 326 deleted, passed unani- mously. Meeting 77-25 Page six X. EXECUTIVE SESSION The Board recessed to Executive Session at 8:23 P.M. XI. ADJOURNMENT The Board reconvened to adjourn at 10 :29 P.M. Anne Cathcart Crosley District Clerk A. Minutes of October 26, 1977 D. Wendin referred to page two, final paragraph where the volun- teer efforts of Tim Hall in building the earthquake trail at Los Trancos Open Space Preserve are mentioned. He said that the 'min- utes should reflect that Tim directed the development of the trail with the aid of students in the Geology Department of Foothill College, which department he heads. E. Shelley pointed out an ommission on page four where the motion appears, line seven. He said the tally of votes should include E. Shelley voting aye. D. Wendin stated the consensus of the Board that the minutes of October 26, 1977 be approved with the above changes.