HomeMy Public PortalAbout19771109 - Minutes - Board of Directors (BOD) lA-
e I- Meeting 77-27
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
375 Distel Circle
November 9 , 1977 Suite D-1
Los Altos ,CA
I. ROLL CALL
The meeting was called to order by President Wendin at 7 : 37 P.M.
Members Present: Katherine Duffy, Richard Bishop, Barbara Green,
Nonette Hanko, Harry Turner and Daniel Wendin.
Member Absent: Edward Shelley
Personnel Present: Herbert Grench, Jon Olson, Craig Britton,
Anne Crosley, Carroll Harrington, Del Woods , Eric Mart and
Rose Hartman.
II. APPROVAL OF MINUTES
A. Minutes of October 26 , 1977
A. Crosley advised that the minutes of October 26 , 1977 were not
available yet. D. Wendin stated the consensus that approval of
the minutes be delayed until a future meeting.
III. WRITTEN COMMUNICATIONS
There were no Written Communications.
IV. ADOPTION OF AGENDA
D. Wendin stated the consensus that the agenda be adopted as
prepared.
V. ORAL COMMUNICATIONS
Robert Mark, 725 Cowper, Palo Alto, referred the Board to an
analysis by L. Schwarz , Financial Analyst, regarding costs and
benefits to the District in the event it continues to rent
office space or decides to purchase its own office location.
He said he felt the analysis did not sufficiently take into
account the role of the discount rate. In other words, he
said, what else might the District be investing its money in
Meeting 77-27 Page two
if it did not invest in an office site. He suggested that the
analysis include a variety of discount rates.
H. Turner said some members of the Board did understand the
point he was making regarding the discount rate factor, and
would keep it in mind.
R. Bishop suggested the Board might consider other meeting times
for such activities as the recent Board/staff workshop, since
it was more difficult to receive sufficient public input at a
noon meeting.
VI. NEW BUSINESS WITH ACTION REQUESTED
A. Former State College Site at Edgewood Road
H. Grench introduced his report (R-77-49) dated November 3 ,
1977, regarding the Former State College Site at Edgewood Road.
He said the District had been advised of the availability of
up to 477 acres of this site, 274 acres of which have already been
declared surplus government property by the State. The site,
which consists of grassy knolls and oak woodland, is near
the Hassler Health Home property and is undeveloped. He
said he recommended to the San Mateo County Parks and Recrea-
tion Commission that they ask the San Mateo County Board of
Supervisors to express its interest in the site and in exploring
possible joint projects with the District relating to the site.
The Commission has made a recommendation to express an interest
in the site, which is expected to be considered by the Super-
visors on November 29 or December 6. In the meantime, the Com-
mission has proposed a meeting between the Commission and the
District on December 3 or 10 , from 9 A.M. to about 12 Noon. it
could be held on the State College site, weather permitting.
If the weather is poor, the meeting would be at the County offices.
He. Grench recommended that the Board choose the more convenient
date and express their interest in pursuing cooperative projects
with the County for this site.
H. Turner pointed out that in 1972 , the San Mateo County voters
approved a 104 tax for parkland purchase and development, which
was not intended to include operations and maintenance costs.
Motion: R. Bishop moved that the Board agree to a joint meet-
ing with the San Mateo County Parks and Recreation
Commission on December 3, 1977 , at 9 :00 A.M. , on the
State College Site, weather permitting. H. Grench
said it would be noticed as a Special Meeting of the
Board. H. Turner asked that a precise map be included
on the meeting notice. The motion passed unanimously.
D. Wendin stated the consensus that the President send a letter
to the San Mateo County Board of Supervisors expressing an
interest in exploring possible joint acquisition and/or planning
for the site.
Meeting 77-27 Page three
Dorothy Jennings , 3611 Woodside Road, Woodside, said she was
familiar with the State College property and was very pleased
that the District was investigating it for possible acquisition.
B. Real Estate Analyst Position
C. Britton introduced his report (R-77-47) dated November 3 , 1977 ,
regarding establishment of a Real Estate Analyst Position. He
explained that the land acquisition staff has included a temporary
Research Assistant position which has been filled on an essentially
full-time basis for over a year. The work performed through this
position, which includes gathering information on parcels of land,
owners and comparable sales, and providing the legwork needed when
title is being acquired. He felt it was important that this
position be continued with other duties added, such as handling
relocation assistance , preparing grant applications and land
acquisition documents , and performing beginning level appraisal
and negotiations work. He added that this position is especially
needed since the District has expanded its area for potential
preservation and has utilized its borrowing power to provide
available funds for land acquisition. In addition, it is anti-
cipated that the Land Endowment Specialist position will be
phased out in the event the Peninsula Open Space Trust takes
over the gift and dedication functions of the District as planned.
He recommended the Board approve the Job Description for a
Real Estate Analyst position with an annual salary range of
$11,700 to $15,200.
H. Grench further recommended in his memorandum (M-77-198) dated
November 2 , 1977 , that the Board authorize the General Manager to
fill the position.
Motion: D. Wendin moved that the Board approve the Job Descrip-
tion for a Real Estate Analyst as set forth in report
R-77-47 , with an annual salary range of $11, 700 to
$15 ,200 , and authorize the General Manager to fill the
position. B. Green seconded the motion.
Discussion: D. Wendin said he was pleased with the
practice of staff to often begin with part-time or
temporary people and only ask to make a position
full-time regular when the need is clear. The motion
passed unanimously.
C. Proposed Revision of Secretary Positions and Salary Ranges
A. Crosley introduced a report (R-77-48) dated November 2 , 1977
from H. Grench regarding the Proposed Revision of Secretary
Positions and Salary Ranges. She noted that adjustment to
the salary ranges of full-time regular secretarial staff had
been postponed from July, when adjustments to other positions
had been made, because a revised Job Description was anticipated
Meeting 77-27 Page four
and staff wanted to involve the new Land Acquisition Manager
in the process. The proposed Job Description for Secretary
would apply to all secretarial positions , and staff would
periodically prepare addenda to the Job Description which
describe the specialized duties of a secretary working for
a particular program. The new Job Description and salary
range represent the redistribution and increase in responsi-
bilities of District secretaries. She recommended that the
Board approve the Secretary Job Description with an annual
salary range of $10 ,200 -- $13 ,250 , and authorize the General
Manager to fill two secretarial positions.
Motion: N. Hanko moved approval of the Secretary Job Descrip-
tion with an annual salary range of $10 ,200 - $13 ,250 ,
as set forth in report R-77-48 , and authorization for
the General Manager to fill two secretarial positions.
H. Turner seconded the motion.
Discussion: D. Wendin said he felt the salary ranges
are competitive with private industry. The motion
passed unanimously.
D. Scheduling of Second Regular Meeting in November
H. Grench referred to his memorandum (11-77-195) dated November 2 ,
1977 , regarding the Scheduling of the Second Regular Meeting in
November. He said that at this time it appears there will be
a need for a second meeting in November, but it was difficult
to predict whether the meeting could be held on Tuesday, Novem-
ber 22 as unofficially set by the Board, or whether a Special
Meeting during the previous week would be needed. He recom-
mended the Board officially reschedule the second regular meet-
ing in November from Wednesday, November 23 to Tuesday, November
22 , and authorize the President to cancel the meeting if appro-
priate.
Motion: N. Hanko moved that the second Regular Meeting in Novem-
ber be rescheduled from Wednesday, November 23 to
Tuesday, November 22 . K. Duffy seconded the motion.
The motion passed unanimously.
Motion: R. Bishop moved that the President be given authority
to cancel the second Regular Meeting if appropriate.
B. Green seconded the motion. The motion passed unani-
mously.
VII. INFORMATIONAL REPORTS
A. Legislative Committee Meeting
N. Hanko announced there would be a meeting of the Legislative
Committee at 7 : 30 P.M. on Monday, November 21 . She added that
Meeting 77-27 Page five
State Senator Arlen Gregorio was scheduled to attend the meeting
to discuss tax relief legislation and other legislation of
interest to the District.
B. California Parks and Recreation Society Conference
H. Grench said he and B. Green recently attended the California
Parks and Recreation Society Conference, in particular a legis-
lative wrap-up session. He said they learned that $2 million
in Land and Water Conservation Fund money is available for the
Bay Area, while projects totalling $6 million have been proposed.
B. Green added that she had a copy of a proposed litter control
bill for those who were interested in reading it. She said a
bill was also being proposed to reallocate Land and Water Con-
servation Fund money which is unfavorable to regional agencies
in terms of the percentage allocated, but which would also triple
the total funds available. She said tax relief legislation and
unemployment compensation were also discussed.
C. Santa Clara Valley Water District Plans for Permanente Creek
J. Olson advised that the Santa Clara Valley Water District is
holding public hearings on alternative plans for flood control
in the Permanente Creek area. He said one alternative would involve
the construction of two small reservoirs by Permanente Creek Park.
He said a staff member would be attending a public hearing on
this subject the following night , and staff is hoping to persuade
the Water District to consider the total area and its potential
for open space, County park and recreation, and flood control.
D. Status of Kaiser-Permanente Modernization Plans
J. Olson said Kaiser-Permanente ' s plans for modernizing its plant
have included alternative access routes , one through the Gate of
Heaven Cemetary and the other along County surplus property.
He said there were problems with both alternatives. He said the
District' s grave reservations about either alternative have been
made known to the County staff.
D. Wendin said he felt it was important that the District's con-
cerns be made known.
R. Mark suggested the District ask that an environmental analysis
be done for Kaiser' s proposals. He said he couldn't understand
the District' s reluctance to do this.
R. Bishop said he felt it would be premature to make such a for-
mal request without more information.
D. Wendin stated the consensus that staff would continue to
monitor this subject and make certain the County is aware of
the District ' s position.
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Meeting 77-27 Page six
E. State of California Draft Trails Plan
J. Olson advised that the draft trails plan for the State of
California would be presented tomorrow night in Contra Costa
County. He said that among the recommendations of the plan
were suggestions that the State be responsible for a statewide
trail network, that the State have the right of eminent domain
to acquire trail rights, and that more money be allocated for
the acquisition and development of trails.
N. Hanko said she would like clarification on whether or not
the Skyline Trail is included in the State 's plans, since this
could affect funding. J. Olson said his impression was that
the State' s plan was schematic , but he would check on it.
F. Enforcement of Regulatory Ordinance on District Lands
J. Olson said there were 40 violations of the District' s Regu-
latory Ordinance in October, most of which occurred on Permanente
Creek Park, and on Los Trancos and Fremont Older Open Space Pre-
serves, and most of which involved dogs and motor vehicles.
G. Status of Use and Management Plan for Picchetti Ranch
J. Olson advised that Picchetti Ranch had been cleaned up
,
and bids were being solicited for removal of the house in
December. He estimated that trail work would begin in Febru-
ary.
H. Sale of Firewood from Downed Tree
J. Olson said the District would be selling 7 or 8 cords of wood
this Saturday on a first come, first served basis . The wood was
cut from an oak tree that had fallen over a road on Permanente
Creek Park recently. The buyer must pick up the wood, which is
selling for $70 a cord or $35 a half cord.
I. Report on Earthquake Trail Dedication
E. Huggins said the recent Earthquake Trail dedication day
was very successful, and people were very pleased with the
docent-led hikes. She said the exhibit was available for
viewing at Foothill College, and articles had appeared in
local newspapers. She said the Eagle Scouts were preparing
a questionnaire to be distributed to visitors to the trail.
She requested that the Board send a letter of thanks to
Foothill College for organizing the event.
C. Harrington said she received enthusiastic comments from
many people, and expressed special thanks to E. Huggins for
her work on this event.
Meeting 77-27 Page seven
D. Wendin stated the consensus that the General Manager draft
an appropriate letter to Foothill College for the President 's
signature.
VIII. CLAIMS
Motion: B. Green moved approval of the revised claims (C-77-
23) dated November 9 , 1977 , as presented. D. Wendin
seconded the motion.
Discussion: N. Hanko said she would abstain from
Claim No. 375. The motion passed unanimously, with
N. Hanko abstaining from Claim No. 375 .
IX. EXECUTIVE SESSION
The Board recessed to Executive Session at 9 :09 P.M.
X. ADJOURNMENT
The Board reconvened to adjourn at 10 : 30 P.M.
Anne Cathcart Crosley
District Clerk
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�,�,,, �•� C. Minutes of November 9 , 1977
D. Wendin suggested the word "surplus", be stricken from, the
first paragraph under age on D five of the minutes
paragraph P ,
�,
an w r word "removal"
d that the word renovation replace the e oval in
P
paragraph G on page six. He stated the consensus that the
minutes of 'November 9 , 1977 be approved with the above changes.
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