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HomeMy Public PortalAbout19771109 - Minutes - Board of Directors (BOD) lA- e I- Meeting 77-27 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M I N U T E S 375 Distel Circle November 9 , 1977 Suite D-1 Los Altos ,CA I. ROLL CALL The meeting was called to order by President Wendin at 7 : 37 P.M. Members Present: Katherine Duffy, Richard Bishop, Barbara Green, Nonette Hanko, Harry Turner and Daniel Wendin. Member Absent: Edward Shelley Personnel Present: Herbert Grench, Jon Olson, Craig Britton, Anne Crosley, Carroll Harrington, Del Woods , Eric Mart and Rose Hartman. II. APPROVAL OF MINUTES A. Minutes of October 26 , 1977 A. Crosley advised that the minutes of October 26 , 1977 were not available yet. D. Wendin stated the consensus that approval of the minutes be delayed until a future meeting. III. WRITTEN COMMUNICATIONS There were no Written Communications. IV. ADOPTION OF AGENDA D. Wendin stated the consensus that the agenda be adopted as prepared. V. ORAL COMMUNICATIONS Robert Mark, 725 Cowper, Palo Alto, referred the Board to an analysis by L. Schwarz , Financial Analyst, regarding costs and benefits to the District in the event it continues to rent office space or decides to purchase its own office location. He said he felt the analysis did not sufficiently take into account the role of the discount rate. In other words, he said, what else might the District be investing its money in Meeting 77-27 Page two if it did not invest in an office site. He suggested that the analysis include a variety of discount rates. H. Turner said some members of the Board did understand the point he was making regarding the discount rate factor, and would keep it in mind. R. Bishop suggested the Board might consider other meeting times for such activities as the recent Board/staff workshop, since it was more difficult to receive sufficient public input at a noon meeting. VI. NEW BUSINESS WITH ACTION REQUESTED A. Former State College Site at Edgewood Road H. Grench introduced his report (R-77-49) dated November 3 , 1977, regarding the Former State College Site at Edgewood Road. He said the District had been advised of the availability of up to 477 acres of this site, 274 acres of which have already been declared surplus government property by the State. The site, which consists of grassy knolls and oak woodland, is near the Hassler Health Home property and is undeveloped. He said he recommended to the San Mateo County Parks and Recrea- tion Commission that they ask the San Mateo County Board of Supervisors to express its interest in the site and in exploring possible joint projects with the District relating to the site. The Commission has made a recommendation to express an interest in the site, which is expected to be considered by the Super- visors on November 29 or December 6. In the meantime, the Com- mission has proposed a meeting between the Commission and the District on December 3 or 10 , from 9 A.M. to about 12 Noon. it could be held on the State College site, weather permitting. If the weather is poor, the meeting would be at the County offices. He. Grench recommended that the Board choose the more convenient date and express their interest in pursuing cooperative projects with the County for this site. H. Turner pointed out that in 1972 , the San Mateo County voters approved a 104 tax for parkland purchase and development, which was not intended to include operations and maintenance costs. Motion: R. Bishop moved that the Board agree to a joint meet- ing with the San Mateo County Parks and Recreation Commission on December 3, 1977 , at 9 :00 A.M. , on the State College Site, weather permitting. H. Grench said it would be noticed as a Special Meeting of the Board. H. Turner asked that a precise map be included on the meeting notice. The motion passed unanimously. D. Wendin stated the consensus that the President send a letter to the San Mateo County Board of Supervisors expressing an interest in exploring possible joint acquisition and/or planning for the site. Meeting 77-27 Page three Dorothy Jennings , 3611 Woodside Road, Woodside, said she was familiar with the State College property and was very pleased that the District was investigating it for possible acquisition. B. Real Estate Analyst Position C. Britton introduced his report (R-77-47) dated November 3 , 1977 , regarding establishment of a Real Estate Analyst Position. He explained that the land acquisition staff has included a temporary Research Assistant position which has been filled on an essentially full-time basis for over a year. The work performed through this position, which includes gathering information on parcels of land, owners and comparable sales, and providing the legwork needed when title is being acquired. He felt it was important that this position be continued with other duties added, such as handling relocation assistance , preparing grant applications and land acquisition documents , and performing beginning level appraisal and negotiations work. He added that this position is especially needed since the District has expanded its area for potential preservation and has utilized its borrowing power to provide available funds for land acquisition. In addition, it is anti- cipated that the Land Endowment Specialist position will be phased out in the event the Peninsula Open Space Trust takes over the gift and dedication functions of the District as planned. He recommended the Board approve the Job Description for a Real Estate Analyst position with an annual salary range of $11,700 to $15,200. H. Grench further recommended in his memorandum (M-77-198) dated November 2 , 1977 , that the Board authorize the General Manager to fill the position. Motion: D. Wendin moved that the Board approve the Job Descrip- tion for a Real Estate Analyst as set forth in report R-77-47 , with an annual salary range of $11, 700 to $15 ,200 , and authorize the General Manager to fill the position. B. Green seconded the motion. Discussion: D. Wendin said he was pleased with the practice of staff to often begin with part-time or temporary people and only ask to make a position full-time regular when the need is clear. The motion passed unanimously. C. Proposed Revision of Secretary Positions and Salary Ranges A. Crosley introduced a report (R-77-48) dated November 2 , 1977 from H. Grench regarding the Proposed Revision of Secretary Positions and Salary Ranges. She noted that adjustment to the salary ranges of full-time regular secretarial staff had been postponed from July, when adjustments to other positions had been made, because a revised Job Description was anticipated Meeting 77-27 Page four and staff wanted to involve the new Land Acquisition Manager in the process. The proposed Job Description for Secretary would apply to all secretarial positions , and staff would periodically prepare addenda to the Job Description which describe the specialized duties of a secretary working for a particular program. The new Job Description and salary range represent the redistribution and increase in responsi- bilities of District secretaries. She recommended that the Board approve the Secretary Job Description with an annual salary range of $10 ,200 -- $13 ,250 , and authorize the General Manager to fill two secretarial positions. Motion: N. Hanko moved approval of the Secretary Job Descrip- tion with an annual salary range of $10 ,200 - $13 ,250 , as set forth in report R-77-48 , and authorization for the General Manager to fill two secretarial positions. H. Turner seconded the motion. Discussion: D. Wendin said he felt the salary ranges are competitive with private industry. The motion passed unanimously. D. Scheduling of Second Regular Meeting in November H. Grench referred to his memorandum (11-77-195) dated November 2 , 1977 , regarding the Scheduling of the Second Regular Meeting in November. He said that at this time it appears there will be a need for a second meeting in November, but it was difficult to predict whether the meeting could be held on Tuesday, Novem- ber 22 as unofficially set by the Board, or whether a Special Meeting during the previous week would be needed. He recom- mended the Board officially reschedule the second regular meet- ing in November from Wednesday, November 23 to Tuesday, November 22 , and authorize the President to cancel the meeting if appro- priate. Motion: N. Hanko moved that the second Regular Meeting in Novem- ber be rescheduled from Wednesday, November 23 to Tuesday, November 22 . K. Duffy seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the President be given authority to cancel the second Regular Meeting if appropriate. B. Green seconded the motion. The motion passed unani- mously. VII. INFORMATIONAL REPORTS A. Legislative Committee Meeting N. Hanko announced there would be a meeting of the Legislative Committee at 7 : 30 P.M. on Monday, November 21 . She added that Meeting 77-27 Page five State Senator Arlen Gregorio was scheduled to attend the meeting to discuss tax relief legislation and other legislation of interest to the District. B. California Parks and Recreation Society Conference H. Grench said he and B. Green recently attended the California Parks and Recreation Society Conference, in particular a legis- lative wrap-up session. He said they learned that $2 million in Land and Water Conservation Fund money is available for the Bay Area, while projects totalling $6 million have been proposed. B. Green added that she had a copy of a proposed litter control bill for those who were interested in reading it. She said a bill was also being proposed to reallocate Land and Water Con- servation Fund money which is unfavorable to regional agencies in terms of the percentage allocated, but which would also triple the total funds available. She said tax relief legislation and unemployment compensation were also discussed. C. Santa Clara Valley Water District Plans for Permanente Creek J. Olson advised that the Santa Clara Valley Water District is holding public hearings on alternative plans for flood control in the Permanente Creek area. He said one alternative would involve the construction of two small reservoirs by Permanente Creek Park. He said a staff member would be attending a public hearing on this subject the following night , and staff is hoping to persuade the Water District to consider the total area and its potential for open space, County park and recreation, and flood control. D. Status of Kaiser-Permanente Modernization Plans J. Olson said Kaiser-Permanente ' s plans for modernizing its plant have included alternative access routes , one through the Gate of Heaven Cemetary and the other along County surplus property. He said there were problems with both alternatives. He said the District' s grave reservations about either alternative have been made known to the County staff. D. Wendin said he felt it was important that the District's con- cerns be made known. R. Mark suggested the District ask that an environmental analysis be done for Kaiser' s proposals. He said he couldn't understand the District' s reluctance to do this. R. Bishop said he felt it would be premature to make such a for- mal request without more information. D. Wendin stated the consensus that staff would continue to monitor this subject and make certain the County is aware of the District ' s position. i Meeting 77-27 Page six E. State of California Draft Trails Plan J. Olson advised that the draft trails plan for the State of California would be presented tomorrow night in Contra Costa County. He said that among the recommendations of the plan were suggestions that the State be responsible for a statewide trail network, that the State have the right of eminent domain to acquire trail rights, and that more money be allocated for the acquisition and development of trails. N. Hanko said she would like clarification on whether or not the Skyline Trail is included in the State 's plans, since this could affect funding. J. Olson said his impression was that the State' s plan was schematic , but he would check on it. F. Enforcement of Regulatory Ordinance on District Lands J. Olson said there were 40 violations of the District' s Regu- latory Ordinance in October, most of which occurred on Permanente Creek Park, and on Los Trancos and Fremont Older Open Space Pre- serves, and most of which involved dogs and motor vehicles. G. Status of Use and Management Plan for Picchetti Ranch J. Olson advised that Picchetti Ranch had been cleaned up , and bids were being solicited for removal of the house in December. He estimated that trail work would begin in Febru- ary. H. Sale of Firewood from Downed Tree J. Olson said the District would be selling 7 or 8 cords of wood this Saturday on a first come, first served basis . The wood was cut from an oak tree that had fallen over a road on Permanente Creek Park recently. The buyer must pick up the wood, which is selling for $70 a cord or $35 a half cord. I. Report on Earthquake Trail Dedication E. Huggins said the recent Earthquake Trail dedication day was very successful, and people were very pleased with the docent-led hikes. She said the exhibit was available for viewing at Foothill College, and articles had appeared in local newspapers. She said the Eagle Scouts were preparing a questionnaire to be distributed to visitors to the trail. She requested that the Board send a letter of thanks to Foothill College for organizing the event. C. Harrington said she received enthusiastic comments from many people, and expressed special thanks to E. Huggins for her work on this event. Meeting 77-27 Page seven D. Wendin stated the consensus that the General Manager draft an appropriate letter to Foothill College for the President 's signature. VIII. CLAIMS Motion: B. Green moved approval of the revised claims (C-77- 23) dated November 9 , 1977 , as presented. D. Wendin seconded the motion. Discussion: N. Hanko said she would abstain from Claim No. 375. The motion passed unanimously, with N. Hanko abstaining from Claim No. 375 . IX. EXECUTIVE SESSION The Board recessed to Executive Session at 9 :09 P.M. X. ADJOURNMENT The Board reconvened to adjourn at 10 : 30 P.M. Anne Cathcart Crosley District Clerk I i i �,�,,, �•� C. Minutes of November 9 , 1977 D. Wendin suggested the word "surplus", be stricken from, the first paragraph under age on D five of the minutes paragraph P , �, an w r word "removal" d that the word renovation replace the e oval in P paragraph G on page six. He stated the consensus that the minutes of 'November 9 , 1977 be approved with the above changes. I I